6-Specifications - 250232.pdf

SPECIFICATIONS

SCOPE

Harris County is soliciting bids from qualified vendor(s) to furnish and install commercial grade barbecue grills, fire pits and related items for Harris County Precinct 1. The term shall begin on or about October 1, 2025 and ending one (1) year thereafter or until all services ordered prior to the expiration date have been satisfactorily delivered and accepted or satisfactorily performed for the using department(s).

It is the responsibility of each vendor to examine the entire bid package, seek clarification in writing, and review their bid for accuracy before submitting. Questions relating to this bid must be submitted in writing online within Bonfire at https://harriscountytx.bonfirehub.com. The deadline for submission of questions relating to this bid is listed on the Events Schedule within Bonfire. All questions submitted in writing prior to the deadline will be compiled and answered in writing. A copy of all questions and answers will be released as a Public Notice to all firms through Bonfire. The County will not be bound by any information conveyed verbally.

M/WBEs

Harris County strives to engage with prime contractors and subcontractors that represent the diverse businesses of the County. We will ensure that historically underutilized minority- and woman-owned businesses

(M/WBEs) receive a fair and equal opportunity to participate in the County’s procurement process. The County expects Vendors to make a good faith effort and the Vendor agrees to reasonably assist the County to meet or exceed goals for awarding contracts associated with a project the County procures, operated, maintains, or constructs to M/WBEs.

RENEWAL OPTIONS

Harris County may consider four (4) one-year renewal options, renewable one (1) year at a time, based upon the same terms, conditions and pricing as the original year. Renewal is subject to approval by the Harris County

Commissioners Court. Once renewal options are exhausted, the contract must be rebid. Harris County reserves the right to rebid at any time as is in its best interest and is not automatically bound to renew.

CERTIFICATE OF INTERESTED PARTIES (FORM 1295)

Texas law requires all parties who enter into any contract with the County which must be approved by

Commissioners Court to disclose all interested parties. Form 1295 must be completed in its entirety at the following website: https://ethics.state.tx.us/filinginfo/1295/ prior to submitting your response. Failure to do so may result in disqualification of your response.

USAGE REPORT

Harris County reserves the right to request, and receive at no additional cost, up to two (2) times during the contract period, a usage report detailing the products and/or services furnished to date under a contract resulting from this bid. The reports must be furnished no later than five (5) working days after written request and itemize all purchases to date by Harris County department, description of each item purchased, quantity of each item purchased, per unit and extended price of each item purchased, and total amount and price of all items purchase.

CHANGE IN CONTRACT

Should any changes to the contract be required, a Change in Contract form shall be generated by Harris County

Purchasing and will be sent to the awarded vendor(s) for execution. Any changes in contract shall be in writing and must be signed by both Harris County and the awarded vendor.

Commercial Grade Barbecue Grills, Fire Pits and Related Items for Harris County Precinct 1 https://harriscountytx.bonfirehub.com.t/ https://ethics.state.tx.us/filinginfo/1295/

PURCHASE ORDERS

Products and/or services must not be provided and invoices will not be paid without a purchase order, signed by the Harris County Purchasing Agent. Purchase orders will be written in annual increments when applicable.

Once a purchase order is issued, the using department will contact vendor directly to place orders.

NO CONFIDENTIALITY OF BIDS

Once opened, bids are public record. There are no exceptions. When submitting a bid, the vendor must be sure to redact confidential information if the information is needed to address requirements of the bid. If there are any questions concerning confidentiality of information to be submitted, contact Patrick Acosta immediately at Patrick.acosta@pur.hctx.net.

ALTERATION OF DOCUMENT

No alterations may be made to this document. Any alterations made may result in the bid being deemed non-responsive and rejected. The terms and conditions contained within this bid supersede all conflicting terms within any cooperative purchasing contracts associated with this purchase.

TOLL/PARKING FEES

Any and all toll/parking FEES incurred by the vendor during the term of this contract will be the responsibility of the vendor.

SUBCONTRACTING

Vendor may subcontract any part of these contracted services. However, the vendor shall be the party liable to

Harris County for strict compliance with all contract specifications. Additionally, Harris County must approve in writing any and all subcontractors prior to the subcontractor providing any services. Vendor shall include a list of potential subcontractors with their response. If subcontractors will be utilized to fulfill any requirements of this bid, then a payment bond for the full amount of the awarded contract will be required. Harris County will provide the bond documents to complete.

Should the awarded vendor use any subcontractor(s) to perform the physical services required under this contract and the total contract amount proposed exceeds $25,000, the vendor shall be required to obtain a payment bond for the total amount of the vendor’s proposal. The payment bond shall remain in effect for the entire initial term of the contract.

For the purposes of this bid, a subcontractor shall include anyone performing any Work or Services under the resulting contract not directly employed by vendor. Subcontractor includes but is not limited to, personnel provided by staffing agencies or other means, personnel in direct contractual relationship with vendor, or those being paid as 1099 personnel. Where appropriate, it shall also mean trade vendors.

By law, any subcontractor used on any Harris County contract/job must be paid by the awarded vendor. Any cost associated with the payment bond must be included in the costs associated with this contract. A new payment bond will be required each year the contract is renewed. Harris County will provide the appropriate bond documents to the awarded vendor to complete and submit prior to commencing any work.

