6-Specifications.pdf

Procurement Division

Request For Bid (RFB)

Project: Traffic Control Services

Ref #: RFB-26-216

SPECIFICATIONS

It is the City of Yuma’s intent of these specifications to set the minimum standards to be used for the bidding of the products/services. Any references to Make, Model and Manufacturer are only to indicate minimum specifications for quality and performance. They are not intended to be restrictive in nature or to eliminate use of any manufacturer’s products.

1. SPECIFIED EVENTS

1.1. The City of Yuma has several reoccurring community events that require contracted traffic control services. Some listed events may have already occurred; however, bidders shall provide an all‑inclusive bid amount per event, which will apply to the next occurrence of each event within the contract term. To assist in preparing accurate bids, the City has included Attachment A – Traffic Control Plans, which contains approved traffic control plans from previous community events. These plans are provided for reference only and are intended to give vendors perspective on the scale and complexity of typical events. Contractors should use this information to estimate labor, equipment, and other resources necessary to meet the City’s requirements.

1.1.1. Downtown Christmas: The Downtown Christmas event takes place in the downtown Yuma area, centered around Main Street, Maiden Lane, Giss Parkway, and the surrounding cross streets near 1st through 3rd Street and 1st Avenue.

1.1.2. Yuma AGFest: AG Fest is held in the downtown Yuma area, centered around Main Street, Giss Parkway, Maiden Lane, and the nearby cross streets including 1st Street, 2nd Street, 3rd Street, Madison Avenue, and 1st Avenue.

1.1.3. BBQ & Brew Festival: The BBQ & Brew Fest occurs in the downtown Yuma area, centered around Main Street, Madison Avenue, Giss Parkway, and nearby streets including 1st Street and 3rd Street.

1.1.4. Children's Festival of the Arts: The Children’s Festival of the Arts is held in downtown Yuma, primarily along Main Street from Giss Parkway to 1st Street, including adjacent cross streets such as 1st Street, 2nd Street, 3rd Street, Maiden Lane, and Madison Avenue.

1.1.5. Tacos and Tunes (Friday and Saturday): Tacos and Tunes occurs in the downtown Yuma area, centered around Main Street, Madison Avenue, Giss Parkway, and nearby streets including 1st Street and 3rd Street.

1.1.6. Dorothy Young Memorial Electric Light Parade: The tentative parade route begins at 9th Street, proceeds south on 4th Avenue, east on 4th Street, north on Giss Parkway, and concludes on Main Street

1.1.7. Veteran’s Day Parade: The tentative parade route begins at 4th Avenue and 17th Street and will end at the American Legion Post 19.

1.1.8. Silver Spur Rodeo Parade: The tentative parade route begins at Orange Avenue to the intersection with 5th Street and will end South on Maiden Lane, passing the intersection with Harold C Giss Parkway.

1.1.9. 4th of July Spectacular: The 4th of July Spectacular takes place at Desert Sun Stadium (1280 W. Desert Sun Drive), with fireworks and activities around Avenue A and adjoining streets from 32nd to 40th Streets, including Desert Hills Drive, Desert Lakes Drive, and Caballero Drive.

1.1.10. Midnight at the Oasis (MATO): MATO takes place as Desert Sun Stadium, 1280 W.

Desert Sun Drive, with the main activity areas spanning the stadium grounds and adjacent parking lots.

1.1.11. Scary and Safe: The Scary and Safe event takes place at the Yuma County Fairgrounds located on the east side of Yuma, centered around E. 32nd Street, between Avenue 3E and Pacific Avenue.

1.1.12. Yuma County Spring Fair: The Spring County Fair is a week-long event that takes place at Yuma County Fairgrounds, located on the east side of Yuma, centered around E. 32nd Street, between Avenue 3E and Pacific Avenue.

1.1.13. Marine Corps Air Station Yuma Air Show (MCAS Yuma Air Show): MCAS Yuma Air Show sharing runways with Yuma International Airport is held at the intersection of Avenue 3E & 32nd Street, encompassing the main gate, control tower, runway area, and adjacent aviation facilities.

2. NON-SPECIFIED EVENTS AND PROJECTS

2.1. This section identifies the traffic control equipment and devices the Contractor may be required to furnish for non‑specified events or projects occurring during the contract term.

