6-RFQ-26-00357 Playground Equipment Installation, Replacement, and Repair Services.pdf

Request for Qualifications Playground Equipment Installation, Replacement, and Repair Services

RFQ-26-00357

RFQ-26-00357 Page 1

IMPORTANT! PLEASE READ CAREFULLY BEFORE SUBMITTING PROPOSAL

SOLICITATION TYPE: Competitive Sealed Proposals

SOLICITATION NUMBER: RFQ-26-00357

SOLICITATION TITLE: Playground Equipment Installation, Replacement, and Repair Services

BRIEF DESCRIPTION: The Hillsborough County Board of County Commissioners (County) is seeking competitive sealed qualifications from qualified Contractors to provide all-inclusive services for playground projects throughout the County for a five (5) year period. Services shall include, but are not limited to, the planning, staging, installation, removal, relocation, and replacement of public playground systems and structures for and/or at various County parks and recreation facilities. The County will establish a pre-qualified list of Contractors, through this RFQ process, for the completion of Work Orders.

DUE DATE & TIME: August 28, 2026, 2:00 P.M. Eastern Time as recorded by the County’s Electronic Bidding System)

ISSUING DEPARTMENT DIRECTOR:

The Director of Procurement is considered the issuing department director for the purpose of Section 2-567(c) of the Hillsborough County Procurement Protest Policy and Procedures Ordinance.

PROPOSAL SUBMISSION: The County will only accept proposals submitted through its electronic bidding system (Euna Procurement). Proposals that are submitted or delivered by non-electronic means (hard-copy paper), facsimile, electronic mail (e-mail), electronic file, or means other than through the County's electronic bidding system (Euna Procurement) will not be accepted or considered. Please visit our vendors webpage (hcfl.gov/vendors) for information regarding vendor registration, electronic bid submission, procurement opportunities, and other important resources.

TIMELINESS: To preserve the integrity of the competitive sealed proposal process, proposals submitted after the due date and time listed above, unless otherwise amended, cannot and will not be accepted. Please do not wait until the last minute, hour, or day to submit your proposal, as you may encounter technical difficulties or issues that cannot be resolved before the due date and time. When preparing to submit your proposal, please read and follow all instructions regarding formatting and other details related to the form(s) to be used. Again, please do not wait until it’s too late for assistance. We value

RFQ-26-00357 Page 2 and need your participation, so the last thing we want is for you to miss this opportunity.

QUESTIONS: ● Questions regarding technical difficulties or errors encountered while submitting proposals through Euna Procurement must be directed to Euna Procurement Support at 1-844-226-3862 or support.bonfire@eunasolutions.com.

● Questions regarding the specifications or solicitation document must be directed to Procurement Services using the “messages” section in Euna Procurement for this particular procurement.

● To be given consideration, such requests must be received no later than 14 calendar days after the date of Solicitation issuance in Euna Procurement, site visit, or pre-proposal conference, whichever is later.

● Questions regarding vendor registration, training, or general questions must be directed to the Supplier Engagement Team at (813) 272-5790 or iSupplier@HCFL.gov.

CONE OF SILENCE: A Cone of Silence is in effect for this procurement; therefore, no proposer, interested party and/or their principals, officers, employees, attorneys, or agents shall communicate with County employees, the Hearing Master assigned to hear the applicable protest appeal and/or members of the Board of County Commissioners, including their aides and employees regarding this procurement and/or a related protest, except as otherwise provided in the Hillsborough County Procurement Protest Policy and Procedures Ordinance. The Cone of Silence does not prohibit a proposer from communicating with the Director of Procurement, staff in the Procurement Services Department, or the County’s attorney assigned to this procurement. Violating the Cone of Silence may disqualify the proposer from consideration for award. Please refer to the Instructions for complete details about the Cone of Silence.

INSURANCE: Insurance coverage is required for this procurement. Please see RFP-26-00357 Insurance Requirements Attachment and Special Terms and Conditions.

SURETY (BONDS): Proposal, performance, and/or payment surety is not required for this procurement.

E-VERIFY: The Department of Homeland Security's Image Program and E-Verify apply to this procurement. Please see General Terms and Conditions for complete details and requirements.

RFQ-26-00357 Page 3

DIGITAL ACCESSIBILITY COMPLIANCE:

Any and all information and communications technology developed, provided, procured, maintained, or otherwise made available under this Contract and intended for public access or use, shall comply with various accessibility standards. Please see General Terms and Conditions for complete details and requirements.

INSTRUCTIONS TO PROPOSERS:

Please see Sections 1.8., 1.9., and 4. for various instructions for Proposers.

RFQ-26-00357 Page 4

1. SPECIFICATIONS

1.1. Scope

The Hillsborough County Board of County Commissioners (County) is seeking competitive sealed qualifications from qualified Contractors to provide all-inclusive services for playground projects throughout the County for the Parks and Recreations Department for a five (5)-year period. Services shall include, but are not limited to, the planning, staging, installation, removal, relocation, and replacement of public playground systems and structures for and/or at various County parks and recreation facilities. The County will establish a pre-qualified list of Contractors, through this RFQ process, for the completion of Work Orders.