Vendor and subcontractors will have a minimum of three (3) years of experience in services described in this bid. If the vendor shall subcontract services during the term of the contract, the vendor is required to provide a payment bond in the full amount of the contract upon

SPECIAL REQUIREMENTS

Specifications may reference name brands and/or model/part numbers. It is not the intent of Harris County to restrict these bids in such cases, but to establish a desired quality level of merchandise or to meet a pre-mailto:Patrick.acosta@pur.hctx.net established standard due to like existing items. Offerors may offer items of equal stature and the burden of proof of such stature rests with offerors. If product/equipment other than the model and brand referenced in these specifications is offered, vendor should include descriptive literature, including specifications describing products offered as equal to or better than required. Harris County shall act as sole judge in determining equality and acceptability of products offered. Any substitutions of contract items must be of equal pricing and quality and must meet or exceed specifications as listed and be approved by Harris County Purchasing.

Vendor may offer for sale additional items related to the scope of goods and/or services described herein and/or listed on the BidTable. Though the related items offered may be considered during the award recommendation, and/or may be made a part of a subsequent contract, if any, with Harris County, the affect of the related items cannot be extended and totaled in determining the lowest bidder since an estimated usage is unknown.

Purchases by Harris County of related items should not exceed 20% of the total annual purchases under the contract.

The rates quoted on the BidTable must be all-inclusive. “All-inclusive” shall be constructed as costs incorporating all charges for labor, material, equipment, testing and any other cost incurred. No separate line item rates or charges will be accepted.

During the term of the contract, only industry-wide changes in price, reflected by documentation from supplying manufacturer/mill(s) will be approved. Pricing is subject to manufacturer’s increase/decrease, and for the amount of the increase/decrease only. Prices cannot be increased for ninety (90) days after the contract begins. Prices cannot be increased within ninety (90) days of any previous price increase. Price reductions must be applied to Harris County costs as soon as applied to vendor’s costs.

This bid or Commissioners Court approved award does not obligate Harris County to the eventual purchase of any product/service described, implied or which may be proposed. Progress toward this end is solely at the discretion of Harris County and may be terminated at any time.

The County may award to more than one (1) vendor as “Primary” and “Secondary” vendor. The “Secondary” vendor will be utilized due to time constraints, availability, etc.

BEST BID EVALUATION AND AWARD

Under Local Gov’t. Code Chapter 262, which outlines the purchasing and contracting authority of counties, §

262.022(5-a) defines “lowest and best” as “a bid or offer providing the best value considering associated direct and indirect costs, including transport, maintenance, reliability, life cycle, warranties, and customer service after a sale.” [emphasis added]. Local Gov’t. Code § 262.027(a)(1) directs commissioners court to award a contract to the responsible bidder who submits the “lowest and best bid”.

Harris County anticipates awarding to a single to provide the described goods and/or services. Therefore, Harris

County reserves the right to award by item, category, overall, or as best serves the County’s interest. Award will be made to the lowest or best bid as determined by the overall evaluation. “Best bid” shall be interpreted as that which best supports the overall needs of the project and end users in consideration of all associated direct and indirect factors which impact cost and performance to include but not limited to:

• Price.

• Ability, capacity and skill of the vendor to perform contract requirements.

• Time constraints, vendor availability.

• Perform within the time specified, without undue delay or interference.

• Quality of performance with demonstrated ability to perform the work in a satisfactory and timely manner.

• Bidders who routinely demonstrate deficiencies in providing satisfactory performance during a contract period prior to the issuance of this solicitation, may be rejected.

SPECIFICATION

Harris County Precinct 1 is seeking vendor(s) to furnish, install, and replace existing commercial grade barbecue grills and fire pits in various locations within Harris County Precinct 1. The vendor shall adhere to all safety standards, local regulations, and environmental considerations when performing work. Vendor shall be responsible for providing all supplies materials, equipment and parts, per manufacturer specifications, required to effectively utilize and operate the recreation equipment. The type and quantity of equipment desired will vary by location.

The project locations are in public parks across Harris County. The safety of the people and property of the

County is paramount. The vendor shall furnish and install a variety of barbeque grills and barbecue fire pits on an as needed basis. Vendor shall be responsible for providing all labor, supplies, materials, equipment, parts necessary to meet the requirements of the specified services described herein. The vendor shall also be required to prepare the installation site and remove any existing equipment that may be present. Harris County reserves the right to inspect the equipment, installation and operation of any portion component of the grills and fire pits at any time.

I. General Requirements

The barbecue grills and fire pits shall meet or exceed the following:

A. Equipment Supply and Installation

Vendor shall provide high-quality barbecue grill and fire pits that meet current safety standards and specifications.

B. Equipment Type

1. Charcoal Grills

a. Covered Charcoal Grill

• Manufacturer: Kay Park & Recreation or equivalent,

• SKU: ECG1941 - PARENT or equivalent,

• Quantity: 100 (100),

• Dimensions:

o Width: forty-one and one half (41.5) inches, o Height (with lid open): fifty-two and one fourth (52.25) inches, o Depth: nineteen and one half (19.5) inches, o Pedestal: forty (40) inch total height; twenty-six (26) inch above ground, fourteen (14) inch below surface, and twelve (12) inch diameter, o Cooking Surface: five Hundred (500) square inches, o One half (1/2) inch diameter non-removable steel cooking grates,

• Heavy-duty, park-grade pedestal grills (surface or in-ground mounted),

• Three-hundred sixty (360) degree rotation heat and smoke control,

• Adjustable cooking grates with single and double grate options,

• High heat, non-toxic, black enamel coating,

• Welded theft resistant construction,

• Built-in ash containment trays,

• Utility shelf.

