6 Payment and Invoicing Procedures.doc

Contract No. 86615622R00002 Mortgage Backed Securities (MBS) Legal Services Attachment 6 – Payment and Invoicing Procedures

Ginnie Mae makes payments to vendors via ACH and/or FEDWIRE. Consequently, Ginnie Mae requires that each vendor submit their banking information by completing the attached form titled ACH / WIRE VENDOR PAYMENTS & MISCELLANEOUS PAYMENT FORM (this form is also available as a pdf file). Also, if the vendor ever changes their bank and/or bank account information they must submit an updated form in order to get paid.

An invoice must include all items required by FAR clause 52.232-25, “Prompt Payment” and all of the following:

1. A signed original invoice must be submitted.

2. Vendor Invoice Number

3. HUD Contract Number

4. Ginnie Mae Tracking Number

5. Quantity, Units, Unit Price, and Total Price billed for each Fixed Price, Labor Hour/Time & Material, and Cost Line Item.

6. Labor Category, Number of Hours Worked for each labor Category, Unit Price for each Labor Category, and Total Price for each Labor Category and Time & Material Line Item.

7. Total Material Cost incurred for each Time & Material Line Item with an itemized Breakdown of the Cost Incurred by Item.

8. For each Cost-Type Line item provide an itemized Cost Breakdown of the Cost Incurred.

9. Billing Period

10. Total Contract Value

11. Total Amount Obligated

12. Total Amount Obligated by Line item and Task Order

13. Total Amount Invoiced by Line Item and Task Order

14. Total Amount Invoiced

15. Cumulative Amount Billed by Line Item and Task Order and Total

16. Cumulative Amount Paid by Line item and Task Order and Total

17. Remaining obligated amount available (Item 10 – Item 14)

18. Monthly report that summarized all activities completed during the invoice period, including deliverables, dates delivered, etc.

19. The monthly report shall contain the certificate of conformance required by FAR 52.246‑15 if applicable. The certificate shall cover all activities completed during the month.

Invoices may be sent to Ginnie Mae via regular United States Postal Service or by UPS/FedEx/DHL etc.

If mailing invoices via United States Postal Service use the following address:

Ginnie Mae Office of Finance

ATTN: Controller

451 7th Street, SW, B-133

Washington, DC 20410

If mailing invoices via UPS/FedEx/DHL etc. (overnight mail), please use the following address:

Ginnie Mae Office of Finance

ATTN: Controller

451 7th Street, SW B-133

Washington, DC 20410

ACH / WIRE VENDOR PAYMENTS & MISCELLANIOUS PAYMENT FORM

This form is to be completed by vendors to identify the bank and account for receipt of payments through Automated Clearing House (ACH) and FedWire

Please provide both ACH and FEDWIRE information and indicate if the account is a Checking or Savings account.

Contract Number:

Company Name:

Address:

City:

State:

ZIP:

Tax Identification Number:

ACH

Name of Bank:

Address:

City:

State:

ZIP:

ABA Routing Number:

Savings

Account Name:

FEDWIRE

Name of Bank:

Address:

City:

State:

ZIP:

ABA Routing Number:

Savings

Account Name:

CONTACT INFORMATION

Contact Name:

Contact Title:

Contact Phone Number:

Signature: