6-Specifications. BID No. 25-0128-4. Recording Solution with (3) YR Annual Agreement (SHERIFF).pdf

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Recording Solution with Three (3) Year Annual Agreement (SHERIFF)
Solicitation number
25-0128-4
Issued by
Chatham County, Georgia

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This document is a Bid Specification for Bid No. 25-0128-4, issued by Chatham County for the Sheriff's Office, seeking a recording solution with a three-year annual agreement. The county is soliciting competitive bids from qualified vendors for a comprehensive recording system, specifically requesting a NexLog 740 DX-Series base system and associated hardware/software components. The specified equipment includes a 3U rack-mountable system with a Core i5 CPU, 16GB RAM, dual 2TB HDDs, an integrated 7" color LCD touch screen, IP recorder, analog PBX card, MediaWorks licenses, and Webex calling integration. The bid requires installation, one-time setup, configuration, onsite/virtual training options, and a one-year warranty covering monitoring, parts, and labor.

The three-year contract will cover ongoing subscription and licensing costs, with support and maintenance included. Vendors must provide references from similar government projects, maintain specified insurance limits, and possess a current Occupational Tax Certificate from a Georgia municipality or county. Cloud-based recording solutions will not be accepted. The precise commencement date will be established after bid award and issuance of a "Notice to Proceed" letter. Bidders are expected to meet all specified technical requirements and provide a comprehensive solution tailored to the Chatham County Sheriff's Office recording needs.

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Other files

File Type Posted
5-ITB. BID No. 25-0128-4.Recording Solution with (3) YR Annual Agreement .pdf PDF
2-List of Subcontractors (Fillable).pdf PDF
3-References 07.15 Fillable.pdf PDF
1-Attachments A - I (Fillable) with Notary Fields.pdf PDF
4-Bid Sheet for No. 25-0128-4. Recording Solution.xlsx XLSX spreadsheet

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SPECIFICATIONS FOR: BID NO. 25-0128-4

Recording Solution with (3) YR Annual Agreement (SHERIFF)

GENERAL SPECIFICATIONS:

**PLEASE NOTE: Chatham County does not utilize third parties to obtain bids on its behalf. **

Chatham County is soliciting competitive bids from qualified vendors for the provision of securing a recording solution to include a (3) three-year annual agreement for the Chatham

County Sheriff’s Office.

SPECIFICATIONS:

A. REQUIREMENTS:

1. Provide references from owners of projects with similar specifications. Include government owners if possible. If the vendor has provided product to the

Chatham County Board of Commissioners within the last five (5) years, at least one (1) of the owner references must be from the appropriate party within the

Chatham County Government.

2. Maintain the minimum limits of insurance as specified in ITB Section II.

2.15.2. NO EXCEPTIONS.

3. At time of award, the awarded contractor will be required to provide a current

Occupational Tax Certificate (Business License) from any municipality or county within the State of Georgia. (Reference ITB Section II.2.14)

B. HARDWARE/SOFTWARE:

The below is the basis of design. The County will accept equal or greater.

Qty. Model No. Description 1 NexLog740DX NexLog 740 DX-Series base system: 3U rack-mountable, Core i5 CPU, 16GB DDR4 RAM, 2 x2TB fixed-Mount HDDs (RAID 1), 1 Blu-ray Multi-Drive, 2 Network Ports

(100/1000), Embedded Linux, NexLog DX-Series software, web- based configuration manager, audio controls & amplified speaker on front panel, dual hot- swap 120-240VAC 50/60Hz power supplies

1 DX701 Integrated 7" Color LCD Touch Screen Display for NexLog 740 DX-Series

1 271052 Internal IP Recorder with First 8 G.711 Channels

1 DXANA8 8-Channel Analog PCIe (PCI Express) Card, 8 Ch. Licenses

1 264242-007 23 ft. Cable for Analog or Digital PBX card:

1 271083 8 pack MediaWorks DX (web) concurrent license

1 271111 Eventide MP3 option for MediaWorks DX

1 DX996 Webex Calling Integration (Requires VoIP Channel Per User)

1 QRSNAS2 2TB RAID1 NAS

SPECIFICATIONS FOR: BID NO. 25-0128-4

C. SPECIFICATIONS:

Vendor shall furnish and install a recording solution to include a (3) three-year annual agreement for the Chatham County Sheriff’s Office. Cloud-based recording solutions will not be accepted.

1. HARDWARE/SOFTWARE SERVICES SPECIFICATIONS:

a. Installation, one-time setup, and configuration required.

b. Option for onsite/in-person, and virtual training required.

c. To include one year warranty which covers monitoring, parts, and onsite/remote labor.

D. (3) THREE YEAR ANNUAL AGREEMENT:

1. Three (3) year annual agreement to cover ongoing subscription/licensing costs per license.

2. Warranty which covers monitoring, parts and onsite/remote labor.

3. Support and Maintenance

E. DATE OF COMMENCEMENT:

The date of commencement shall be established once bid has been awarded and “Notice to Proceed” letter has been issued.

File details come from the government source that posted it. Updated .