• Mounting Type: In-ground, surface mount, and Free Standing

b. Covered Charcoal Grill

• Manufacturer: Kay Park & Recreation or equivalent,

• SKU: ECG1929, or equivalent

• Quantity: One-hundred and twenty (120)

• Fire Box Dimensions:

o Length: Twenty-nine and one fourth (29.25) inches. Thirty-seven and six hundred twenty-five thousandth (37.625) inches with shelf o Depth (Open): Twenty-five and one fourth (25.25) inches o Depth (Closed): Nineteen and a half (19.5) inches o Height (Open): Twenty-six and one fourth (26.25) inches o Height (Closed): Sixteen and a half (16.5) inches

• Spacious three hundred and twenty (320) square-inch cooking surface is perfect for outdoor grilling.

• Heavy-duty steel construction ensures long-lasting durability.

• Hinged cover retains smoke and heat for flavorful cooking while enhancing fire safety.

• Non-removable half-inch diameter steel cooking grates are easy to clean and highly durable.

• Three hundred and sixty (360) degree rotation allows users to adjust heat and smoke control based on wind direction.

• High-heat, non-toxic black enamel finish protects against wear and tear.

• Includes one utility shelf for added convenience during grilling.

• Additional options include a warming basket for expanded functionality (sold separately).

• Multiple mounting options include in-ground mount, surface mount, or portable configurations.

• Designed for minimal maintenance, making it ideal for high-use public areas.

• Mounting Type: In-ground, Surface mount, and Free Standing

c. Handicap Accessible Park Pedestal Grill (SB16)

• SKU: SB16ADA-PARENT

• Quantity: Ten (10)

• ADA-compliant pivoting grate allows easy one-handed operation

• Three hundred (300) square-inch cooking surface made of durable half (½) inch steel bar grates

• Three hundred and sixty (360) degree firebox rotation for wind adjustment and controlled cooking

• Reinforced ash lip for enhanced safety and heat control

• Heat-resistant black enamel finish withstands temperatures up to one thousand and one hundred (1,100°F) Fahrenheit

• Heavy-duty steel firebox & welded construction for long-term durability

• Surface or in-ground mounting options for flexible installation

• Galvanized three and one half (3 ½) inch steel pedestal post

• Drain holes in the firebox prevent water buildup for extended grill life

• Optional utility shelf provides extra space for food prep and cooking convenience

• Permanently affixed grates for added security in public spaces

• Frame Finish: Painted Black with galvanized pedestal

• Mounting: In-ground and Surface mount

d. SB16 Flat Iron Style Pedestal Grill

• SKU: SB16FI-PARENT

• Quantity: Fifty (50)

• Dimensions:

o Total Cooking Area: Three hundred (300) square inches o Cooking Grate Size: Fifteen (15) x twenty (20) inches o Firebox Thickness: Three sixteenth (3/16) inch heavy-duty steel body

• Grate Material: Single-piece five sixteenth (5/16) inch steel plate

• Adjustability: Four (4) position cook surface

• Rotation: Three hundred and sixty (360) degree rotation for wind adjustment

• Finish: High-heat, rust-resistant black enamel coating

• Pedestal Mount: Three and a half (3 ½) inch galvanized pedestal for stability and corrosion resistance

• Mounting Type: In-ground and Surface mount

e. SB16 Pedestal Park Grill

• SKU: SB16-PARENT

• Quantity: Fifty (50)

• Grill Area:

o Total Cooking Area: Three hundred (300) square inches o Cooking Grate Size: Fifteen (15) by twenty (20) inches o Firebox Thickness: Three sixteenth (3/16) inch heavy-duty steel body

• Grate Material: Single-piece five sixteenth (5/16) inch steel plate

• Adjustability: Four (4) position cook surface

• Rotation: Three hundred and sixty (360) degree rotation for wind adjustment

• Finish: High-heat, rust-resistant black enamel coating

• Pedestal: Three and a half (3 ½) inch

• Mounting Type: In-Ground and Surface mount

• Frame Finish: Painted Black with Galvanized pedestal

f. SB400 Pedestal Grill | Single Post

• SKU: SB400

• Quantity: One hundred (100)

• Dimensions:

o Total Cooking Area: Three hundred and ninety-two (392) square inches o Grate Size: Fourteen (14) by twenty-eight (28) inches o Grate Material: One half (1/2) inch steel rods on one (1) inch centers o Firebox Thickness: Three sixteenth (3/16) inch steel o Pedestal Options: Three and a half (3 ½) inch galvanized pedestal o Rotation: Three hundred and sixty (360) degrees o Finish: High-heat, rust-resistant black enamel

• Mounting: Pedestal mount

g. SF16 Pedestal Park Grill with Flip-Up Grate

• SKU: SF16-PARENT

• Quantity: Fifty (50)

• Theft-resistant cooking grate

• Adjustability: Four (4) position cook surface

• Flips back for fire starting and clean out.

• Half (1/2) inch steel bars welded on one (1) inch centers

• Non-removable heavy-duty cool spring handles designed for public use.

