6-8 Core Math PWS-Draft.docx

PERFORMANCE WORK STATEMENT

FOR

Middle School (6-8) Mathematics Core Curriculum

1. GENERAL INFORMATION

0. Agency

0. The Department of Defense Education Activity (DoDEA) serves dependents of military and civilian employees by providing PK-12 instruction to approximately 70,000 students in 160 brick-and-mortar schools. Student enrollment is based primarily on deployment of military troops worldwide. In the Americas, DoDEA operates 51 schools located in seven states, Puerto Rico, and Cuba. In Europe and the Middle East, DoDEA operates 64 schools located in Germany, Italy, England, Netherlands, Belgium, Spain, Turkey and Bahrain. In the Pacific, DoDEA operates 45 schools located in Korea, Japan (mainland and Okinawa), and Guam. DoDEA's curriculum, resources, and student achievement scores on standardized assessments compare favorably to those of high-performing US public school systems. DoDEA’s fully accredited Virtual High School has teaching hubs in each DoDEA region: US, Europe, and Pacific.

0. DoDEA schools have various grade configurations, with the most common being K-2, 3-5 and 6-8. Of DoDEA’s 160 brick-and-mortar schools, 61 schools have students with at least one grade 6-8. Of the 6-8 schools, twenty are part of an elementary school and 17 are part of a high school.

Table 1: Student Enrollment – SY 2019-20 (rounded to nearest 50 students)

0. Military-connected students experience high mobility rates in and out of school systems across the nation and the world; thus, DoDEA makes a concerted effort to mitigate transitional barriers to military-connected students’ success, working toward a world-wide systemic education network.

0. DoDEA has adopted College and Career Ready Standards (CCRS) in literacy, mathematics, social studies, and science, which are rigorous, research-based, and reflect the knowledge and skills students need for success in college and careers and are consistent with the Common Core State Standards (CCSS), National Core Art Standards (NCAS), Next Generation Science Standards (NGSS) and the C3 Framework for Social Studies State Standards (C3).

0. Background

1. DoDEA offers five courses for students in grades six, seven and eight. Math 6, Math 7 and Math 8 utilize the College and Career Ready Standards for Mathematics (consistent with CCSSM). Accelerated Math 7/8 cover all of 7th grade standards and half of 8th grade standards. Accelerated Math 8/Algebra I cover the remaining 8th grade standards and all of Algebra 1 standards. Upon completion of Accelerated Math 8/Algebra 1 students receive high school Algebra I credit. DoDEA has two types of class schedules: traditional periods and A/B block. Class schedules vary by school.

1. DoDEA students have been using the EngageNY open resources for the middle school course curricula. DoDEA also obtained digital supplementary and assessment resources to support print resources.

1. DoDEA has identified the following goals related to the DoDEA Blueprint for Continuous Improvement:

· Challenge and prepare each student to maximize his or her academic growth and well-being for college, career, and life.

· Transition to College and Career- Develop comprehensive programs to support students throughout their primary and secondary education for their transition into college and career.

Additionally, the following initiatives excerpted from Goal 1, outlined in DoDEA’s Blueprint for Continuous Improvement, further fuels our vision to ensure “Excellence in Education for Every Student, Every Day, Everywhere.”

Goal 1Strategic Initiative 1.1b and 1.2d

· Strategic Initiative 1.1b…we will implement programs and supports to address achievement gaps between racial, ethnic, ability, and other identified groups.…to meet each student’s academic and developmental needs, we will provide tiered support in the classroom

· Strategic Initiative 1.2d... we will refine and develop programming beginning in elementary school to support the development of all aspects of college and career readiness.

Scope of work

1.3.1 DoDEA requires intentionally aligned off-the-shelf curricular resources that (1) are based on the most current research for mathematics instruction and aligned to CCSSM, and (2) provide thorough guidance for teachers to successfully implement the resource (3) provides thorough guidance for teachers towards differentiated instruction to meet the needs of all learners, including English Language Learners and students with Individual Education Plans (IEPs). (4) Materials contain a variety of formative and summative assessments to monitor student progress. (5) Professional learning to implement the program with fidelity and throughout Base Years of contract needs to be available. DoDEA expects to award one contract for a 5-year base period plus one 12-month option period. The requirement is based on the current number of DoDEA students and teachers.