1.2. Applicable Publications, Terminology, and Acronyms

The following publication(s) of the issue in effect on date of this solicitation, forms a part of this specification:

1.2.1 8th Edition (2023) of the Florida Building Code (FBC).

https://codes.iccsafe.org/content/FLBC2023P1

1.2.2 American Society for Testing and Materials (ASTM) F1487 Standard Consumer Safety Performance Specification for Playground Equipment for Public Use.

https://store.astm.org/f1487-21.html

1.2.3 United States Consumer Product Safety Commission (CPSC) Public Safety Handbook (Publication #325) guidelines for designing, constructing, and maintaining safe public play environments in the United States.

https://www.cpsc.gov/Playground-Handbook

1.2.4 American Institute of Steel Construction (AISC) 360 for structural integrity.

https://www.aisc.org/aisc/publications/current-standards/aisc-360/

1.2.5 Certified Playground Safety Inspector (CPSI) Certification.

https://www.nrpa.org/certification/CPSI/

1.2.6 2010 Americans with Disabilities Act (ADA) Standards for Accessible Design.

https://www.ada.gov/law-and-regs/design-standards/

1.2.7 Certified General Contractor (CGC) or Certified Building Contractor (CBC) license issued by the State of Florida Department of Business and Professional Regulation (DBPR).

RFQ-26-00357 Page 5 https://www2.myfloridalicense.com/construction-industry/

1.2.8 Florida Department of Transportation (FDOT), Temporary Traffic Control (TCC)/Maintenance of Traffic (MOT).

https://www.motadmin.com/

The following terminology forms a part of this specification:

“Construction Documents” shall mean a complete blueprint for a construction project, providing all necessary information to ensure the project is built according to design schedule, and within budget.

The following acronyms form a part of this specification:

ADA Americans with Disabilities Act AISC American Institute of Steel Construction ASTM American Society for Testing and Materials CBC Certified Building Contractor CGC Certified General Contractor CPSC Consumer Product Safety Commission CPSI Certified Playground Safety Inspector DBPR Department of Business and Professional Regulation FBC Florida Building Code FDOT Florida Department of Transportation MOT Maintenance of Traffic NPSI National Playground Safety Institute PDF Portable Document Format TCC Temporary Traffic Control

1.3. Minimum Qualifications

1.3.1 The Proposer or principal thereof shall demonstrate recent and relevant experience in providing services substantially similar in scope and complexity to those required under this solicitation. Failure to demonstrate appropriate and verifiable experience is grounds for rejection.

As the customer, the County will have sole discretion in determining whether a proposer or principal thereof possesses adequate experience and capability.

1.3.2 The Proposer or principal thereof shall, at time of Proposal submission and throughout the term of the resulting Contract, be licensed as a Certified General Contractor (CGC) and/or Certified Building Contractor (CBC). The County may ask for evidence for this licensure during evaluation or throughout the term of the Contract. Failure to demonstrate possession of this license is grounds for rejection and/or termination.

1.3.3 The Proposer or principal thereof shall, at time of proposal submission and throughout the term of the resulting Contract, have at least one (1) employee certified as a Certified Playground

RFQ-26-00357 Page 6

Safety Inspector (CPSI). The County may ask for evidence for this licensure during evaluation or throughout the term of the Contract. Failure to demonstrate possession of this license is grounds for rejection and/or termination.

1.4. Minimum Requirements

1.4.1 The Contractor or principal thereof shall, with each project quote, be certified by the manufacturer of the specific playground equipment to be installed. The Contractor’s submitted playground equipment manufacturer(s) shall meet the following qualifications: ASTM F1487.21 or current publication thereof, AISC 360, or most current publication thereof, and CPSC guidelines.

The Contractor shall submit, with each project quote, documentation of these qualifications.

1.4.2 The Contractor shall furnish all labor, materials, equipment, and incidentals for the accomplishment of all Work as described in these specifications and the scope of work for each specific Work Order, as directed by the County and in accordance with the expressed or implied intent of the Contract.

1.4.3 The Contractor shall perform civil site work and the construction of playground areas using specified equipment and components in a variety of configurations and layouts and associated concrete flatwork.

1.4.4 The Contractor shall dispose, remove, and/or relocate existing playground equipment, components, and park amenities, at the direction of the County’s Project Manager or designee.

1.4.5 The Contractor shall perform tree and shrub trimming, clearing, and grubbing within the construction limits to provide a clear work zone for installations.

1.4.6 The Contractor shall manage site access and traffic control in accordance with the FDOT, TCC, and MOT requirements.

1.4.7 Each connected play apparatus shall include any and all ancillary items needed to meet ASTM standards such as restrictors, hoods, chutes, etc.

1.4.8 Contractor’s Personnel

1.4.8.1 The County reserves the right to dismiss from the County property, any Contractor employee who demonstrates inappropriate, questionable, unsafe, and/or unprofessional behavior.

1.4.8.2 The County reserves the right to request and be provided with official timecards of employees working on County projects to ensure taxpayers’ funds are spent appropriately.

1.4.8.3 The Contractor’s personnel assigned to perform installations shall be certified, if needed, by the manufacturer of the specific playground equipment to be installed and/or be overseen by a certified installer if in an apprentice position. The Contractor shall, with each project quote, provide a copy of certification(s) and/or apprentice documentation.

