6-RFP 2339GG (A) Speech Language Pathology Services.pdf

Katy Independent School District

RFP #2339GG(A) - Speech Language Pathology Services to be used by multiple campuses and departments.

IF YOUR BID ON RFP #2131TC, YOU WILL NEED TO BID ON THIS RFP# 2339GG AS THIS WILL SUPERCEDED

RFP# 2131TC.

Issued by:

Yvonne Trevino Email: yvonnetrevino@katyisd.org

Katy ISO Purchasing Department URL: https://www.katyisd.org/dept/purchasing

Phone: {281) 396-6260

Submittal Deadline

Wednesday, October 22, 2025, at 2:00 p.m.

Please Note: If you are currently AWARDED on RFP #2339GG, you DO NOT need to respond to this

SUPPLEMENTAL RFP.

mailto:yvonnetrevino@katyisd.org http://www.katyisd.org/dept/purchasing

TABLE OF CONTENTS

Items below represent components which comprise this RFP package. Respondents are asked to review the package to be sure that all applicable parts are included. If any portion of the package is missing, please notify Griselda Galvin immediately.

Part Page

1.0 Notice of Intention

2.0 Request for Proposals (RFP) Requirements

3.0 Special Terms and Conditions

4.0 Scope & Specifications

5.0 Evaluation & Award of RFP

6.0 Pricing/Delivery Information

7.0 Attachments

1.0 Notice of Intention

It is the intention of Katy ISO to solicit responses to this Request for Proposal (RFP) for Speech Language Pathology Services. Katy ISO is utilizing the Request for Proposals (RFP) method for the procurement of this service in accordance with Texas Education Code§ 44.031 (a)(3). For information regarding the RFP process, please contact the Purchasing Department at (281) 396-6260.

The term of this contract will be for five (5) years. The first year of contract shall be from July 15, 2024, through August 31, 2025, with the option to renew annually for up to an additional four (4) years, provided any subsequent renewal is agreed to in writing by both parties.

Interested vendors should respond to this RFP and submit responses to Katy ISO for consideration.

2.0 Request for Proposals (RFP) Requirements

Please read this entire RFP document and specifications carefully. Respondent must complete all forms and submit their bid with all appropriate attachments.

2.1 Request for Proposals (RFP) Documents

It is the responsibility of the vendor submitting a response to make certain that the Katy ISO Bonfire System has the appropriate company name, authorized representatives, and contact information on file for the purpose of receiving notices, changes, addenda, or other critical information.

2.2 Tentative Timetable

Katy ISO anticipates following the timetable listed below for this solicitation:

Item

Activity Date & Time

(all times listed as CST)

1 Solicitation starts to advertise (1st run) September 30, 2025

2 Solicitation advertised (2nd run) October 7, 2025

3 Pre-Proposal Conference N/A

4 Deadline for Questions Monday, October 13, 2025 @ 2:00PM

5 Deadline for submission of responses Wednesday, October 22, 2025 @ 2:00PM

6 Demonstrations/ Interviews N/A

7 Anticipated Board Meeting Approval N/A

The table above is only an estimate and may vary.

2.3 Requirements for Responses

a) Respondents must submit solicitations by Monday, April 22, 2024, by 2:00PM (CST). Please refer to the "Instructions to Vendors" section to ensure that you submit all required information in the Katy ISD Bonfire System.

b) Katy ISD does not accept responses after the due date and time.

2.4 Rights Reserved by Katy ISD and Restrictions on RFP Process

a) Katy ISD reserves the right to cancel this solicitation in whole or in part by issuance of a revised or amended Request for Proposals.

b) Katy ISD further reserves the right to award one or more contracts, in part or in whole, to a single or to multiple prospective vendors. The decision to award multiple contracts, award only one contract, or to make no awards rests solely with Katy ISD. Katy ISD may make multiple awards, and this fact should be taken into consideration by each vendor.

c) Katy ISD assumes no financial responsibility for any costs incurred by prospective vendors in developing and submitting a response, any amendments, or addenda; participating in bid conferences, negotiation sessions, or discussions; or any other costs incurred by vendors prior to award of a contract pursuant to this RFP.

d) Katy ISO reserves the right to reject any and/or all responses, to award contracts for individual products or services as may appear advantageous, and to negotiate separately in any manner necessary to serve the best interests of the School District. Katy ISD further reserves the right to accept, reject, or negotiate modifications in any terms of a proposed vendor's response or any parts thereof. Katy ISD further reserves the right to waive any formalities or technicalities if deemed in the best interest of the School District.

e) Katy ISO reserves the right to be the sole judge of quality, make all decisions regarding this RFP, including, without limitation, the right to decide whether a Proposal substantially complies with the requirements of this RFP.

f) The District may elect to issue subsequent proposals and approve additional vendors for the same or similar items/services during the agreement period, if it is determined to be in the best interest of the District. Subsequent proposals will have the same proposal number followed by an alpha character (i.e., Proposal XXXX-A). Vendors that have responded successfully to the original or a subsequent proposal do not have to respond to other subsequent proposals.

2.5 Questions and Clarification

a) Questions regarding the requirements specified in this solicitation must be submitted within the Katy ISD Bonfire System.

b) Katy ISD will not answer verbal questions; any responses to a prospective vendor's questions will be posted within the Katy ISD Bonfire System.

3.0 SPECIAL TERMS AND CONDITIONS

This portion of the RFP includes instructions on the format vendors must follow in preparing and submitting their responses. It further identifies how questions should be raised and will be addressed.

