6 - SOW - GPA-134 VMG Mod.pdf

CUI

Statement of Work

For

GPA-134 Video Mapping Generator (VMG) System Modification

Version: 1.0 Version Date: 01 August 2024

Prepared By:

AFLCMC/HBAAS

3001 Staff Drive Ste

2AD2 98C

Tinker AFB, OK 73145-9155

DOCUMENT CHANGE RECORD

Revision Number

Date

Change and Rationale

Approved By

1.0 02 Aug 24 Initial Draft HBAAS

Table of Contents

1. Scope

2. Background

2.1 Technical Requirement/Specification

3. Period of Performance

4. Quality Assurance

5. Program Management

5.1 Meetings and Reports

5.1.1 Kickoff Meeting

5.1.2 Program Management Reviews/Technical Interchange Meetings

5.1.3. Informal Meetings

5.1.4. Schedule

6. First Article Test/Inspection

7. Production Units and Delivery

8. Contractor Furnished Equipment

9. Government Furnished Equipment/Materials/Facilities

10. Technical Data Package

11. Technical Orders

12. Computer Program Identification Number (CPIN) Catalog Information

13. Travel

13.1 Holidays and Facility Closings

14. Deliverables

15. Security Requirements

16. Mission Essential Contractor Services

17. Package, Handling, Storage and Transportation

17.1 Electrostatic Materials

17.2 Asset Damage/Packaging Discrepancies/Resolution Responsibility

17.3 Reusable Containers

18. Data Deliverable Requirements

19. Invoicing/Payment and Receipt/Acceptance

1. Scope

This Statement of Work (SOW) defines the effort required to develop, test, manufacture, and deploy a total of seven (7) Video Mapping system units, to include six (6) production units, one

(1) First Article Test (FAT) unit, associated cables, the complete Technical Data Package (TDP), and instructions for installation and use of the system

FAT will be conducted at location assigned by the Gov based on availability of resources. Upon completion of the FAT and acceptance by the Government/Program Office, the Contractor will assemble and distribute all productions and FAT unit to the locations identified in Table 2.

2. Background

The AN/MPN-14K Landing Control Central (LCC) is a tactical Air Traffic Control (ATC) system comprised of two (2) equipment vans housing radar and associated communications and electronics equipment: The Precision Approach Radar (PAR)/Airport Surveillance Radar (ASR) van and the Operational (OPS) van. The AN/MPN-14K is currently planned to remain in service through FY27. The fleet consists of eight (8) deployable systems and one (1) depot level mock-

up. The Video Mapping Generator (VMG) system contains high accuracy and resolution digital map information stored on EPROMS on Map Memory Segments. Naval Information Warfare Center (NIWC) has declared no repair capability of VMG system Slim-line. No alternative source of repair exists for failed systems. The major concern is the loss of capability for the Radar to present geographical data, air routes, graphics, beacon, obstructions, and Navigational Aid (NAVAID) positions. Operational capabilities of current systems are diminished due to lack of functioning VMG system. A software solution removes the need for the VMG system and addresses the lack of repair capability of VMG system Slim-line and alternative source of repair for failed systems.

2.1 Technical Requirement/Specification

• Eliminate obsolete items

• Eliminate the need for LAAS PROMs and programming of EPROMs

• Eliminate all existing GPA-134 hardware

• Utilize the A-Box to run mapping software when selecting map files

• Software/Firmware package that will create mapping data on existing ASR indicator

• Linux based, stand-alone laptop with cabling delivery method to existing ASR indicator positions. Wi-Fi must be disabled.

3. Period of Performance The period of performance for this effort shall be 12 months after contract award. In the event an extension is required, the request will be worked through the Contracting Officer.

4. Quality Assurance The Contractor shall establish and maintain a documented quality system that, at a minimum is compliant with the requirements of ANSI/ISO/ASQ Q9001:2015, Quality Management Systems

Requirements or equivalent. The quality system shall address the Contractor’s processes for ensuring quality services, documentation, hardware and software. The quality system procedures, planning, and all other documentation and data that comprise the quality system shall be made available to the Government/Program Office upon request.

