6-2026 BCRA Pavement Patching Services - General Specifications.pdf

BRODHEAD CREEK REGIONAL AUTHORITY

GENERAL SPECIFICATIONS

FOR “PAVEMENT PATCHING SERVICES” BID

DUE June 24, 2026 – 2:00 P.M.

A. The successful bidder shall be required to make bituminous pavement repairs in the various locations designated by the Brodhead Creek Regional Authority representative on State, Township and Borough roadways and/or other miscellaneous paved areas. The contractor shall provide all signage and flag personnel per PennDOT 408 Specifications and Publication 213, latest edition, in order to properly protect personnel and control the flow of traffic around the work sites, provide all labor, dump trucks, rollers, tampers, milling machines, pavers, tar buggies, etc., as well as all bituminous material used in order to complete the patching/paving work required by this bid specification.

B. All road and patch paving work shall include saw cutting, excavation, removal of spoils, proper preparation of subbase, applying prime coat and/or tack coat, installation of bituminous pavement material and properly sealing all pavement joints.

C. Some pavement/concrete saw cutting will need to go to depths of 24”. Contractors shall make sure they have proper equipment to cut to this depth when needed.

D. All paving and related incidental work shall be done in accordance with PennDOT 408

Specifications, latest edition.

E. Pavement depth requirements for paving work will vary from location to location as follows:

- Stroud Twp. pavement patches will be done with 4” of Superpave 25 mm WMA and 1- 1/2” of Superpave 9.5 mm WMA unless directed otherwise.

- Borough of Stroudsburg patches will be done with 4.5” of Superpave 25 mm WMA and 1-1/2” of Superpave 9.5 mm WMA unless directed otherwise.

- Pocono Twp. pavement patches will be done with 4” of Superpave 25 mm WMA and 1- 1/2” of Superpave 9.5 mm WMA unless directed otherwise.

- Hamilton Twp. pavement patches will be done with 4” of Superpave 25 mm WMA and

- Smithfield Twp. pavement patches will be done with 4” of Superpave 25 mm WMA and

- Jackson Twp. pavement patches will be done with 4” of Superpave 25 mm WMA and 2” of Superpave 19 mm WMA and 1-1/2” of Superpave 9.5 mm WMA unless directed otherwise.

- PennDOT road work will need to match existing pavement thickness with max 6” layers of Superpave 25 mm WMA and 1-1/2” of Superpave 9.5 mm WMA unless directed otherwise. PennDOT Road areas may also require the installation of an Aggregate- Bituminous Base Course as directed by PennDOT inspectors.

F. Work shall be done from July 15th, 2026, to November 15th, 2026, and April 1, 2027 to July 14, 2027. PennDOT Patches need to be done by October 15, 2026, at the discretion of the PennDOT Inspector. Contractor shall notify BCRA at least 3 days in advance of work being done so an inspector can be assigned to oversee the work. The Brodhead Creek Regional Authority representative shall notify the contractor routinely every couple of months by email regarding outstanding work. BCRA responsibilities will include marking the patches in the field, review and inspection of work and confirming all quantities for payment to contractor.

G. Locations of paving work could be anywhere in the Borough of Stroudsburg, Stroud, Hamilton, Jackson, Pocono and Smithfield Townships in areas where Brodhead Creek Regional Authority has water main facilities.

H. It will be the contractor’s responsibility to notify the BCRA and the appropriate PennDOT or municipal representative at least 3 days in advance of any and all roadway patch work being done. If several patches are done in consecutive days, a schedule shall be provided to BCRA and the municipalities for review and approval prior to work being done. The contact information for PennDOT and municipalities shall be as follows:

- BCRA – Paul Labar (570) 656-6913

- PennDOT – Lewis Allen III (610) 657-5201

- Borough of Stroudsburg – Brian Ace (570) 421-0490

- Stroud Township – Joshua Cramer (570) 807-7750

- Smithfield Township – Christopher Clause (570) 369-0564

- Pocono Township – Pat Briegal (570) 242-7137

- Jackson Township – Donald C. Kresge, Jr. (570) 656-2871

- Hamilton Township – Buddy Buzzard (570) 807-2595

I. It shall be the contractor’s responsibility to coordinate all inspections and obtain written final approvals directly with PennDOT and/or municipal representatives prior to making payment requests for associated patches. This is imperative to avoid delays in the payment of invoices.

J. The exact number and size of Pavement Patches to be done for 2026/2027 is unknown at this time. BCRA will generally have the contractor do several patches at a time so the contractor can schedule and perform the work in an efficient and expeditious manner. Once BCRA requests pavement work to be done, contractor will have 45 days to complete unless agreed to otherwise by the Authority. The Authority will agree to minimum pavement requests of 10 tons for all patches needing paving work done for any given month(s).

K. Payment will be made on a “per ton” basis determined by actual batch weights recorded by a

Representative of the Brodhead Creek Regional Authority and logged on the attached (Exhibit A) as long as the pavement work done exceeds the 10-ton minimum. Wasted materials will be estimated and deducted from the billings to the Authority as agreed upon by both parties. Bids shall be submitted on a “per ton” basis only. There shall be no escalator or adjustment clauses allowed for fuel or asphalt price increases.