6-Scope and Specifications - Propane Tanks.pdf
PDF 502 KB Posted
- Attached to
- Propane Gas Reclamation and Tank Recycling
- Solicitation number
- SWR081525915
- Issued by
- Broward County, Florida
About this file
This is a scope of work and specifications document from Broward County Solid Waste and Recycling Services for propane gas reclamation and tank recycling services. The solicitation seeks to establish an agreement with a vendor to provide pickup, transport, reclamation, and delivery services for discarded propane gas tanks collected through the County's Household Hazardous Waste Program on an as-needed basis. Services must be performed within ten working days of request, with pickup locations primarily at the Broward County North Residential Drop-off Center in Pompano Beach, Florida, or other related user agency locations. The vendor must provide all necessary labor, equipment, and materials for quantifying and loading shipments without using County resources, and must designate a single project coordinator for all contract activities.
Pricing must be submitted as unit prices inclusive of all labor, materials, transportation, licensing, fees, permits, and associated requirements, with any credits noted as $0.00. The contract includes provisions for price adjustments when propane gas or ferrous metal market prices fluctuate by 7.5% or more, with a maximum of one adjustment annually and required written justification. Minimum vendor qualifications include three years of experience with propane gas recovery, one similar project completed within the past five years, and ownership or access to dedicated equipment for reclaiming and transporting propane gas. The vendor must comply with all federal, state, and local regulations regarding propane handling, transport, recovery, and recycling, and may be required to provide detailed descriptions of their reclamation process and equipment specifications upon award.
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Other files
| File | Type | Posted |
|---|---|---|
| 2-Insurance Requirements - Quotes Bids.docx | DOCX document | |
| 4-Vendor Questionnaire - CABs.docx | DOCX document | |
| 1-CAB Sales Tax Exemption Certificate.pdf | ||
| 5-Insurance Requirements - Propane Gas Reclamation and Tank Recycling.pdf | ||
| 3-General Conditions - Quotes and Bids.pdf |
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Text version
PROPANE GAS RECLAMATION and TANK RECYCLING
Scope and Specifications
Broward County Solid Waste and Recycling Services accepts discarded propane gas and tanks in original containers of various shapes, sizes and types, through its Household Hazardous Waste Program.
The purpose of this solicitation is to create an agreement with a vendor for pickup, transport, reclamation, or delivery at a permitted facility on an as needed basis. The vendor shall comply with all applicable Federal, State and local regulations regarding the handling, transport, recovery and recycling of propane/tanks.
Tanks will be full, partially full or contain residual. Tanks will be in poor to new condition.
Invoice and Payment
The award of this solicitation will result in a Purchase Order, which will be used to process invoices for issuance of payment.
Invoices should be sent to designated SWRS staff for review and approval prior to submittal via email to AccountsPayable@broward.org.
Vendor shall invoice the using agency once per calendar month and within ten (10) working days of the first day of each month. Invoice shall include copies of original bill of lading or manifest from each pickup location.
Vendor shall not apply credit to an invoice. Revenues and invoices shall be kept separate.
Bid Terms and Pricing
All bids shall be submitted as a unit price for each item. Credit for any item(s) shall be notated as ($0.00) within the bid tabulation. Prices shall be inclusive for all labor, materials, transportation, licensing, fees, permits and any and all other associated requirements.
Price Adjustments for Propane Gas or Ferrous Metals
The price offered to the County for propane tank recycling shall be based on current area market prices.
However, the market for propane tanks is volatile, and sudden price increases or decreases could occur during the term of the agreement.
Should there be a decrease/increase in market pricing of propane gas and/or ferrous metals equal to or exceeding 7.5% of contract price after award, vendor may provide a written request to the Purchasing Division for a price adjustment. The request shall be supported by a statement to justify the decrease/increase and related documentation not limited to invoices or bills of sale for propane gas or ferrous metals. Awarded vendor must also submit the final adjusted price offered. Broward County Purchasing Division retains the right to refuse the request. There shall not be more than one (1) adjustment annually.
In the event that the market recovers equal to or exceeding the 7.5% threshold after a price decrease/increase, the Vendor shall notify the Purchasing Division in writing and adjust the prices offered.
Shipment, Pickup Location, Delivery and Frequency
At the request of the contract administrator the awarded vendor shall pick up the tanks within ten (10) working days of request. Days and hours for pickup shall be mutually agreed upon by both parties and are subject to adjustments during the term of the agreement.
The vendor shall provide written receipt upon pickup.
Pickup location: Broward County North Residential Drop-off Center, located at 2780 North Powerline Road, Pompano Beach, FL 33069 or related user agency location.
The vendor shall provide all necessary labor, equipment and materials needed to quantify and properly load each shipment from the County’s facility without tasking County staff, equipment or supplies.
If requested by the using agency the County has the right to deliver tanks to the awarded vendor within three
(3) working days of request.
Reclamation Process
Propane shall be reclaimed and recycled in accordance with all applicable Federal, State and local regulations.
Contents within tanks may be used in the reclamation process or recovered for reuse/sale.
The vendor shall refurbish cylinders for resale, reuse or route for ferrous recycling if tank cannot be placed back into service.
If requested by the using agency, the awarded vendor shall provide a written description of the reclamation process including applicable end markets, upon award. Vendor shall submit photos and description of reclamation equipment (not limited to: manufacturer, model, type, intended use, serial number).
Project Coordinator
Vendor shall designate a single project coordinator responsible for all activities included within the terms and conditions of this contract, including but not limited to contractor invoicing, inquiries of payment status, scheduling, planning, and related issues or services. Contractor shall provide immediate notice to the County if the project coordinator is replaced, and future project coordinator contact information.
Minimum Vendor Qualifications
A. Three (3) years of experience with recovery of propane gas.
B. One (1) similar project successfully completed during the past five (5) years.
C. Shall own or have an agreement to use equipment dedicated to reclaiming and transporting propane gas.
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