3.1 Compliance with Terms and Specifications

Vendors are required to respond to all requests identified in this RFP and indicate their acceptance or objection to the terms of the RFP. Any exceptions to the terms, conditions and/or specifications shall be conspicuously noted by the Vendor in writing on the provided deviations form and shall be included with the response. Each vendor, by submitting a response, represents that they have read and understand the RFP.

3.2 Required Response Format

Responses should be direct, concise, complete, and unambiguous. Please ensure that you respond to all documents and attachments in this RFP.

3.3 Interpretation

This solicitation represents the basis for any award and supersedes all prior offers, negotiations, exceptions, and understandings (whether orally or in writing). Submitted responses should be self-explanatory and should not require any clarification or additional information.

3.4 Submission Deadline

Proposals shall be received no later than the submittal day and time deadline in the Katy ISD Bonfire System.

No provisions or exceptions are made for late submissions due to the actions or consequences of the Vendor or a third- party. Any responses received after the submittal deadline date and time will be disqualified.

3.5 Submission Format

Katy ISD will accept bids and proposals submitted online via Katy ISD Bonfire System. Faxed or emailed proposals will not be accepted.

3.6 Vendor Information

The Vendor is responsible for ensuring that Katy ISD has the appropriate company name, authorized representatives, and contact information on file for the purpose of receiving notices, changes, addenda or other critical information.

3.7 Addendum

Any interpretations, corrections, additions, or changes to this RFP will be communicated to vendors by the issuance of an addendum. All vendors shall comply with the requirements specified in any addendum issued by Katy ISD. It is the responsibility of the Vendor, prior to submitting their response, to determine whether an addendum was issued.

3.8 Disqualification

A Vendor may be disqualified before or after the responses are unsealed, upon evidence of collusion with the intent to defraud, or evidence of intent to perform other illegal activities for the purpose of obtaining an unfair competitive advantage. Additionally, responses submitted without all specified required components may not be considered and may be disqualified.

3.9 District Locations

School District locations may be added or removed based on District need as determined Katy ISD during the contract period. A list of the current campus/facility addresses may be found at https://www.katyisd.org/ http://www.katyisd.org/

3.10 No Return of Responses; Withdrawal of Responses

Once submitted, Katy ISO will not return responses to vendors. A Vendor may withdraw their response that has been submitted in the Katy ISO Bonfire System prior to the submittal deadline.

3.11 Open Records Policy

CONFIDENTIAL INFORMATION: If a Respondent submits any information considered to be proprietary, trade secret, or otherwise confidential, the Respondent must identify all such information in the bid by clearly marking each page containing confidential information with the words "Confidential Information." If the Respondent fails to identify confidential information as set forth in this paragraph, it agrees that by submission of its response that the entirety of the response shall be deemed non-confidential and non-proprietary and shall be made available to the public upon request. All responses and parts of responses which are not marked as confidential will automatically be considered public information after the contract is awarded.

Respondents should consult with their legal counsel regarding disclosure issues and take the appropriate precautions to safeguard trade secrets or any other confidential or proprietary information before submitting a response. Katy ISO assumes no liability or responsibility for release of any information not properly identified and documented as confidential pursuant to the requirements set forth herein.

In the event Katy ISO receives a request for portions of a response marked as "Confidential Information" as specified above, Katy ISO shall forward such request to the Office of the Texas Attorney General for an opinion on whether such information may be withheld from disclosure under the Texas Public Information Act. Katy ISO will notify Respondent whose response is the subject of the request when the information is forwarded to the office of the Attorney General. Katy ISD assumes no obligation for asserting legal arguments on behalf of Respondent. Respondents are advised that Katy ISD is obligated to comply with the decision of the Attorney General, including any such decision calling for the release of information marked as "Confidential Information" by a Respondent.

3.12 Responsible Vendor

A responsible vendor is a vendor who has adequate financial resources (or the ability to obtain such resources), can comply with the delivery requirements, and is a qualified and established firm regularly engaged in the type of business that provides the items listed herein.

3.13 Responsive Submissions

Submissions shall be deemed responsive if it meets or exceeds the provisions of the bid solicitation, including specifications and/or scope of work.

3.14 Demos/Interviews

Katy !SD reserves the right to create a short list of vendors based on factors listed in the evaluation criteria.

Interviews may be scheduled with short listed vendors. Should the evaluation committee decide to interview or conduct demos the date, time and location.

3.15 Environmental Initiatives

Katy ISD is committed to reducing waste and promoting energy conservation. Toward that end, vendors responding to this solicitation are encouraged to provide their company's environmental policy and green initiative.

3.16 Similar Products

Whenever an article or material is defined by Katy ISD in this solicitation by describing a proprietary product or by using the name of a manufacturer or brand name, the term "or equal" if not inserted shall be implied (as applicable). The specified article or material shall be understood as indicating type, function, minimum standard of design, efficiency and quality desired and shall not be construed as to exclude other manufactured products or comparable quality, design and efficiency (as applicable}.

4.0-SCOPE & SPECIFICATIONS

4.1 Request for Proposals Defined

The intention of this Request for Proposals (RFP) is to solicit responses for Speech Language Pathology Services. Katy ISO is utilizing the Request for Proposals (RFP) method for the procurement of this service in accordance with Texas Education Code Section 44.031 Purchasing of Contracts, Subsection (a)(3) Request for Proposals. For information regarding the RFP process, contact the Purchasing Department at (281)396-6260.

