Purchasing Services 130 Trinity Avenue, S.W.

4th Floor Atlanta, Georgia 30303

Request for Proposals (RFP)

For

Environmental Testing and Consulting Services

April 22, 2026

RFP Number: 26-030926-001-P-LP

Due Date: May 22, 2026

Time Due: 11:00 a.m., ET

NIGP Commodity Code(s): 91028, 91040, 92658, 91047, 91843, 91810, 91813, 92655

ATLANTA PUBLIC SCHOOLS

RFP 26-030926-001-P-LP

ADVERTISEMENT FOR REQUEST FOR PROPOSALS

The Atlanta Independent School System (hereinafter, “Atlanta Public Schools” or “APS”) invites qualified contractors to submit proposals to provide Environmental Testing and Consulting Services.

In using this method for solicitation, we are requesting that you provide the best value for our requirements. To be eligible for consideration, online proposals shall be presented in accordance with the instructions of this solicitation and within the timeframe specified. It shall be the responsibility of the selected offeror to meet all specifications and guidelines set forth herein. Atlanta Public Schools, at its discretion, determines the criteria and process by whereby proposals are evaluated and awarded. No damages shall be recoverable by any challenger as a result of these determinations or decisions by Atlanta Public Schools.

If you are unable to download these documents, you may contact the assigned procurement officer, Lorenzo Presley, at (404) 802-1564 or lorenzo.presley@atlanta.k12.ga.us.

(Pre-Proposal) - In Person

A Pre-Proposal Conference will be held at the address below on:

Wednesday, April 29, 2026, at 10:30 a.m. ET.

Atlanta Public Schools Valerie Dial Thomas Facilities Center 1631 La France St. NE Atlanta, GA 30307

Microsoft Teams meeting Join:

https://teams.microsoft.com/meet/263679138612610?p=OkhXKMWKWtaUQ16bQm Meeting ID: 263 679 138 612 610 Passcode: 2LJ778gc

(Please NOTE: Attendance is not mandatory but strongly encouraged)

All questions or requests for clarification must be sent via Bonfire under Message - Opportunity Q&A:

https://aps.bonfirehub.com/opportunities/233057.

All addenda related to this solicitation will be posted on the Bonfire website at https://aps.bonfirehub.com/opportunities/233057. It is the offeror’s responsibility to check the Bonfire website for any addendums, responses to offeror questions, or other communications related to this solicitation.

Proposals shall be submitted online at https://aps.bonfirehub.com/opportunities/233057. The Office of Procurement Services will only accept proposals submitted online. Proposal submissions are due no later than 11:00 a.m. ET, May 22nd, 2026.

APS will only accept online submissions for proposals. Proposals can be submitted online at:

https://aps.bonfirehub.com/opportunities/233057. Proposals submitted after the proposal close date will not be accepted. Note: Any proposal submitted in any other format (email, paper, fax, mail, etc.) will not be accepted for any reason.

mailto:lorenzo.presley@atlanta.k12.ga.us https://teams.microsoft.com/meet/263679138612610?p=OkhXKMWKWtaUQ16bQm https://aps.bonfirehub.com/opportunities/233057 https://aps.bonfirehub.com/opportunities/233057 https://aps.bonfirehub.com/opportunities/233057

TENTATIVE TIMELINE

04/22/2026 Release RFP 04/29/2026 Pre-proposal conference In Person and Via Microsoft Teams, 10:30 a.m. ET 05/06/2026 Deadline for written questions, 12:00 p.m., ET 05/12/2026 Response to questions to be posted to Bonfire 05/22/2026 RFP due online at Bonfire by 11:00 a.m., ET 05/29/2026 Administrative Review 06/15/2026 Initial Shortlist Evaluation 06/30/2026 Phase 2 On-Site Interview/Presentations (if applicable) 08/04/2026 Recommendation to the APS Board of Education

TABLE OF CONTENTS

Section 1 Introduction Section 2 Scope of Work Section 3 Requirements for Environmental Testing and Consulting Services Section 4 Requirements for Environmental Testing and Consulting Program Specifics Section 5 Proposal Submission Requirements Section 6 Company Qualifications and Experience Section 7 Methodology and Operations Section 8 Evaluation Section 9 Additional Requirements Section 10 General Requirements Section 11 General Terms and Conditions Section 12 Award Section 13 Contract

Attachments:

Attachment 1: Solicitation Acknowledgment Form Attachment 2: Offeror Compliance Form Attachment 3: Offeror Inclusion Form Attachment 4: Primary Vendor/Subcontractor Utilization Form Attachment 5: Promise of Non-Discrimination Attachment 6: E-Verify Affidavit of Compliance

1. Contractor Affidavit under O.C.G.A 13-10-91 (b)(I)

2. Subcontractor Affidavit under O.C.G.A. 13-10-91 (b)(3); if applicable

3. Affidavit of Exception (if applicable)

Attachment 7: Joint Venture Affidavit Attachment 8: Contract Exceptions Attachment 9: No Influence and Non-Collusion Affidavit Attachment 10: Local Preference Attachment 11: Offeror Reference Form Attachment A: Price Proposal Form Appendix 1 School Calendar

1.0 INTRODUCTION

1.0.1 To be entitled to consideration, proposals shall be submitted online at https://aps.bonfirehub.com/opportunities/233057. The Office of Procurement Services will only accept proposals submitted online. Proposal submissions are due at 11:00 a.m. ET on the date outlined in the solicitation (as determined by the time stamp clock when submitted online).

