6-RFP-06-Evaluation Factors and Scope of Services.pdf

CITY OF FORT WORTH - PURCHASING DIVISION

EVALUATION FACTORS AND SCOPE OF SERVICES

RFP Ref. #: 25-0226 Doc. Ref#: RFP-06 Page 1 of 9 RFP Title: Trenching and Shoring Equipment Rental

EVALUATION FACTORS

For the Proposer’s response to be evaluated, the Proposer must provide a complete Proposal submitted within the stated deadline and per the Proposal requirements.

Proposer shall include in the Proposal documents/details that are required for evaluating the Proposal including Business Equity Goal documentation if applicable for the RFP.

If the Proposal meets the above requirements, selection will be based on the qualified Proposer(s) that is determined to be the most advantageous to the City considering the relative importance of evaluation factors listed below:

Note: A bidder may be disqualified if they do not meet at least 50% of the evaluation points available (excluding cost).

i. Cost – up to 20 points available

a. Will be evaluated using Bid Table (BT-47AB)

ii. Qualifications and Experience – up to 30 points available

a. Will be evaluated using RFP-07-Questionnaire and Requirements and

RFP-04- Reference Sheet

iii. Approach to perform services – up to 25 points available

a. Will be evaluated using RFP-07-Questionnaire and Requirements

iv. Ability to meet the City’s needs- up to 15 points available

a. Will be evaluated using RFP-07-Questionnaire and Requirements

v. Litigation History- up to 10 points available

a. Will be evaluated using RFP-07-Questionnaire and Requirements

SCOPE OF SERVICES

The City of Fort Worth (City) is requesting proposals from qualified firms to establish a contract for construction equipment rental services for the Water Department per the descriptions and specifications listed in this RFP.

Mobilization is defined as activation of a contractor's physical and manpower resources for transfer to a construction site.

RFP Ref. #: 25-0226 Doc. Ref#: RFP-06 Page 2 of 9 RFP Title: Trenching and Shoring Equipment Rental

Historic spending for trenching and shoring equipment rentals has been provided to assist bidders in the preparation of their bid response. This information is provided for reference only and reflects the spending under the prior bid. Please note that the previous award may have included non-exclusive agreements with multiple vendors. Nothing in this solicitation should be construed as the City making a guarantee of a specific amount of purchases of goods or services. The previous spend for this requisition from fiscal year 2024 is $364,179.84.

1.0 PROPOSER REQUIREMENTS - Proposer shall:

1.1 Have a minimum of 5 (five) years of experience providing shoring and trenching rental services similar or related to the Scope of Services.

1.2 Have and operate a full-time, permanent business address with the ability to be reached by email and telephone.

2.0 ENGINEERING EQUIPMENT AND SERVICES

2.1 Furnish proof of professional expertise and competence in excavation safety products for a minimum period of five (5) years.

2.2 Obtain the services of a Professional Engineer as defined by Texas Government Code Chapter 2254 (“Engineer”).

2.3 Require that its Engineer be familiar with the manufacturer’s equipment, be available for site evaluation. This engineer will prepare trench safety engineering plans, shoring designs and certifications at all times.

2.4 Submit with its bid the name, address, telephone number and certification of the Engineer to be used, and keep information up to date throughout the term of this agreement, including renewal terms.

2.5 Furnish written certification, attested by an Engineer, concerning the rated capacity and equipment manufacturer’s tabulated data.

3.0 CONTRACTOR REQUIREMENTS

RFP Ref. #: 25-0226 Doc. Ref#: RFP-06 Page 3 of 9 RFP Title: Trenching and Shoring Equipment Rental

4.0 DELIVERY AND EQUIPMENT PICKUP REQUIREMENTS

4.1 Material pick-up and delivery locations will be at various job site locations throughout the City of Fort Worth, depending on where work is being performed by the Water Department. The address to these locations will be provided by the Water Department at least 24-hours in advance, whenever possible.

4.2 Equipment specified herein shall be fully adjustable, protective devices specifically designed and professionally engineered to provide protection against cave-ins for personnel.

4.3 Subsidiary Items:

4.3.1 Mobilization

4.3.1.1 Mobilization is defined as activation of a contractor's physical and manpower resources for transfer to a construction site.

4.3.1.2 Work associated with this Item is considered subsidiary to the various item bid. No separate payment will be allowed for this item.

4.3.2 Emergency/After Hours

4.3.2.1 Emergency/After-hours hours shall be 5:00 p.m. to 7:30 a.m., Monday through Friday, and all-day Saturday and Sunday.

4.3.2.2 Work associated with this Item is considered subsidiary to the various item bid. No separate payment will be allowed for this Item.

4.3.3 The Vendor shall pick up rental equipment within two (2) hours of the request . The City will not pay for any additional rental costs beyond when the vendor has been notified of pick up.