Interested vendors should respond to this RFP and submit responses to Katy ISO.

4.2 Background & Objectives

Katy ISO and the surrounding Houston area are experiencing a shortage of speech language pathologists as the number of students with speech impairment needs continue to grow. While Katy ISO continues to pursue personnel to directly fill all open positions, contract staff is needed when vacancies exist. Without filling all open positions, the district would not be able to meet federal and state mandates for speech therapy service time for each student as well as meeting timelines for full individual evaluations in the are of speech-language.

Key Objectives of the successful respondent are as follows:

• 100% compliance with legal mandates for all Full Individual Evaluations (FIE) to meet requirements for State Performance Plan indicators 11 & 12 as defined by Texas Education Agency (TEA)

• 100% compliance in meeting Admission, Review and Dismissal (ARD) timelines

• 100% compliance in meeting all speech therapy minutes for each student.

4.3 Product Specifications

It is the intention of Katy ISO to establish one or more contract(s) with highly qualified Vendor(s) for Speech Language Pathology Services. Vendor(s) shall, at the request of Katy ISO, provide these products and/or covered services under the terms of this RFP.

4.4 Scope of Work

Katy ISO is soliciting responses from certified Speech Language Pathologists (SLPs), SLP-Assistant, Clinical Fellowship, etc. to evaluate and/or provide speech therapy services to school-aged students, to assist the district in meeting assessment timelines, and/or treat students with speech therapy to meet the legal requirements of their ARD paperwork, and other duties as assigned. SLPs may also prepare paperwork as well as hold and/or attend ARD meetings to meet legal timelines.

Respondent shall provide:

• Highly qualified Speech Language Pathologists (SLP);

• Proof of liability insurance;

• Licensure information on all SLPs, additionally shall maintain and update information on as-needed basis;

• Criminal Background Check;

• Coordinate interviews with Katy ISO; in person is preferable.

4.5 Vendor Qualifications

Attributes of successful candidate(s) include:

• Bachelor's and/or Master's degree in communication disorders or related field is required;

• Valid Texas License in speech-language pathology;

• Certificate of clinical competence in speech-language pathology;

• Ability to work with school and community population;

• Ability to work independently;

• Ability to multi-task and work on multiple responsibilities at once;

• Knowledge of Texas Speech and Hearing Association eligibility guidelines;

• Completion of background as well as fingerprinting check;

• Successful interview and professional recommendations.

Successful candidates should be able to describe experience and successes working with students with disabilities and teachers who provide services to those students. Respondents should also be able to offer teachers and support staff recommendations for:

• class arrangements;

• classroom support and services;

• behavioral interventions and strategies;

• recommendations for individual students to be successful.

4.6 Vendor Performance

Vendors are expected to complete all evaluations and Meetings on or before the state mandated due date.

In addition, therapy must be completed according to the student's schedule of services.

Key Performance Indicators (KPls), metrics, other measurable data points or outcomes that may be referenced include but are not limited to the following:

• Ethical and evidence-based speech-language therapy services;

• Compliance in meeting all require timelines;

• Attending mandatory training and SLP meetings;

• Preparing ARD paperwork prior to ARD meetings;

• Provide therapy time as indicated on schedule of services;

• Any other pertinent indicators that can be measure and the desired outcomes to prove the quality of goods or services provided by the successful respondent(s).

4.7 Katy ISD Obligations

The District will evaluate credentials of individuals/ firms who submit a response to this RFP and identify a short list of qualified respondents. Katy ISO may conduct interviews to determine final consultant selection(s).

The successful respondent(s) will be presented with the District's standard contract. If the respondent agrees to the contract requirements, if applicable the Selection Committee will recommend contract award to the District's Board of Trustees.

Additionally, Katy ISO shall:

• Schedule contract SLPs through the successful respondent(s) office;

• Provide equipment and materials necessary to provide speech therapy services;

• Orient the SLP to all applicable policies and procedures for speech therapy services;

• Provide access to students who need therapy or evaluations;

• Provide assessment template for report writing;

• Provide access to computer, test kits, therapy materials and a designated space for therapy.

4.8 Proposal Requirements

Respondent must submit the following with proposal for consideration:

• Curriculum Vitae / Resume

• Professional Experience

• Degrees Held

• Professional Certifications

• Hourly pricing list of all services available, aligned with the Scope of Work

4.9 Award Term

Speech-language pathology Services contract award shall be for a period of one (1) year with anticipated award date of July 15, 2024 - August 31, 2025. Thereafter, four (4) voluntary extensions consisting of one (1) year each may be issued upon mutual agreement.

4.10 IRS Form W-9

All vendors doing business with Katy ISO must have an IRS Form W-9 Request for Taxpayer Identification Number and Certification on file with Katy ISO.

4.11 Certificate of Interested Parties- FORM 1295

For any contracts requiring Board action, that are valued at $1 million or more, or a contract for services that would require a person to �egister as a lobbyist under Chapter 305 of the Government Code, the District will require the awarded Vendor to submit the Disclosure of Interested Parties Form 1295 from the Texas Ethics Commission and then certify to Katy ISO that the disclosure has been filed.

Certain contracts, including contracts with a public traded business entity, including a wholly owned subsidiary of the business entity, are exempt from this requirement. Texas Ethics Commission Rules 46.l(c) references other types of contracts not requiring the filing of a Form 1295.