1.0.2 Proposals can be submitted online at:

https://aps.bonfirehub.com/opportunities/233057. Proposals submitted after the proposal close date will not be accepted. Note: Any proposal submitted in any other format (email, paper, fax, mail, etc.) will not be accepted for any reason.

1.1 PURPOSE

1.1.1 The Atlanta Independent School System (hereinafter, “Atlanta Public Schools” or “APS”) invites qualified vendors to submit proposals to provide the Facilities Department with Environmental Testing and Consulting Services.

1.1.2 APS is seeking experienced and qualified contractors to provide Environmental Testing and Consulting Services to the district in accordance with all Local, State, and Federal regulations.

1.1.3 This solicitation is issued in accordance with applicable state and federal laws.

1.2 BACKGROUND

1.2.1 Atlanta Public Schools (APS) is the seventh-largest school system in Georgia and the eighty-ninth-largest school system in the nation. APS currently serves approximately 50,000 students and operates schools and administrative facilities ranging in size from 31,000 square feet to 485,000 square feet. Some campuses are comprised of a single structure, while others have multiple structures. All schools are within the city limits of Atlanta.

1.2.2 Atlanta Public Schools currently uses multiple pre-approved vendors to provide Environmental Testing and Consulting Services for various APS properties in accordance with the requirements detailed below on various projects as the need arises and as directed by APS’s Facilities Department. These services include, but are not limited to, routinely scheduled projects.

1.3 CONTRACT TERM

The first term of the contract will be when the last signature is obtained through one (1) year. The contract will include an option of up to four (4) additional one-year contract renewals if agreed upon by both Atlanta Public Schools and the Vendor.

1.4 AWARD

1.4.1 APS reserves the right to make multiple awards, based on experience and qualifications, if it is deemed to be in the district’s best interest. APS reserves the right to negotiate with the highest-ranked proposer regarding proposal scope, quality, price, and any other issues it considers relevant to the awarded performance of the services.

https://aps.bonfirehub.com/opportunities/169982

1.4.2 If awarded to multiple vendors, the contract will be utilized by distributing service needs based on factors such as vendor capacity, geographic coverage, pricing, and specific expertise. This approach ensures flexibility, maintains competitive service quality, and allows us to allocate work efficiently across offerors to best meet our requirements.

2.0 SCOPE OF WORK

2.1 The vendor must have proven experience in meeting the solicitation requirements as described in sections 3.0 and 4.0. In addition, the vendor’s proposed solution must provide a description of the functionality, the user's process for utilizing the services, and implementation requirements and dependencies. The Vendor must describe the functionality required to meet each of the required specifications.

2.2 The vendor must comprehensively describe the methodology and procedures intended to fulfill the requirements outlined in this RFP for APS. The selected Vendor(s) will be accountable for meeting the specifications and guidelines outlined herein. The projects encompass Environmental Testing and Consulting Services.

2.3 The descriptions are not all-inclusive but are provided to inform you of services or requirements that may require additional planning or programming on your part. A detailed plan is required to respond to this solicitation to describe how the Vendor will implement and achieve the services required.

2.4 The Atlanta Public Schools Asbestos Management Plans have been developed pursuant to the requirements of the Asbestos Hazard Emergency Response Act (AHERA) of 1986. The Asbestos Management Plans contain documented Asbestos Containing Building Materials (ACBM) locations to the best of our knowledge and are available for your review.

2.5 APS will specify the services to be performed by the Offeror(s) in the form of written task orders. The Offeror will acknowledge all written task orders within 24 hours of receipt and complete all services within the timeframe stated in each individual task order.

2.6 For an individual project, the vendor shall make one site visit per project at no cost to prepare the breakdown of charges in accordance with the requested service. All chargeable time will start at the check-in time on site and end at the completion of the work at the site. Vendor agrees to respond to emergency calls within three (3) hours and standard non-emergency calls within twelve (12) hours by phone and on-site. Since some of the work may be requested with urgent status, all vendors considered must be capable of proceeding with the work on very short notice.

2.7 A majority of the work will be performed after hours. After-hours are defined as Monday – Friday after 3 PM and Weekends (defined as Saturday and Sunday). The regular school day's hours are from 7:30 AM to 2:30 PM.

2.8 Vendor shall submit a work schedule for each job. The environmental manager will approve the work schedule and make any changes if necessary to meet the needs of the business. Throughout the duration of the project, the vendor must complete the work in accordance with the timeline specified in the approved work schedule.

3.0 REQUIREMENTS FOR ENVIRONMENTAL TESTING AND CONSULTING SERVICES

3.1 Environmental Testing Services Specifics

3.1.1 The bidder/contractor shall provide the following testing services upon request:

a. Indoor Air Quality (IAQ), which includes but is not limited to

i. Testing classrooms, offices, and/or auditoriums for mold spores

ii. Post asbestos abatement air clearance testing

iii. Bulk sampling for asbestos-containing building material (ACBM)

iv. Lead paint

v. Testing potable water for bacteria and lead

b. The bidder/contractor shall provide services for hazardous building material survey detailing:

i. Locations and quantities of a building’s hazardous materials to be presented to abatement bidder/contractors for competitive bidding.

3.2 Indoor Air Quality Testing

3.2.1 Bidder/contractor will perform testing and sampling procedures to identify the cause of poor indoor air quality

3.2.2 Bidder/contractor will provide a study/report of the indoor environment, identifying problems, if they exist, and developing a solution to those problems.

