60-61100-26-CP255_2026_Sole_Source_Narrative_Form_WFL_6.8.docx.pdf.PDF

2026 Sole Source Form

STATE OF NEW MEXICO

SOLE SOURCE REQUEST AND DETERMINATION FORM

A sole source determination is not effective until the sole source request for determination has been posted for thirty (30) calendar days without Protest and subsequently approved in writing by the State Purchasing Agent. The foregoing requirement is regardless of whether the sole source request for determination has been signed by the Agency.

I. Name of Agency: Early Childhood Education & Care Department

Agency Chief Procurement Officer: Crystal Bowers

Telephone Number: 505-490-2825

Agency Contact for this request: Amanda Gallegos

Telephone Number & Email Address: 505-469-7264; amanda.gallegos@ececd.nm.gov

II. Name of prospective Contractor: Roswell WFL INC

SHARE Vendor Number (must be active): 0000097761

Address of prospective Contractor: 505 N Pennsylvania Ave, Roswell, NM 88201

Contact Name, Telephone Number and Email Address: Lorrina Segovia, 575-840-5731, wingsforliferoswell@gmail.com

Amount of prospective contract before tax: FY27 $100,000.00 total.

Estimated tax amount (tax is subject to change): N/A

Term of prospective contract: Upon execution through June 30, 2027 or one year from date of final signature on the contract.

III. Agency is required to state purpose/need of purchase and thoroughly list the services (scope of work), construction or items of tangible personal property of the prospective contract (if this is an amendment request to an existing contract, include current contract number issued by SPD):

Attachment 1-Scope of Work

Local Early Childhood Systems Building Coalition Scope of Work

Deliverables:

The Contractor shall:

1. Strengthen the capacity, collaboration, and coordination within Chaves County to deliver

Docusign Envelope ID: 7BEAE47A-8978-80E1-816A-248BEF5A90F1 mailto:wingsforliferoswell@gmail.com high-quality prenatal to age five early childhood programs and services.

2. Build local capacity for work on the actions and measures outlined in the New Mexico

Early Childhood Strategic Plan 2021-2024.

3. Develop intentional local to state partnerships through effective local leadership and community-specific strategies that align with the Early Childhood Education and Care

Department’s (ECECD’s) five-year strategic plan, 2022-2027 (Florecer).

Activities:

The Contractor shall:

1. Convene and Facilitate Coalition Meetings:

a. Establish a coordinator position (minimum .75 FTE) focused on outreach, communication, coordination, and collaboration at the local level, including the facilitation of at least eleven

(11) meetings per fiscal year with cross-sector coalition members and other interested parties. Meetings may be held in person and/or virtually. A meeting agenda must be created and disseminated to meeting participants prior to the meeting. Meeting minutes must be taken during each coalition meeting and be made available to ECECD upon request.

Meeting minutes shall be disseminated to coalition members within ten (10) business days of the meeting.

b. Ensure participation of a diverse array of partners representing different sectors and/or organizations, including families & service providers who work with families prenatally through age five. Quarterly contact (i.e. phone calls, emails, in-person or hybrid meetings) must be made to ensure the participation of the healthcare sector, such as representatives from local hospitals and/or birthing centers, healthcare providers, Community Health

Workers (CHWs), and Community Health Representatives (CHRs). Efforts shall be made to ensure coalition membership reflects local demographics (e.g., racial, socioeconomic, culture, ability).

c. Include coalition meeting agendas and attendance sheets when submitting the monthly invoice to ECECD.

2. Develop culturally inclusive family leadership opportunities in coalition initiatives to ensure that strategies and actions are family driven and increase understanding of the importance of early childhood education. Submit a plan to ECECD explaining how the coalition will develop and implement the aforementioned family leadership opportunities within ninety (90) days of contract execution. Once created, this plan must be reviewed by the coalition annually, and any updates to the plan must be submitted to ECECD within thirty (30) days.

3. Local-State Strategic Plan Alignment:

a. Develop or update the coalition’s strategic plan. The strategic plan shall be reviewed by the coalition annually, and any revisions to the plan must be submitted to ECECD within thirty (30) days.

b. Implement the coalition’s strategic plan, selecting two to three goals and objectives that align with the following priorities in Florecer, ECECD’s Strategic Plan:

c. Increase equitable access to and participation in quality early childhood programs that are trauma-responsive and culturally relevant (Florecer Goal 1).

1. Knowledge and use of trauma-responsive practice is integrated across all prenatal-to-five services (Florecer Objective 1.4).

2. Quality, universal, accessible and affordable early care and education is available for all families and children (Florecer Objective 1.5).

4. Ensure that NM’s early childhood workforce is supported to meet the needs of all families

& young children (Florecer Goal 1).

a. All early childhood professionals are supported by a fully implemented equitable career and compensation system (Florecer Objective 1.1).

b. Knowledge and use of trauma-responsive practice is integrated across all prenatal-to-five services. (Florecer Objective 1.4).