RFQ-26-00357 Page 7

1.4.9 Contractor’s Superintendent

1.4.9.1 The Contractor shall be responsible for providing a superintendent, with related experience, for each specific Work Order. The superintendent shall provide their contact information to the County Project Manager or designee.

1.4.9.2 The superintendent is not precluded from performing construction Work, provided that it does not interfere with their supervisory responsibilities.

1.4.9.3 The superintendent shall have the authority to act on behalf of the Contractor to address or resolve issues that occur during construction.

1.4.9.4 The superintendent shall be accessible by cell phone and shall respond to all calls within 24 hours.

1.4.10 Development of Project Quotes

1.4.10.1 Prior to submitting a project quote, it shall be the Contractor's responsibility to carefully inspect the initial scope, drawings (if any), specifications, Contract Documents and Forms (if applicable), and Construction Documents, for Work contemplated, to inform themselves thoroughly as to the quality required, quantities needed and the concealed conditions (tree roots, clay, rocks, debris, ground water, utilities, and existing landscape) involved in the completion of all Work.

1.4.10.2 No pleas of ignorance of conditions or difficulties that may be encountered in execution of the Work as a result of the Contractor's failure to make necessary and reasonable examinations and investigations shall be accepted. The submittal of a project quote shall be considered evidence that examination has been made as described herein.

1.4.10.3 Upon identifying the need for Work to be performed under this Contract, an on-site visit may be required. The Project Manager or designee will work with Contractor to schedule site visits.

1.4.10.4 The Contractor’s project quote shall include all components needed to provide for a complete installation of the Work Order, including but not limited to all connections, clamps, bolts, attachments, footers, kickplates, supports, braces, filler panels, permitting fees, labor, delivery, shipping, and MOT.

1.4.10.5 The Contractor shall submit either a certificate of compliance or certification, with their project quote, for all material items to be utilized in the performance of the Work, documenting compliance with all safety standards as described in this specification. Full acceptance of the materials shall be subject to findings of suitability.

1.4.10.6 At least one Certified Playground Safety Inspector (CPSI) shall review and sign off on any and all designs for compliance with applicable safety standards.

RFQ-26-00357 Page 8

1.4.11 Timeliness of Services

1.4.11.1 Since the primary goal of Work Order contracting is the speedy acquisition of services, the Contractor's responsiveness under the terms of this Contract is paramount.

1.4.11.2 Upon notification of a Work Order request, the Contractor(s) shall acknowledge the request and reply to the Project Manager or designee within 24 hours.

1.4.11.3 The Contractor shall expeditiously prepare its Price Proposal and submit it to the Project Manager or designee within the requested time frame.

1.4.11.4 Failure to respond within the timeframe specified may result in the Work being performed by others; and/or no further Work Orders being issued to the Contractor; and/or termination of the Contract.

1.4.12 Work Proposal

The Contractor shall submit its Proposal to the Project Manager or designee who will evaluate the Proposal and, if approved, issue a Purchase Order. The County reserves the right to disapprove the Proposal, in which case the Project Manager or designee shall have no obligation to issue a Purchase Order.

1.4.13 Revisions

1.4.13.1 If, in the County’s opinion, additional unit price items or quantities are required to complete the Work, a revised Purchase Order detailing additional Work shall be issued.

1.4.13.2 It shall be the Contractor's responsibility to advise the County and obtain prior approval for any additional quantities to be utilized beyond those specified in the Purchase Order.

1.4.13.3 Any approvals shall be granted by way of a revised Purchase Order.

1.4.14 Miscellaneous Licensing

The Contractor and its Subcontractors shall be licensed appropriately to perform any and all Work.

1.4.15 Shop Drawing and Descriptive Literature

1.4.15.1 To ensure compliance with these specifications before purchasing materials or equipment for this Work, the Contractor shall furnish at least one copy of shop drawings, or illustration sheets for approval by the County.

1.4.15.2 The Contractor shall provide descriptive specifications or manufacturers' technical data for any of the elements which are incorporated into the playground equipment and components, at the request of the County.

RFQ-26-00357 Page 9

1.4.15.3 The approval by the County shall not relieve the Contractor of responsibility for proper installation due to errors, inconsistent dimensions, notations or omissions.

1.4.15.4 All drawings, re-drawings, and 3D renderings shall be free of cost and submitted in digital format.

1.4.15.5 The Contractor shall provide signed and sealed structural engineering drawings upon the County’s request.

1.4.15.6 The Contractor shall be able to provide multiple angle renderings and multiple color options.

1.4.16 Proposal Pricing Work Hours

The normal Work hours to be considered by Contractor(s) in preparing their project quotes shall be 6:00 A.M. to 7:00 P.M., Monday through Friday, excluding County-observed holidays and weekends. No Work shall proceed outside these hours without prior notice and written authorization by the County's Project Manager or designee.

1.4.17 Response Time

In the event of routine Work, as identified by the County Project Manager or designee, the Contractor shall be required to respond to the request of the County Project Manager or designee and mobilize within 15 Business Days of an approved Purchase Order .