3.2.3 Bidder/contractor will develop technical recommendations for improvements of:

i. Air monitoring

ii. Indoor air quality

iii. Project control

3.3 Bulk Sampling - Asbestos

3.3.1 Bidder/contractor shall conduct on-site destructive and/or nondestructive bulk sampling analysis of suspected hazardous building material in accordance with the Asbestos Hazardous Response Act (AHERA) and Environmental Protection Agency (EPA) guidelines.

3.3.2 Bidder/contractor shall provide Atlanta Public Schools with a detailed electronic and hard copy of each report stating location(s) and homogeneous areas of ACBM tested. The report should also include a description of the methodologies used, a tabular summary of findings, and analytical results.

3.4 Bulk Sampling – Lead-Based Paints

3.4.1 The bidder/contractor will compile an inventory of painted surfaces, which will consist of testing combinations based on room equivalents, substrates, and component types.

3.4.2 Bidder/contractor will collect and prepare for lead analysis, paint chip samples from components that test inconclusive through X-Ray Fluorescence (XRF) readings, and components not able to be tested with (XRF).

3.4.3 Bidder/contractor will provide an electronic copy of each report that includes a description of the methodologies used, a tabular summary of findings, and analytical results. Also included in the report should be a copy of the laboratory report(s) and the firm’s conclusion and recommendations regarding site conditions, along with a copy of the credentials of the environmental hygienist performing the testing.

3.5 Post-Asbestos Abatement Air Clearance Testing

3.5.1 The bidder/contractor shall provide post-asbestos abatement air sampling in the requested contained areas.

3.5.2 Provide an electronic, hard copy of each report, including:

3.5.2.1 A description of the methodologies used.

3.5.2.2 A tabular summary of findings and analytical results.

3.5.2.2.1 Also included in the report should be a copy of the laboratory report(s).

3.5.2.2.2 The firm’s conclusion and recommendations regarding site conditions.

3.6 Hazardous Building Material Surveys

3.6.1 The bidder/contractor shall provide services for a Hazardous Building Material Survey.

3.6.1.1 Provide an electronic and hard copy of each report that details all hazardous building materials, the locations, quantities, and methodologies used.

3.6.1.2 A tabular summary of findings and analytical results.

3.6.1.3 A copy of the credentials of the environmental hygienist performing the survey.

3.6.2 The surveys should be written for the purpose of presenting to potential abatement bidders/contractors for the purpose of competitive bidding.

4.0 Requirements for Testing/Sampling – In Georgia

4.1 The requirements are consistent with federal regulations and guidelines.

4.1.1 Per EPA 40 CFR Part 763, the Asbestos Hazard Emergence Response Act

(AHERA) (“Asbestos in School Rule”) clearance sampling following Asbestos Response Actions involving 160 square feet or 260 linear feet or greater of asbestos-containing material(s) requires clearance testing for analysis by Transmission Electron Microscopy (TEM).

4.1.2 For Response Actions involving lesser amounts of asbestos-containing material(s), clearance testing can be performed for analysis by Phase Contrast Microscopy in accordance with the NIOSH 7400 Method.

4.1.2.1 For this method, analysts shall have completed the NIOSH 582 training course or equivalent. For samples analyzed by service laboratories, the lab should be accredited under the National Institute of Standards and Technology-National Voluntary Laboratory Accreditation Program (NIST-NVLAP) and participate in the AIHA Proficiency Analytical Testing (PAT) Program.

4.2 Asbestos Air Clearance Testing

4.2.1 Conduct inspection and assessment for suspected asbestos-containing materials.

4.2.2 Conduct on-site non-destructive bulk sampling analysis of suspected material as required in accordance with the Environmental Protection Agency (EPA) guidance documents.

4.2.3 The environmental consultant will provide the Atlanta Public Schools with a schedule for tasks to be performed and report completion.

4.2.4 Technician shall test potential asbestos-containing building materials to determine their friability.

4.2.5 Identify all homogeneous areas of friable and non-friable asbestos-containing building materials.

4.2.6 Prepare an asbestos inspection report that will document activities performed relative to the project.

4.2.6.1 The report will include a description of the methodologies used:

4.2.6.1.1 A tabular summary of findings/analytical results.

4.2.6.1.2 A copy of the laboratory report, and firm conclusions and recommendations regarding site conditions.

5.0 PROPOSAL SUBMISSION REQUIREMENTS

5.1 MANDATORY REQUIREMENTS (See list in section 5.2 below)

5.1.1 Vendors are instructed to read all terms, conditions, and specifications set forth in the RFP carefully. Responses must be either typed or written in ink. Any correction made within the RFP submission (whiteout or strike-through) must be initialed by an authorized representative of the company submitting the proposal, or the proposal may be rejected by APS.

5.1.2 The offeror shall submit an online proposal with a response that fully responds to Sections 5, 6, and 7 in the Bonfire Portal. Failure to respond to Sections 5, 6, and 7 may result in the proposal being deemed non-responsive. The offeror must reference each section as listed below.

Proposals must be submitted online via the following link by the given due date: https://aps.bonfirehub.com/opportunities/233057

5.2 List of Mandatory Attachment Documents

Responses must be on the forms furnished within this RFP and completed in their entirety.

