6-ITB-26-00215 Low Voltage Cabling Services.pdf

Invitation to Bid Low Voltage Cabling Services

ITB-26-00215

ITB-26-00215 Page 1

SOLICITATION TYPE: Competitive Sealed Bids

SOLICITATION NUMBER: ITB-26-00215

SOLICITATION TITLE: Low Voltage Cabling Services

BRIEF DESCRIPTION: The Hillsborough County Board of County Commissioners (County) is seeking competitive sealed bids from experienced and qualified Contractors, with a proven and documented track record, to provide ongoing and as-needed low voltage cabling services throughout Hillsborough County for a five (5) year period.

DUE DATE & TIME: April 24, 2026, 2:00 PM Eastern Time (our clock)

ISSUING DEPARTMENT DIRECTOR:

The Director of Procurement is considered the issuing department director for the purpose of Section 2-567(c) of the Hillsborough County Procurement Protest Policy and Procedures Ordinance.

BID SUBMISSION: The County will only accept bids submitted through its electronic bidding system (Euna Procurement). Bids that are submitted or delivered by non-electronic means (hard-copy paper), facsimile, electronic mail (e-mail), electronic file, or means other than through the County's electronic bidding system (Euna Procurement) will not be accepted or considered. Please visit our vendors webpage (hcfl.gov/vendors) for information regarding vendor registration, electronic bid submission, procurement opportunities, and other important resources.

TIMELINESS: To preserve the integrity of the competitive sealed bid process, bids submitted after the due date and time listed above, unless otherwise amended, cannot and will not be accepted. Please do not wait until the last minute, hour, or day to submit your bid, as you may encounter technical difficulties or issues that cannot be resolved before the due date and time. When preparing to submit your bid, please read and follow all instructions regarding formatting and other details related to the form(s) to be used. Again, please do not wait until it’s too late for assistance. We value and need your participation, so the last thing we want is for you to miss this opportunity.

IMPORTANT! PLEASE READ CAREFULLY BEFORE SUBMITTING BID

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QUESTIONS: ● Questions regarding technical difficulties or errors encountered while submitting proposals through Euna Procurement must be directed to Euna Procurement Support at 1-844-226-3862 or support.bonfire @eunasolutions.com.

● Questions regarding the specifications or solicitation document must be directed to the County using the “messages” section in Euna Procurement for this particular procurement.

• To be given consideration, such requests must be received no later than 10 calendar days after the date of Solicitation issuance in Euna Procurement, site visit, or pre-bid conference, whichever is later.

● Questions regarding vendor registration, training, or general questions must be directed to the Supplier Engagement Team at (813) 272-5790 or iSupplier@HCFL.gov.

CONE OF SILENCE: A Cone of Silence is in effect for this procurement; therefore, no bidder, interested party and/or their principals, officers, employees, attorneys, or agents shall communicate with County employees, the Hearing Master assigned to hear the applicable protest appeal and/or members of the Board of County Commissioners, including their aides and employees regarding this procurement and/or a related protest, except as otherwise provided in the Hillsborough County Procurement Protest Policy and Procedures Ordinance. The Cone of Silence does not prohibit a bidder from communicating with the Director of Procurement, staff in the Procurement Services Department, or the County’s attorney assigned to this procurement. Violating the Cone of Silence may disqualify the bidder from consideration for award. Please refer to the Instructions for complete details about the Cone of Silence.

PRE-BID CONFERENCE: A pre-bid conference will be held on April 7, 2026 at 10:30 AM EST virtually.

All interested parties are strongly encouraged to attend. The purpose of the pre-bid conference is to allow potential bidders an opportunity to present questions to staff and seek clarification of the requirements contained in the solicitation.

INSURANCE: Insurance coverage is required for this procurement. Please see ITB-26- 00215 Insurance Requirements Attachment and Special Terms and Conditions.

SURETY (BONDS): Bid, performance, and/or payment surety is not required for this procurement.

mailto:support.bonfire@eunasolutions.com mailto:support.bonfire@eunasolutions.com mailto:iSupplier@HCFL.gov https://library.municode.com/fl/hillsborough_county/codes/code_of_ordinances,_part_a?nodeId=HICOCOORLA_CH2AD_ARTVIPR_DIV3HICOPRPRPOPR_S2-562TI https://library.municode.com/fl/hillsborough_county/codes/code_of_ordinances,_part_a?nodeId=HICOCOORLA_CH2AD_ARTVIPR_DIV3HICOPRPRPOPR_S2-562TI

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E-VERIFY: The Department of Homeland Security's Image Program and E-Verify apply to this procurement. Please see General Terms and Conditions for complete details and requirements.

DIGITAL ACCESSIBILITY COMPLIANCE:

Any and all information and communications technology developed, provided, procured, maintained, or otherwise made available under this Contract and intended for public access or use, shall comply with various accessibility standards. Please see General Terms and Conditions for complete details and requirements.

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1. SPECIFICATIONS

1.1. Scope

1.1.1 The Hillsborough County Information Technology Department (ITD) seeks to award a contract to a single experienced and qualified Contractor, with a proven and documented track record, for the countywide delivery of professional installation and repair of all communications media, low voltage cabling, infrastructure support hardware, and related network electronics for a five (5) year period. Contractors shall support and repair all new and existing communications infrastructure to include adds, moves, changes, and emergency support and repairs throughout Hillsborough County. The Contractor will be relied upon for the completion of Outside Plant cable locates, as well as testing and documenting all new and retrofit installations, project management, engineering and/or assistance in the design of new and improved design solutions.