1.4.18 Sunshine State One-Call of Florida

It shall be the Contractor's responsibility to call SUNSHINE STATE ONE-CALL OF FLORIDA at 1-800- 432-4770 prior to any digging or excavation on each site to have utilities located.

1.4.19 Adjacent Properties

1.4.19.1 The Contractor shall obtain satisfactory permits or permission from property owners for any encroachments required to perform the Work, and for proper scheduling of the installation or the removal of existing playground areas where it is necessary to provide security to adjacent areas.

1.4.19.2 The Contractor shall be required to erect and subsequently remove temporary fencing.

1.4.20 Site Cleanup

1.4.20.1 The Contractor shall maintain the working area to be free of tools, materials, and/or equipment not essential to the progress of Work.

RFQ-26-00357 Page 10

1.4.20.2 The Contractor shall, upon completion of the installation, remove all debris created by the installation from the project site.

1.4.20.3 The Contractor shall install any sodding needed to bring the site back to a useable condition.

1.4.21 Protection and Restoration of Existing Structures

1.4.21.1 The Contractor shall protect from any damage, all existing structures, underground piping, benchmarks, trees, and other facilities not designed to be removed.

1.4.21.2 The Contractor will be held responsible for any damage to such existing facilities.

1.4.21.3 It shall be the responsibility of the Contractor to repair, rebuild, or restore to its former condition, any or all portions of existing utilities, structures, equipment, appurtenances, or facilities, other than those to be paid for under the Specifications, which may be disturbed or damaged due to Contractor's construction operation, at no additional cost to the County.

1.4.22 County/Private Property Damage Occurrences

1.4.22.1 The Contractor shall be financially responsible for any and all damages to County and/or Private property resulting from incompetence, negligence, deliberate or malicious actions, or unintentional errors by the Contractor or its employees.

1.4.22.2 The Contractor shall promptly repair or reimburse the County for the cost of repairing such damages, as determined at the sole discretion of the County Project Manager or designee.

1.4.22.3 The County reserves the right to engage another Contractor or utilize County personnel to perform any necessary repairs resulting from the Contractor’s actions or omissions. The associated costs may be deducted from any payments due or becoming due to the Contractor, or, at the County’s discretion, the responsible Contractor may be required to pay the third-party Contractor directly. The determination of the appropriate course of action shall be at the sole discretion of the County Project Manager or Contract Manager.

1.4.22.4 If the Contractor fails to respond in writing within 24 hours of receiving notice of a damage claim, the County may contact the Contractor’s insurance provider directly to facilitate resolution of the claim.

1.4.23 Salvage by the County

1.4.23.1 Notwithstanding any other provision stated elsewhere, the County reserves the full right to salvage and take possession of any item within the Work area designated for demolition.

RFQ-26-00357 Page 11

1.4.23.2 The Contractor shall have no claim to any item which the County may wish to salvage and take possession of, nor shall the Contractor have any right to compensation for any such item salvaged by the County.

1.4.24 Warranties

1.4.24.1 The Contractor shall provide warranties/guarantees in accordance with the Contract Documents and the Construction Documents (if applicable), including manufacturer's standard warranties on products and special and extended warranties.

1.4.24.2 Manufacturers' disclaimers and limitations on product warranties shall not relieve the Contractor of the warranty on the Work that incorporates the products.

1.4.24.3 Written warranties made to the County are in addition to the implied warranties and shall not limit the duties, obligations, rights and remedies otherwise available under the law.

1.4.24.4 A five (5)-year workmanship warranty from the Contractor and Subcontractor is to be provided over and above any manufacturers' warranty at the time of Substantial Completion.

1.4.24.5 Manufacturers' warranty/guarantee periods shall commence with Final Completion.

1.4.24.6 The Contractor shall respond promptly to warranty requests and replace or rebuild failed/defective Work to an acceptable condition complying with the requirements to the Contract Documents.

1.4.24.7 All warranty paperwork shall be submitted, in digital form, to the County Project Manager or designee at substantial completion.

1.4.25 Permits

1.4.25.1 The Contractor shall coordinate with all appropriate regulatory agencies and shall obtain all necessary permits and approvals required for performing the Work of any Work Order under the Contract.

1.4.25.2 The Contractor shall conduct their operations to conform to the requirements of any permit(s).

1.4.26 Vandal Resistant Identification Tags

1.4.26.1 The Contractor shall ensure that all playground systems/structures have a durable vandal resistant identification tag discreetly fixed to each major play unit system.

1.4.26.2 The tag, at a minimum, shall identify the following information: Manufacturer's name, address, contact information (phone and web address), date of equipment manufacture, and a unique equipment tracking or order number.

RFQ-26-00357 Page 12

1.5. Testing

1.5.1 It shall be the Contractor's responsibility to perform all tests and inspections required, unless otherwise stated in the Contract.

1.5.2 Hillsborough County reserves the right to perform any of the tests and inspection requirements where said tests and inspections are needed to further determine compliance with the specifications.

1.5.3 The Contractor shall include all testing costs, if required, in their pricing. This service shall not be paid for separately by the County.

1.6. Invoicing/Payments

1.6.1 The Contractor shall submit an invoice for services and/or commodities monthly and/or immediately subsequent successful delivery/completion of a Project(s).

