5NE0097 JOFOC Supporting Documentation.pdf
PDF 68 KB Posted
- Attached to
- JOFOC for Omaha, NE
- Solicitation number
- 5NE0097
About this file
This is a Memo to File documenting the justification for a lease extension without competition under the Simplified Lease Acquisition Threshold (SLAT).
The document addresses lease number LNE90045, which expires on April 30, 2026, and requires a 12-month extension. The estimated net annual rent falls within SLAT limits, allowing the extension to proceed without full and open competition. The extension is justified under GSAR 570.405, with the primary rationale being that the occupying agency is scheduled to relocate to federally controlled space but faces unexpected delays in preparing the new facility for occupancy. The contracting officer has selected the cost-based rationale as the justification, citing that lease extensions protect the government's occupancy rights when vacating by the contract expiration date is not feasible. The extension avoids holdover tenancy costs and recognizes that the government cannot reasonably recover relocation costs through competitive procurement of a separate short-term lease. The document was prepared and approved by Frank Whiting, though the approval date is not completed in the file.
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Text version
Memo to File
Project Number: 5NE0097
Documentation to Explain the Absence of Competition Lease Extension Within SLAT
Lease number LNE90045 occupied by , located at will expire on April 30, 2026. It has been determined that the government requires an extension for 12 months as noted in the Acquisition Plan located in the lease file.
The estimated net annual rent of this action is which is within the Simplified Lease Acquisition Threshold (SLAT).
The decision to pursue a lease extension is supported by GSAR 570.405.
The agency occupying the leased space is scheduled to move into other Federally controlled space, but encounters unexpected delays in preparing the new space for occupancy
The government encounters unexpected delays outside of its control in acquiring replacement space
The government is consolidating various agencies and the contracting officer needs to extend the terms of some leases to establish a common expiration date
The agency occupying the space has encountered delays in planning for a potential relocation to other federally controlled space due to documented organizational, financial, or other uncertainties
This extension for a lease below the simplified lease acquisition threshold is necessary as:
Cost based rationale
Lease extensions represent short-term contracting actions which are necessary to protect the occupancy rights of the government when the government cannot vacate the premises by the expiration of the existing contract term.
Extensions avoid the costs associated with holdover tenancies. Additionally, the government cannot reasonably expect to recover the costs associated with relocation of the tenant agency through full and open competition of a separate short-term lease to cover the term of this extension.
Mission based rationale
Prepared and Approved By:
Frank Whiting Date
File details come from the government source that posted it. Updated .