1.3.2 The estimated Base Year 1 requirements vary depending if the resource is consumable or hardback. Student and teacher resources needed are listed in the table below. Math 7 and Math 8 totals include Accelerated Math courses. Annual replacement/replenish requirement of hardback books is expected to be 5-10 percent of the Base Year 1 amount.

Note: Eighteen above-school-level subject-matter experts will require digital access to the teacher instructional resources.

2 REQUIREMENT

2.1 Objective 1: Professional Learning

Provide virtual professional learning to enable teachers to implement the program effectively. Digital Modules are included in the base period of the contract. DoDEA will (1) provide the facility, internet access, and audio-visual equipment and (2) distribute the session evaluations to participants.

2.1.1.2 For all professional learning the Contractor shall:

1. Provide a draft outline and summary of the professional learning. Finalize within 10 days after receipt of written feedback from the COR.

1. Provide all handouts and resources digitally unless permission is granted in writing by the COR for print materials.

1. Provide a draft session evaluation to be given to participants upon completion of the professional learning. Note: DoDEA will finalize and administer the session evaluation.

1. Provide a digital archive of the professional learning (Video or SCORM package, see 2.4.6.3) for asynchronous viewing for participants who are unable to attend the live professional learning.

1. Present professional learning virtually including facilitator guides, as a dry run to DoDEA HQ personnel. Final PL outline, PowerPoints, handouts and evaluation shall incorporate the written feedback provided by the COR.

2.1.1.3 Include an implementation monitoring tool with coaching strategies for building administrators and above-school level support staff.

0. Task 2, For the live virtual teacher professional learning, the contractor shall:

0. provide a minimum of 4 days (12 contact hours) of training —US, Europe, and Pacific time zones — Base Year 1. Twelve total additional contact hours Base Year 2 and 3. Provide Note: Exact dates and times will be finalized post-award in consultation with the Contractor. Time zones include:

· Americas: Eastern Standard Time (EST) 8am – 3:30pm

· Europe: Central European Time (CET) 8am – 3:30pm

· Pacific: Japan Standard Time (JST) 8am – 3:30pm

2.1.2.2 Ensure the live virtual trainings are accessible using software/web extensions that are subscription-free to DoDEA and require no additional hardware or software for operation except those identified in Technical Exhibit #2, System Requirements.

2.1.3.1.1 The teacher/school-based specialist modules shall provide a facilitator guide shall be designed for use in either a train-the trainer professional development setting or in a professional learning community setting. The modules shall total four hours in length, capable of being presented in two 2-hour sessions, if needed and able to be posted on DoDEA’s LMS.

2.1.3.1.2 The principal or school-level administrator modules shall provide an overview of the print and digital resources so principals can (1) provide instructional leadership, (2) perform classroom walk-through using the module’s observation guide, and (3) address general questions about the program from all stakeholders. A facilitator guide and classroom observation guide shall be provided. The module shall be two hours in length, capable of being presented in 30-minute sessions and able to be posted on DoDEA’s LMS.

2.1.3.2 All modules—including facilitator guides—shall be presented virtually as a dry run to DoDEA HQ personnel. Final modules shall incorporate the written feedback provided by the COR.

2.1.3.3 Ensure that the modules are SCORM®-compliant. Note: DoD Instruction 1322.26 mandates electronic courseware be developed in compliance with the latest possible version of the SCORM® packages. For additional information, see www.dtic.mil/whs/directives/corres/pdf/132226p.pdf.

2.1.3.6 Ensure the modules are subscription-free and require no additional hardware or software for operation except those identified in Technical Exhibit #2, System Requirements.