Attachment 1: Solicitation Acknowledgment Form Attachment 2: Offeror Compliance Form Attachment 3: Offeror Inclusion Form Attachment 4: Primary Vendor/Subcontractor Utilization Form Attachment 5: Promise of Non-Discrimination Attachment 6: E-Verify Affidavit of Compliance

4. Contractor Affidavit under O.C.G.A 13-10-91 (b)(I)

5. Subcontractor Affidavit under O.C.G.A. 13-10-91 (b)(3); if applicable

6. Affidavit of Exception (if applicable) Attachment 7: Joint Venture Affidavit Attachment 8: Contract Exceptions

Attachment 9: No Influence and Non-Collusion Affidavit Attachment 10: Local Preference Attachment 11: Offeror Reference Form

Appendix 1 School Calendar

6.0 COMPANY QUALIFICATIONS AND EXPERIENCE

6.1 Provide a brief history of the company, including the number of years in business, a minimum of five (5) years providing Environmental Testing and Consulting Services to large-scale facilities and other Georgia school districts.

6.2 Specifically, provide the following:

6.2.1 Information as to experience that will demonstrate competence to perform the work involved in this project.

6.2.2 Organization and size of the company, and whether it is local, regional, national, or international in operations and capabilities.

6.2.3 The number of and/or professional staff available to be employed on this engagement.

6.2.4 Description of the range of activities performed, such as previous training, research, reporting samples, etc.

6.3 Provide three (3) references that your company has or is currently providing services similar to the specifications of this solicitation, Environmental Testing and Consulting Services.

Provide the following for each reference:

6.3.1 Name and address of school district or company.

6.3.2 Name and title of primary contact with telephone number, and e-mail address.

6.3.3 Description of the services provided, including dates and number of sites serviced.

6.4 Provide resumes, which include qualifications, certifications, education, and responsibilities of staff expected to be assigned to this project.

6.4.1 Copies of active licenses currently held relative to Environmental Testing and Consulting Services.

6.5 Indicate and describe the scope and volume of business with other school systems in Georgia. Please specifically provide the average number of contracts and/or professional staff provided to each school system.

6.6 Indicate the names, addresses, and degree of utilization of any and all subcontractors that would be used in the performance of this contract.

7.0 METHODOLOGY AND OPERATIONS

7.1 Describe your company’s capabilities to service a school district of this size.

7.2 Describe in detail your company’s start-up plan, including timelines and procedures to prepare for this contract with APS when the last signature is obtained.

7.3 Company Capabilities and Expertise

7.3.1 Demonstrate Expert Level Competencies

7.3.1.1 Provide demonstrated experience performing Environmental Testing and Consulting Services for governmental entities, preferably K-12 school districts.

7.3.2 Team Members' Core Competencies

7.3.2.1 Provide details of your staff having experience in Environmental Testing and Consulting Services for governmental entities, preferably K-12 school districts.

7.3.2.2 Describe your firm’s/team’s project management and quality control procedures, processes for performance, and past involvement in providing Environmental Testing and Consulting Services.

7.3.2.3 Describe the training provided to your firm’s employees (List Certifications held, certification of classes completed).

Include any specialized equipment or services provided by your firm.

7.4 Discuss your firm’s processes and procedures for meeting schedules and budgets, and approach to quality control.

7.5 Provide information regarding how long after notification to proceed with Environmental Testing and Consulting Services before receiving receipt by APS of all post-work documents, i.e., background checks, ID, staff assignments, etc.

7.6 Retention

7.6.1 Describe the ability to guarantee cost-effectiveness as evidenced by the results of successful engagements with comparable school districts or similar multiple facility programs and operations.

7.6.2 Give details about the companies you provide Environmental Testing and Consulting Services for

7.6.2.1 Description of services provided to include digital services

7.6.2.2 Year(s) respondent retained by account

7.6.2.3 Date Services last performed for the account

7.7 PRICING

7.7.1 Provide pricing on the APS price proposal form, which is included in the solicitation. Pricing sheets must be completed 100%. Attachment A

7.7.2 Please note that the price sheet has several tabs to complete.

Asbestos, Lead-Based Paints, and Mold & Water.

7.7.3 APS will issue a document/email outlining the specifics for each project and a Scope of Work for quoting/proposing purposes.

7.7.3.1 Vendor must provide a written quote/proposal for each individual project as requested on an as-needed basis.

7.7.3.2 Quotes/proposals will be sent to those firms that have been deemed qualified as a result of this RFP.

7.7.3.3 Quote/proposals forms will be sent to those firms, via email, on an as-needed basis.

7.7.3.4 Site visits may be conducted for each project, based on requirements outlined in sections 3.0 – 4.0 above.

7.7.3.5 When submitting quotes/proposals, the firms will be required to submit a written work plan, timeline, and cost.

7.7.3.6 APS Facilities may accept the work plan, timeline, and cost submitted, but then decide if to move forward with the project.

7.7.3.7 APS Facilities may, at times, issue a revised work plan and timeline.

For each occurrence, APS will provide a quote/proposal form and timeline during the site visit.

7.7.3.8 A local company representative must be available to meet with a designated APS representative at the job site within forty-eight

(48) hours.

7.8 Prior to the start of each project, the awarded firm must participate in an on-site meeting with the project manager and or the principal/site administrator to review the requirements, expectations, and the scope.

8.0 EVALUATION

8.1 To be eligible for consideration, proposals shall be presented in accordance with the instructions of this solicitation and within the timeframe specified. It shall be the responsibility of the awarded contractor to meet all specifications and guidelines set forth herein.