1.6.2 All invoices shall include the following, in addition to the Standard Purchase Order terms and conditions:

1.6.2.1 Invoices for services outside normal routine maintenance shall include the County’s representative’s full name and position title who authorized services.

1.6.2.2 Each invoice, memo, and supporting documentation shall be a separate PDF attachment.

1.6.2.3 Labor Hours shall be detailed on how they were utilized. The Contractor shall use and attach a completed Attachment A – Supporting Document Template and/or labor worksheet or timesheet from contractor’s timesheet software system to corresponding Invoice(s) as a PDF attachment.

1.7. Preparation for Delivery

Delivery of the goods and/or performance of the Services and/or Work must be no later than an agreed upon number of Days after Contractor's receipt of a Purchase Order from the County. The Contractor shall be solely responsible for all freight charges. Offers that propose delivery timelines that do not fall within the aforementioned delivery time frame will be subject to rejection.

1.8. Instructions to Proposers

The Proposer shall submit a comprehensive Proposal that meets or exceeds the minimum qualifications and requirements of these specifications. The Proposer’s response shall contain sufficient detail to permit the County to properly evaluate the Proposer’s qualifications and experience, and shall include, but not limited to:

1.8.1 An Executive summary, as an attachment, including, but not limited to:

RFQ-26-00357 Page 13

1.8.1.1 Cover Page with the following:

1.8.1.1.1 Name, title, address, phone number and email address of the Proposer’s contact representative for the County.

1.8.1.1.2 Proposer’s address

1.8.1.1.3 Proposer’s phone number

1.8.1.1.4 Proposer’s website Link

1.8.1.2 Qualifications: A written summary of Proposer’s organization and staff qualifications that demonstrate the Proposer’s ability to comply with all the minimum qualifications of this solicitation document, including, but not limited to:

1.8.1.2.1 General information

1.8.1.2.2 Proposer’s Qualifications

1.8.1.2.3 Proposer’s history, date established, overview, and organizational profile, to include number of years performing similar services.

1.8.2 Proposer’s current playground equipment manufacturer(s) certification(s).

1.8.3 Proposer’s organization and staff licenses and certifications.

1.8.4 Sample Work: A written description, as an attachment, of Work the Proposer has completed and pictures of completed work.

1.8.5 A copy of Proposer’s Organizational Chart, as an attachment.

1.8.6 Experience: A list, as an attachment, of at least two (2) references, documenting Proposer’s organization and staff experience in completing successful projects and services substantially similar in scope and size to the requirements of this Solicitation document, including but not limited to:

1.8.6.1 Client Name and Address

1.8.6.2 Contact Name and Title

1.8.6.3 Contact Email

1.8.6.4 Contact phone number

1.8.6.5 Brief description of services provided

1.8.6.6 Contract value of work performed

RFQ-26-00357 Page 14

1.9. Proposal Response (Attachments)

The Proposer shall submit as their proposal the following required attachments. Note: Euna Procurement has a file size limitation of 1GB.

1.9.1 Submit with Proposal

1.9.1.1 Proposer Requirements/Acknowledgements Questionnaire

1.9.1.2 Deviation(s) Questionnaire (Optional)

1.9.1.3 Proposer Acknowledgement(s) of Addenda (if applicable)

1.9.1.4 Declaration of Documents Exempt from Public Disclosure (Optional, if applicable)

1.9.1.5 Executive Summary

1.9.1.6 Licenses and Certifications

1.9.1.7 Sample Work

1.9.1.8 Organizational Chart

1.9.1.9 References

1.9.2 Complete upon County’s Request

1.9.2.1 Insurance Certificate

1.9.2.2 W-9 or Substitute W-9

2. SPECIAL TERMS AND CONDITIONS

2.1. Basis for Award (Multiple Contractors)

2.1.1 The County reserves the right to award one (1) or more Contracts to the highest ranked, responsive and responsible Offeror(s) meeting specifications.

2.1.2 If the County makes multiple awards, the procedures for issuing Work Orders are as follows:

2.1.2.1 The County will develop a preliminary scope, schedule, and cost estimate for each project order. The Project Manager will request, from each awarded Contractor, a project quote, scope, and schedule.

RFQ-26-00357 Page 15

2.1.2.2 The Contractors will return the project quote, scope, and schedule to the Project Manager prior to the deadline stated in the project order.

2.1.2.3 The Project Manager will determine the overall best value on the Contractors price submittal, scope, and schedule.

2.1.2.4 A Work Order will then be issued.

2.1.3 If it is determined to be in the best interest of the County, a project Work Order may be awarded to the Contractor with the overall best value for the completion of the Work.

2.2. Evaluation/Selection Process

2.2.1 The County will review and evaluate all Proposals submitted in response to this Solicitation Document. The evaluation process is designed to award the Contract to the Proposer with the best combination of attributes as demonstrated in the Proposal scores. Scores are based on the evaluation of the information contained in Proposer's Proposal which include, but is not limited to, Proposer's responses to the questions set forth in the Requirements Section of this Solicitation Document and any corresponding attachments including a brief description of methodology, qualifications, experience, and the cost of the Services/Work.