Performance Standards and Acceptable Quality Levels (AQL) Objective 1, Professional Learning

* Unless specified otherwise, possible ratings are as follows: exceptional, very good, satisfactory, marginal, or unsatisfactory, per FAR 42.1503, Table 42-1, “Evaluation Ratings Definitions”.

Task 1, Professional Learning, PWS 2.1.1 Zero deviation from the PWS.

Draft: Ten business days after post-award conference Final: Five business days after receipt of written COR feedback Draft: 80% accurate.

Final: 100% accurate except for minor errors in grammar/formatting

Task 2, Live Virtual Teacher Professional Learning, PWS 2.1.2 Zero deviation from the PWS.

Per Professional Learning Plan

Task 3, Digital Modules, PWS 2.1.3 Zero deviation from the PWS.

Per Professional Learning Plan Draft: 80% accurate.

Final: 100% accurate except for minor errors

2.2 Objective 2: Shipping

Provide delivery and shipping to ensure the required print materials reach the required destinations in a timely manner.

2.2.1.3. Deliver print materials 30 calendar days after receipt of delivery orders for US sites and 45 calendar days after receipt of delivery orders for overseas sites.

2.2.1.4 Provide a written Shipment Notification upon shipment of material. NOTE: This may be transmitted electronically:

Shipment Notification shall be in writing and include:

1. Contract Number

2. Delivery Order Number

3. Contract Line item Number (CLIN) indicating materials and quantities included in this shipment

4. Destination of shipment

5. Date of shipment

6. Shipping carrier name

7. Tracking number of shipment

8. Estimated date of arrival of shipment

9. Shipping slip (if applicable)

Performance Standards and Acceptable Quality Levels (AQL) Objective 2, Delivery and Shipping

* Unless specified otherwise, possible ratings are as follows: exceptional, very good, satisfactory, marginal, or unsatisfactory, per FAR 42.1503, Table 42-1, “Evaluation Ratings Definitions”.

Task 4, Shipping, PWS 2.2.1 Zero deviation from the PWS for each delivery order Ship using the carriers mandated in the PWS After receipt of delivery order, deliver to US sites in 30 calendar days and overseas sites in 45 calendar days

0. Objective 3: General Requirements Meet with DoDEA as required. Make resources available throughout the contract period. Ensure privacy issues are handled according to the PWS. Follow base security requirements for any face-to-face professional learning that occurs on US bases. Meet the travel requirements for any travel associated with the face-to-face professional learning.

0. Task 5, Meetings—The Contractor shall:

0. Medium and Minutes: Provide the medium through which each conference/meeting occurs, record each meeting’s minutes, and submit them to the COR within two business days of the event.

0. Post-Award Conference: Participate in a video- or teleconference with the COR five business days after award in accordance with FAR Subpart 42.5.

0. IT Meeting: Convene a video- or teleconference with DoDEA Information Technology staff ten business days after award. (See Technical Exhibit #4.)

0. Other Post-Award Meetings: Meet with the Contracting Officer, COR, and/or other Agency personnel, as appropriate to review Contractor performance, as required by DoDEA. At these meetings the Contracting Officer may discuss the Government’s view of Contractor performance, and the Contractor shall apprise the Government of problems, if any, being experienced. The Contractor shall take appropriate action to resolve any outstanding issues raised by the Government.

0. Attendance: Attend virtual meetings at no additional cost to the Government. Note: Costs associated with attendance at face-to-face meetings, if any, shall be handled/paid for as stated in the contract.

0. Task 6, Availability: The Contractor shall make resources available throughout the contract award.

0. Task 7, Section 508 Compliance—Ensure Contractor resources, wherever applicable, meet the following requirements:

1. IT Requirement: Ensure electronic hardware and software procured under this contract/purchase order comply with Section 508 of the Rehabilitation Act of 1973, as amended, (29 U.S.C. 794d) and the Architectural and Transportation Barriers Compliance Board Electronic Information Technology (EIT) Accessibility Standards (36 CFR part 1194). Further information may be found at http://www.section508.gov.