4.12 VENDOR CERTIFICATIONS

The Vendor Certifications addendum includes certifications and provisions that are required and apply when Katy ISO expends federal, state, and local funds for any contract resulting from this procurement process including, but not limited to, APPENDIX II TO 2 CFR PART 200 - CONTRACT PROVISIONS FOR NON-FEDERAL

ENTITY CONTRACTS UNDER FEDERAL AWARDS.

Vendor must certify its willingness and ability to comply with each provision, law, act, regulation, etc. as specifically noted, by having its authorized representative initial the applicable boxes and sign the acknowledgment at the end of the addendum.

4.13 Insurance Requirements

When applicable, Vendor shall maintain liability insurance, including non-owned automobile liability, Workmen's Compensation, and employer's liability insurance as well adequately protect Katy ISO against such damage, liabilities, claims, losses and expenses (including attorneys' fees). Vendor agrees to submit certificates of insurance evidencing its insurance coverage when requested by Katy ISO.

See Table Below for Insurance Requirements

- f i

Insurance Requirements for Independent Contractors

Construction, Installation, Renovation, Building Modifications, Service, Maintenance or Repair

Projects

Policy Type

Private Lesson Tutors

Individual Consultants

As determined by contract

Inflatable Bouncers

Carnival Rides

Small Projects Less than 4 Days and/or

$10,000

Medium Projects $10,000 to < $25,000

Large Projects

Equal to or Greater than $25,000

Charter Bus Service

Commercial General Liability t.� 3/ ·:;;}'' • I�� i � %� ;

Bl&PD Each Occurrence Not Required 1,000,000 1,000,000 300,000 1,000,000 1,000,000 1,000,000 Bl&PD General

Aggreaate Not Required 1,000,000 1,000,000 600,000 1,000,000 1,000,000 1,000,000

Products & Completed Not Required 1,000,000 1,000,000 600,000 1,000,000 1,000,000 1,000,000 Operations

�t� i Commercial Auto Liability

Bodily Injury

Bodily lniurv

Property Damaae Occurrence

Combined Single Limit r:it I cx/)x-;.;cif%titc+1'e:II Umbrella Liability (Excess)

Not Required

V

Not required

�ii

Not required

�i

1,000,000

2,000,000

$250,000

1110:ui!M:t!*'

2,000,000

$250,000

3,000,000

Over GL, Auto & Workers' Comp

Workers' Compensation Employers Liability Do you accept accident policies & waivers in lieu of workers como?

Not Required .i.

;��t t

Required

No

One times the contract amount for contracts exceeding $1M upto $25M.

$1M minimum.

,e

5,000,000

No

'£\ i 8 ;;y c'{YiP!ii},.\;,J"J;, t@! ii ibO

.; ox iii �� Full Insurable

Full Insurable lwlii;gL.

Builders' Risk/Installation Floater l�t� � Owners' & Contractor's Protective Liabilitv

Not Required

,lf�f� Not Required

NIA

N/A

NIA

Value of Project

1,000,000

Value of Project q_

;��i P1 ,:cc-.�"-"" '{ tt:t<r � Ill �111111 �II ;,&1

§'£½'

Professional Errors & Omissions Liability for certified professionals

Insurance Company "AM Best" Ratina

As Requested based on

-iect.

As determined by contract i"f/Yi- :if0:'2'·S\! ::i'.ifo�I

A-VII

NIA N/A

N/A

\;�i/l!ffi:HJic& ii:'01:il:'%Jt/� l .Pf,.\;# .ifJg&i;fti);fa',._);'!fi I lri i!l¥.1fJ11 i 011 Bii!iit'i!l?Y!Zi2Ic!

Cancellation Notice Not Required 30 Days 30 Days 30 Days 30 Days 30 Days 30 Days

Bonds �: g0�

.. ;rt :?& IL l>l� -·)' is, ! �i i

111\\�� w.u't!i#v?�l' !ifi;[i , Other Bodily Injury & Property Damage

10;.T-'i' 'it� ,;i;�>tfi'r'?it i:ftS -� BC

Injury Releases Yes

�1 p

Individual Company Rentals - In- Presenters Consultants District

Personal & Adv Injury Not Required 1,000,000 1,000,000 300,000 1,000,000 1,000,000 1,000,000 Sexual Assault and Molestation Not Required 1,000,000 1,000,000 300,000 1,000,000 1,000,000 1,000,000 Fire & Legal Liability Not Required 100,000 100,000 50,000 100,000 100,000 100,000 Medical Expenses Not Required 5,000 5,000 5,000 5,000 5,000 5,000

Each Person Not Required 100,000 100,000 100,000 100,000

Each Accident Not Required 300,000 300,000 300,000 300,000

Each Not Required 100,000 100,000 100,000 100,000

Bid Bond NIA NIA NIA If Requested If Requested If Requested NIA Payment Bond NIA N/A NIA N/A 100% 100% NIA Performance Bond NIA NIA NIA N/A 100% 100% N/A

5.0- EVALUATION AND AWARD OF RFP

In accordance with applicable laws, rules, and regulations for public purchasing, award(s) will be made to the responsible vendor(s) whose response(s) is/are determined, after evaluation by a committee of Katy ISO administrators and educators, to be the best value for the District. To qualify for evaluation, a response must have been submitted on time and must materially satisfy all mandatory requirements identified in this RFP solicitation.

5.1 Evaluation Criteria

A committee selected by the Katy ISO Purchasing Department will review and evaluate all responses and make a recommendation for contract award. This recommendation will be based on the following factors, in accordance with Texas Education Code§ 44.031:

Evaluation Criteria Point

System Purchase price Offer a fair reasonable price for items or services to be procured by Katy ISD.