2.2.2 Evaluation Procedures

The evaluators will consider how well the Proposer's Proposal meets the needs of the County as described in the Proposer's response to each question in this Solicitation Document. It is important that the responses be clear and complete so that the evaluators can adequately understand all aspects of the response. Please follow all instructions carefully. The Proposal should be submitted according to the instructions/outline specified in this Solicitation Document.

A Proposal that fails to follow these instructions may be considered non-responsive and may be eliminated from further consideration.

2.2.2.1 Based on information acquired through the Proposer's responses and the responses of references (if applicable), the County will award a preliminary score to each Proposal.

2.2.2.2 Based on the preliminary scores, the County may request that the top scoring Proposers conduct an oral presentation and/or submit a Best and Final Offer that may include revisions to Technical Approach, Integration, and/or Cost. Be advised that the evaluators may revise the preliminary scores based on the oral presentations (if applicable), reference inquiries, other information obtained through the County's investigations of past performance and/or submissions of Best and Final Offers (if applicable).

RFQ-26-00357 Page 16

2.2.3 Scoring/Weighting of Questions

The scoring/weighting of Proposals will be accomplished utilizing the evaluation criteria identified in the following table:

Award Criteria Point Value Proposer’s Organization and Staff Qualifications.

Licenses and Certifications 40

Proposer's understanding of the scope and objectives.

Executive summary Sample Work

Proposer’s Organization and Staff Experience.

Organizational Chart References

Total Possible Points: 100

2.3. Insurance, Contractor

See RFP-26-00357 Insurance Requirements Attachment

2.3.1 No work for the County shall commence or occupancy of any of its property take place until the required Certificates of Insurance and copies of the policies, if requested, are received by the County and written Notice to Proceed is issued to the Contractor by the County.

2.3.2 The insurance coverages and limits required of the Contractor under the Contract Documents are designed to meet the minimum requirements of the County. They are not designed as a recommended insurance program for the Contractor. Contractor shall be responsible for the sufficiency of its own insurance program. Should the Contractor have any questions concerning its exposure to loss under the Contract Documents or the insurance coverages needed therefore, it should seek professional assistance.

2.3.3 If the insurance coverage initially provided by the Contractor is to expire prior to completion of the Work, renewal Certificates of Insurance shall be furnished to the County the ten (10) Days prior to expiration of current coverages.

2.3.4 Should the Contractor fail to maintain the insurance coverages required by the Contract Documents, the County may, at its option, either terminate this Agreement for default or procure and pay for such coverage, charge the Contractor for and deduct the costs of the same from payments due the Contractor. A decision by the County to procure and pay for such insurance coverage shall not operate as a waiver of any of its rights under the Contract Documents.

2.3.5 Failure of the Contractor to submit the required Certificates of Insurance within the times required by this Section may result in a delay in issuing the Notice to Proceed. The parties

RFQ-26-00357 Page 17 specifically agree that such a delay is neither excusable nor compensable and will not entitle the Contractor to a change in the Contract Price or Time.

2.4. Jessica Lunsford Act

2.4.1 Non-instructional school district employees or contractual personnel who are permitted access on school grounds when students are present, must meet level 2 screening requirements as described in Florida Statutes Section 1012.32 and Section 1012.465. The Act focuses primarily on increasing the measures used to monitor sexual offenders or predators. However, part of the Act is specifically related to individuals with access to school district campuses. Hillsborough County Children Services, Head Start facilities, and Park sites that serve the School Board have adopted this as policy.

2.4.2 Contractual personnel shall include any vendor, individual, Contractor, Sub-Contractor, or entity under contract with the school board or in this case Hillsborough County who work or may work in a child occupied area or space. The Contractor shall pay all costs associated with meeting the level 2 requirements. Be advised that this process may take up to thirty (30) Days.

2.5. Contract Period for Term Contract

The Contract resulting from this Solicitation Document will be in effect for a five (5)-year period (ending on the last Business Day of the final month) from the effective date of the Contract as established by the County’s Blanket Purchase Agreement (BPA) or Contract Purchase Agreement

(CPA).

2.6. Estimated Quantities

Quantities given represent the best estimate for use and shall be the basis for award. However, these quantities are not intended to represent actual requirements, which are not known at this time and may vary during the Contract Period. The County does not guarantee a minimum total purchase.

Furthermore, the requirements of the County may exceed best estimates and the Successful Bidder/Proposer shall provide such requirements to the extent they are reasonable.