5. Program Management The Contractor shall maintain a formal organization to manage the contract including program control, quality assurance, configuration management, management of Government furnished resources, if any, risk management, and security. The Contractor shall assign a Program Manager to organize, plan, schedule, implement, control, analyze, and report on all elements of the contract/task order. The Program Manager shall be identified to the government and shall be prepared to present and discuss the status of contract activities with the Government/Program Office at any time during normal business hours (8:00 am to 4:00 pm CST). The Contractor shall provide all necessary qualified personnel, management, non-personal administrative and technical services, materials, and facilities to support the requirements of this SOW, including the shipping of the completed units.

CDRL A001: Contractor’s Progress and Status Report CDRL A002: Meeting Agenda

5.1 Meetings and Reports

The Contractor shall submit Monthly Status Reports In Accordance With (IAW) this SOW throughout the period of performance of the contract.

The Contractor shall conduct meetings and reviews IAW this SOW. When meetings or reviews are held at the Contractor’s site, the Contractor shall provide facilities and office equipment (e.g., access to telephone and internet) to all Government representatives. The Contractor shall provide the appropriate personnel, presentation materials, mockups, and technical data. Copies of presentation materials shall be prepared for all meeting participants if performed in person.

For remote meetings, digital copies are sufficient. For each meeting or review, the Contractor shall prepare and deliver a Meeting Agenda and Meeting Minutes. When appropriate, meetings and reviews shall be scheduled concurrently to reduce travel.

CDRL A001: Contractor’s Progress and Status Report CDRL A002: Meeting Agenda CDRL A003: Meeting Minutes

5.1.1 Kickoff Meeting

The Contractor shall conduct a Kickoff Meeting within fifteen (15) calendar days after award of contract. This may be accomplished via telecom. An agenda shall be developed jointly between the Contractor and the Government. As part of the Kickoff Meeting, an initial guidance conference shall be conducted to ensure mutual understanding of contract requirements, schedules, points of contact, and expected content and format of all deliverables required by the Contract Data Requirements List (CDRL) Package.

5.1.2 Program Management Reviews/Technical Interchange Meetings The first Program Management Review/Technical Interchange Meeting (PMR/TIM) shall be held in conjunction with the Kickoff Meeting and may be accomplished via telecon. The purpose of the PMR is to discuss contract status, track and review outstanding action items, review potential and actual programmatic problem areas and proposed solutions, track and discuss planned versus actual for schedule and performance, and provide a forum for highlighting activity planned for the next period.

The purpose of the TIM is to discuss specific technical activities, including, but not limited to, technical action items, studies, test plans, test results, technical documentation status/issues, technical issues, technical decisions, and systems fielding progress. These meetings shall ensure continued visibility into the technical progress.

Additional PMRs/status update meetings shall be held per agreement between the Contractor and the Government/Program office. The following schedule is provided as a recommended meeting schedule:

• First meeting: Project kickoff

• Second meeting: FAT acceptance

• Final meeting: Assets completion and shipping

An agenda for each PMR/TIM shall be developed by the Contractor and provided to the Government/Program Office with a copy of the briefing package at least ten (10) calendar days before each PMR/TIM IAW with CDRL A002. Additionally, IAW CDRL A003, a set of meeting minutes shall be provided to the Government/Program Office within 10 days after the PMR/TIM meeting.

CDRL A002: Meeting Agenda CDRL A003: Meeting Minutes

5.1.3. Informal Meetings

The Contractor shall support informal meetings at the request of the Government/Program Office in the form of telecommunications (email and/or telecom). These may include short, periodic meetings to determine status of the program and allow for the opportunity to address ongoing topics. This may also include more prompt meetings to discuss issues that need rapid feedback.

The informal meetings will not require the delivery of meeting agendas, meeting minutes, or presentation packages.