1.1.2 The County reserves the right to add additional services and service locations at any site within Hillsborough County, for the duration of the contract.

1.2. Applicable Publications and Terminology

The following publication(s) of the issue in effect on date of this solicitation, forms a part of this specification:

1.2.1 https://standards.tiaonline.org/:

1.2.1.1 TR-42 Telecommunications Cabling Systems Engineering Committee Standards for Telecommunications Cabling Systems

1.2.1.2 TIA-526-7-A Measurement of Optical Power Loss of Installed Single-Mode Fober Cable Plant – OFSTP-7 August 2015

1.2.1.3 TIA-526-14-D Optical Power Loss of Installed Multi-mode Fiber Cable Plant – OFSTP-14 March 2020

1.2.1.4 TIA-569-E Telecommunications Pathways & Spaces April 2015. TIA-942-A Telecommunications Standards for Data Centers May 2019

1.2.1.5 TIA-568.1-E Commercial Building Telecommunications Cabling March

1.2.1.6 TIA-568.2-E Balanced Twisted Pair – Telecommunications Standards, Addendum 1: Specifications for 100 OHM Category 8 Cabling September 2018

1.2.1.7 TIA-568.3-E Optical Fiber Components Standards April 2015 https://standards.tiaonline.org/

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1.2.1.8 TIA-606-D Administrative Standards for Commercial Telecommunications Infrastructure October 2021

1.2.1.9 TIA-607-D Commercial Building Grounding (Earthing) and Bonding Requirements for Telecommunications July 2019

1.2.1.10 TIA-758-B Customer-Owner Outside Plant Telecommunications Infrastructure Standards March 2012

1.2.1.11 TIA-598-D Optical Fiber Color Coding December 2018

1.2.2 https://www.nfpa.org/for-professionals/codes-and-standards:

1.2.2.1 National Fire Protection Association (NFPA) 2024

1.2.2.2 National Electric Code (NEC): NFPA 70 Edition 2023

1.2.2.3 NFPA 730 Guide for Premises Security 2023

1.2.2.4 NFPA 731 Standards for the Installation of Premises Security Systems

1.2.2.5 NFPA Standard for the Fire Protection of Information Technology Equipment 2024

1.2.2.6 NFPA 76 Standard for the Fire Protection of Telecommunications Facilities 2024

1.2.3 https://www.ansi.org/: American National Standards Institute (ANSI) IEEE 802.3 Ethernet and 802.11 Wireless LAN

1.2.4 https://www.osha.gov/laws-regs/regulations/standardnumber/1910:

Occupational Safety and Health Administration (OSHA) 29 CFR Part 1910

1.2.5 https://www.ecfr.gov/current/title-45/subtitle-A/subchapter-C: Department of Health & Human Services 45 CFR Parts 160, 162 and 164 HIPAA Security Standards

1.2.6 https://wwwliso.org/standard/75652.html: International Standards Office (ISO) 27002:2022 – Security Standards

1.2.7 https://www.bicsi.org/education-certification/education-@-bicsi-learning-academy/technical-publications/telecommunications-distribution-methods-manual:

Building Industries Consulting Services International (BICSI) 15th Edition https://www.nfpa.org/for-professionals/codes-and-standards https://www.ansi.org/ https://www.osha.gov/laws-regs/regulations/standardnumber/1910 https://www.ecfr.gov/current/title-45/subtitle-A/subchapter-C https://wwwliso.org/standard/75652.html https://www.bicsi.org/education-certification/education-@-bicsi-learning-academy/technical-publications/telecommunications-distribution-methods-manual https://www.bicsi.org/education-certification/education-@-bicsi-learning-academy/technical-publications/telecommunications-distribution-methods-manual

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1.3. Minimum Qualifications

The Bidder or principal thereof shall demonstrate recent experience in providing substantially similar services in scope and size to Hillsborough County.

1.4. Minimum Requirements

1.4.1 The Contractor shall be responsible for providing the following services:

1.4.1.1 Fiber installation and repair

1.4.1.2 Coaxial installation and repair

1.4.1.3 Horizontal and Riser Data & Voice copper and fiber installation and repair

1.4.1.4 Support infrastructure and pathways, Inside Plant and Outside Plant

1.4.1.5 Build-out and repair of communication spaces

1.4.1.6 Testing and implementation of all media and peripheral installations

1.4.1.7 Documenting installations with test results and as-built drawings

1.4.1.8 Installation and repair of communications ground and bonding systems

1.4.1.9 Voice & Data cable design and engineering

1.4.1.10 Telecommunications infrastructure moves, adds and changes

1.4.1.11 Locating underground, aerial voice & data cabling

infrastructure/facilities

1.4.2 The Contractor shall have the ability to install and repair all services and equipment required by the contract. All systems shall be installed in accordance with the specifications and standards approved by the (ITD). The Contractor must guarantee quality of service at a minimum of 99.9% fault free at turnover with a maximum of 24-hour repair response time while under warranty.

1.4.3 Based on previous contracts for these services, the County may require at times a minimum of, six (6) full-time, three (3) man crews to work on multiple work orders concurrently. At the County’s request prior to award, the Contractor shall confirm the number of staff to be assigned to this contract.

1.4.4 The Contractor must have a current valid license with the State of Florida as an Electrical Contractor or as a Limited Energy Systems Specialist (Low Voltage License). The license must remain current and active for the term of this contract. Additionally, the

ITB-26-00215 Page 7 prime contractor shall be responsible for ensuring all sub-contractors are properly licensed and insured.