1. Deliverable Requirement: Ensure outputs/deliverables do not adversely affect accessibility features of existing EIT technologies. Ensure EIT related to the requirements of the contract are accessible to people with disabilities, per 29 U.S.C 794(d). Ensure outputs/deliverables to include functional performance, information, documentation, and support requirements are considered. Standards from 36 CFR Part 1194 Subpart B, C, and D apply to this acquisition.

2.3.4 Task 8, Optical Character Resolution (OCR) Requirement: Provide, upon request, two digital OCR copies of print materials in one or more of the following formats:

· Digital Accessible Information System (DAISY)/ National Instructional Materials

· Accessibility Standard (NIMAS) with cascading style sheet

· HyperText Markup Language (HTML)

· Portable Document Format (PDF), (unlocked, embedded fonts, single page)

· Rich Text Format (RTF)/Word document

2.3.6

Performance Standards and Acceptable Quality Levels (AQL) Objective 3, General Requirements

* Unless specified otherwise, possible ratings are as follows: exceptional, very good, satisfactory, marginal, or unsatisfactory, per FAR 42.1503, Table 42-1, “Evaluation Ratings Definitions”.

Task 5, Meetings, PWS 2.3.1 Zero deviation from the PWS.

As stated in the PWS

Task 6, Availability, PWS 2.3.2 Zero deviation from the PWS.

Duration of the award

Task 7, Section 508 Compliance, PWS 2.3.3 Zero deviation from the PWS.

Duration of the award

Task 8, Optical Character Resolution (OCR) Requirement, PWS 2.3.4 Zero deviation from the PWS.

Duration of the award

Task 9, Privacy, PWS 2.3.5 Zero deviation from the PWS.

Duration of the award

0. Objective 4, Contractor Manpower Requirement Application (eCMRA)

Performance Standards and Acceptable Quality Levels Objective 4, eCMRA

Task 10, eCMRA, PWS 2.4.1 Zero deviation from the PWS.

During the required timeframe, per the eCMRA website.

Performance rating pass/fail.

Requirements / Objectives The tasks listed above are to help the Contractor gain a better understanding of the requirements and are not all-inclusive. The Contractor is expected to develop a total solution in accordance with a performance-based approach.

1. Constraints

0. Period and Place of Performance Base period of five years and one twelve-month option period. Work performed at the Contractor’s facilities.

0. Holidays and Hours of Operation Contractor personnel shall be available during the hours of 9AM to 3PM Eastern Standard Time (EST), except for Federal holidays and Federal government closures/shutdowns. The following list shows all recognized Federal holidays:

0. Key Functions—The Contractor shall provide the following: Project Manager/ Alternate Project Manager, Technology Manager; and Program Specialists. They shall be available, between the hours of 9:00 AM and 3:00 PM EST, Monday – Friday, except for Federal holidays or when the Government facility is closed for administrative reasons.

0. Security Requirements

3. Data: All data developed as a result of any work awarded under this contract is and shall remain the property of the Government.

3. Privacy: All Contractor personnel assigned to this contract shall take proper precautions to protect information from disclosure. All agency-owned or agency-controlled personally identifiable information shall be collected and/or stored IAW the relevant requirements of the Privacy Act, 5 U.S.C, per http://www.archives.gov/about/laws/privacy-act-1974.html.

3. Personnel Security Requirements and Building Access: The Contractor shall ensure all applicable personnel working on this contract and each task order— including subcontractors—meet the following security requirements for Contractors to protect against unauthorized disclosure of sensitive but unclassified (SBU) data. SBU data include but are not limited to information protected from disclosure by the Privacy Act, 5 U.S.C. § 552a. Prior to the start of any work, any employee of the Contractor, its proposed subcontractors, and proposed consultants shall complete/sign non-disclosure agreements. All applicable personnel shall:

1. Be US citizens or possess lawful permanent resident status.

1. Be subject to an applicable background investigations in accordance with DoDEA guidelines. Note: Applicable personnel shall not begin working on this contract until all security forms have been properly completed and submitted to the DoDEA security office.