5.1.4. Schedule

The Contractor shall develop and provide a schedule outlining estimated dates for the completion of this effort. Items to be included on the schedule include but are not limited to - First Article Testing Date, Delivery dates for FAT units, Delivery dates for additional units, Shipping dates, Meeting dates, and estimated completion date. Any deviations that may negatively impact the schedule shall be immediately reported to the Contracting Officer and the Program Office.

Contractor format for the schedule will be acceptable.

CDRL A006: Integrated Program Management Report (IPMR) – Integrated Master Schedule

(IMS)

6. First Article Test/Inspection The Acceptance Test Procedure (ATP) for FAT testing shall be developed by the Contractor and agreed upon by the Government/Program Office. The ATP shall consist of basic operational tests of the FAT unit, approval and review of TDP documentation and evaluation of one (1) unit operationally working within a fielded location for 24 hours without failure. The unit must pass the ATP. The Contractor shall provide the ATP to the Government/Program Office for concurrence IAW CDRL A004. The Contractor shall plan to deliver the one (1) FAT unit NLT 8 weeks (approximately 40 days) after contract award. The preferred location for the FAT is the 260th ATCS in Portsmouth, NH but may be changed by the Program Office if the necessary equipment is not available for the test. The Program Office will give the Contractor as much advance notice of the change as possible in the event the location is changed. The Contractor shall complete and deliver a FAT Trip Report IAW CDRL A005 within ten (10) days following the completion of FAT installation test.

CDRL A004: Acceptance Test Plan CDRL A005: Trip/Travel Report

7. Production Units and Delivery Upon acceptance of the FAT unit by the Government/Program Office, the Government/Program Office shall provide authorization to the Contractor to begin full rate production of the remaining units. Upon initiation of full rate production, the Contractor shall provide an updated schedule IAW CDRL A006, showing the estimated completion dates, delivery dates, and quantities of the production units. The Contractor shall have the six (6) production units produced and shipped within 60 days of being directed to proceed, with regular scheduled deliveries occurring until all remaining units have been delivered to the Government. Any deviations that may negatively impact production or delivery shall be immediately reported to the Contracting Officer and the Program Office. The Contractor shall deliver completed Units as identified in Table 2. Contractor will provide shipping tracking information to the program office.

CDRL 006: Integrated Program Management Report (IPMR) - Integrated master Schedule

(IMS)

8. Contractor Furnished Equipment The Contractor shall provide all required equipment needed to produce, build, test, and install the Video Mapping System.

9. Government Furnished Equipment/Materials/Facilities The Government/Program Office will provide access to working and correctly configured ASR Indicator and A-Box as required.

10. Technical Data Package A Software Technical Data Package for the Video Mapping System shall be created and delivered to the Government IAW CDRL A007. The TDP shall provide the necessary design, engineering, manufacturing, testing and quality assurance requirements information necessary to enable the procurement or manufacture of an interchangeable item that duplicates the physical and performance characteristics of the original product, without additional design engineering effort or recourse to the original design activity. Product data shall reflect the approved, tested, and accepted configuration of the defined delivered Item. All engineering product and drawing created as a result of this contract shall be considered a part of the TDP. The TDP and field-level maintenance instructions shall be delivered to the program office ten (10) days prior to full-rate production.

The Government shall retain unlimited right to the data rights (i.e., Technical Data Package) for product developed at Government’s expense. At a minimum, the Government/Program Office shall be granted Limited Rights to commercial data/software and restricted data for products developed at Contractor’s expense.

CDRL A007: Product Engineering Design Data and Associated Lists

11. Technical Orders The Contractor shall develop and deliver Technical Orders (TOs) required to implement the system at the field level.

CDRL A010: Technical Orders (TO)

12. Computer Program Identification Number (CPIN) Catalog Information The Computer Program Identification Number (CPIN) Catalog Information is used for the assignment of a CPIN for embedded computer system software. The CPIN is used by the Government for configuration management of software and to facilitate software distribution. If software is developed within the scope of this contract, IAW CDRL A009 the Contractor shall provide the Government/Program Office with CPIN Catalog Information. A sample of media labeling can be provided to the Contractor by the Government upon request.