• Dimensions:

o Width: Twenty (20) inches o Diameter: Five (5) inches o Height: Ten (10) inches

• Grill Area o Total Cooking Area: Three hundred (300) square inches o Three sixteenth (3/16) inch thick steel fire box with a continuous weld type construction.

o Ash lip to help retain coals and reinforce the fire box.

o Standard non-toxic, heat and rust-resistant black enamel finish.

o Rounded corners, drain holes and three hundred and sixty (360) degree rotation on a two and three eights (2 3/8) inch outside diameter (OD) by forty-one (41) inch long galvanized pedestal.

• Unit is theft-resistant.

• Pedestal: Three and a half (3 ½) inch galvanized.

• Frame Finish: Galvanized

h. SBD600 Dual sided Pedestal Grill

• SKU: SBD60035

• Quantity: Ten (10)

• Dimensions:

o Dual Three hundred and two (302) square inch cook surfaces for a total of six hundred and four (604) square inch o Half (1/2) inch rods on one (1) inch centers o Three sixteenth (3/16) inch steel body o Three and one half (3 ½) inch galvanized pedestal

• Rotates three hundred and sixty (360) Degrees

• Dual four (4) position cook surface

• Anti-theft resistant

2. Group Grill(s)

a. SPD450 Large Group Grill with Side Shelf or equivalent,

• Manufacturer: Kay Park & Recreation or equivalent,

• SKU: SPD450-PARENT or equivalent

• Quantity: Twenty (20)

• Cooking Surface:

o Total Cooking Area: One thousand three hundred and sixty eight (1368) square inches o Cooking Grate Size: Thirty eight (38) by thirty six (36) inches

• Firebox Dimensions: Fifty one (51) by forty three (43) inches (including shelf)

• Firebox Thickness: Three sixteenths (3/16) inch reinforced welded steel

• Grate Material: Half (1/2) inch steel bars welded on one (1) inch centers

• Adjustability: Four (4) position fire grate

• Pedestal Mount: Six (6) inch square post with twelve (12) by twelve (12) by three eighth

(3/8) inch base plate

• Utility Shelf: Twelve (12) by thirty six (36) inch

• Finish: Non-toxic, heat- and rust-resistant black enamel

• Weight: Four hundred and sixty (460) pounds

b. Group Grill with 2 Adjustable Grates | Single Post or equivalent,

• SKU: SB3628U-Parent or equivalent

• Quantity: Twenty (20)

• Dimensions:

o Total Cooking Area: One thousand and eight (1008) square inches o Grate Size: Fourteen (14) by (36) inches each o Grate Material: Half (1/2) inch steel bars welded on one (1) inch centers

• Firebox Dimensions:

o Width: Thirty-six (36) inches o Diameter: Twenty-eight (28) inches o Height: Ten (10) inches o Firebox Thickness: Three sixteenth (3/16) inch-steel o Utility Shelf Dimensions: Ten (10) by twenty-eight (28) by three sixteenth (3/16) inches o Pedestal: Six (6) inch square steel post with a twelve (12) by twelve (12) by three eighth

(3/8) inch base mounting plate

• Cooking surface: Two (2) Fourteen (14) by thirty-six (36) inch grates. One thousand and eight (1008) square inches of total grilling space.

• Two (2) independent cooking grates to allow for simultaneous multi-level cooking.

• Adjustable grates with four (4) height settings secured in anti-theft slots.

• Heavy-duty cool spring handles ensure safe and comfortable grate adjustments.

• Reinforced ash lip

• Finish: Non-toxic, heat, and rust-resistant black enamel finish

• Weight: two hundred and forty six (246) pounds

c. XB16 Group Grill Two Pedestal in Ground Mounting | Single Post

• SKU: XB16-Parent

• Quantity: Ten (10)

• Total Cooking Area: Eight hundred and sixty (860) square inches

• Firebox Dimensions:

o Length: Forty-eight (48) inches o Diameter: Eighteen (18) inches o Height: Eight (8) inches

• Firebox Thickness: Three sixteenth (3/16) inch steel

• Grate Material: Half (1/2) inch steel bars welded on one (1) inch centers

• Grate Adjustability: four (4) position height adjustment

• Pedestal Support: Two and three eighth (2 3/8) inch outside diameter (O.D.) by forty one

(41) inch galvanized pedestals

• Finish: Heat and rust-resistant black enamel

d. SI16 Infinitely Adjustable Pedestal Park Grill

• SKU: SI163.5

• Quantity: Ten (10)

• Expansive one thousand three hundred and sixty eight (1,368) square inch in cooking surface—ideal for large group cookouts

• Two hinged cooking grates with welded safety chains for secure, easy access

• Adjustable four (4) position fire grate allows for precise heat control

• Half (1/2) inch steel bars welded on one (1) inch centers ensure even heat distribution and long-term durability

• Heavy-duty cool spring handles provide safe and comfortable grate adjustments

• Formed ash lip contains hot embers and reinforces the firebox structure

• Firebox constructed from three sixteenth (3/16) inch reinforced welded steel for reliable, long-lasting use

• Mounted on a six (6) inch square pedestal with a twelve (12) by twelve (12) by three eighth

(3/8) inch base plate for exceptional stability

• Includes a twelve (12) by thirty six (36) utility shelf

• Finished in non-toxic, heat- and rust-resistant black enamel for maximum outdoor protection