Reputation of the Vendor and of the Vendor's goods or services Vendor should have a solid reputation with other 15D's, Government or Collegiate entities that show a high level of customer service, a high level of quality of good or services.

Quality of the vendor's goods or services

Extent to which the goods or services meet the district's needs

Vendor's past relationship with the district or similar size district.

If no experience with the District, then with an entity of similar size and scope.

Long-term cost to the district to acquire the Vendor's goods or services

Whether the Vendor's Principal place of business is in the state of Texas, or employs 500 people in this state.

The impact on the ability of the District to comply with laws and rules relating to historically underutilized businesses;

Extent to which the Vendor agrees to and/or deviates from Katy ISD's Solicitation Information and Instructions, Standard Terms and Conditions and Special Terms and Conditions

Any other relevant factor specifically listed in the solicitation.

TOTAL

points

5.2 Formation of Contract

A response to this solicitation is an offer to contract with Katy ISO based upon the terms, conditions, scope of work, and specifications contained in this procurement solicitation. A solicitation/response does not become a contract unless and until it is accepted, evaluated, and awarded by Katy ISO, including Katy ISO Board of Trustees approval, when required.

5.3 Non-Exclusive Contract

Any contract resulting from this solicitation is non-exclusive and shall be awarded with the understanding and agreement that it is for the sole convenience of Katy ISO. Katy ISO is free to have multiple contracts for the awarded goods and services and may initiate other procurement solicitations or purchasing activity with other vendors at any time, in Katy ISD's sole discretion.

5.4 Awards

Awards will be made to the successful vendor(s) for the total line of products and services submitted. Awards will be based on the criteria set forth within this document. Katy ISO reserves the right to award contracts to multiple vendors if these vendors offer items that are unique and have value to Katy ISD. Katy ISD shall comply with the Texas Public Information Act in the event Katy ISD receives an open records request for information relating to responses submitted in response to this RFP.

5.5 Purchase Orders

Purchase orders will be issued on an as-needed basis. The district will not be responsible for any products and/or services rendered without a Katy ISO purchase order signed electronically by authorized District personnel and/or proper authorization by the district's purchasing Department. Requests for items will originate at each campus or department and the subsequent purchase order will be processed only by the Katy ISD Purchasing Department.

Please note that items and/or services are not to be delivered/provided to Katy ISD without an approved purchase order. If your company provides an item and/or service without a properly drawn Katy ISO purchase order, you are not guaranteed payment and the item/or service you provided could be constituted as a donation.

5.6 Invoices

Invoices shall show the Katy ISO purchase order number, copy of signed delivery ticket, and bid name, and shall be emailed directly to AP@KatylSD.org.

5.7 Inspection & Acceptance

Awarded vendor(s) shall deliver the goods or services procured on this contract to the Katy ISD Department issuing a Purchase Order. If delivery is not or cannot be made within proper time period, the awarded vendor must receive authorization from the issuing Katy ISD Department for the delayed delivery. If defective or incorrect goods are delivered, Katy ISD may make the determination, in its sole discretion, to return the goods to the vendor at no cost to Katy ISD. The vendor agrees to pay all shipping and handling costs for any such return shipment. The vendor also shall be responsible for arranging the return of the defective or incorrect goods.

5.8 Payment Terms

Payment will be made upon receipt and acceptance by Katy ISD of item(s) ordered and receipt of a valid invoice, in accordance with the State of Texas Prompt Payment Act, Chapter 2251, Government Code VTCA.

As required by law, the awarded contractor is required to pay subcontractors within ten {10) days from the receipt of this payment.

5.9 E-Payables Solution

Katy ISD has implemented an E-Payables solution. All vendors and contractors doing business with Katy ISO will be offered the option of accepting payments through the District's E-Payables VISA account. This payment will be transmitted electronically to the vendor on or before the due date, and receipt of funds will be as per the terms of the merchant's VISA agreement. Payment terms, unless negotiated with the District, will remain the same. Vendors and contractors may negotiate, and the District will consider earlier payment terms if such terms are advantageous to Katy ISO.

mailto:AP@KatylSD.org

6.0- PRICING/ DELIVERY INFORMATION

6.1 Pricing

Vendors must provide pricing in the Katy ISO Bonfire System (including any additional pricing examples and pricing discount schedules) that need to be submitted to provide Katy ISO with a comprehensive catalog.

Catalog/price lists must be included in the Vendor's proposal.

6.2 Tax Exemption

Katy ISD is exempt by law from the payment of Texas and Local Sales Tax and Federal Excise Tax. Responses should not include any such taxes.

6.3 Percentage Discount

If applicable, respondents should provide a discount off shelf, catalog, price list and/or website. The actual cost to Katy ISO will be the price less the percent discount quoted by the vendor in this proposal. Completing the Discount Section - If offering current shelf, catalog, list, or website pricing only, with no additional discounts, so indicate on the Discount Section of the proposal form in the 'PERCENTAGE DISCOUNT' column with 0% as the discount to be taken from the purchase total. The discounts requested will be a percentage off(-) current shelf, catalog, website and/or published price list(s).

6.4 Firm Pricing

Firm pricing is requested for the first (1) term of the contract. Notice of any changes thereafter must be submitted in writing to the Director of Purchasing, at least thirty (30} days prior to the effective date of the increase. Invoices with price changes that did not receive prior approval from the Purchasing Department will not be honored. If during the term of the contract, the vendor's costs are lowered and such savings are passed along to other customers, it is understood and agreed that the benefits of such reduction shall be extended to Katy ISO.