5. Promote school readiness (Florecer Goal 1).

a. All early childhood professionals are supported by a fully implemented equitable career and compensation system (Florecer Objective 1.1).

b. Support for the social and emotional development of children will be enhanced through the

Infant Early Childhood Mental Health Consultation (IECMHC) initiative (Florecer

Objective 1.2).

c. Early care and education services for children are supported through a redesigned FOCUS program that incorporates outcome-based measures of quality and supports diversity, equity and inclusion (Florecer Objective 1.3).

d. Knowledge and use of trauma-responsive practice is integrated across all prenatal-to-five services (Florecer Objective 1.4).

e. Quality, universal, accessible and affordable early care and education is available for all families and children (Florecer Objective 1.5).

6. Build supply to address community needs (for example, increasing access to child care, home visiting and mental health supports, etc.) (Florecer Goals 1 and 4).

a. Quality, universal, accessible and affordable early care and education is available for all families and children (Florecer Objective 1.5).

b. The prevention, intervention and promotion of the health and well-being of children, families, and communities is equitably supported through use of early childhood cross-agency resources and expertise (Florecer Objective 4.1).

7. All children and families are centered in alignment processes and projects across the early childhood ecosystem (Florecer Objective 4.4).

a. Increase opportunities for family leadership and voice in decision making (Florecer Goal

2).

b. A framework for family engagement and leadership is developed and implemented based on mutual trust and respect (Florecer Objective 2.1).

c. Collaborate with families, community-based organizations, providers, Head Start, and schools that support families to engage and foster children’s learning and development

(Florecer Objective 2.2).

8. Develop a coordinated referral system (Florecer Goal 4).

a. A comprehensive home visiting and perinatal case management system provides a continuum of services and coordinated referral that meets individual families’ needs

(Florecer Objective 4.2).

b. Participate in virtual or in-person ECECD training and technical assistance that supports coalition systems building capacity.

c. Participate in all training and technical assistance activities as requested by ECECD.

d. Attend coalition convenings, where local and state leaders come together to learn from each other, address challenges, and share information.

e. Attend a coordinator retreat at a location determined by ECECD.

f. Attend other meetings as required by ECECD with reasonable notice.

g. Submit invoices monthly to the designated ECECD Program Manager on a template provided by ECECD.

h. Submit a quarterly report on a template provided by the Early Childhood Education and

Care Department (ECECD) describing the progress made on the activities conducted by the Contractor to carry out the aforementioned activities.

i. Submit an annual report on a template provided by ECECD. In lieu of a final written report, an interview with ECECD can be arranged to provide this information verbally.

Data Collection Requirements:

The Contractor shall establish targets based on the results of its community assessment, root-cause analysis and subsequent systems change work, and provide quarterly progress reports on a template provided by ECECD on the following five measures:

a. Number, type (e.g., educational outreach, workshops, community events), and language of communications to families (number and languages in which materials/information were provided) to increase awareness of early childhood programs and services.

b. Amount of local funding, direct and in-kind, leveraged by the Coalition to support the early childhood systems.

c. Number of education and outreach efforts, including skill-building training opportunities for individuals, teams, and communities to improve collaboration across programs and systems, specifically public schools, private early care and education agencies, and Tribal and non-Tribal Head Start grantees.

d. Strength of the Coalition regarding shared decision-making and member engagement.

Coalitions will be required to send a representative to an ad hoc data committee which will meet within forty-five (45) days of contract execution. The purpose of this committee will be to jointly agree on additional measures that will track indicators around child well-being.

Attachment 2 – Budget

The Agency shall compensate the Contractor for the services rendered in Attachment 1, Scope of

Work. To be billed on a monthly basis to the designated ECECD Program Manager on a template provided by ECECD.

Per diem and mileage, and other miscellaneous expenses, will be paid in accordance with the

Department of Finance and Administration (DFA) rule 2.42.2 NMAC.

The total amount of this agreement shall not exceed $100,000.00.

FY27 - $100,000.00

IV. Provide a detailed explanation of the criteria developed and specified by the agency as necessary to perform and/or fulfill the contract and upon which the state agency reviewed available sources. (Do not use “technical jargon;” use plain English. Do not tailor the criteria simply to exclude other contractors if it is not rationally related to the purpose of the contract.)

1. The criteria necessary to perform this scope of work include: Understanding Community

Needs: The contractor must show a clear understanding of the needs of the Chaves County and align their work with state priorities, as outlined in the Florecer plan.

2. Collaboration with Stakeholders: The contractor must be capable of coordinating effectively with various community partners, especially families and service providers. This includes fostering leadership that incorporates diverse voices and ensuring all stakeholders are engaged in the work of the coalition.

3. Tracking Progress and Improving: The contractor must be able to track their progress, use resources efficiently, and engage in continuous learning to build a sustainable early childhood system in the community.

V. Provide a detailed, sufficient explanation of the reasons, qualifications, proprietary rights or unique capabilities of the prospective contractor that makes the prospective contractor the one source capable of providing the required professional service, service, construction or item(s) of tangible personal property. (Please do not state the source is the “best” source or the “least costly” source. Those factors do not justify a “sole source.”)