1.4.5 It shall be the Contractor’s sole responsibility to obtain required permits without any additional costs to the County and schedule low voltage inspections (rough in and final) and obtain the inspection results. If an inspection fails, it shall be the Contractor’s sole responsibility to pay any incurred fines and to schedule a follow-up inspection once corrective actions have been taken. Contractor is required to provide the County with a copy of the permits and final inspection results.

1.4.6 The Contractor is required to have a full time Building Industries Consulting Services International (BICSI) Registered Communications Distribution Designer (RCDD) on staff.

The RCDD is required to review all plans, proposals, and specifications. The RCDD must be available to attend Hillsborough County meetings and construction meetings as required. The Contractor shall communicate all pertinent information to the ITD Project Manager.

1.4.7 The Contractor must have an experienced project manager available to attend Hillsborough County meetings and construction meetings as required and shall communicate all pertinent information to the ITD Project Manager.

1.4.8 For voice and data cabling repair and installation, at least one technician assigned per project/task/incident shall be BICSI certified and have formal training on cable termination and structured cabling system standards.

1.4.9 The Contractor must have troubleshooting and repair support available - 24 hours per day, 365 days per year.

1.4.10 The Contractor must have technicians available to report to 601 E. Kennedy Blvd, Tampa FL 33602, 9450 E Columbus Dr, Tampa, FL 33619, and 8350 Parkedge Dr. Tampa, FL 33637, within four (4) hours in an emergency and within 24 hours for regular repair, service or maintenance.

1.4.11 The Contractor shall have at minimum, 10 service vehicles, which shall be properly insured in accordance with the insurance requirements of this solicitation. The Contractor is responsible for displaying the following on company vehicles:

1.4.11.1 Contractor name and company logo

1.4.11.2 License Type (at least 1” tall)

1.4.12 For the term of the contract, the Contractor shall abide by all fire, safety, and OSHA regulations while on County property and/or completing work for the contract.

1.4.13 Within 30 business days upon award, the Contractor shall undergo a screening process of Contractor personnel to meet Level 2 requirements pursuant to Florida State

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Statute 1012.32, also known as the Jessica Lunsford Act. Any subcontractors utilized must also be screened meeting these requirements.

1.4.14 The County reserves the right to review the resumes of any of the Contractor’s staff or subcontractors assigned to the project to verify their qualifications and ability to perform the work specified in the scope of work. The County reserves the right to have any of the Contractor’s personnel or any subcontractors removed from the job for any reason, if such action is found to be in the best interest of the project. The ITD will have the final authority to remove staff from the project for any reason.

1.4.15 The Contractor shall provide and maintain adequate materials, equipment and secure storage for all work within the scope of the contract:

1.4.15.1 The Contractor shall carry in-stock materials and tools for adds, moves, and changes. If necessary, a list will be provided by ITD.

1.4.15.2 The Contractor must have proper tools and equipment when they arrive onsite for repair, installation or maintenance. Contractor must acquire tools and equipment listed below and/or tools and equipment sufficient for all full-time crews. Tools and equipment include but are not limited to:

1.4.15.2.1 Labeler

1.4.15.2.2 Testing equipment (Optical time-domain reflectometer OTDR, Fluke fiber/copper certification tool, NetAlly Linkrunner G3, COAX, etc.).

1.4.15.2.3 Megger

1.4.15.3 All test equipment must be maintained to comply with the latest firmware and certifications.

1.4.15.4 The Contractor shall provide secure storage (Conex) area on Hillsborough County project sites, when applicable. Costs for this storage shall be billed according to rate schedule and storage duration.

1.4.16 The Contractor shall acknowledge via email, within two (2) business days, that they have received quote requests.

1.4.17 The Contractor shall return quotes for adds, moves, and changes within three (3) business days of a quote request being received. Quotes for 25 drops or less must be returned within five (5) business days. Quotes for projects must be returned within 10 business days.

1.4.18 The Contractor shall schedule with site contact and/or ITD for any work to be performed.

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1.4.19 The Contractor shall inform ITD of any code violations discovered while performing installations, repairs, adds, moves, or changes.

1.4.20 The Contractor shall be responsible for the repair of all damage to County buildings or properties due to the negligence of its employees.

1.4.21 The Contractor shall leave premises clean and neat after each work session, to include having all ceiling tiles in place.

1.4.22 The Contractor shall keep and have the ability to produce adequate records and supporting documentation for each work order and provide as-built drawings. Contractor shall have/use the following software: AutoCAD, PDF, Visio, LinkWare & Link-Live by NetAlly.

1.4.23 Test results (printouts from certification and test equipment) shall be in LinkWare, Link-Live, Fluke, or NetAlly format. This is mandatory and part of work orders. Work orders shall not be considered complete and final payments will not be made until as-built test documentation has been submitted and approved.

1.4.24 Job/work order must have close-out package delivered to the requestor for confirmation of completion, to include test results (Link-Ware or Link-Live), As-builds in AutoCAD, PDF’s, and/or Visio, along with a request for payment form.

1.5. Preparation for Delivery

1.5.1 Delivery of the goods and/or performance of the Services and/or Work must be no later than seven (7) Days after Contractor's receipt of a Purchase Order from the County.

The Contractor shall be solely responsible for all freight charges. Offers that propose delivery timelines that do not fall within the aforementioned delivery time frame will be subject to rejection.