CDRL A009: Computer Program Identification Number (CPIN) Catalog

13. Travel The Contractor shall travel as directed by the Contracting Officer (CO) in accordance with the Joint Travel Regulations. The Contractor shall submit travel requests to the CO at least 30 days prior to planned departure. However, travel to the 260 ATCS, Pease, ANGB, Portsmouth, NH in support of this effort is considered normal and routine travel and shall not require CO approval.

This will require coordination with the 260 ATCS personnel and ATCALS program office before traveling.

13.1 Holidays and Facility Closings

Contractor personnel shall only be permitted access to Government facilities when Government personnel are present.

14. Deliverables The following is a recap of expected deliverables from the Contractor:

• One (1) First Article unit to be shipped as production unit upon acceptance

• Technical Documentation, including Technical Order(s) (to include remove and replace instructions and field-level maintenance documentation), Technical Drawings, Electrical Schematics/Block Diagrams, and Parts List

• Six (6) production units shipped to the locations identified in Table 2

• All CDRLs as listed throughout this SOW and identified in Table 1

15. Security Requirements The Contractor shall perform all activities required to meet the security requirements of DOD facilities they need to access during the performance of this contract. The Contractor, when working in DoD facilities, shall wear identification badges on their outer garments in the chest area and abide by all rules, regulations of the DoD facility. In the event Contractor personnel requires access to a government system, the Contractor shall contact the Contracting Officer for assistance.

Contractor employees shall identify themselves as Contractor personnel and always display distinguishing badges or other visible identification. Contractor personnel shall appropriately identify themselves as Contractor employees in conversations, formal and informal written correspondence, teleconferences, video teleconferences, faxes, and/or other electronic communications whether with Government personnel, other Contractor personnel, or with the public when supporting this contract where their status as Contractor employees might otherwise be apparent or where they might be mistaken for civil service employees or military employees.

The Contractor shall ensure all the records, files, documents, and work papers provided by the Government or generated by the Contractor in support of the contract are Government Property and shall be maintained and disposed of IAW AFI 23-111, Management of Government Property in Possession of the Air Force.

16. Mission Essential Contractor Services.

Not Applicable (N/A)

17. Package, Handling, Storage and Transportation The contractor shall develop, implement and maintain the preservation, packaging and packing methods for all items in accordance with AFMC FORM 158 and the terms of this contract. The term “Preservation, Packaging and Packing” is to mean the entire package; this includes, but is not limited to the asset’s wraps, barriers, cushioning, blocking, bracing, unit and intermediate containers. The contractor shall (1) package all repairable items in reusable containers to include repaired parts that are shipped from repair facilities, (2) utilize marking and labeling practices IAW MIL‐STD‐129R, (3) interrogate the Container Design Retrieval System (CDRS) before designing new specialized containers and (4) update the CDRS for new approved specialized container designs. (DI-PACK-80120C/T, -80121C/T, -80683D/T, and 81059A/T) All assets shall be packaged individually. However, packages going to same DoDAAC may then be packaged and shipped in a single container. All boxes and/or containers must have labeling that reflects the following: (1) contract number, (2) Part Number, (3) National Stock Number (NSN) and/or kit number. The NSN and/or kit number will be provided by the Government.

CDRL A011: Preservation & Packing Data

17.1 Electrostatic Materials

Provisions of MIL-ATD-1686 (current revision) will apply when identifying all solid-state devices and modules containing diodes, translators, integrated circuits, and/or other microelectronic components sensitive to electrostatic forces. All such items will be packaged IAW MIL-STD-2073-1E and marked IAW MIL-STD-129R.

17.2 Asset Damage/Packaging Discrepancies/Resolution Responsibility Damage to assets or containers attributed to negligence or improper preservation, packaging, packing, or marking will be referred to the Administrative Contracting Office (ACO) for action IAW AFJMAN 23‐215, Reporting of Supply Discrepancies. Receiving activities will ensure that packaging complies with the contract requirements for materiel being accepted at point of receipt. For assets received in other than the contracted packaging requirements (coded data or Special Packaging Instructions (SPI) drawings) the receiving activity shall initiate a Supply Deficiency Report (SDR) IAW AFJMAN 23‐215. When notified; the contractor shall investigate the cause for packages/assets arriving at destinations damaged and if necessary, redesign packages and generate revised packaging data at no additional charge to preclude future storage, handling or shipment damage.

17.3 Reusable Containers

When shipping containers are received that meet the requirements of the AFMC Form 158 and are suitable for the return shipment of serviceable assets, they shall be reclaimed, stored and protected for reuse. If an item’s reusable container is destroyed or lost the last accountable activity will be responsible for repairs or replacement. Unserviceable containers shall be coordinated through the Administrative Contracting Office (ACO) to decide disposition of and replacement of containers that meet the requirements of the contract.

18. Data Deliverable Requirements The Contractor shall prepare and deliver complete and accurate data deliverables on schedule.

Table 1 Applicable CDRLs

CDRL

No.

Authority CDRL Title - Subtitle SOW Paragraph

A001 DI-MGMT-80004A/T Contractor’s Progress Status and Management Report

5, 5.1

A002 DI-ADMN-81249C Meeting Agenda 5, 5.1, 5.1.2

A003 DI-ADMN-81250C Meeting Minutes 5.1, 5.1.2

A004 DI-QCIC-80553A/T Acceptance Test Plan 6

A005 DI-MISC-81943 Trip/Travel Report 6

A006 DI-MGMT-81861C/T Integrated Program Management Data and Analysis Report (IPMDAR) – Integrated Master Schedule (IMS)

5.1.4, 7

A007 DI-SESS-81000F/T Product Engineering Design Data and Associated Lists

A009 DI-MISC-81454D Computer Program Identification Number (CPIN) Catalog Information

A010 TM-86-01R Technical Order (TO) 11

A011 DI-PACK-80120C/T Preservation & Packing Data 17

19. Invoicing/Payment and Receipt/Acceptance The Contractor will submit invoices IAW DFARS 252.232-7006, Wide Area Work Flow Payment Instructions and DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

Table 2 AN/MPN-14K Locations

UNIT/POC SHIPPING

DoDAAC ADDRESS # of UNITS

235 ATCS

Attn: CMSgt James Brown

FB6331

145 AW LGRDC

ATTN: 235 ATCS

4930 MINUTEMAN WAY BLDG 63

CHARLOTTE NC 28208-3866

241 ATC

Attn: CMSgt Jason Bishop

FB6252

139TH AW LRS TMO LGRDD

ATTN: 235 ATCS

CP 816 236 3632

705 MEMORIAL DR BLDG 45

SAINT JOSEPH MO 64503-9307

245 ATCS

Attn: CMSgt James Rider

FB6401

169 LRS LGLOC

ATTN: 245 ATCS

CP 803 647 8528

1325 S CAROLINA RD BLDG 212

EASTOVER SC 29044-5000

248 ATCS

Attn: SMSgt John Long

FB6241

186 ARW LGR LGRDD ATTN:

248 ATCS

CP 601 484 9220

6225 M ST BLDG 705

MERIDAN MS 39307-7112

258 ATCS

Attn: SMSgt Robert Ressler

FB6381

171 ARW LGRM

ATTN: 258 ATCS

CP 412 776 7369

110 MUSTANG DR BLDG 110

CORAOPOLIS PA 15108-4805

260 ATCS

Attn: SMSgt William Hoover

FB6291

157 ARW LRS LGRDC ATTN:

260 ATCS

302 NEW MARKET ST BLDG 262

PORTSMOUTH NH 03801-7834

Tinker AFB Attn: Avery “AJ” Trollinger

FB2039

3301 F AVE DR 22

ATTN: DD DEPOT OK

CNTRL RECVG BLDG 506

TINKER AFB OK 73145-9031