8.2 An APS evaluation committee will evaluate each proposal that is deemed responsive.

APS, at its sole discretion, determines the criteria and process whereby proposals are evaluated and awarded. No damages shall be recoverable by any challenger as a result of the determinations or decisions by APS.

8.3 APS reserves the right during the evaluation process to contact offerors who submit proposals and request additional information or clarification necessary to complete the evaluation.

8.4 After the closing date and time, Procurement Services will conduct an administrative review of all proposals received to determine responsiveness. Proposals that are deemed to be responsive will be submitted to the evaluation committee for review.

Proposals that are deemed to be non-responsive will not be evaluated or considered for the award.

8.5 APS will evaluate all proposals and reserves the right to develop a competitive range for consideration. The competitive range is defined as a group for competitive negotiation, as determined during the evaluation process, composed of only those proposals that are considered to have a reasonable chance of being selected for an award and that are, therefore, chosen for additional discussions and negotiations. Proposals not in the competitive range are given no further consideration.

8.6 Proposals will be evaluated on the following criteria:

8.7 The formula to evaluate prices is as follows:

(Lowest price/price of the proposal being evaluated) x points possible for price = score (If applicable)It is anticipated that the top evaluated proposals submitted in Phase 1 will be shortlisted and may be asked to participate in presentations/interviews as a part of Phase 2 of the evaluation process. APS, at its sole discretion, will determine which/if any, proposals will move forward into Phase 2.

8.7.1 APS reserves the right to NOT hold a Phase 2 presentation/interview.

8.8 PHASE 2: Criteria for Phase 2 Presentation/Interview: (Solely at APS discretion)

8.7.1 Offerors who have been shortlisted may be invited to participate in the presentation/interview Phase of the RFP process.

8.7.1 The shortlisted offerors will be sent an email outlining the date/time/agenda of their scheduled invitations.

8.7.1 Offerors who choose not to participate in the presentation/interview process will be removed from consideration for an award.

8.7.1 Phase 1 scores will not be considered as part of Phase 2 scoring. Phase 2 scores will be the final score of the evaluation process.

8.7.1 Phase 2 Presentation/interview evaluation criteria will be provided to the shortlisted offerors.

8.10 Phase 1 scores will not be considered as part of Phase 2 scoring. Phase 2 scores will be the final score of the evaluation process unless BAFOs are requested.

8.10.1 APS reserves the right to request the best and final offer (BAFO) from offerors during either Phase 1 or Phase 2 of the evaluation process.

# Criteria for Phase I Points Possible

1 Company Qualifications and Experience 450

2 Methodology and Operations 450

3 Cost – Attachment A – Price Proposal Form 100

Total 1000

8.10.2 APS reserves the right to negotiate terms and conditions, scope of work, price, and/or non-price terms and conditions with selected vendor(s) to meet the needs of the district.

8.10.3 Negotiations may be:

• Concurrent, which may be conducted concurrently with multiple offerors.

• Exclusive, which may be conducted with the offeror whose proposal is the highest rated overall.

# Criteria for Phase II Points Possible

Interview/Presentations 1000

Total 1000

9.0 ADDITIONAL REQUIREMENTS

9.1 All responses submitted become the property of APS and are subject to applicable open records policies and laws.

9.2 Proposals cannot be withdrawn after they are submitted to APS unless the offeror makes a request in writing to the Executive Director of Purchasing Services prior to the time set for receiving proposals or unless the Executive Director of Purchasing Services fails to accept or reject the proposals within one hundred and twenty (120) days after the due date of the proposal.

9.3 Proposals that contain irregularities of any kind and/or do not comply fully with the requirements stated in the solicitation documents may be rejected at the discretion of the Executive Director of Purchasing Services.

9.4 APS reserves the right to waive any minor informality or error in the solicitation or offeror’s proposal that will not adversely affect competition.

9.5 By submitting a response, the offeror certifies that this proposal is made without prior understanding, agreement, or connection with any corporation, company, or person submitting a proposal for the same service and is in all respects fair and without collusion or fraud; that collusive pricing is understood to be a violation of state and federal law and can result in fines, prison sentences, and civil damage awards. It is further agreed that the offeror agrees to abide by all conditions of the solicitation, notice of award, and/or purchase order(s) of APS and that the person signing this proposal is duly authorized to propose on behalf of the offeror.

9.6 Failure to provide an online submission with correct information may result in the rejection of the proposal. If further information is required to demonstrate responsibility, such as providing copies of licenses or permits (other than those mentioned in 6.4), certificates, etc., the offeror will be notified, in writing, and given five

(5) days from notification to supply such information.

9.7 After the closing date and time, Procurement Services will conduct an administrative review of all proposals received to determine responsiveness. Proposals that are deemed to be responsive will be evaluated. Proposals that are deemed to be non-responsive will not be evaluated or considered for award

10.0 GENERAL REQUIREMENTS

10.1 All work conducted must be in accordance with all local, state, and federal guidelines.

10.2 CONTRACT EXCEPTIONS:

The terms and conditions contained in this solicitation comprise the contract terms and conditions proposed by APS. APS does not intend to make changes to those terms and conditions, unless necessary to clarify the scope of work and/or technical requirements.

In order for any exceptions to be considered by APS, you must submit your exception request on the contract exception form through the Bonfire System by the due date as noted in the Submission Requirements.

10.3 WMBE OUTREACH EFFORTS:

The Atlanta Public Schools’ Equity and Social Justice Supplier Diversity efforts aim to eliminate discrimination against businesses on the basis of race, color, national origin, and gender. You may access the Atlanta Public Schools’ Equity Policy by clicking the link.