2. SPECIAL TERMS AND CONDITIONS

2.1. Basis for Award (Overall Low)

Award will be made to the lowest, responsive, and responsible Bidder meeting Specifications.

Award will be made to a single Bidder for all line items. If a Bidder fails to submit an Offer on all line items, then that Bidder is not eligible for award.

2.2. Insurance, Contractor

See ITB-26-00215 Insurance Requirements Attachment for more specific details regarding the type of coverage and amounts required.

2.2.1 No work for the County shall commence or occupancy of any of its property take place until the required Certificates of Insurance and copies of the policies, if requested, ITB-26-00215 Page 10 are received by the County and written Notice to Proceed is issued to the Contractor by the County.

2.2.2 The insurance coverages and limits required of the Contractor under the Contract Documents are designed to meet the minimum requirements of the County. They are not designed as a recommended insurance program for the Contractor. Contractor shall be responsible for the sufficiency of its own insurance program. Should the Contractor have any questions concerning its exposure to loss under the Contract Documents or the insurance coverages needed therefore, it should seek professional assistance.

2.2.3 If the insurance coverage initially provided by the Contractor is to expire prior to completion of the Work, renewal Certificates of Insurance shall be furnished to the County the ten (10) Days prior to expiration of current coverages.

2.2.4 Should the Contractor fail to maintain the insurance coverages required by the Contract Documents, the County may, at its option, either terminate this Agreement for default or procure and pay for such coverage, charge the Contractor for and deduct the costs of the same from payments due the Contractor. A decision by the County to procure and pay for such insurance coverage shall not operate as a waiver of any of its rights under the Contract Documents.

2.2.5 Failure of the Contractor to submit the required Certificates of Insurance within the times required by this Section may result in a delay in issuing the Notice to Proceed. The parties specifically agree that such a delay is neither excusable nor compensable and will not entitle the Contractor to a change in the Contract Price or Time.

2.3. Jessica Lunsford Act

2.3.1 Non-instructional school district employees or contractual personnel who are permitted access on school grounds when students are present, must meet level 2 screening requirements as described in Florida Statutes Section 1012.32 and Section

1012.465. The Act focuses primarily on increasing the measures used to monitor sexual offenders or predators. However, part of the Act is specifically related to individuals with access to school district campuses. Hillsborough County Children Services, Head Start facilities and Park sites that serve the School Board have adopted this as policy.

2.3.2 Contractual personnel shall include any vendor, individual, Contractor, Sub- Contractor, or entity under contract with the school board or in this case Hillsborough County who work or may work in a child occupied area or space. The Contractor shall pay all costs associated with meeting the level 2 requirements. Be advised that this process may take up to thirty (30) Days.

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2.4. Percentage Discount Off List Price

2.4.1 Some or all Offer price(s) in this Solicitation Document are based on a percentage discount off the most recent manufacturers’ list pricing or catalog. These line item(s) represent the total dollar value expected to be purchased and is utilized in this solicitation document for evaluation purposes only. The percentage discount will apply to the entire manufacturers’ published price list and/or catalog.

2.4.2 Prices shall be submitted in the form of a percentage discount to be applied to the current preprinted manufacturer’s catalog prices, or an established manufacturer’s price list. A percentage discount of zero (0) will be accepted; however, the space provided on the pricing form for the percentage discount must be filled in or that line will be considered a “No Bid”.

2.4.3 While manufacturer’s catalog and/or manufacturer’s price lists may change throughout the year, the percentage discount must remain firm for the entire Contract Period.

2.4.4 Bidders/Proposers shall attach the manufacturer’s catalog(s) and/or manufacturer’s price list(s) with their Offer.

2.4.5 In the event replacement manufacturer’s catalogs and/or manufacturer’s price lists are published, the Contractor shall forward a copy of the replacements to the Procurement Services Department.

2.4.6 Pricing shall be based off the most recent manufacturer’s catalog(s) and/or manufacturer’s price list(s) submitted to the County.

2.5. Optional Provision for Other Agencies

Unless otherwise stipulated by the Bidder/Proposer in its Offer, the Bidder/Proposer agrees to make available to all government agencies, departments, and municipalities the Offer prices submitted in accordance with the terms and conditions of this Solicitation Document, should any governmental entity desire to buy under the Contract resulting from this Solicitation Document.

2.6. Pre-Bid Conference

A Pre-Bid Conference concerning this present Solicitation Document will be conducted virtually by Hillsborough County at:

TIME: 10:30 am EST DATE: April 7, 2026

PHONE NUMBER: (813) 272-5790

All interested parties are encouraged to attend. The Meeting link will be provided on the Hillsborough County Procurement Meeting Notices website (https://hcfl.gov/businesses/doing-https://hcfl.gov/businesses/doing-business-with-hillsborough/vendors/meeting-notices

ITB-26-00215 Page 12 business-with-hillsborough/vendors/meeting-notices) and in the Public Notice section of the Euna Procurement Portal. All interested parties are encouraged to attend.

2.7. Price Escalation/De-Escalation (CPI)

2.7.1 Any reference in the solicitation to price adjustments or price escalations shall mean price decreases as well as increases unless otherwise stipulated. Unit prices or rates in contracts that are longer than twelve (12) months and include a provision for price adjustments based on movement in the U.S. Department of Labor's Consumer Price Index for All Urban Consumers (CPI-U) (1982 84=100) may be adjusted annually (contract redetermination period). The awarded unit prices or rates will be effective for one (1) year beginning on the date of purchase order issuance or contract effective date, whichever is later. The awarded vendor may request unit price or rate adjustments no later than 30 days prior to the start of the next contract redetermination period. The unit prices or rates may be adjusted, up or down, based on the percentage movement of the “CPI for All Urban Consumers (CPI-U) 1982-84=100 (Unadjusted)” posted at https://data.bls.gov/cgi-bin/surveymost?bls.

