6-6. Submission Instructions - 721-26057.pdf
PDF 161 KB Posted
- Attached to
- Inflatable Services
- Solicitation number
- 721-26057
- Issued by
- Travis County, Austin City, Texas
About this file
This submission instructions document pertains to a Request for Proposal (RFP) issued by the University of Texas at Austin for Inflatable Services, specifically carnival and fair equipment including inflatables, bounce houses, and interactive games (NIGP Commodity Code 03725). Vendors must submit proposals through the university's Euna Procurement portal by April 20, 2026 at 2:30 PM CDT. The question period for clarifications runs from March 18, 2026 at 1:00 PM CDT through March 27, 2026 at 12:00 PM CDT. Vendors must submit an Intent to Bid by April 20, 2026 at 1:30 PM CDT to access the proposal submission system.
Respondents must provide required documentation including a cover letter, qualifications and reputation statement, quality of proposed services description, ability to meet university needs statement, staffing resources and business relationship information, project pricing and delivery schedule, execution of offer, and acknowledgment of addenda. Additional mandatory submissions include company legal name and principal place of business address, state of incorporation, years in business, number of employees, annual revenue volume, parent corporation information, financial statements, financial rating documentation, customer reference list (minimum three organizations with similar work within the past five years), disclosure of any relationships with university employees, disclosure of owners with 25 percent or greater ownership interest, and primary contact information. Optional supporting documents in various formats are permitted. All text responses are limited to 2,000 characters, and the maximum file upload size is 1,000 MB per submission.
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Text version
Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement
Respondent's Response to Section
6.4 - Cover Letter
File Type: PDF (.pdf) Multiple Required
Respondent’s Response to Section
6.5 - Qualifications, Abilities, and Reputation
File Type: PDF (.pdf) Multiple Required
Respondent’s Response to Section
6.6 - Quality of Proposed Services
File Type: PDF (.pdf) Multiple Required
Respondent’s Response to Section
6.7 - Ability to Meet University’s Needs
File Type: PDF (.pdf) Multiple Required
Respondent's Response to Section
6.9 - Staffing Resources and Past Business Relationship Strength with the
File Type: PDF (.pdf) Multiple Required
University
Project Supporting Documents (Optional)
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Multiple Optional
Respondent’s Response to Section 5 – Project Pricing and Delivery Schedule
File Type: PDF (.pdf) Multiple Required
Respondent's Response to
APPENDIX ONE -
Execution of Offer
File Type: PDF (.pdf) Multiple Required
Does Respondent accept all terms and conditions in the Solicitation and
ATTACHMENT
TWO without exceptions?
Data Type: Yes/No N/A Required
If Respondent is requesting an exception to any terms or conditions set forth in
ATTACHMENT
TWO, the Respondent must upload a list of
File Type: PDF (.pdf) Multiple Optional exceptions for review. Please specify the sections and the specific exceptions taken.
Addendum Acknowledgement Form
File Type: PDF (.pdf) Multiple Required
Legal Name of Respondent’s Company
Data Type: Text N/A Required
Address of Principal Place of Business Data Type: Number N/A Required
Address of Office Providing Services Under the Agreement
Data Type: Text N/A Required
Number of Years in Business Data Type: Number N/A Required
State of Incorporation Data Type: Text N/A Required
Number of Employees Data Type: Number N/A Required
Annual Revenue Volume Data Type: Number N/A Required
Name of Parent Corporation (if any) Data Type: Text N/A Required
State whether Respondent will provide a copy of its financial statements
Data Type: Yes/No N/A Required for the past two (2) years, if requested by University.
Respondent will provide a financial rating of the Respondent entity and any related documentation (such as a Dun & Bradstreet analysis) that indicates the financial stability of the Respondent.
File Type: PDF (.pdf) Multiple Required
Is Respondent currently for sale or involved in any transaction to expand or to become acquired by another business entity? If yes, Respondent will explain the expected impact, both in organizational and directional terms.
Data Type: Text N/A Required
Respondent will provide any details of all past or pending litigation or claims filed against Respondent that would affect its performance under the Agreement with University (if any).
Data Type: Text N/A Required
Is Respondent currently in default
Data Type: Text N/A Required on any loan agreement or financing agreement with any bank, financial institution, or other entity? If yes, Respondent will specify the pertinent date(s), details, circumstances, and describe the current prospects for resolution.
Respondent will provide a customer reference list of no less than three (3) organizations with which Respondent currently has contracts and/or to which Respondent has previously provided services (within the past five
(5) years) of a type and scope similar to those required by University’s RFP.
Respondent will include in its customer reference list the customer’s company name, contact person, telephone number, project description, length of business relationship, and background of services provided by Respo
Does any relationship exist (whether by family kinship, business association, capital funding agreement, or any other such relationship) between Respondent and any employee of the University? Yes or No. If yes, Respondent will explain.
Data Type: Text N/A Required
Respondent will provide the name and Social Security Number for each person having at least 25% ownership interest in Respondent. This disclosure is mandatory pursuant to §231.006, Family Code, and will be used for the purpose of determining whether an owner of Respondent with an ownership interest of at least 25% is more than 30 days delinquent in paying child support.
Disclosure of this information is governed by the Texas Public Information Act (Chapter 552, Government Code), and other applicable law.
Who is the Respondent’s primary contact that UT Austin should use for addressing questions or communications related to this solicitation? Provide the following information: Name, Title, Email Address, and Phone Number.
Data Type: Text N/A Required
Commodity Codes
Commodity Set Commodity Code Title Description
NIGP 03725
Carnival and Fair Equipment:
Inflatables, Bounce Houses, Interactive Games
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Data:
Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Euna Procurement Help Center.
2. Upload your submission at:
https://utexas.bonfirehub.com/opportunities/226842
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Apr 20, 2026 1:30 PM CDT.
The Question period for this opportunity starts Mar 18, 2026 1:00 PM CDT. The Question period for this opportunity ends Mar 27, 2026 12:00 PM CDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Apr 20, 2026 2:30 PM CDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
https://customer.eunasolutions.com/s/article/whats-a-data-field-or-slot https://utexas.bonfirehub.com/opportunities/226842
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
University of Texas at Austin uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support mailto:support.bonfire@eunasolutions.com https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support
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