Below:

Atlanta Public Schools' Equity Policy

If your firm plans to use subcontractors for this project, the following organizations may help with identifying qualified Minority and Female-Owned firms:

GMSDC

NAMC

The National Association of Women in Construction National Association of Black Women in Construction Georgia Hispanic Chamber of Commerce City of Atlanta Supplier Diversity

You may also seek assistance from the Atlanta Public Schools’ Supplier Diversity. You may access information regarding APS Supplier Diversity by clicking the link below:

Supplier Diversity

10.4 Vendor Conduct

10.4.1 Vendor’s employees are expected to exhibit professional, courteous conduct and an appropriate appearance at all times. Any conduct or appearance deemed inappropriate by an APS representative will be grounds for removal from APS property.

10.4.2 A vendor’s employees are to be respectful to faculty, students, and visitors;

these employees are prohibited from fraternizing with these groups. Flirtatious behavior, soliciting monies, names, addresses, and other such inquiries will cause for the employee to be removed from the premises.

https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fsimbli.eboardsolutions.com%2FPolicy%2FViewPolicy.aspx%3FS%3D36031014%26revid%3Dzx4bAX2FzpkDqx2XNgwicQ%3D%3D%26PG%3D6%26st%3Dequity%2520policy%26mt%3DExact&data=05%7C02%7CLorenzo.Presley%40atlanta.k12.ga.us%7Ccbdd7e0e56774fb7613e08dcb183f0a4%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638580427456949953%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=F2fxBhVBYkXr5adqaduAm%2FcqtkUOlQnyrZlbxO%2FgHM8%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgmsdc.org%2F&data=05%7C02%7CLorenzo.Presley%40atlanta.k12.ga.us%7Ccbdd7e0e56774fb7613e08dcb183f0a4%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638580427456960556%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=B42Z0uYf98hOgKnpYrOj%2FbKUzikBmF5N8YQRJ%2F1aI6s%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fnamcatlanta.org%2F&data=05%7C02%7CLorenzo.Presley%40atlanta.k12.ga.us%7Ccbdd7e0e56774fb7613e08dcb183f0a4%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638580427456970538%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=ZvGUrySy7O%2FEEcEZVtdesZwCWKVFrIJVNUUlV7PV3HY%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fnawic.org%2F&data=05%7C02%7CLorenzo.Presley%40atlanta.k12.ga.us%7Ccbdd7e0e56774fb7613e08dcb183f0a4%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638580427456980948%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=aEU%2BsmoPD%2FXdRJMlZc8urRPusmILsGq5%2Fsf2ZOWns1I%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fnabwic.org%2F&data=05%7C02%7CLorenzo.Presley%40atlanta.k12.ga.us%7Ccbdd7e0e56774fb7613e08dcb183f0a4%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638580427456992018%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=Y1y5MyRTi2LrV3IKKFJBqzfUjkuXXFOXGPqUA2VWt7A%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fghcc.org%2Fen%2F&data=05%7C02%7CLorenzo.Presley%40atlanta.k12.ga.us%7Ccbdd7e0e56774fb7613e08dcb183f0a4%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638580427457002409%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=yaP5CHe6V8XONE33WEOrElqBSzGsWnj2jk0UMv2FlbU%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fatlantaga.gob2g.com%2F&data=05%7C02%7CLorenzo.Presley%40atlanta.k12.ga.us%7Ccbdd7e0e56774fb7613e08dcb183f0a4%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638580427457012458%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=UE705iWfIqXfsUOEvNzTr0MAGeQf1mb7iVOtChWsB1s%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.atlantapublicschools.us%2Fdomain%2F18253&data=05%7C02%7CLorenzo.Presley%40atlanta.k12.ga.us%7Ccbdd7e0e56774fb7613e08dcb183f0a4%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638580427457022673%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=zU3syxqb8htIHFvZRO8OLHGMZ4VDBhnOPRrlYrsATE0%3D&reserved=0

10.4.3 Also, radios or audible music are not allowed at worksites. Vendors shall assign the required staff to each location to be serviced to ensure the work can be conducted quickly and efficiently.

10.5 Lost/Damaged APS property

10.5.1 The vendor shall be responsible for repairing or replacing, to the satisfaction of APS, any damage caused by any willful or negligent act of its employees. The Contractor is also liable for any theft proven to be either committed by its employees or made possible by the willful or negligent action of its employees.

10.5.2 If APS incurs any costs due to illegal or inappropriate conduct by the Contractor’s employees, the Contractor will reimburse APS for such costs such costs shall include, but are not limited to, the following:

10.5.3 Re-keying or restoring of locks; Service charges levied by security alarm Contractors, law enforcement agencies, or security companies in response to false alarms;

10.5.4 Payments to law enforcement agencies or security companies for investigations of conduct that proves an employee’s inappropriate or illegal conduct.

10.5.5 Replacement costs of items missing or damaged, due to the employee’s conduct.

10.5.6 APS reserves the right (in its sole discretion) to remove the Contractor from the site based on the severity of the acts committed by the Contractor’s staff.

10.6 Additional APS Requirements for working on APS property

10.6.1 Standard business hours are 7:00 a.m. EST to 2:30 p.m. EST unless otherwise indicated herein. Facilities Hours are: 7:00 a.m. EST to 5:00 p.m. EST

10.6.2 No work shall be performed in an area where children are present.

10.6.3 All areas of work shall be left in a clean condition, and all debris shall be removed daily and upon completion of service.