RFP Ref. #: 25-0226 Doc. Ref#: RFP-06 Page 4 of 9 RFP Title: Trenching and Shoring Equipment Rental

5.0 SHORING AND TRENCHING EQUIPMENT AND SERVICES

5.1 Aluminum Hydraulic Shoring Equipment

5.1.1 Aluminum hydraulic shoring shall consist of vertical/horizontal rails and extendable aluminum cross-brace cylinders, which are operated by hydraulic fluid pressure

5.1.2 All hydraulic shores must be capable of complete

installation/removal from above ground to avoid worker exposure to un-shored trenches

5.1.3 For purpose of these specifications, aluminum hydraulic shoring equipment shall be divided into six categories as follows:

5.1.3.1 Single Shores

5.1.3.2 Vertical Shores

5.1.3.3 Multi-Shores

5.1.3.4 Horizontal Wales

5.1.3.5 4-way Manhole Braces

5.1.3.6 Steel Road Plates

5.2 Single, Vertical & Multi-Shores

5.2.1 Cylinders shall be composed of aluminum alloys in

consideration of weight, strength and non-corrosive characteristics

5.2.2 Cylinders shall have a bleed off port to prevent over-extension of cylinders

5.2.3 Standard cylinders shall be a minimum of 2” inside diameter (ID) and have strength of not less than 23,000 pounds axial compression load

5.2.3.1 Standard cylinders shall be available in five minimum-to-maximum expansion ranges to provide flexibility for shoring trenches in varying widths from 17” to 88” wide

RFP Ref. #: 25-0226 Doc. Ref#: RFP-06 Page 5 of 9 RFP Title: Trenching and Shoring Equipment Rental

5.2.3.2 The five ranges shall include 17” to 27”, 22” to 26”, 28” to 46”, 34” to 55”and 52” to 88”.

5.2.3.3 Standard cylinders shall be equipped with a solid piston head and tension loaded dual lip- “O” ring piston head seals for optimum seal and prevention of low-pressure leakage.

5.2.3.4 Cylinder pad “O” ring seals are to be located in the

annular space between the cylinder barrel, and inside the cylinder pad wall to prevent twisting and tearing “O” ring

5.2.4 Heavy-duty cylinders shall be a minimum of 3” ID and shall have strength not less than 42,000 pounds compression load

5.2.4.1 Heavy-duty cylinders shall be available in one

minimum-to-maximum expansion Range of 52” to 88”.

5.2.4.2 All shores shall be designed for complete above ground installation and removal. All necessary tools for installation and removal (above ground) must be available.

5.2.5 Standard vertical rails shall be no less than 8” in width and have equivalent section modules of .44 inches (3) or more

5.2.5.1 Standard rails shall be available in 2’, 3 ½’, 5’ and 7’ lengths. Heavy-duty rails shall be no less than 8” in width and have equivalent section modules of 1.24 in. 3 or more and available in 8’, 12’, and 16’ lengths

5.2.5.2 Multiple cylinder configurations shall be supplied with hose bridle assemblies to allow expansion of all hydraulic cylinders simultaneously using a single hydraulic pump.

5.2.5.3 Approved accessories, i.e., pumps, installation and

removal tools, and Fin Form plywood must be available.

RFP Ref. #: 25-0226 Doc. Ref#: RFP-06 Page 6 of 9 RFP Title: Trenching and Shoring Equipment Rental

6.0 HORIZANTAL WALER RAILS

6.1 Standard horizontal waler rails shall be no less than 6” in width and have equivalent section modules of 4.53 in. (3) or more

6.2 Rails shall be available in 8’, 12’, and 16’ lengths.

6.3 Heavy-duty horizontal waler rails shall be no less than 8” in width and have an equivalent section module of 14.06 in. (3), and available in 16’ lengths.

6.4 Approved accessories, ie: pumps, installation and removal tools, and Fin Form plywood must be available.

6.5 Manhole Brace (MHB) Sub-Assemblies

6.6 MHB shall have four (4) way hydraulic supports, plus be able to fit rectangular and square excavations.

6.7 MHB will have lifting eyes for installation and removal from above ground.

6.8 Hydraulic cylinders must meet same specifications outlined in section

6.0 of this Invitation to Bid.

6.9 Standard MHB inner sleeve shall be 3” X 3” X 3/16” tube steel and have minimum yield strength of 46 kilonewton/pounds per square inch(ksl).

6.10 Standard MHB over sleeve shall be 4” X 4” X 3/16” tube steel and have minimum yield strength of 46 ksl. maximum expansion as provided by manufacturer.

6.11 Heavy-duty MBH inner sleeve shall be 5” X 5” X 3/16” tube steel and have yield strength of 46 ksl.

6.12 Heavy-duty MHB over sleeve shall be 6” X 6” X 3/8” tube steel and have yield strength of 46 ksl; Maximum expansion as provided by manufacturer.