2.7.2 The baseline index will be the month and year in which the contract begins. The adjustments will not be cumulative and will be computed from the original awarded (base) prices or rates. Adjustments shall be computed using the latest cited CPI-U that is published and available on the date the County receives the adjustment request in writing. The unit price(s) changed as a result of these adjustments shall become effective on the first day of the next contract redetermination period. Adjustments will not be retroactive or prorated. If an adjustment is requested during the term of the contract, the County reserves the right to also request an adjustment in the same prescribed manner, especially if the CPI-U decreases and it is deemed to be in the County's best interest. Price adjustments shall be accomplished using the simple percentage method, which will adjust the base rate by the same percentage as the percent change in the CPI- U. Following is an example of the calculation:

https://hcfl.gov/businesses/doing-business-with-hillsborough/vendors/meeting-notices https://data.bls.gov/cgi-bin/surveymost?bls

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Calculation Example

CPI2 = CPI-U at time of adjustment calculation (May 2019): 146.8 CPI1 = CPI-U at time base rate was awarded and set (June 2018): 143.4

CPI2/CPI1: 1.023

Base rate: $1,000.00 Multiplied by 1.023 Equals adjusted rate $1,023.00

For subsequent years, the base rate (CPI1) remains the same and the adjustment calculation will show the change from the base rate. Following shows the second adjustment using the example above:

CPI2 = CPI-U at time of adjustment calculation (May 2020): 140.6 CPI1 = CPI-U at time base rate was awarded and set (June 2018): 143.4

CPI2/CPI1: 0.980

Base rate: $1,000.00 Multiplied by 0.980 Equals adjusted rate $980.00

2.8. Purchase Order/Contract

By submitting an Offer, the Bidder/Proposer declares that it understands and agrees that Bidder’s/Proposer’s Offer in addition to the Specifications, the Instructions, the General Terms and Conditions, the Special Terms and Conditions, the Insurance and Bond requirements, any Amendment(s) issued and all applicable attachments to this Solicitation Document shall become a valid contract between the County and the Contractor upon approval of the contract award by the Board of County Commissioners (if applicable), upon approval of the contract award by the County Administrator (if applicable), or upon the County’s issuance of a Contract Purchase Agreement, Blanket Purchase Agreement, or Purchase Order, whichever occurs sooner.

2.9. Contract Period for Term Contract

The Contract resulting from this Solicitation Document will be in effect for a five (5)-year period (ending on the last Business Day of the final month) from the effective date of the Contract as established by the County’s Blanket Purchase Agreement (BPA) or Contract Purchase Agreement

(CPA).

2.10. Estimated Quantities

Quantities given represent the best estimate for use and shall be the basis for award. However, these quantities are not intended to represent actual requirements, which are not known at this time and may vary during the Contract Period. The County does not guarantee a minimum total purchase. Furthermore, the requirements of the County may exceed best estimates and the Successful Bidder/Proposer shall provide such requirements to the extent they are reasonable.

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2.11. Hillsborough County Governmental Purchasing Council: Reference Laws of Florida 69- 1112 and 69-1119

All Offers received by the County in response to this Solicitation Document shall be considered as Offers to members of the Hillsborough County Governmental Purchasing Council. Members, at their discretion, may utilize the Contract that results from this Solicitation Document. Members may purchase the goods, Services and/or Work under the same terms and conditions as the Contract between the Contractor and the County. Members will issue their own purchase orders, issue payments and coordinate the service locations with the Contractor, as applicable. The Hillsborough County Governmental Purchasing Council consists of the following agencies:

Children’s Board of Hillsborough County City of Plant City City of Tampa City of Tampa Housing Authority City of Temple Terrace Clerk of the Circuit Court Expressway Authority Hillsborough Area Regional Transit Authority Hillsborough County Aviation Authority Hillsborough County Board of County Commissioners Hillsborough Community College Hillsborough County School Board Hillsborough County Sheriff Property Appraiser State Attorney’s Office Supervisor of Elections Tampa Palms Community Development District Tampa Port Authority Tampa Sports Authority Tax Collector

2.12. Ordering

The County shall issue a Blanket Purchase Agreement (BPA) or Contract Purchase Agreement (CPA) to cover any goods, Services and/or Work to be furnished under this Contract. The County user departments will then issue Standard Purchase Orders against the BPA/CPA on an as-needed basis. The Successful Bidder/Proposer shall deliver the applicable goods, Services and/or Work only upon receipt of a Standard Purchase Order. No goods, Services and/or Work are to be provided until a Standard Purchase Order is issued. However, any Standard Purchase Order issued PRIOR to the end of the Contract Period shall be completed, invoiced and paid after the expiration of the Contract. Orders shall be issued only during the Contract Period. The County reserves the right to modify the delivery location(s) identified throughout the Contract Period.

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2.13. Termination for Convenience

In the event the County elects to terminate the Contract, the County shall provide the Contractor with notice of termination in writing by electronic and/or certified mail. The County shall pay the Contractor for any accepted goods, Services and/or Work provided by the Contractor to the County prior to the Contractor’s receipt of said termination notice.

3. DEFINITIONS

The following words and expressions (or pronouns) shall, wherever they appear in this Solicitation Document and the Contract Documents, be construed as follows unless a different meaning is clear from the context.