10.6.4 APS is a tobacco-free environment; tobacco use is prohibited on all APS properties.

10.7 Vendor/Contractor Requirements:

10.7.1 APS policy requires that all contractors, consultants, or vendors providing services on APS premises be fingerprinted and submit to a criminal record check initiated by APS prior to providing services to APS. There is a $45 fee (plus a service fee) for background checks. There is an administration fee of $2.23 for processing the payment, which totals $47.23 for the background checks.

10.7.2 This may be paid in advance using our online payment option:

(https://www.atlantapublicschools.us/domain/15266).

https://www.atlantapublicschools.us/domain/15266

10.7.3 Please keep your digital receipt for your records and proof of payment. The payment of this fee is the sole responsibility of the contractor, consultant, vendor, or the employing company. Any contract awarded pursuant to this solicitation is contingent upon compliance with this requirement and a satisfactory background check as determined by APS.

10.8 Use of Subcontractors:

10.8.1 If subcontractors will be used in the performance of this contract, the contractor must complete and submit with its response the Primary Contractor/Subcontractor Utilization form.

10.8.2 The contractor shall not assign any duties to perform services nor to provide goods to APS under this contract to a subcontractor that is not listed in the contractor’s response to this solicitation.

10.8.3 If a subcontractor is removed from the contract at any time during the term, the contractor must notify APS Procurement Services in writing with name of subcontractor, reason for removal, and effective date.

10.8.4 If the contractor desires to add a subcontractor at any time during the term of the contract, the contractor must submit to APS Procurement Services in writing the following information on the subcontractor; company name, address, telephone and fax number, and service they will be providing and proposed effective date. Subcontractors may not begin providing service until approved by APS.

10.8.5 The contractor is responsible for ensuring that all subcontractors who provide goods or services under this contract comply with the terms and conditions of the contract.

10.8.6 The contractor shall give APS immediate notice in writing of any claim, action or suit filed against the contractor by any subcontractor.

10.8.7 APS reserves the right to require that a subcontractor be removed from the contract.

10.9 The contractor must complete and submit with their proposal the applicable documentation related to Georgia House Bill 87 (commonly known as the “Illegal Immigration Reform and Enforcement Act of 2011”).

10.9.1 Information on Georgia House Bill 87 may be viewed on the APS website at:

https://www.atlantapublicschool.us/Page/22476

10.9.2 Failure to provide the required Georgia House Bill 87 documentation may result in the offeror’s response to the solicitation being deemed non-responsive and ineligible for evaluation.

10.9.3 The Atlanta Board of Education desires that the Atlanta Public Schools operate in the most ethical and conscientious manner possible. Employees are expected to not only avoid any direct conflict of interest but also to avoid even the https://www.atlantapublicschool.us/Page/22476 appearance of impropriety. In an effort to comply with Board policy and to ensure that our relationship with contractors is above reproach, contractors are prohibited from giving any APS employee any gift, favor, loan, reward, political contribution, gratuity, entertainment, transportation, lodging, or meal except those of nominal value (less than $50.00), which must be disclosed to the immediate supervisor and the Department of Internal Auditing. Advertising items and instructional products that are widely distributed may be accepted.

(Refer to Policy GAG and GAJB -https://www.atlantapublicschools.us/Domain/3944 ).

10.9.4 All contractors who desire to do business with APS as an awarded contractor shall be required to comply with Board policy GAG, Staff Conflict of Interest. All awarded contractors to APS solicitations shall provide persons with equal opportunity without regard to race, color, sex, religion, national origin, marital status, sexual orientation, age, or disability.

10.9.5 Contractors shall not contact APS Board members individually for the purpose of soliciting a purchase or contract between the time a request for proposal, request for qualifications, or invitation to proposal is formally under development and a recommendation is made by the administration to the Board if applicable. If a contractor violates this prohibition during this time frame, consideration of the contractor for award shall be invalidated. Board members shall be notified of possible violations and actions taken.

10.9.6 APS policy requires that all vendors providing services on APS premises be fingerprinted and submit to a criminal record check initiated by APS prior to providing services to APS. There is a $45 fee (plus a service fee) for background checks. This may be paid in advance using our online payment option:

Background Check Payment Online. Please keep your digital receipt for your records and proof of payment. The payment of this fee is the sole responsibility of the contractor, consultant, vendor, or the employing company. Any contract awarded pursuant to this solicitation is contingent upon compliance with this requirement and a satisfactory background check as determined by APS.

10.9.7 The contractor agrees to and shall extend all of the same pricing, terms, and conditions quoted to Atlanta Public Schools (APS), to all APS-authorized charter schools through a separate legal agreement with the charter school (with the expectation that payment and coordination of services will be worked out individually between the contractor and the respective charter school). While charter schools are separate legal entities from APS, they do serve APS students and are a part of the APS school district.

10.9.8 The vendor must have proven experience in providing the goods specified in this proposal.

10.9.9 The vendor must have adequate equipment, qualified personnel, and the financial ability to provide the services specified in this proposal.

https://www.atlantapublicschools.us/Domain/3944

11.0 GENERAL TERMS AND CONDITIONS

By submitting a response to this request, the offeror accepts the responsibility of reading, understanding, and abiding by the General Terms and Conditions below:

11.1 OWNER

The Owner for whom the work will be executed is Atlanta Independent School System

(hereinafter “APS”, “District”, or the “Board”).