1. Wear a DoDEA/Contractor-issued identification card when working in a Government facility.

Note: Applicable personnel, who undergo background investigations that reveal but are not limited to the following, may be unacceptable under this contract: conviction of a felony, a crime of violence or a serious misdemeanor; or a record of arrests for continuing offenses. The Government reserves the right to determine if a Contractor employee assigned to a task order shall continue on the task order. The Contractor shall agree to remove the person assigned within one business day of official notification by the Government and provide a replacement within five business days. New hires or substitutions of personnel are subject to the applicable DoDEA investigation requirement.

3. Visitor Policies: Ensure Contractor personnel strictly comply with established DoDEA visitor policies pursuant to DoDEA Regulation 4700.2, Internal Physical Security, and DoDEA Regulation 4700.1, DoDEA Antiterrorism Program and Standards. This compliance shall include the mandatory use of visitor badges necessitating the positive identification of all visitors and contract employees. Note: Visitor or contract employees’ non-compliance with the visitor policy will be documented for follow-up with the contracting officer or installation commander, as appropriate.

3. Identification Badges: Provide identification badges to all Contractor personnel assigned to this contract. Contractor personnel shall ensure the identification badges are worn/visible at all times while on Government premises. Note: The badges shall display each person’s recent picture, full name, company name, and the badge expiration date.

3. Security: Contractor personnel shall neither disclose nor cause the dissemination of information concerning the operation of US bases to anyone without a need-to-know basis in performing the contract. The Contractor shall notify the COR of all inquiries regarding performance of this contract that may cause or require dissemination of official inform-ation. Note: Written authorization must be granted by the DoDEA Security Management Division, prior to the release of any official DoD or US Government information.

3.5 Contractor Travel—Contractor staff shall:

1. GOVERNMENT-FURNISHED RESOURCES

0. Contracting Officer Representative (COR): The Government identifies the COR by a separate letter, a copy of which is sent to the Contractor. The letter states the COR’s responsibilities and limitations, especially with regard to changes in prices, estimates or delivery dates.

0. Duties: COR is authorized to (1) monitor contract performance to ensure contract requirements are met, (2) notify the KO and Contractor of any deficiencies; (3) perform inspections as necessary in connection with contract performance, (4) maintain written and oral communication with the Contractor concerning aspects of the contract such as issuing written interpretations of technical requirements, including drawings, designs, and specifications; and (5) coordinate availability of Government-furnished property and provide site entry for Contractor personnel, if applicable.

0. Limitations: COR is not authorized to change any of the terms or conditions of the contract. Note: The authority to make any contractual changes resides solely with the Contracting Officer.

4.2 Quality Assurance Surveillance Plan (QASP): The Government will utilize a QASP to monitor Contractor performance on the contract, which can change at any time during the life of the contract. As such, the Government reserves the right to unilaterally edit the QASP at its discretion. The QASP primarily (1) focuses on what the Government will do to ensure the Contractor has performed IAW the performance standards and (2) defines how the performance standards will be applied, frequency of surveillance, and minimum acceptable quality/performance.

4.3 Facility and Related Support: The Government will provide the facilities, internet access, and audio-visual equipment for face-to-face professional learning. DoDEA will provide escorts for presenters while at a DoDEA school.

Technical Exhibits (TE)

Technical Exhibit 1 - Resources Specifications Technical Exhibit 2 - Performance Requirements Summary Technical Exhibit 3 - Deliverables Technical Exhibit 4 - Acronyms and Definitions Technical Exhibit 5 - Technical Requirements

TECHNICAL EXHIBIT 1 - RESOURCES SPECIFICATIONS

Instructional and Assessment Resources Provide commercial off-the-shelf instructional and assessment core 6-8 math resources. Main instruction cannot take place via digital platform and must not be a digital only program.

1.1 – Student Instructional Resources – The Contractor shall provide 6-8 math core print, digital licenses (if available) and supplemental instructional resources that:

1.1.1 Have the latest copyright date for all grade levels-no earlier than 2018. The copyright restriction applies only to contractor delivered material. The copyright restriction does not apply to material included as part of the contractor’s collection (i.e. articles, pictures, problems included in a textbook or supplemental to the teacher or student text) but which was created by others prior to 2018.