3.1. Agreement

"Agreement" shall mean the written agreement between the County and the Contractor covering the goods and/or Services to be provided and/or the Work to be performed pursuant to this Solicitation Document. The Agreement (if one is required for this particular Solicitation Document) will be attached to and made a part of the Contract Documents.

3.2. Amendment(s), Addendum, or Addenda

"Amendment(s)", "Addendum", or "Addenda" shall mean the additional information and/or requirements concerning this Solicitation Document that are issued by the County, in writing, prior to the Close Date.

3.3. Bid(s), or Bidder's Bid

"Bid(s)", "Bidder’s Bid”, "Proposal(s)", or "Quote(s)" shall mean the offer, bid, proposal, or quote of the Bidder/Proposer submitted on the prescribed forms setting forth the prices for the Work to be performed, along with all other documents submitted by the Bidder/Proposer in response to this Solicitation Document.

3.4. Bidder

"Bidder" or "Proposer" shall mean any person, partnership, corporation or other entity or organization submitting a Bid, Proposal, or Quote to provide the goods, Services and/or Work solicited by the County in this Solicitation Document.

3.5. Blanket Purchase Agreement (BPA)

“Blanket Purchase Agreement (BPA)” shall mean the County’s written document to the Contractor stating the products/Services/Work to be provided, the pricing for said products/Services/ Work, the effective dates for the provision of said products/Services/Work, and any additional terms and conditions of the Contract, if applicable.

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3.6. Board of County Commissioners

"Board of County Commissioners" shall mean the Board of County Commissioners of Hillsborough County, Florida.

3.7. Bond

"Bond" or "Earnest Money Deposit (EMD)" shall mean bid bond, performance bond, and/or payment bond and other instruments of security furnished by the Bidder/Proposer/Contractor and its Surety in accordance with this Solicitation Document and/or the Contract Documents.

3.8. Business Day(s)

“Business Day(s) "shall mean Monday through Friday excluding public holidays.

3.9. Change Order

“Change Order” shall mean a written order or alteration to a Contract or Purchase Order signed by the appropriate County and Contractor authority directing an addition, deletion, or revision in the provision of the goods and/or Services or an adjustment in the Contract Price and/or Contract Time.

3.10. Close Date

"Close Date" shall mean the date and time set for delivery to the County of all Offers submitted in response to this Solicitation Document.

3.11. Contract or Contract Documents

"Contract" or "Contract Documents" shall mean the Definitions, Instructions, General Terms and Conditions, Special Terms and Conditions, Insurance and Bond requirements, Specifications, Equal Employment Opportunity and Affirmative Action Requirements, all Amendment(s) issued, the Offer, the Agreement (if applicable), all the attached documents identified in this Solicitation Document, all supplementary drawings issued after award of the contract, all Change Orders, all Allowance Authorization Releases, and all provisions required by law to be a part of the Contract Documents, whether actually inserted therein or not.

3.12. Contract Price

"Contract Price" shall mean the total monies payable to the Contractor under the Contract Documents.

3.13. Contract Purchase Agreement (CPA)

“Contract Purchase Agreement (CPA)” shall mean the County’s written document to the Contractor stating the products/Services/Work to be provided, the pricing for said

ITB-26-00215 Page 17 products/Services/ Work, the effective dates for the provision of said products/Services/Work, and additional terms and conditions of the Contract, if applicable.

3.14. Contract Time or Contract Period

"Contract Time" or “Contract Period” shall mean the number of calendar Days stated in the Contract Documents for the completion of the Work and/or the provision of the goods and/or Services specified therein.

3.15. Contractor

"Contractor" shall mean the Successful Offeror, whether a corporation, partnership, individual or any combination thereof, and its, their or his/her successors, personal representatives, executors, administrators, and permitted assignees.

3.16. County

"County" shall mean the Board of County Commissioners, Hillsborough County, Florida, for whom the Contract is being performed.

3.17. County Administrator

"County Administrator" shall mean Hillsborough County's County Administrator, or a designee identified by the County Administrator to perform certain functions on behalf of the County Administrator.

3.18. Day(s)

"Day(s)" shall mean one calendar day.

3.19. Designee

"Designee" shall mean the person appointed by the Board of County Commissioners and/or the County Administrator to act on his/her behalf.

3.20. Earnest Money Deposit (EMD)

"Earnest Money Deposit (EMD)" or "Bond" shall mean bid bond, performance bond, and/or payment bond and other instruments of security furnished by the Bidder/Proposer and/or Contractor and its Surety in accordance with this Solicitation Document and/or the Contract Documents.

3.21. Electronic Bidding System

"Electronic Bidding System" shall mean the County’s Electronic Bidding System.

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3.22. Invitation To Bid

“Invitation to Bid” shall mean the Solicitation Document issued by the County for the goods, Services and/or Work specified herein; and shall include the Definitions, Instructions, General Terms and Conditions, Special Terms and Conditions, Insurance and Bond requirements, Specifications, Requirements, and all Amendment(s) issued.

3.23. Minimum Specifications

"Minimum Specifications" shall mean the portion of the Specifications that address the technical requirements of the Work to be performed under this Contract including materials, equipment, and workmanship.

3.24. Modification Agreement

“Modification Agreement(s)” shall mean the written order to the Contractor authorizing an addition, deletion, or revision in the goods, Services and/or Work to be provided under the Contract Documents or an adjustment in the Contract Price issued after the award of and/or execution of the Contract/Agreement. Such written order must be approved and/or executed by the applicable authorized representatives of the County in accordance with County policy.