• Dimensions:

o Total Cooking Area: Three hundred and twenty (320) square inches o Cooking Grate Size: Infinitely adjustable, tips back for fire building and cleaning o Firebox Dimensions: Sixteen (16) by (20) inch with eight (8) inch high sides o Firebox Thickness: Three sixteenth (3/16) inch heavy-duty steel body o Grate Material: Steel, vandal-resistant, permanently affixed

• Adjustability: Infinitely adjustable for precise heat control

• Pedestal Mount: Three and a half (3 ½) inch galvanized pedestal for stability and rust resistance

• Rotation: Three hundred and sixty (360) degree rotation for wind adjustment

• Finish: Heat and rust-resistant black enamel coating

3. Fire Ring & Fire Pit

a. Wheelchair Accessible Double-Walled Fire Ring

• Manufacturer: Kay Park & Recreation or equivalent,

• SKU: FRDW1830TB

• Quantity: Ten (10)

• Flanged outer firering for strength and safety

• Cooling air gap between rings

• Inner ring supports fire grate

• Dimensions:

o Thirty-two (32) inch outer diameter o Three hundred and seventy (370) square inch cooking grate o Inner diameter fire wall constructed of three sixteenth (3/16) inch steel

• High heat black paint finish

b. Swivel Grate Fire Ring

• SKU: FR930SWTB

• Quantity: Ten (10)

• Dimensions:

o Diameter: Thirty-two (32) inch o Height: Nine (9) inches o Three hundred (300) square inch cooking grate o Cooking grate rotates one hundred and eighty (180) degrees

• Tilt-back staples

• Made from three sixteenth (3/16) inch steel

c. Steel Fire Ring with Adjustable Grate (AFG80)

• SKU: AFG80TB

• Quantity: Ten (10)

• Dimensions:

o Height: Six (6) inches o Diameter: thirty-four (34) inch

• Heavy-duty three sixteenth (3/16) inch thick steel.

• Cooking Grate:

o Three hundred (300) square-inch grilling area o Four height positions for versatile cooking.

• Cool Spring handles allow effortless and safe grate height changes.

• A sturdy angle brace enhances fire ring strength and durability.

• Weather-resistant finish – Non-toxic, heat-resistant black enamel protects against rust and high heat.

• Anchor Type: Spade Anchor

d. Steel Fire Ring with Flip-Up Cooking Grate

• SKU: FR30

• Quantity: Ten (10)

• Dimensions: Thirty (30) inch diameter ring

• Three sixteenth (3/16) inch thick steel

• One (1) inch formed flange around the top for extra rigidity.

• Grate Dimensions:

o Length: Fifteen (15) inches o Width: Twenty (20) inches o Cooking Area: Three hundred (300) square inches of cooking space o Half (1/2) inch steel rods welded on one (1) inch centers.

o Easy flip-up grate has cool spring handles.

o Tilt back hinges on half (1/2) inch diameter staple rods for easy cleanout.

• Painted with a non-toxic, heat and rust-resistant black enamel.

o Anchor Type: Spade Anchor

e. Fire Ring - ADA Accessible 18″ Tall Fire Ring with Flip-Up Cooking Grate

• SKU: FR1830WCSAS

• Quantity: 10

• Dimensions:

o 300 Square Inch Cook Surface o 15″ x 20″ cooking grate o 1/2″ Rods on 1″ Centers o 30″ Diameter o 3/16″ thick steel o 18″ High Sides

• Cool Spring Handles

• Anchor Type: Spade Anchor

f. Fire Ring - Accessible Fire Ring with Adjustable Grate | AFG80WC

• SKU: AFG80WCSASR

• Quantity: 10

• 3/16” thick round steel fire grill.

• Four (4) adjustable grate positions.

• Grate dimensions:

o Length: 20” o Width: 15” o ½” inch steel rods welded on 1 inch centers.

• Spring handles on the cooking grate.

• Allows for easy reach while using a wheelchair or other mobility device.

• This fire ring uses spade anchors only and is painted with a non-toxic, heat and rust-resistant black enamel.

4. Tailgater Grill

a. Tailgater Charcoal Grill or equivalent

• Manufacturer: Pitts & Spitts or equivalent

• Quantity: Two-hundred thirty (100)

• Main cooking grate and top shelf rack

• Steel rod moving handles

• Carbon Steel charcoal pan

• Vented sides to increase airflow

• Dimensions:

o Barrel Size (Diameter x length) 18 x 24” o Pit Dimensions (Diameter x length x height) 24 x 18 50” o Total Cooking Area: Six-hundred fifty-one (651) square inches

5. Smoker Pit

a. Ultimate Upright Smoker Pit

• Manufacturer: Pitts & Spitts or equivalent

• Model: Ultimate Upright Smoker Pit

• SKU:US2436

• Quantity: sixty-five (10)

• Dimensions:

o Barrel Size (Length x diameter) 36 x 24” o Pit Dimensions (Length x depth x height) 80 x 33 x 60” o Firebox (Length x depth x height) 24 x 23 x 24”

• Building Material: 304 Stainless steel

• Removable dual cooking grates

• 3/16”carbon steel cooking chamber with built-in water reservoir for moist heat

• ¼”Plate firebox with an EZ Open door and a removable fire grate for easy cleaning

• 30,000 BTU rating propane log lighter for starting your fire quickly and safely

• Stainless steel screw intake damper on the firebox for temperature control and upper smoke stack damper for smoke control

• Two rear-mounted 10 inch solid rubber wheels and two front-mounted 5inch swivel caster wheels for easy maneuvering.

• Hand crafted red cedar hardwood handles for the stainless steel lid

• Rubber covered maneuvering handles

• Stainless steel working surface

• Paper towel accessory rack

• Tool hooks to hang cooking utensils

• Drain valve/water pan

• Custom 550 degree thermometer

• Log lighter

b. Upright Smoker Pit

• Manufacture: Pits & Spits or equivalent,

• Model: US2448 or equivalent,

• Quantity: ten (10),

• Dimensions:

o Barrel Size (Length x diameter): 48 x 24”, o Pit Dimensions (length x depth x height): 104 x 33 x 75″, o Firebox (length x depth x height): 24 x 23 x 24″,

• Ground-mounted steel fire rings or stationary barbecue pits,

• Grills with swing-away or hinged cooking surfaces,

• Heat-resistant coating and drainage holes,

• Cooking covers or locking lids.

6. Utility

a. Utility Shelf - Utility Shelf 30” x 48”

• Manufacturer: Kay Park & Recreation or equivalent,

• SKU: KPULT3048SM

• Quantity: 10

• Dimensions:

o Length: 30” o Width: 48” o Height: 32”

• Supported on two 6” steel channel iron posts

• Top reinforced with 3/16” x 3” x 3” angle irons

• Surface mount only

• High-heat black enamel finish

b. Utility Shelf - Additional Bolt-On Shelf for SPD450 Group Grill

• SKU: SPDUT

c. Utility Shelf - Warming Basket for the ECG Grills

• SKU: ECQB29

• Quantity: 10

• Compatibility: ECG1929 & ECG1941 covered grill models

• Mounting: Hangs inside the lid for optimal heat retention

• Creates a dedicated warming area to keep food hot and ready to serve

• Constructed from durable steel to withstand high heat and heavy use

• Hangs securely inside the grill lid for easy access and reliable functionality

d. Utility Shelf - Additional Bolt-On Shelf for SB3628U Group Grill

• SKU: SBUUT

• Quantity: 10

• Additional bolt on utility shelf for an SB3628Ugrill.

• Compatible with SB3628U grill

e. Utility Shelf - SF or SB Grill Models

• SKU: UTG

• Quantity: 10

• Dimensions: 8” W x 20” L x 3/16” thick

• Mounting: Bolts onto the rear of SF or SB grill models

• Built from heavy-duty 3/16” thick steel for long-lasting durability

• 8” x 20” bolt-on shelf provides added workspace for food prep and grilling tools

• Compatible with all SF and SB grill models for a seamless fit

• Easy rear-mount installation for secure, vandal-resistant performance.

• Finish: Galvanized steel (UTG)

f. Utility Shelf – Side Utility Shelf for Covered Grills

• SKU: ECSUS

• Quantity: 10

• Compatibility: ECG1929 & ECG1941 covered grill models

• Adds convenient side workspace for food prep, utensils, and grilling tools

• Built from heavy-duty materials for long-lasting use in high-traffic outdoor settings

• Simple bolt-on installation ensures a secure, stable fit

• Weather-resistant construction stands up to frequent use and harsh outdoor conditions

• Mounting: Bolts securely onto the designated side of the grill

g. Utility Table – Utility Table 18” x 30”

• Model: Utility Table 18” x 30”

• SKU: KPULT1830SM

• Dimensions:

o Length: 18” o Width: 30” o Height: 32”

• Supported by 4” x 6” rectangular steel tube

• 3/16” steel plate top

• Surface mount only

• High-heat black enamel finish

7. Miscellaneous Equipment:

a. Miscellaneous Equipment - Small Pedestal Grill Cover

• Manufacturer: Kay Park & Recreation or equivalent,

• SKU: PGCOVER

• Quantity: 100

• Compatible Grill Size: Designed to fit 15” x 20” pedestal grills, ensuring a precise fit.

• Closure: Drawstring closure keeps the cover securely in place, even in windy conditions.

• Material: Heavy-duty vinyl

• Shields against rain, dust, and outdoor debris for grill longevity.

• To be utilized for commercial parks, campgrounds, and public grilling areas.

• Lightweight and easy to install, making it a hassle-free solution.

• Weather Protection: Resistant to rain, dust, and outdoor elements

b. Miscellaneous Equipment - Ground Anchors for Steel Coal Ash Receptacle

• SKU: KPHCBANCH

• For use with our steel coal ash receptacle.

c. Miscellaneous Equipment - Ash Shovel

• SKU: Ash Shovel

• Quantity: 100

• Steel ash shovel for moving hot ash from your grill to a hot ash receptacle.

d. Surface Mount Anchors for Steel Coal Ash Receptacle

• SKU: KPHCBSM

• Quantity: 500

• Surface mount anchors for use on our steel coal ash receptacle.

• Includes a set of (4) 3/8″ x 1-7/8″ hex sleeve anchors.