1.1.2 Focus coherently on the Major Work of the grade in a way that is consistent with the progressions in the Standards.

1.1.3 Are designed for students to spend sufficient time working with engaging applications of the Major Work of the grade

1.1.4 Develop students’ conceptual understanding of key mathematical concepts, especially where called for in specific content standards or cluster headings.

1.1.5 Meaningfully connect content standards and practice standards.

1.1.6 Support the Standards’ emphasis on mathematical reasoning (construct viable arguments and critique the reasoning of others).

1.2 - Teacher Resources—The Contractor shall provide:

1.2.1 Teacher guides (hardcover and/or online resources), teacher digital licenses (if available) and supplementary resources that support the student materials.

1.2.2 Resources that contain comprehensive, detailed teacher plans and provide information for developmentally appropriate best practices as well as including all learners (English and dual language learners and children with special needs).

1.2.3 A wide range of teaching strategies to differentiate and scaffold each child’s efforts and extend each child’s thinking; through a variety of methods such as intentional conversations, open-ended questions, and model development.

1.2.4 Standards of alignment document which shows progression of learning that makes connections to prerequisite standards/skills, ensuring the major content of the grade level are fully addressed, as designated by Achieve the Core: Focus by Grade Level - Major Clusters (https://achievethecore.org/category/774/mathematics-focus-by-grade-level)

1.2.5 Family resources that support home-school connection.

1.3 - Assessment Resources—The Contractor shall provide assessment resources that:

0. Include informal assessment strategies to enable teachers to quickly determine each child’s developmental progress and use that information to differentiate instruction.

0. Include a variety of items on assessments that assess conceptual understanding, procedural skill and fluency and application.

0. Include an assortment of assessment strategies to support and monitor the success of program. Assessments may be print and/or digital and shall include formative and summative assessments

Performance Standards and Acceptable Quality Levels (AQL) Instructional and Assessment Resources

* Unless specified otherwise, possible ratings are as follows: exceptional, very good, satisfactory, marginal, or unsatisfactory, per FAR 42.1503, Table 42-1, “Evaluation Ratings Definitions”.

Student Instructional Resources –Technical Exhibit (1) 1.1

Zero deviation from the Technical Exhibit (1).

Provide alignment document

Teacher Resources – Technical Exhibit (1) 1.2

Zero deviation from the Technical Exhibit (1).

Assessment Resources – Technical Exhibit (1) 1.3

Zero deviation from Technical Exhibit (1) Ongoing/accessible after receipt of initial delivery order Assessment Resources possess all of the specification presented in Technical Exhibit (1) 1.3.1 – 1.3.3

99% availability of assessment tools and data

TECHNICAL EXHIBIT 2 – Performance Requirements Summary

* Unless specified otherwise, possible ratings are as follows: exceptional, very good, satisfactory, marginal, or unsatisfactory, per FAR 42.1503, Table 42-1, “Evaluation Ratings Definitions”.

Objective 1: Professional Learning

Task 1, Professional Learning, PWS 2.1.1 Zero deviation from the PWS.

Draft: Ten business days after post-award conference Final: Five business days after receipt of written COR feedback Draft: 80% accurate.

Final: 100% accurate except for minor errors in grammar/formatting COR inspection.

Task 2, Live Virtual Teacher Professional Learning, PWS 2.1.2 Zero deviation from the PWS.

Per Professional Learning Plan

Task 3, Digital Modules, PWS 2.1.3 Zero deviation from the PWS.

Per Professional Learning Plan Draft: 80% accurate.

Final: 100% accurate except for minor errors COR inspection

Objective 2: Shipping

Task 4, Shipping, PWS 2.2.1 Zero deviation from the PWS for each delivery order Ship using the carriers mandated in the PWS After receipt of delivery order, deliver to US sites in 30 calendar days and overseas sites in 45 calendar days Customer complaints and COR periodic inspection.