6.5 Freight/ Delivery/ Inspection & Acceptance

All deliveries shall be F.O.B. Destination and Inside Delivery. Deliveries shall be made during Katy ISO Regular Hours.

A purchase order(s) shall be generated by Katy ISD to the Vendor. The purchase order number must appear on all itemized invoices and packing slips. Katy ISO will not be held responsible for any orders placed/delivered without a valid current purchase order number.

7.0-ATTACHMENTS

7.1 Required Attachment(s)

Please complete the Attachment Packet attached to the proposal in the Katy ISD Bonfire System https://katyisd.bonfirehub.com/portal/?tab=openOpportunities

Addenda 1-4 are hereby incorporated into the original solicitation

(RFP #2339GG).

No signature is required on the attached addenda.

Purchasing Department 6301 S. Stadium Lane, Katy, Texas 77494

March 28, 2024

RFP 2339GG Speech Language Pathology Services

Addendum #1: Pricing Bid Tables Requirements

This addendum is issued to explain, modify and correct the original Request for Proposal (RFP) document. This addendum and any subsequent addenda are hereby made a part of the RFP document and related specifications. In the event of a conflict, the most recent document will govern. Please acknowledge the receipt of all addenda when submitting your RFP packet.

This addendum was issues to clarify pricing requirements. Pricings for both "2339GG SLP - Per Evaluation (BT-38DJ} and 2339 SLP Services (BT-39GJ} under "Required Information" tab are "REQUIRED" and are NOT "OPTIONAL." If you have already submitted your proposal, please revise these bid tables and select if you will "Bid" or "No Bid" for these services.

All other terms, conditions and requirements of the original RFP remain the same at this time.

Please sign and return this document with your proposal.

By signing this document, I agree that I have read and reviewed Addendum #1 RFP 2239GG Speech Language Pathology Services.

Name of Company:

Representative Name:

Signature: Date: _

6301S. Stadium Lane, Katy, Texas 77494

04/02/2024

RFP# 2339GG - Speech Language Pathology Services

Addendum #02: Questions and Answers (Q&A} - Part 1

This addendum is issued to explain, modify and correct the original Request for Proposal (RFP) document. This addendum and any subsequent addenda are hereby made a part of the RFP document and related specifications. In the event of a conflict, the most recent document will govern. Please acknowledge the receipt of all addenda when submitting your RFP packet.

The following Q&A were received via Katy ISO Bonfire System

Will the district consider telethefapy services rather than in person?

Yes,teletherapy services may be con�idered. The District's first choice is in persontherapy for all students.

Would the district consider in person SLPA services supported by an online SLP supervisor?

The District provides all supervision in person by District staff.

3.

Is SLP, SLP-CF and/or SLPA bilingual for Spanish?

The,bilingual designation is for Spanish for CCC, CF and SLP Assistant.

Are we allowed to do an ·hourly rate per evaluation, or must it be a set amount?

The evaluation rate should be a set, flat amount.

s•·•.

we.dp.�?t��taJisting

.fo,r bilin�ual eval�ation.

May we add bilingual evaluations to our responses?

Yes

Can we submit a range or would you like a flat rate for each service?

A flat rate for each service is preferred.

Is the criminal history attachment a separate form not attached to the bid in Bonfire, or do we remove the criminal history document form .the required forms packetand attach here?

Iwas wondering if this position accepts fully certified CCC-SLP virtual/tele-health therapists at this time. I was also wondering what the current range for hourly rates are that other vendors are offering.

Please remove the criminal history document from the required forms and attach separately.

--+ ---------------------------------------------------------------------------------- 1

Yes, a CCC-SLP could be considered via tele therapy.

Unfortunately, we are unable to provide a specific range for hourly rates offered by other vendors as they may vary based on various factors, expertise etc. Part of the bidding process is to competitively bid, and vendors determine their pricing based on the services they provide.

Are you currently working with any agencies providing SLP services?

Yes

Who are your current vendors and what do they charge for SLP services?

We cannot provide you with a list of our current vendors nor their current price rates. Rates offered by other vendors vary based on various factors, expertise etc. Part of the bidding process is to competitively bid, and vendors determine their pricing based on the services they provide.

Will the district accept a range of rates for SLP

A flat rate is preferred.

Have your current vendor been able to meet all of your SLP needs?

Current vendors have provided staff to meet our needs.

Do you require that clinicians resumes and/or licensure be submitted with the proposal or is after award acceptable?

Yes, in Section.1(4,8 Proposal Requirements,llofthe RFP, it states "Respondent must submit the following with proposals for consideration:

• Curriculum Vitae/ Resume..."

What is the average caseload by discipline in your district?

I cannot answer for any other discipline than the SLP department. The SLP department does not use a caseload number but rather the workload model following ASHA.

Will assigned therapists have access to therapy materials, supplies, equipment, evaluation

Yes, the SLP department provides all of these items to staff.

kits, and protocols provided by your schools?

Will assigned therapists have access to computers/laptops and printers provided by your schools?

Yes, the SLP department provides all of these items to staff.

Do contractors have to travel between schools during the workday? If so, are they required to clock out during the travel between schools OR are they able to stay clocked in during travel between schools?

The District does not typically have any staff, including contractors, travel between school during the workday.