6.13 Approved accessories, ie; pumps installation and removal tools, and Finn Form plywood must be available.

RFP Ref. #: 25-0226 Doc. Ref#: RFP-06 Page 7 of 9 RFP Title: Trenching and Shoring Equipment Rental

7.0 ALUMINUM HYDRALIC SHORING SHEILDS

7.1 Shoring shields shall consist of aluminum hydraulic waler systems permanently mounted onto solid-sheeted aluminum exterior.

7.2 Exterior panels shall be extruded panels of 6061-T6 aluminum having a section modulus no less than 1.0 in. (3) per foot of width.

7.3 Each wall shall be fitted with a top and bottom cap or channel to protect ends of vertical sheeting

7.4 Shoring shields shall be furnished with telescoping steel sleeves with locking pins to provide additional safety when used as a static trench shield.

7.5 Shoring shields shall have a central bleed valve and spring returns for the ease of removal from trench excavations.

7.6 Shoring shields shall have a hydraulic manifold, which provides independent cylinder control during shield expansion.

7.7 Hydraulic cylinders must meet same specifications outlined in section

6.0 of this Invitation to Bid.

7.8 Shoring shields shall be available in combination of 8’ and 6’ heights X 8’, 10’, or 12’ lengths.

7.9 Shoring shields will be equipped with speed shore speed struts for ease of operations.

7.10 Shoring shields shall be available in varying widths of speed struts from 29” to 95”

7.10.1 The five minimum ranges shall include 29” to 43”, 35” to 53”, 41” to 62”, 47” to 71”and 59” to 95”.

7.11 Approved accessories, i.e.; pumps installation and removal tools, and Finn Form plywood must be available.

7.12 Optional accessories shall be available to add end panels on one of both ends of the shield.

RFP Ref. #: 25-0226 Doc. Ref#: RFP-06 Page 8 of 9 RFP Title: Trenching and Shoring Equipment Rental

7.12.1 Options shall include, full end panel coverage equal to speed shore’s end panel, which includes aluminum sheeting as described in these specifications, without top and bottom cap.

7.12.2 Additionally, end panel bracketing shall be available without sheeting to enable the use of alternate sheeting materials

8.0 STEEL TRENCH SHIELDS

8.1 Steel shields shall be constructed of high tensile strength steel for sidewalls, trusses and spreaders.

8.2 Steel shields shall be furnished with lifting eyes and pulling eyes.

8.3 Steel trench shields shall be furnished with stacking sockets at each corner

8.4 Steel trench shields must have a certification plate as evidence that the equipment was designed and constructed in conformance with specifications from a registered professional engineer.

8.5 Complete, certified engineering data must be available for all trench boxes, and Contractor must be prepared to provide such data at the point of delivery upon request.

9.0 MANGUARD SLEEVE/RING

9.1 Man Guard Rings shall be constructed of high strength corrugated steel walls with rigid steel collars welded to top and bottom.

9.2 Man Guard Rings shall be furnished with lifting eyes, stacking sockets and adjustable legs, which can provide a minimum of 2 feet of clearance between the bottom of the guard and the surface of the excavation.

9.3 Man Guard rings shall be available in all combinations of 4’ and 8’ heights and 6’, 8½’, and 10’ diameters.

9.4 Complete certified engineering data must be available for all Man Guard Rings, and Contractor must be prepared to provide such data and certification at the point of delivery

RFP Ref. #: 25-0226 Doc. Ref#: RFP-06 Page 9 of 9 RFP Title: Trenching and Shoring Equipment Rental

10.0 STEEL ROAD PLATES

10.1 The road plates will be grade ASTM A36 or better with a minimum safe working load of 8,000 lbs. with a thickness of 1” or greater as necessary for safe site operations.

10.2 The lifting points shall be in proximity to the corners or at the plate ends. No center-lift plates will be accepted.

10.3 Plates will be delivered to the job site unless specified otherwise.

11.0 TRENCH BOX SET UP

11.1 Vendor shall set up all trench boxes according to manufacturer instructions and set trench box into excavation

12.0 WARRANTY

12.1 The City will not be responsible for any lost or damaged equipment unless City employees are responsible.

12.2 If the Vendor fails to remedy any failure, defect, or damage within a reasonable time after receipt of notice, the City of Fort Worth shall have the right to replace, repair, or otherwise remedy the failure, defect, or damage at the Vendor’s expense

12.3 Vendor agrees to repair or replace promptly, on a one-for-one basis without additional cost to the City of Fort Worth, any and all defective work and products. The City defines "prompt" repair or replacement to be within twenty- four (24) hours after notification by authorized City personnel.

12.4 This warranty shall not include failures attributable to accident, fire, or negligence on the part of City personnel.

12.5 The Vendor’s warranty with respect to products repaired or replaced will run for 90 days from date of installation and acceptance of such by the City.