Objective 3: General Requirements

Task 5, Meetings, PWS 2.3.1 Zero deviation from the PWS.

As stated in the PWS

Task 6, Availability, PWS 2.3.2 Zero deviation from the PWS.

Duration of the award

Task 7, Section 508 Compliance, PWS 2.3.3 Zero deviation from the PWS.

Duration of the award

Task 8, Optical Character Resolution (OCR) Requirement, PWS 2.3.4 Zero deviation from the PWS.

Duration of the award

Task 9, Privacy, PWS 2.3.5 Zero deviation from the PWS.

Duration of the award

Objective 4: eCMRA

Task 10, eCMRA, PWS 2.4.1 Zero deviation from the PWS.

During the required timeframe, per the eCMRA website.

TECHNICAL EXHIBIT 3 – DELIVERABLES

Post-award Conference

PWS 2.3.1 (2)

IT Meeting

PWS 2.3.1 (3)

Instructional Resources Technical Exhibit (1) 1.1 Digital (if available) resources accessible within three business of receipt of delivery order Print and manipulatives (if required) to US schools within 30 days and to overseas schools within 45 days of receipt of a delivery order Resources provided per Technical Exhibit (1) specifications and implementation plan.

Submit invoices via the Government-mandated system

Email notifications

COR

Teacher Resources Technical Exhibit (1) 1.2

Digital (if available) resources accessible within three business of receipt of delivery order Print and manipulatives (if required) to US schools within 30 days and to overseas schools within 45 days of receipt of a delivery order Resources provided per Technical Exhibit (1) specifications and implementation plan.

Submit invoices via the Government-mandated system

Email notifications

COR

Assessment Resources Technical Exhibit (1) 1.3

Digital (if available) resources accessible within three business of receipt of delivery order Print and manipulatives (if required) to US schools within 30 days and to overseas schools within 45 days of receipt of a delivery order Resources provided per Technical Exhibit (1) specifications and implementation plan.

Submit invoices via the Government-mandated system

Email notifications

COR

Professional Learning Plan

PWS 2.1.1

Submit draft plan ten business days after post-award conference. Finalize plan, five business days after receipt of written feedback.

Provide implementation monitoring plan as specified in the PWS ten business days after post-award conferences are completed.

Print implementation monitoring tool to US schools within 30 calendar days and to overseas schools within 45 calendar days of receipt of a delivery order.

Submit draft and final plan as an MS Word attachment.

Notify COR when monitoring tool is accessible.

COR

Live Virtual Teacher Professional Learning

PWS 2.1.2

Provide live virtual professional learning as outlined in the professional learning plan.

Follow milestones/timeline in the implementation plan, which will be completed post-award.

Provide dry-run of webinar and related support.

Digital Modules

PWS 2.1.3

Follow milestones/timeline in the implementation plan, which will be completed post-award.

Provide the webinar or module and the facilitator guide and related support.

TECHNICAL EXHIBIT 4 – Acronyms & Definitions

Acceptance of Services – “Acceptance” means the act of an authorized representative of the Government by which the Government for itself or as agent of another (1) assumes ownership of existing identified supplies tendered or (2) approves specific services rendered as partial or complete performance of the contract. The term, conditional acceptance, means acceptance of supplies or services that do not conform to contract quality requirements or are otherwise incomplete, that the contractor is required to correct or otherwise complete by a specified date.

Commercial Off-the-Shelf (COTS)

Contract Line Item Number (CLIN) – Basic structural element in a procurement instrument describing and organizing the required product or service for pricing, delivery, inspection, acceptance, invoicing, and payment. The use of the term “line item” includes “subcontract line number”, (SLIN), as applicable.

Contract Discrepancy Report (CDR) – The Government’s formal process/format, normally tied into the Government’s QASP (definition below), that notifies the contractor of and tracks any observed quality or performance discrepancy between the contractor’s performance and the quality/performance objectives of this PWS. CDRs are formally written and tracked on any number of official documents/forms (e.g., DD Form 1772, DA Form 5479, etc.), and require timely responses from both the contractor and Government personnel to address/resolve.