2.1.1. Barricades, Channelizing Devices and Misc. Equipment:

2.1.1.1. Spring Sign Stands - Adjustable Height: 48"- 60"

2.1.1.2. Rigid Sign Stands - Height: 60"

2.1.1.3. 28" Traffic Cones Reflective

2.1.1.4. 28" Traffic Cones Non-Reflective

2.1.1.5. Light Mounted Vertical Panels

2.1.1.6. Vertical Panels - Height: 24" minimum

2.1.1.7. Orange Safety Fence - Height: 48"

2.1.1.8. 42" Looper Tube – HDPE

2.1.1.9. 42" Looper Tube – LDPE

2.1.1.10. Sand Bags

2.1.1.11. Type II Barricade - Height: 36"–42"

2.1.1.12. Type III Barricade - Height: 60" minimum

2.1.1.13. Interlocking 32" Water Filled Barricades

2.1.1.14. Interlocking 42" Water Filled Barricades

2.1.1.15. Interlocking Pedestrian Crowd Control Barriers

2.1.1.16. Concrete Barrier Wall Rental

2.1.2. Portable Light & Power / Electronic Devices

2.1.2.1. Barricade Warning Lights – Type A, Flashing

2.1.2.2. Barricade Warning Lights – Type C

2.1.2.3. Portable Light Tower

2.1.2.4. Fuel for Portable Light Power (per gallon price)

2.1.2.5. Portable Variable Message Board: Full-matrix LED, NTCIP Compatible

2.1.2.6. Portable Arrow Board (Flashing Directional Panel: left arrow, right arrow, double arrow, caution

2.1.3. MUTCD Compliant Signs with Stands:

2.1.3.1. Stop and Yield Regulatory Signs (R1 Series)

2.1.3.2. Speed Regulation Signs (R2 Series)

2.1.3.3. Movement and Lane Control Signs (R3 Series)

2.1.3.4. Passing, Keep Right, and Slow Traffic Signs (R4 Series)

2.1.3.5. Do Not Enter, Wrong Way, One Way and Related Signs (R5 Series)

2.1.3.6. Parking, Standing, and Stopping Regulatory Signs (R7 Series)

2.1.3.7. Road Closure Signs (R11 Series)

2.1.3.8. Detour Signs (M4 Series)

2.1.3.9. Intersection Warning Signs (W2 Series)

2.1.3.10. Advanced Traffic Control Signs (W3 Series)

2.1.3.11. Merge & Lane Transition Signs (W4 Series)

2.1.3.12. Lane Alignment Signs (W9 Series)

2.1.3.13. Work Zone Warning Signs (W20 Series)

2.1.3.14. Special Event Ahead Sign

2.1.4. Parking & Tow‑Away / Event Notification Signs

2.1.4.1. Temporary “NO PARKING – TOW AWAY ZONE (Special Event)”

2.1.4.2. Temporary “No Parking (Access / Corridor)”

2.1.4.3. Guide Sign “Event Access – Use XXXXXX Street”

2.1.5. Operations and Labor

2.1.5.1. Full-service barricade deployment includes delivery, installation, on-site use, and pick-up

2.1.5.2. Full-service crane truck includes delivery, on-site use, and pick-up

2.1.5.3. Full-service ATSSA and IMSA certified flaggers

3. TRAFFIC CONTROL PLAN REQUIREMENTS

3.1. TCP Validity: A TCP is only valid if an Encroachment Permit has been issued by the City of Yuma, unless otherwise noted.

3.2. Review Disclaimer: Review of the TCP does not constitute approval for construction activities.

3.3. Notification Requirements

3.3.1. For road closures, notify City of Yuma Engineering Inspection Services at (928) 373- 4506 by 3:00 PM at least three (3) working days in advance.

3.3.2. Notify all affected businesses, residents, and emergency services, including but not limited to: Police Department, Sheriff’s Department, Fire Department, Rural Metro, School Districts (including Transportation), and The Yuma County Intergovernmental Public Transportation Authority (YCIPTA).

3.3.3. Maintain access to all businesses and residences within the closure and ensure access for emergency services at all times.

3.4. Lane and Taper Requirements: Taper lengths shall comply with MUTCD tables 6C-3 and 6C-4 and maintain minimum lane widths of 12 feet.

3.5. Shoulder Maintenance: Shoulders used for detouring traffic shall be maintained for safe drivability and dust control at all times and restored to pre-existing condition upon completion.

3.6. Flagger Certification: For the 13 community events, the City will provide required flaggers. For any event not specifically identified in Section 1, unplanned or planned road closures, maintenance activities, or emergency situations, the Contractors shall be responsible for supplying flaggers. Flags may not be substituted for slow/stop paddles.

3.7. Advance Public Notification: Road closures and detours require advanced public notification by placing variable message boards at least 72 working hours in advance, unless otherwise approved by the City.

3.8. Agency Coordination: The Contractor is responsible for obtaining approvals from other government agencies whose facilities or operations fall within the TCP limits.

3.9. Traffic Control Devices: All devices shall comply with the latest MUTCD requirements for device type, installation, and retro reflectivity.

3.10. Signage Restrictions: No signs may be mounted on Type II barricades.

3.11. Conflicting Signs and Pavement Markings: Any conflicting signs or pavement markings must be covered or removed during project work and restored upon completion.

3.12. Worker Safety Apparel: All workers must wear properly reflectorized apparel in accordance with current MUTCD visibility requirements.

3.13. Schedule Changes: If schedule dates change, the Contractor must notify City of Yuma Engineering Inspection Services at (928) 373-4506 by 3:00 PM at least 48 working hours in advance.