11.2 PURCHASING POLICY

11.2.1 The APS Purchasing Policy, Procedures, and Regulations are incorporated in this solicitation (and, therefore, any contract awarded as the result of this solicitation) by reference. By participating in this solicitation, the Offeror agrees to be bound by the APS Purchasing Policy, Procedures, and Regulations in any issue or action related to this solicitation or subsequent contract resulting from this solicitation.

11.2.2 Addendum(s) issued in writing during the time of solicitation will be incorporated in the subsequent contract. No oral interpretations will be made to Offeror as to the meaning of solicitation documents. Requests for such interpretations shall be made in writing to the Executive Director of Procurement Services not later than seven (7) days prior to the time for receiving proposals and failure on the part of the successful vendor to submit a written request for interpretation shall not relieve them of the obligation to execute such work in accordance with a later interpretation by the APS.

11.2.3 All interpretations made to the offerors shall be made in the form of an addendum to the solicitation documents and sent to all who have obtained these solicitation documents from the APS Procurement Services Department. If solicitation documents were obtained via the APS website, review the website for any addendum(s) up until the date and time the proposal is due.

11.2.4 It is the offeror’s responsibility to check Bonfire for any addendums, responses to vendor questions, or other communications regarding the solicitation.

11.3 VENDOR ELIGIBILITY AND FORMAL SOLICITATION INFORMATION

11.3.1 Vendor Registration

If the offeror/contractor is awarded a contract under this solicitation, in order to do business with APS, an offeror/contractor must first register with the district.

The offeror/contractor must complete and submit an electronic application to Procurement Services.

The application is available at https://b2gnow.gob2g.com/?TN=APS.

The application process can take 5-7 business days to complete. Once the application has been processed, the offeror/contractor will be assigned an https://b2gnow.gob2g.com/?TN=APS offeror/contractor number. Offerors/contractors are responsible for notifying Procurement Services of any changes in company or company contact information.

11.3.2 Eligibility

Because APS is committed to awarding contracts to responsible parties, entities listed on the United States Government’s System for Award Management (sam.gov) that have an active exclusion will not be eligible for a contract award.

APS policy requires that all contractors, consultants, or vendors providing services on APS premises be fingerprinted and submit to a criminal record check initiated by APS prior to providing services to APS. There is a $45 fee (plus a service fee) for background checks. This may be paid in advance using our online payment option: Background Check Payment Online. Please keep your digital receipt for your records and proof of payment.

The payment of this fee is the sole responsibility of the contractor, consultant, vendor, or the employing company. Any contract awarded pursuant to this solicitation is contingent upon compliance with this requirement and a satisfactory background check as determined by APS.

11.3.3 Formal Solicitations

Under board policy DJEA, a formal solicitation is required for all purchases and contracts that exceed $50,000. All formal solicitations must be conducted by the Procurement Service Department. All contracts with a total value over $100,000 require board approval.

All formal solicitations are advertised on:

(1) Bonfire website at https://aps.bonfirehub.com/portal/?tab=openOpportunities

(2) Georgia Procurement Registry at http://ssl.doas.state.ga.us/PRSapp/PR_login.jsp

Vendors are encouraged to visit the APS website periodically to view outstanding solicitations and register as a supplier with the Georgia Procurement Registry.

11.4 INDEMNIFICATION

The vendor shall indemnify, hold harmless, and defend the Board, its agents, servants, and employees from and against any and all claims, liability, losses, charges, expenses (including attorney fees), and/or cause of action, which may arise from any negligent act or omission of the vendor, its agents, servants, or employees in the performance of services under this contract.

The vendor further agrees to indemnify, hold harmless, and defend the Board, its agents, servants, and employees from and against any claim, demand, liability loss, charges, expenses (including attorney fees), and or cause of action of whatever kind or nature https://aps.bonfirehub.com/portal/?tab=openOpportunities http://ssl.doas.state.ga.us/PRSapp/PR_login.jsp arising out of any conduct or misconduct of the vendor not included in the paragraph above and for which the board, its agents, servants or employees are alleged to be liable.

Nothing contained herein is intended to be a waiver in any respect whatsoever of the Board’s right to assert under any circumstances whatsoever its claims of governmental and or official immunity from any liability or damages asserted against it by any natural person or entities created by law.

11.5 INSURANCE

Upon receipt of Intent to Award, the vendor shall provide a current certificate of insurance as required within five (5) days after notification is issued by the APS Procurement Services Department.

11.5.1 The following general insurance requirements apply to any and all work under this contract by all vendors and subcontractors of any tier.

11.5.2 The Vendor shall provide a current certificate of insurance as required within five

(5) days after notification issued by the APS Procurement Services Department.

11.5.3 All insurance required by this Agreement shall be maintained during the entire length of this Agreement, including any extensions thereto, and until all work has been completed to the satisfaction of the APS. All insurance must be on an occurrence basis unless otherwise specified.

11.5.4 Policies written on a “claims made” basis (typically, cyber, professional liability, and pollution liability) shall include the following provisions:

11.5.5 The retroactive date must be shown on the certificate of insurance.

11.5.6 Insurance must be maintained for at least two (2) years after completion of the work and/or Agreement.

11.5.7 Coverage is canceled or non-renewed after the work has been completed and/or the Agreement has ended. The Vendor must purchase the extended reporting period for at least two (2) years.

11.5.8 The Vendor or any of its subcontractors shall not commence work under the Agreement until all insurance requirements have been complied…