8. Receptacle

a. Concrete Hot Ash Receptacle

• Manufacturer: Kay Park & Recreation or equivalent,

• SKU: CHAR2235

• Quantity: 100

• Dimensions:

o Length: 22″ o Width: 22″ o Height: 35″

• Powder Coated Steel ash removal door with tamper-proof hardware

• Welded Steel Bars on top of receptacle to prevent people from putting their hands into it while hot coals cool off

b. Steel Coal Ash Receptacle

• SKU: KPHCB

• Quantity: Fifty (50)

• Dimensions:

o 23″ Square top funnels to 12″

• Ability to hold a thirty-two (32) gallon galvanized trash can and/or allow coals to fall to a concrete slab.

• Hinge door to empty can.

• Mounting Type: Free standing, In-ground, and Surface mount

9. Site Preparation

• Installation components: Concrete pads or anchoring kits,

• Site evaluation: conduct a site assessment for the installation of new equipment, ensuring that the location is suitable for installation, including proper grading and clearing of debris,

• Groundwork and preparation: if necessary, perform any groundwork, including leveling and preparing the area for installation. Ensure the safety of the surrounding environment, including soil landscaping and nearby structures.

C. Compliance and Safety

Standards compliance: all equipment and installations must meet relevant safety standards.

D. Maintenance and Warranty

• Warranty: Provide a minimum warranty period for both materials and installation labor. Please refer to Section V. Warranty, for additional information.

• Maintenance Guidelines: Offer a plan for ongoing maintenance or provide maintenance recommendations for the equipment after installation. This may include maintenance schedules, care instructions, and any required seasonal inspections.

II. Minimum Vendor Qualifications:

Vendor shall provide all labor equipment, materials, parts, tools necessary to meet the requirements of the specified services throughout the term of this contract. Vendor shall meet the following minimum qualifications:

A. Experience:

Vendor shall be a company engaged in the business of providing labor equipment, materials, parts, tools necessary to furnish and install park recreation equipment to include but not limited to the installation and removal of barbecue pits for a minimum of three (3) years within the past six (6) years. Vendors shall submit proof with bid, photographs or other supporting documents, in addition to names, addresses and telephone numbers of the operating personnel of the business or agency where the services described herein were offered. Harris County reserves the right to contact the operating personnel of the business or agency.

• Familiarity with relevant safety codes, regulations, and best practices for installation in public parks.

• Positive references from past projects of similar scope and scale.

B. Resources:

Vendor shall maintain a force of qualified maintenance and repair professionals on staff and have adequate staff to provide service at more than one (1) location at a time. Vendor shall have available key personnel with a combined work force that shall meet the time requirements described herein.

Vendor warrants it shall provide qualified personnel who shall perform in a professional manner.

"Professional manner" means the personnel performing shall possess the skill, license(s) and competence consistent with the prevailing business standards within the State of Texas.

At no time shall vendor permit or allow vendor personnel or subcontractors to have present at any Harris

County Precinct 1 worksite, alcohol, controlled substances, or firearms. Smoking is not permitted in any area of any facility which is enclosed or in the finish-out stage of construction.

Any person employed by vendor or any subcontractor who, in the reasonable opinion of the Harris

County Precinct 1 Project Manager, does not perform in a professional or skillful manner, or is disrespectful, intemperate, disorderly, or otherwise objectionable, shall, at the written request of

Precinct 1, be removed from the jobsite by the vendor or any subcontractor employing such person.

Any such person who is removed shall not be assigned again to any Precinct 1 facility without the prior written consent of Precinct 1.

Should vendor fail to remove such person(s), Precinct 1 may withhold all monies which are, or may become, due that are allocable to the portion of the services on which such person(s) is working or may suspend that portion of the services. Upon suspension, vendor shall provide an acceptable substitute.

Such person shall perform the services in the manner prescribed herein at no additional cost to Precinct

Vendor shall provide immediate remote communication devices such as a pager or cellular telephone to all applicable personnel and shall provide a primary point of contact for the term of this contract. This point of contact shall be available during regular working hours at the vendor's location, or via cellular telephone. For off-shift hours, the vendor shall provide a point of contact, with a single telephone number, who can be reached twenty-four (24) hours, seven (7) days a week, including holidays.

C. Applicable Laws and Standards

All work shall be performed to the most recent standards and specifications included and stated herein, but not limited to, throughout the contract duration and any updates throughout the life of the contract.

The vendor shall perform work that produces end results in accordance with Precinct 1 Specifications, Harris County Specifications and Standards, and applicable industry codes in effect at the time of the performance of the specific work and consistent with the manufacture's installation, repair and maintenance practices.

D. Permits and Licenses

Harris County reserves the right to direct the vendor to acquire any and all permits required to perform services related to this bid from, but not limited to, City of Houston, Harris County, as applicable throughout the term of the contract at no additional cost to Precinct 1.

E. Safety

All safety materials and or devices necessary to perform the work in a safe and orderly manner shall be furnished by the vendor. Safety equipment for vendor personnel include but is not limited to, reflective vests, hardhats, protective gear including safety glasses and ear plugs, and safety lighting for all vehicles.

Vendor shall maintain project site(s) in a clean and orderly fashion and remove all trash, debris, containers and etc. from the project site(s) upon completion of work each day and dispose of materials in accordance with Federal and State regulations at no additional cost to Precinct 1. Harris County is not responsible for vendor errors and omissions.