2.7. Hillsborough County Governmental Purchasing Council: Reference Laws of Florida 69-1112 and 69-1119

All Offers received by the County in response to this Solicitation Document shall be considered as Offers to members of the Hillsborough County Governmental Purchasing Council. Members, at their discretion, may utilize the Contract that results from this Solicitation Document. Members may purchase the goods, Services and/or Work under the same terms and conditions as the Contract between the Contractor and the County. Members will issue their own purchase orders, issue payments, and coordinate the service locations with the Contractor, as applicable. The Hillsborough County Governmental Purchasing Council consists of Hillsborough County Board of County Commissioners and the following agencies:

RFQ-26-00357 Page 18

Children’s Board of Hillsborough County City of Plant City City of Tampa City of Tampa Housing Authority City of Temple Terrace Clerk of the Circuit Court Expressway Authority Hillsborough Area Regional Transit Authority Hillsborough County Aviation Authority Hillsborough Community College

Hillsborough County School Board Hillsborough County Sheriff Property Appraiser State Attorney’s Office Supervisor of Elections Tampa Palms Community Development District Tampa Port Authority Tampa Sports Authority Tax Collector

2.8. Ordering

The County shall issue a Blanket Purchase Agreement (BPA) or Contract Purchase Agreement (CPA) to cover any goods, Services and/or Work to be furnished under this Contract. The County user departments will then issue Standard Purchase Orders against the BPA/CPA on an as-needed basis.

The Successful Bidder/Proposer shall deliver the applicable goods, Services and/or Work only upon receipt of a Standard Purchase Order. No goods, Services and/or Work are to be provided until a Standard Purchase Order is issued. However, any Standard Purchase Order issued PRIOR to the end of the Contract Period shall be completed, invoiced, and paid after the expiration of the Contract.

Orders shall be issued only during the Contract Period. The County reserves the right to modify the delivery location(s) identified throughout the Contract Period.

2.9. Termination for Convenience

In the event the County elects to terminate the Contract, the County shall provide the Contractor with notice of termination in writing by electronic and/or certified mail. The County shall pay the Contractor for any accepted goods, Services and/or Work provided by the Contractor to the County prior to the Contractor’s receipt of said termination notice.

2.10. Contract Provisions for Contracts Funded In-Whole or In-Part by Federal Funds where the Contractor is a Non-Federal Entity

2.10.1 Access to Records and Work Site(s)

2.10.1.1 The Contractor agrees to provide the County, the person and/or entity that is the beneficiary of the commodities, Services or Work that is the subject of this Solicitation Document, the Grant and/or FEMA Administrator, the Comptroller General of the United States, or any of their authorized representatives access to any books, documents, papers, and records of the Contractor which are directly pertinent to this Contract for the purposes of making audits, examinations, excerpts, and transcriptions.

2.10.1.2 The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed.

RFQ-26-00357 Page 19

2.10.1.3 The Contractor agrees to provide the Grant and/or FEMA Administrator or his/her authorized representatives access to construction or other work sites pertaining to the Work being completed under the Contract.

2.10.2 Byrd Anti-Lobbying Amendment, 31 U.S.C. ss 1352 (as amended)

2.10.2.1 This subsection shall only be applicable to contract awards of One Hundred Thousand Dollars ($100,000) or more.

2.10.2.2 For the purpose of this subsection, “U.S.C.” shall mean the Code of Laws of the United States of America/United States Code.

2.10.2.3 Contractors who apply or bid for an award of One Hundred Thousand Dollars ($100,000) or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. ss 1352. Each tier shall also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient.

2.10.3 Clean Air Act and the Federal Water Pollution Control Act

2.10.3.1 This subsection shall only be applicable to Contract awards in excess of One Hundred and Fifty Thousand Dollars ($150,000).

2.10.3.2 For the purpose of this subsection, "U.S.C." shall mean the Code of Laws of the United States of America/the United States Code.

2.10.3.3 For the purpose of this subsection, "FEMA" shall mean the Federal Emergency Management Agency.

2.10.3.4 Clean Air Act

2.10.3.4.1 The Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. Section 7401 et seq.

2.10.3.4.2 The Contractor agrees to report each violation to Hillsborough County and understands and agrees that Hillsborough County will, in turn, report each violation as required to assure notification to the Grant and/or FEMA, and the appropriate Environmental Protection Agency Regional Office.

RFQ-26-00357 Page 20

2.10.3.4.3 The Contractor agrees to include these requirements in each subcontract exceeding one hundred and fifty thousand ($150,000) dollars financed in whole or in part with Federal assistance.

2.10.3.5 Federal Water Pollution Control Act

2.10.3.5.1 The Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq.

2.10.3.5.2 The Contractor agrees to report each violation to Hillsborough County and understands and agrees that Hillsborough County will, in turn, report each violation as required to assure notification to the Grant and/or FEMA, and the appropriate Environmental Protection Agency Regional Office.

2.10.3.5.3 The Contractor agrees to include these requirements in each subcontract exceeding one hundred and fifty thousand ($150,000) dollars financed in whole or in part with Federal assistance.

2.10.4 Compliance with Federal Law, Regulations, and Executive Orders

2.10.4.1 This subsection shall only be applicable if the Contract is funded in whole or in part by FEMA.

2.10.4.2 Contractor acknowledges and understands that FEMA financial assistance will be used to fund the Contract. Accordingly, the Contractor agrees that it shall comply with all applicable federal laws, regulations, executive orders, and FEMA policies, procedures and directives in its performance under the Contract.

2.10.5 Contract Work Hours and Safety Standards Act

2.10.5.1 This subsection shall only be applicable to contract awards in excess of One Hundred Thousand Dollars ($100,000) that involve the employment of mechanics and/or laborers.

2.10.5.2 Overtime Requirements. No Contractor or Subcontractor contracting for any part of the Contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such Work to work in excess of forty (40) hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than (1 ½) one and one-half times the basic rate of pay for all hours worked in excess of forty (40) hours in such workweek.