Modification Agreements that are required to be approved by the Board of County Commissioners pursuant to County policy must be executed by the Contractor and the Chair of the Board of County Commissioners.

3.25. Notice

"Notice" shall mean a written notice for the County and the Contractor as set forth in this Solicitation Document and/or the Contract Documents.

3.26. Notice of Award

"Notice of Award" shall mean the written notice given by the County to the Successful Bidder/Proposer that said Bidder/Proposer has been selected by the County to provide the goods/Services and/or perform the Work specified in this Solicitation Document.

3.27. Notice to Proceed

"Notice to Proceed" shall mean the written notice given by the County to the Successful Bidder/Proposer and/or Contractor of the date for the Work to start and/or for the date of the Successful Bidder/Proposer and/or Contractor to provide the goods and/or Services specified in the Contract Documents.

3.28. Offer(s)

"Offer(s)" or "Bid(s)" or "Proposal(s)" or "Quote(s)" shall mean the offer, bid, proposal, or quote of the Offeror submitted on the prescribed forms setting forth the prices for the Work to be

ITB-26-00215 Page 19 performed, along with all other documents submitted by the Offeror in response to this Solicitation Document.

3.29. Offeror

"Offeror" shall mean any person, partnership, corporation or other entity or organization that has submitted an Offer, Bid, or Proposal to the County in response to a procurement solicitation issued by the County to provide equipment, supplies, materials, or Services.

3.30. Project

"Project" shall mean the entire action and/or improvement which is the subject of this Solicitation Document and/or the Contract Documents.

3.31. Project Manager

"Project Manager" shall mean the duly authorized representative of the Board of County Commissioners during the Contract Period.

3.32. Proposal(s)

"Proposal(s)" or "Bid(s)" or "Bidder’s Bid(s)” or "Quote(s)" shall mean the offer, bid, proposal, or quote of the Bidder/Proposer submitted on the prescribed forms setting forth the prices for the Work to be performed, along with all other documents submitted by the Bidder/Proposer in response to this Solicitation Document.

3.33. Proposer

"Proposer" or "Bidder" shall mean any person, partnership, corporation or other entity or organization submitting a Bid, Proposal, or Quote to provide the goods, Services and/or Work solicited by the County in this Solicitation Document.

3.34. Purchase Order

“Purchase Order” shall mean the County’s written document to the Contractor authorizing Work.

3.35. Quote(s)

"Quote(s)" or "Bid(s)" or "Bidder’s Bid(s)” or "Proposal(s)" shall mean the offer, bid, proposal, or quote of the Bidder/Proposer submitted on the prescribed forms setting forth the prices for the Work to be performed, along with all other documents submitted by the Bidder/Proposer in response to this Solicitation Document.

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3.36. Service(s)

"Service(s)" shall mean the activity/improvement and/or the means or methods necessary for implementation and prosecution of the Project and/or Work that is the subject of the Contract Documents.

3.37. Site(s)

"Site(s)" shall mean the area(s) upon or in which the Contractor’s operations are carried on and such other areas adjacent thereto as may be designated as such by the County.

3.38. Solicitation Document

"Solicitation Document" shall mean the solicitation issued by the County for the goods, Services and/or Work specified herein; and shall include the Definitions, Instructions, General Terms and Conditions, Special Terms and Conditions, Insurance and Bond requirements, Specifications, Requirements, and all Amendment(s) issued.

3.39. Specifications

"Specifications” shall mean the detailed information set forth in the “Specifications” Section of this Solicitation Document describing and/or concerning the goods, Services and/or Work being solicited by the County via this Solicitation Document, including, but not limited to, any terms and conditions contained within the “Specifications” Section, any Amendment(s) issued related to the “Specifications” Section, and/or any drawings or maps relating to the “Specifications” Section of this Solicitation Document.

3.40. Subcontractor

"Subcontractor" shall mean any person, firm or corporation other than employees of the Contractor who or which contracts with the Contractor to furnish, or actually furnishes labor, materials, and/or equipment for the Work and/or Project to be performed that is the subject of the Contract Documents.

3.41. Successful Bidder/Proposer

“Successful Bidder” or "Successful Proposer" shall mean the Contractor and vice versa, whether a corporation, partnership, individual or any combination thereof, and its, their or his/her successors, personal representatives, executors, administrators, and permitted assignees.

3.42. Surety

"Surety" shall mean any corporation that executes, as surety, the Bidder’s/Proposer's Bid/Proposal bond, and/or any corporation that executed, as surety, the Contractor’s Bid/Proposal, performance, and/or payment Bond.

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3.43. Unilateral Change Order

“Unilateral Change Order” shall mean a written order or alteration to a Contract or Purchase Order signed by the appropriate County authority directing an addition, deletion, or revision in the provision of the goods and/or Services or an adjustment in the Contract Price and/or Contract Time that does not require concurrence of the Contractor.

3.44. Work

"Work" shall mean any and all obligations, duties and responsibilities necessary for the successful delivery of the goods and/or the successful completion of the Services, Project and/or tasks assigned to or undertaken by the Contractor pursuant to the Contract Documents, including, but not limited to, the furnishing of all labor, materials, equipment and other incidentals contemplated by and/or related to the Contracted Documents.

4. INSTRUCTIONS

4.1. Bid Submissions

4.1.1 The County shall only accept Offers through its Electronic Bidding System.

4.1.2 Offers delivered by non-electronic means, facsimile, electronic mail (e-mail) or electronic means other than through the County's Electronic Bidding System will not be considered.

4.2. Non-Discrimination and Compliance with Laws

4.2.1 Bidder shall comply with the requirements of all applicable federal, state and local laws prohibiting discrimination and the rules, regulations, policies, and executive orders promulgated thereunder, all of which are incorporated herein by reference.

4.2.2 The County prohibits any person/business involved in County contracting and procurement activities, to discriminate on the basis of actual or perceived race, color, religion, sex, national origin, age, marital status, disability, sexual orientation, or gender identity or expression.

4.2.3 Bidder shall comply with the requirements of all applicable federal, state and local laws and the rules, regulations, policies and executive orders promulgated thereunder, all of which are incorporated herein by reference.

4.3. Award of Contract and Rejection of Bids

4.3.1 A Contract, if awarded, will be awarded to the lowest responsive and responsible Bidder in accordance with this Solicitation Document and applicable law.

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4.3.2 The County, in its sole discretion, may determine whether acceptance of the Bid/Quote is in the best interest of the County. Further, the County reserves the right to reject any and all Bids/Quotes and to waive any informality concerning a Bid/Quote whenever such rejection or waiver is in the best interest of the County and in conformance with Florida Law.

4.3.3 The County also reserves the right to reject the Bid/Quote of any Bidder:

4.3.3.1 determined to be non-responsible due to failure to perform properly or timely on a comparable contract; and

4.3.3.2 who is not in a position to perform the contract.

4.3.4 Bidder must have the capacity, knowledge, skill and general ability to fully perform.

Bidder must also have the integrity, reliability and other applicable qualities that will ensure good faith performance. The County reserves the right to require Bidder to submit documentation and other evidence attesting to the Bidder’s responsibility. The County may reject Bidder’s Bid/Quote if, at the County’s sole discretion, Bidder fails to submit documents and evidence of responsibility and/or the County has determined that the Bidder is not responsible.

4.4. Bid Documents

4.4.1 The Definitions, Instructions, General Terms and Conditions, Special Terms and Conditions, Insurance and Bond requirements, Specifications, Requirements, any Amendment(s) issued, together with all the attached documents herein identified constitute the entire Solicitation Document, and must be the basis of all Offers.

4.4.2 Bidder’s/Proposer's Offer pricing, in addition to all Amendment(s) issued, and any other documentation required by this Solicitation Document that is submitted by the Bidder/Proposer in response to this procurement shall constitute the Offer. The Bidder/Proposer is only required to submit its Offer in addition to any Amendment(s) issued and any other documentation required by this Solicitation Document.

4.4.3 The Definitions, Instructions, General Terms and Conditions, Special Terms and Conditions, Requirements, Insurance and Bond requirements, Specifications, Equal Employment Opportunity and Affirmative Action requirements, all Amendment(s) issued, the Bidder’s/Proposer's Offer, the Agreement, if applicable, together with all other attached documents herein identified and all supplementary drawings issued after award of the Contract shall constitute the “Contract Documents” upon the award of this Solicitation Document.

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4.5. Bid/Proposal/Quote Pricing

Pricing must be quoted only in the space(s) provided within this Solicitation Document; no other form(s) will be accepted. When applicable, all prices quoted are to be free-on-board (F.O.B.) to the job site or specified delivery location in Hillsborough County, Florida.

4.6. Bid/Proposal/Quote Results

Preliminary results are generally available within two (2) Business Days to Bidders/Proposers in the County’s Electronic Bidding System.

4.7. Bidder/Proposer Request for Interpretation of Solicitation Document

No interpretation of the meaning of the Specifications or Scope of Work contained in this Solicitation or related Contract Documents will be made to any Bidder/Proposer orally. Every request for such interpretation must be submitted in writing through the electronic bidding system (Euna Procurement). To be given consideration, such requests must be received no later than 10 calendar days after the date of Solicitation issuance in Euna Procurement, site visit, or pre-bid conference, whichever is later. All interpretations and supplemental instructions provided by the County will be in the form of a written amendment which, if issued, will be communicated to all Bidders/Proposers who have acknowledged participation within Euna Procurement. All issued amendments shall become part of the Contract Documents. The “Primary Contact” information on Page 1 of this Solicitation is provided in the event assistance is needed. No Bids or Proposals shall be submitted or accepted through electronic mail (e-mail), facsimile, or by hard copy (paper). Bids and Proposals will only be accepted and considered if submitted through Euna Procurement.

4.8. Bidder/Proposer Responsible for Examining/Investigating Work Site(s)

If applicable to this Solicitation Document, Bidder/Proposer is solely responsible for examining all Sites of the proposed Work and conducting any investigations necessary to inform itself of any difficulties that may be involved in the completion of the Work. Bidder’s/Proposer's failure to conduct such examinations and investigations shall not:

4.8.1 excuse the Successful Bidder’s/Proposer's failure to complete the Work in accordance with the Specifications and requirements set forth in this Solicitation Document based on the Successful Bidder’s/Proposer's ignorance of conditions or difficulties that may exist prior to the Close Date or of conditions or difficulties that may be encountered during the execution of the Work; and/or

4.8.2 be a basis for any claims for additional compensation and/or for any extensions of time.

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4.9. Procurement Policy and Procedures and Hillsborough County Ordinance – Protest Process and Procedures

Offeror is advised that by submitting an Offer, Offeror hereby agrees to comply with the County’s Procurement Policy and Procedures, including, but not…