F. Meetings

Vendor shall be available to conduct bi-weekly meetings with Precinct 1 to discuss any installation and/or maintenance issues, procedural updates, or other issues affecting the services performed under the contract. All meetings shall be documented and made available to Precinct 1. Meetings shall be held with a vendor representative with the ability to address contractual issues that may develop.

G. Work Site:

Usage of parking lot or other space for equipment, trailers, vehicles must be coordinated with the Parks

Superintendent or designee to ensure minimal impact to park users.

III. Delivery & Installation

Delivery and Installation of the equipment shall be included in the overall cost of the bid. Vendor shall be responsible for delivering, unboxing, assembling, installing and setting up the picnic tables, benches, and barbecue pits.

Vendor is fully responsible for the delivery of all items to the specified destinations (i.e, costs, arrangements, replacement of lost shipment, rejections, claims, warranty items, and etc.). All equipment, materials, and parts shall be delivered F.O.B. destination as directed by the Harris County designated representative to designated Harris County location, Monday through Friday between the hours of 8:00 am and 3:30 pm

CST. All items of a shipment shall be identified with weather resistant labeling indicating manufacture, contract number, package quantity and other necessary identifying information. Harris County shall be notified forty-eight (48) hours prior to delivery of any items so that personnel may be available to accept delivery.

IV. Spare Parts

Precinct 1 does not mandate the vendor maintain a complete parts and materials inventory, however, vendor shall possess sufficient parts and materials to allow to perform the duties described herein. The vendor shall maintain or have access to an inventory of all essential components and equipment required for installation.

V. Warranty

All product(s) and/or service(s) provided by the vendor under the terms of this solicitation shall be warranted to be free from defects in material, workmanship, and free from such defects in design for a period of one

(1) year and shall cover 100% parts and labor. The warranty period shall commence upon the later of acceptance of the product and/or service or payment of the applicable invoice(s). Vendor further warrants that any services or other work performed by vendor or any subcontractor in connection with this bid shall be performed using commercially reasonable skill and care and be of a professional quality consistent with generally accepted industry standards and practices. Vendor warrants that all products and/or services furnished under this bid shall conform in all respects to the terms of this bid, including any drawings, specifications, and/or standards incorporated herein, including, without limitation, those detailed in the procurement solicitation and purchase order. All services shall be performed by qualified personnel in accordance with the highest professional standards.

In addition, vendor warrants that product and/or services are suitable for and will perform in accordance with the purposes for which they are intended. Vendor shall assume all liabilities incurred within the scope of consequential damages and incidental expenses, as set forth in the vendor or manufacturer’s warranty, which result from either delivery or use of product, which does not meet the specifications within this procurement solicitation, or purchase order.

All items installed under the bid having a manufacturer’s guarantee shall be installed by or under the direction of the manufacturer and its certified agency when so required, to conform to the manufacturer’s guarantee.

All such manufacturer’s guarantees, and warranties shall be forward to the Harris County designated representative prior to leaving the job site.

If the manufacturer’s standard warranty period exceeds one (1) year, then the standard warranty period shall be in effect. Vendor shall be ultimately responsible for the warranty.

Vendor hereby transfers to Harris County, to the extent transferable, whatever warranties and indemnities vendor receives from the manufacturer, producer, or other provider of any third-party products or services, including any transferable warranties and indemnities respecting infringement. Vendor agrees to take commercially reasonable action to assist Harris County in pursuing any available remedies under or otherwise enforcing any such warranties and indemnities.

1. Vendor shall obtain and submit a written warranty for replacement of any integral part of equipment listed herein, as guaranteed by the factory/manufacturer.

2. The warranty period shall be for no less than five (5) years after delivery and installation to Harris

County.

3. Applicable equipment warranty shall include all conditions and response times for repair and/or replacement of any components during the warranty period.

4. Life expectancy of equipment under normal use.

5. Detailed information as to proposed return policy on all installed equipment.

VI. Return Policies

Return of product will be made directly from the originating Department locations. Orders arriving to Harris

County damaged shall be the responsibility of the awarded vendor to resolve with the freight carrier and replace any damaged materials at no cost to the County. Should non-conformed item(s) (e.g., defective, non-authorized and/or unauthorized purchases) ship and deliver to the County, the awarded vendor shall be responsible for the return and arrangements of the items and the corrective action to replace said items at no extra cost to Harris County. Return of unused or undamaged items will be allowed without restocking charges.

VII. Equipment/Material Acceptance

All parts, equipment, and materials furnished and installed shall be new, unused, corrosion resistant, and in compliance with Precinct 1 Specifications and Standards, Harris County Specifications and Standards, latest edition and other standards described herein. Precinct 1 reserves the right to reject any parts, equipment, and/or materials that do not comply with the specifications and standards described herein.

All parts, equipment, and materials delivered shall be subject to inspection and approval by Precinct 1. If any defects in the items supplied are noticed, such items will be rejected, and the rejected items shall be removed by the vendor at their own expense within fifteen (15) days of receipt of notifications of the rejection. Upon notification of rejection, vendor shall immediately replace all rejected items with others conforming to the standards and specifications. All hardware furnished and installed by the vendor shall not be a discontinued product nor shall the vendor provide hardware that is at or approaching its End- of-Life.

All replaced and salvaged materials and components shall be tagged, cleaned, and returned to Precinct 1, unless Precinct 1 requires the vendor to dispose of the material. The tag shall indicate date and location of repair and replacement.