By signing this document, I agree that I have read and reviewed RFP# 2339GG - Addendum #02

Signature: Date: _

04/15/2024

Addendum #03: Questions and Answers (Q&A} - Part 2

This addendum is issued to explain, modify and correct the original Request for Proposal (RFP) document. This addendum and any subsequent addenda are hereby made a part of the RFP document and related specifications. In the event of a conflict, the most recent document will govern. Please

The following Q&A were received via Katy ISD Bonfire System

(RFP Section 4.8, Propo�i3I.R�q9irnrrients) J\re.bid��r�req�Jre.d to submitl"esuines and licenses of actual potential capdidates, or can we submit sample resumes representative ofthe type of candidates we would present?

Yes, in ��cfi.qn '�4l Proposal.Requfre.pe."tf,11of the RFP, it s.tates 11Respondentmust submit the fQ/Jowing with proposals for consideration:

• Curriculum Vitae/ Resume..." (Please see response to Question #13 as published in Addendum #02}

(General) What is the total number of SLP vacancies that the District is seeking to contract for?

We cannot provide with a specific number as this number varies at any given time.

(General) What is the currenthoyrly billrate for SLP services?

The billing rate is set by each companywe.contract with.

(General) If services are currently being provided by a contracted vendor, who are the contracted vendors?

We cannot provide you with a list of our current vendors.

(General) If services are currently being provided by a contracted vendor, how long have these contracts been in place?

Contract with the vendor is set for the length of the RFP;

however, every year we send a renewal letter to the vendor. The vendor has the option to renew the contract for an additional year or decide to not renew.

What is the maximum hourly bill rate the district can pay for the requested speech therapy services?

At this time, Katy /SD is unable to provide the maximum hourly rate.

Will Katy ISD consider remote/virtual-only speech language pathology services?

Please see response to Question #8 as published in Addendum #02

If are currently contracted on the

RFP#2131TC IN 2022

and there are renewals still in place, do we need to submit this RFP as well to continue providing services?

Yes, you will need to submit your proposal to the new RFP# 2239GG - Speech Language Pathology Services as this RFP will supersede both current RFP #2131TC and 2131TC-A Speech Language Pathology Services.

How manySLPs are you looking to staff for this contract?

At.this time, Katy/SD is unable to provide. the anticipated number of full time or part time positions needed.

Do we need to provide sample resumes in our proposal? If so, how many do you require?

Yes, resumes are required (these are not required when you submit the RFP, they are required when District staff interviews the candidates).

Will you accept bids for virtual/remote and hybrid services.

Please see response to Question #1 as published in Addendum #02

Is this a new contract or renewal of an existing

This is a new RFP that will supersede both existing RFP# 2131TC and 2131TC-A - Speech Language Pathology Services.

If there is an existing contract, could you please share the name of the Current Vendors and their pricing?

Ple.ase. see response to Question #10 as published in Addendum #02.

In order to be considered responsive for this RFP, is it mandatory to bid on all positions?

It is not mandatory to bid for all positions on the pricing sheet as some service may not apply to services provide.

However, please add either "No Bid" or a price of 11$0.0011 in the selected line items.

What is the estimated budget for this

Thisnun1ber vc,riesyear to. year based on the approved budget by Katy /SD.

Is it mandatory to subcontract?

It is not mandatory to subcontract; however, as student population have increased in the district, to provide adequate services to our students, Katy /SD is seeking to subcontract this service.

Could you please provide information on the daily duration of shifts required for the necessary professions?

For example, the number of hours per day?

Staff are onsite 8 hours a day with 7.5 hours billed each day. Lunch is 30 minutes and not billable.

What is the contract value for this RFP?

Please refer to the response to Question #32 of this Addendum.

Hi, I'm finishing up with our proposal and there is a required document for me to upload called "Criminal History."

I don't see where I can download this form though. There is a section about criminal history in the "Required Forms" file that i did fill out and submit, but I don't see a separate file for "criminal history" anywhere.

Can you point me in the right direction?

Criminal History form is included in the "Required Form," if possible, please remove and attach in the "Criminal History" section. As long as the form is submitted to Katy /SD, either by uploading in the "Required Forms" and/or "Criminal History" section, we will accept the document.

(Please see response to Question #7 as published in Addendum #02}

For the Questionnaire Excel Spreadsheet, I have one of the questions in set 2 (question 2.0.1) that we have answered in the responses and comments section, yet it is still showing 0% complete on the summary. Everything else is showing 100% complete on the questionnaire, please advise.

This may be a formatting error. As long as a response is populated under both the 11Response" and 11Comment" section, we will honor the submission.

D.o yCJu require resumes of potential SLPs upon proposal submission? If yes, can you confirm where the vendor should upload the document.in the Bonfire submission (e.g./under Proposal Information" with additional documentation)?

You may b.e able .to upload resurr,es und.er 11Proposal Information."••We will look through()ut the documents submitted to gather relevant information we are seeking.

Would the district accept resumes with the SLP's full name removed and license numbers partially redacted to protect their privacy?

Initially, a company can send resumes with full names removed and license numbers redacted. However, in order to set up interviews and move forward with offers full names, contact information and proof of licensure will be required.

resumes, references, and/or pricing as confidential?

Yes, Katy /SD will accept any documents as Jong as the documents have the work "Confidential" on them.

Can you confirm that additional information on pricing, vendor experience, process, procedures, etc., outside of the completed Questionnaires and Bid Tables would be uploaded under "Proposal Information" labeled "Please attach any additional documentation relevant to your proposal."?