Wings for L.I.F.E. is uniquely qualified to fulfill the contract for the Local Early Childhood

Systems Building Coalition due to its extensive experience, proven community engagement, and specialized expertise in delivering effective parenting programs. Founded in 2007, this non-profit organization has a strong track record of strengthening family relationships and life skills through best-practice programs in Chaves County. Their longstanding commitment to fostering positive family behaviors and improving the health and well-being of families, especially those with young children, underscores their ability to lead this initiative.

The organization’s qualifications are further enhanced by its development of a successful weekly program since 2012, which offers a court-approved curriculum for parents of all ages and abilities. This program, taught by a state-certified, master’s level educator, leverages confidential video communication to ensure accessibility and flexibility for parents, reflecting WFL’s understanding of the diverse challenges families face.

WFL’s proprietary strengths lie in its extensive local partnerships, particularly its collaboration with key stakeholders such as parents, law enforcement, child welfare services, healthcare providers, and school districts. Notably, WFL’s Co-Coordinator, serves as the Early Childhood Principal within the Roswell Independent School District, providing valuable connections to enhance the coalition’s work. This access to local resources and relationships ensures that WFL can effectively mobilize and coordinate efforts to support the community. Additionally, WFL’s commitment to a relationship-based approach and ongoing community feedback sets it apart.

VI. Provide a detailed, sufficient explanation of how the professional service, service, construction or item(s) of tangible personal property is/are unique and how this uniqueness is substantially related to the intended purpose of the contract.

Wings for L.I.F.E.'s uniqueness is rooted in its deep community ties, specialized experience in parenting programs, and strong network of local partnerships. These distinguishing factors are directly aligned with the objectives of the scope of work for the Local Early

Childhood Systems Building Coalition, which aims to develop a comprehensive early childhood system. WFL's established track record of success in engaging families— particularly through flexible, accessible, and culturally relevant programs—ensures that the coalition's goal of supporting and educating parents is effectively met. In addition, WFL's longstanding relationships with key local stakeholders, including schools, law enforcement, and healthcare providers, facilitate seamless collaboration and resource integration. This strong local network enhances WFL's ability to deliver services that are both responsive and tailored to the specific needs of the community, positioning the organization as uniquely qualified to lead this initiative and contribute to the creation of an effective, sustainable early childhood system.

VII. Explain why other similar professional services, services, construction or item(s) of tangible personal property cannot meet the intended purpose of the contract.

Other professional service providers in Chaves County are unable to offer the Early

Childhood Building Grant services due to a lack of available individuals or organizations willing to assume the role of fiscal agent and take responsibility for the full scope of work outlined in the grant. This has created a barrier to the effective delivery of services in the region, as the fiscal agent is a critical component to ensure proper oversight, management, and accountability of the grant’s objectives.

VIII. Provide a narrative description of the agency’s due diligence in determining the basis for the procurement, including procedures used by the agency to conduct a review of available sources such as researching trade publications, industry newsletters and the internet;

contacting similar service providers; and reviewing the State Purchasing Divisions’

Statewide Price Agreements. Include a list of businesses contacted (do not state that no other businesses were contacted), date of contact, method of contact (telephone, mail, e-mail, other), and documentation demonstrating an explanation of why those businesses could not or would not, under any circumstances, perform the contract; or an explanation of why the agency has determined that no businesses other than the prospective contractor can perform the contract.

In January 2024, the Early Childhood Education and Care Department (ECECD) issued a competitive Request for Proposals (RFP), offering priority preference points to offerors located in Chaves County. However, at the conclusion of the RFP cycle, no offerors submitted proposals for Chaves County. Furthermore, ECECD has engaged in discussions with the Roswell Independent School District regarding the potential of performing under this contract. After several rounds of conversations and careful consideration, the Roswell

Independent School District ultimately determined that it was not in a position to undertake the responsibilities required to fulfill the terms of the contract.

Agency certifies this sole source submission complies with NMSA 1978, Sections 13-1-28 through 13-1-199, the New Mexico Administrative Code (NMAC) and Governmental Conduct

Act, NMSA 1978, Sections 10-16-1 through 10-16-18.

Certified by: Date:____________________

Agency Chief Procurement Officer

Certifying Legal Sufficiency by: Date: ____________________

Agency Legal/General Counsel

Agency Approval by: Date: ____________________

Cabinet Secretary/Agency or Entity Head or Designee

APPROVED: Date:____________________

State Purchasing Agent

If this sole source is being submitted by a governmental agency or governmental entity not under the authority of the State Purchasing Agent, the State Purchasing Agent’s signature is not required. The signature line may be removed from this form or marked as N/A. Hard Copy

Documentation for Courtesy Postings do not need to be submitted to SPD for approval.

6/12/2026

6/16/2026

6/16/2026

I. Name of Agency: Early Childhood Education & Care Department