2.10.5.3 Violation; Liability for Unpaid Wages; Liquidated Damages. In the event of any violation of the clause set forth in the “Overtime Requirements” paragraph of this subsection, the Contractor and any Subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such Contractor and Subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District

RFQ-26-00357 Page 21 or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in the “Overtime Requirements” paragraph of this subsection, in the sum of ten ($10) dollars for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty (40) hours without payment of the overtime wages required by the clause set forth in the “Overtime Requirements” paragraph of this subsection.

2.10.5.4 Withholding for Unpaid Wages and Liquidated Damages. The Federal agency providing funding for the commodities, Services and/or Work that is the subject of this Solicitation Document and/or the County shall, upon its own action, or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from monies payable on account of Work performed by the Contractor or Subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other Federally -assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to the necessary to satisfy any liabilities of such Contractor or Subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in the “Violation; Liability for Unpaid Wages; Liquidated Damages” paragraph of this subsection.

2.10.5.5 Subcontracts. The Contractor or Subcontractor shall insert in any subcontracts the clauses set forth in the “Overtime Requirements,” “Violation; Liability for Unpaid Wages;

Liquidated Damages,” “Withholding for Unpaid Wages and Liquidated Damages,” through “Subcontracts” paragraphs of this subsection and also a clause requiring the Subcontractors to include these clauses in any lower tier subcontracts. The prime Contractor shall be responsible for compliance by any Subcontractor or lower tier Subcontractor with the clauses set forth in the “Overtime Requirements,” “Violation; Liability for Unpaid Wages; Liquidated Damages,” “Withholding for Unpaid Wages and Liquidated Damages,” through “Subcontracts” paragraphs of this subsection.

2.10.6 Copeland “Anti-Kickback” Act

2.10.6.1 Contractor. The Contractor shall comply with 18 U.S.C. Section 874, 40 U.S.C. ss 3145, and the requirements of 29 C.F.R. pt. 3 as may be applicable, which are incorporated by reference into this contract.

2.10.6.2 Subcontracts. The Contractor or subcontractor shall insert in any subcontracts the clause above, and such other clauses as the FEMA may by appropriate instructions require, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all of these contract clauses.

2.10.6.3 Breach. A breach of the contract clauses above may be grounds for termination of the contract, and for debarment as a contractor and subcontractor as provided in 29 C.F.R.

subsection 5.12.

RFQ-26-00357 Page 22

2.10.7 Davis-Bacon Act

2.10.7.1 This subsection shall only be applicable if the resulting Contract related to this Solicitation Document involves one or more of the following programs: Emergency Management Preparedness Grant Program, Homeland Security Grant Program, Non-Profit Security Grant Program, Tribal Homeland Security Grant Program, Port Security Grant Program and the Transit Security Grant Program. This subsection shall not apply to other FEMA grant and cooperative agreement programs, including the Public Assistance Program.

2.10.7.2 The Contractor shall comply with the Davis-Bacon Act (40 U.S.C. Sections 3141-3144 and 3146-3148) as supplemented by Department of Labor regulations at 29 C.F.R. Part 5.

2.10.8 Debarment and Suspension

2.10.8.1 For the purpose of this subsection, “C.F.R.” shall mean the United States Code of Federal Regulations.

2.10.8.2 For the purpose of this clause, “Subrecipient” shall mean a non-Federal entity that receives a sub-award from the County to provide the commodities, Services and/or Work that is the subject of this Solicitation Document.

2.10.8.3 This Contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt.

3000. As such the Contractor is required to verify that none of the Contractor, its principals (defined at 2 C.F.R. ss 180.995), or its affiliates (defined at 2 C.F.R. ss 180.905) are excluded (defined at 2 C.F.R. ss 180.940) or disqualified (defined at 2 C.F.R. ss 180.935) from participating in Federal assistance programs and activities.

2.10.8.4 The Contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulation in any lower tier covered transaction in enters into.

2.10.8.5 This certification is a material representation of fact relied upon by the Subrecipient.

If it is later determined that the Contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the County and the Subrecipient, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment.

2.10.8.6 The Bidder or Proposer agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C while this Offer is valid and throughout the period of any Contract that may arise from this Offer. The Bidder or Proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions.

2.10.9 DHS Seal, Logo, and Flags

2.10.9.1 For the purpose of this subsection, “DHS” shall mean the United States Department of Homeland Security.

RFQ-26-00357 Page 23

2.10.9.2 The Contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre-approval.

2.10.10 No Obligation by Federal Government

Contractor acknowledges and agrees that the Federal Government is not a party to this Contract and is not subject to any obligations or liabilities to the County, the Contractor, or any other party pertaining to any matter resulting from the Contract.

2.10.11 Procurement of Recovered Materials

2.10.11.1 For the purpose of this subsection, “EPA” shall mean the United States Environmental Protection Agency.

2.10.11.2 In the performance of this Contract, the Contractor shall make maximum use of products containing recovered materials that are EPA-designated items unless the products cannot be acquired as follows:

2.10.11.2.1…