Contracting Officer (KO) – The only individual with expressed authority to obligate (bind) the Government by means of entering, administering, and terminating contracts within the limits of authority delegated via a Contracting Officer’s warrant.

Contracting Officer’s Representative (COR) – Qualified and trained Government employee, nominated by the requiring activity (RA) and appointed in writing by a KO primarily to perform specific technical or administrative functions on a specific contract(s); serves as the ‘eyes and ears’ of a KO to assure the Government’s best interests are protected via the terms and conditions of the contract(s) appointed. COR’s do not have authority to obligate (i.e., bind) the Government.

Contract Specialist (CS) – Contracting career field professionals without the authority (i.e. not warranted) to enter into contracts on behalf the Government.

Contractor - Supplier or vendor having a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Defense Federal Acquisition Regulation (DFAR)

Defense Federal Acquisition Regulation Supplement (DFARS)

Defective Service - A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable - Anything that can be physically delivered but may include non-physical things such as digital reports.

Department of Defense (DoD/DOD)

Eastern Standard Time (EST)

Federal Acquisition Regulation (FAR)

Joint Travel Regulations (JTR)

Learning Management System (LMS)

Performance Requirements Summary (PRS) – Tabular listing of performance objectives and standards that provides the basis for a meaningful QASP.

Performance Work Statement (PWS) - A statement of work for performance-based acquisitions describing the required results in clear, specific and objective terms with measurable outcomes.

Quality Assurance Surveillance Plan (QASP) – Government’s plan to monitor contractor’s performance, by method and frequency; all those critical areas performance required on the service contract to monitor the contractor’s performance on the contract

Requiring Activity (or Agency) (RA) – Office, agency, or activity that has the mission requirement for an interagency acquisition.

Sharable Content Object Reference Model (SCORM) Subcontractor - One that enters into a contract with a prime contractor. Note: The Government is not privy to the contract(s) with the subcontractor.

TECHNICAL EXHIBIT 5 – Technical Requirements

5.1 Software and Cloud Security Requirements – The Contractor shall:

5.1.1 Ensure all online resources, cloud-based services and instructional software meet the Department of Defense (DoD) and DoDEA Information Assurance requirements as defined below. Note: Software, cloud services and associated websites will be rigorously tested to ensure that they pose no security risk to the DoDEA infrastructure.

5.1.4 Ensure that the on-premises software—which will be subject to static and dynamic analysis testing—pose no risk to DoDEA systems and users. Note: This testing may include reverse engineering analysis. Also, software products will be assessed for compatibility with existing system configurations and software.

5.1.5 Submit a completed copy of the Cloud Services Questionnaire, which includes details of the proposed cloud service environment and addresses the following seven areas:

1. Vendor Data Collection and Distribution Controls

1. Vendor System Management and Security Controls

1. Vendor Data Storage and Data Access Controls

1. Vendor Data and Metadata Retention Controls

1. Vendor Development and Change Management Processes

1. Vendor Test and Development Environment Security Controls

1. Vendor Data Breach, Incident Investigation and Response Mechanisms Note: Per DoD policy, cloud-based services shall undergo a supplemental series of validations, which closely mirror the Federal Risk and Authorization Management Program (FedRAMP) Internet Cloud vetting processes and include interviews and deep system architecture inspections with the Contractor.

5.2 System Requirements: – The Contractor shall:

· DoDEA Administrative Issuance 8500.01, DoDEA Cybersecurity Program, which may be found at https://www.dodea.edu/Offices/PolicyAndLegislation/upload/DoDEA-AI-8500-01-Cybersecurity.pdf

· DoD Directive (DoDD) 8500.01E, Information Assurance, which may be found at http://dodcio.defense.gov/Portals/0/Documents/DIEA/850001p.pdf

· DoD Risk Management Framework (DODRMF) per DoD Instruction 8510.01 at http://www.dtic.mil/whs/directives/corres/pdf/851001_2014.pdf