If you have any other documents you would like to add to the RFP, please upload these in the 11Proposal Information" section.

If applicable, on the Deviations Form, can the vendor fill in the item #, page#, and section headers on the signed page and attach separate pages that outline detailed requests and alternatives that would otherwise be extensive to list on the original form?

Yes, please indicate item number, page number, etc. on the Deviation form and attach them, either separately pages or in the same page.

separate rates per screening, assessment, etc., if included under the "Additional Responses" tab for the hourly rate bid table or the evaluation rate bid table?

Currently Katy /SD is accepting a flat rate for evaluation services. You may add different hourly rates under the "Additional Responses" if it falls under the scope of the RFP.

If the vendor has other fees that do not fit within the bid tables, can the fees be addressed as additional information under the "Proposal Information" section on Bonfire?

Yes, please includes any additionalfees that exceed in the bid tables under the "Proposal lnformationll section.

Would the district continue to consider companies that only provide virtual (teletherapy) SLP services?

In person therapy is preferred but tele-therapy services may be considered if necessary.

In the Required Forms section, there is a line for Criminal History. Are we just submitting the completed criminal history form that is in the required forms download?

Or do we need a separate form in this area?

Criminal History form is included in the "Required Form," if possible, please remove and attach in the "Criminal History" section. As long as the form is submitted to Katy /SD, either by uploading in the "Required Forms" and/or "Criminal History" section, we will accept the document. (Please see response to Question #7 as published in Addendum #02}

Can you please provide a list of incumbent vendors and their bill rates?

Please see response to Question #10 as published in

What is the total budget/expenditure allotted for this RFP?

Please ..refer to the response to Question #32 of this

Can we provide pricing ranges on select disciplines?

Please see response to Question #6 as published in

Please clarify Medicare/Medicaid Billing: Will the vendor be required to bill Medicaid with direct reimbursement going to the vendor through the vendors Medicaid billing number, if applicable? Or will the vendor be required to enter Medicaid billing through the districts billing documents for the district to be reimbursed directly by Medicaid, if applicable?

Staff that provide Medicaid billable services to District students will use the District system to billfor services rendered for the District to be reimbursed.

Can the vendor bill separately for Clinical supervision if required?

The billing would be on the invoice with all other services billed.

How many billable. hours are in a typical school day?

Please refer to the response to Question #34 of this

Are billing hours rounded to the 15-minute mark or billed as minute for minute? Do you have any rounding requirements?

Hours are billed by minute by minute, no rounding is allowed.

Please clarify hours and meal breaks expectations.

Will nurses clock in/out for lunch (i.e. 30 minute unpaid lunch?)

This RFP isfor SLP Services. Nurses are not included on this bid.

Will the issued PO be staff/ discipline specific, or will it be a lump sum amount?

The PO will be based on discipline.

Are all hours worked are billable including overtime, lunches, daily hours, meetings, and orientation?

What is the invoicing frequency?

That is determined by the vendor. Most vendors bill weekly, twice monthly, or monthly.

Do you have a dispute window?

Please refer to Katy JSD's Terms and Conditions, Section 15.

What are the time capture requirements?

This question requires additional information to provide a response.

How do you receive your invoices?

Invoice are received.via email from the vendor

Can we get a copy of your invoice with all of the data reporting and format requirements?

Katy /SD does not have an invoice template. Each invoice is sent by the vendor and are customized per their needs.

Do you have any rounding

Rounding is not allowed under this RFP.

When does your work week start?

The work week is Monday through Friday.

How long have the incumbent suppliers held this contract?

Please. refer to the response to Question #22 of this

Are you satisfied with the incumbent suppliers? If not, what are you unsatisfied with?

Katy /SD is satisfied with our current suppliers as the District needs are being met.

What is expectation and frequency forreplacing a candidate that is ill/calls off?

This may vary depending.on the vendor staff.

Does the district fingerprintand badge?

How long once confirmed does the process take for the clinician to start?

Yes, the District runs their own fingerprint check. The District provides an ID badge. The process can take less than 24 hours or several days depending on the staff.

Please clarify the reportingstruct.llreJo.r.

Supervision of contract staff within the district?

AIISLp.st.aff will report tothe.Coordinator of Speech- Language Pathology Services.

What position provides clinical supervision within the district?

Staff that meet ASHA and TDLR requirements may supervise in the District.

Does the district provide student logs, documentation forms, etc.?

The District has a designated system for data collection, etc.

Are the medical personnel's license, CPR card, resume and proof of references/background checks required upon submission of bid or upon award? If required on bid is an excel document acceptable?

Yes, certifications, licenses, etc. are required; however, these are not required when you submit the RFP, they are required when District staff interviews the candidates.

Would you accept bids from a Staffing Agency?

Yes, the District is accepting bids from various agencies, including staffing agencies.

Please clarify if the district or vendor provides any materials (i.e. medical supplies, assessments, protocols/scoring sheets, computers, printers, PPE, etc.).

The District provides all necessary technology equipment to complete the SLP job requirements.

Do you accept new graduates if the vendor provides mentorship?

Yes, the District will consider Cfcandidates. The District will provide supervision and mentorshipfrom District staff.

Is it okay to e-sign all required forms?

We do accept e-signed documents (i.e. Adobe Acrobat) as long as the date and time is embedded into the signature.

What is the Contract ID Number to complete Katy ISO Certificate of Interested Parties - Form 1295?

In Section.3 of…