PWS _W9124J-11-D-0006 _FP_RLS _16_Apr_15.pdf

PERFORMANCE WORK STATEMENT

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PERFORMANCE WORK STATEMENT (PWS)

Mission & Installation Contracting Command, (MICC), Fort Polk, LA

Rotational Life Support Joint Readiness Training Center (JRTC)

As of: 16 April 2015

Table of Contents

1.0. General/Scope

1.1. Background

1.2. Objectives

1.3. Personnel

1.4. Special Qualifications/Certifications

1.5. Period of Performance

1.6.1. Contract Work location.

1.6.2. Security and Safety

1.6.3. Transfer of Accountability (TOA)

1.6.4. Quality Control

1.6.5. Quality Assurance

1.6.6. Hours and Days of Operation

1.6.7. Travel

1.6.8. Contracting Officer’s Representative

1.6.9. Post Award Conference/Periodic Progress Meetings

1.6.10. Camp Set-up and Routes

1.6.10.1. Site Setup

1.6.10.2. Routes

2.0. Definitions and Acronyms

3.0. Government Furnished Items and Services

4.0. Contractor Furnished Items and Responsibilities

5.0. Material requirements/Tasks

5.1. Technical Exhibits

1.0. General/Scope: The Contractor shall be responsible for furnishing all plant, labor, materials equipment and services, and performing all work incidental to the set-up, operations and removal of life support structures and services at Fort Polk, LA and other locations as identified in this document and ordered on individual Task Orders in support of special training exercises conducted by the Joint Readiness Training Center (JRTC), Fort Polk, Vernon Parish, LA. Contract may also be utilized to provide logistical support during emergency situations such as hurricanes. In this PWS the word “site” is used to refer to the Tactical Training Bases (SITE), Joint Combat Outposts (JCOP), Fire Bases (FB) and/or other such areas being utilized to support particular mission requirements.

The sites will be established with a combination of components and services that are specified generically in this PWS. Refer to the requirements sheets attached at TE1, TE2, TE3, and TE4 (Technical Exhibits) for typical components ordered by a particular task order issued. The Contractor shall ensure all components are placed, maintained, serviced, operated, and removed IAW the requirements established in this PWS.

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1.1. Background: The JRTC is a diversified training base that conducts on average ten training exercises, known as Rotations in a 12 month period for Joint Task Forces. The scope and scenario applied to these exercises vary from Mission Rehearsal Exercises (MRE) that focus on preparing the Task Forces for deployments to specific worldwide locations to Full Spectrum Operations (FSO) Exercises that are more generic in nature.

Support for some Rotations may extend to other training areas associated with JRTC but remote from Fort Polk proper. These areas may include the Intermediate Staging Base (ISB) located at Alexandria, LA and Camp Beauregard located near Pineville, LA. Due to Fort Polk’s location support may also be required to care for evacuees from areas that are in danger from hurricanes.

1.1.1. Unique unit requirements for Training Events and National emergencies (Hurricanes, Tornadoes etc): Training may also include smaller one time un-forecast exercises that require only partial support that cannot be forecast in advance of the training event. These exercises will, by their nature, need to be negotiated as a separate task order and thus there is not a Technical Exhibit included in this contract to delineate the smaller requirements. The specific requirements for these types of events will be presented to the Contractor as a Request For Quote. All PWS specific requirements for services, support, materials and equipment as defined in this PWS shall apply to all task orders issued to support such events. This does not include normal events to support the installation unless directly related to training life support in the box and national emergencies.

1.2. Objectives: The general components required by this PWS to establish the life support at the sites may include some or all of the items identified on TE1 through TE4.

Specific requirements will be issued by the Government with a request for proposal.

1.2.1. The contractor shall be responsible for performing the services, IAW this PWS and Technical Exhibit as ordered by Task Orders: Set-up operation, maintenance, servicing, repair, and tear down of all Contractor and/or Government furnished components at the site, fueling operations of all applicable components with Government furnished JP-8 fuel; collecting, and disposing of all gray water generated by hand wash stations, providing fresh water services utilizing Government furnished potable water to Government and contractor furnished hand wash and hygiene facilities and providing storage/dispensing points and maintaining them with Government furnished potable water.

1.2.2. The services and support required by this Contract will be provided during the execution of the training exercises which presents a unique set of circumstances and situations. The training at JRTC is conducted to a high degree of realism that replicates an actual conflict area. Although all Contract Support personnel entering the training area are considered to be “non-participants” in the actual training they will be exposed to simulated combat situations that include checkpoints, large slow moving convoys with no way around and occasional simulated gunfire and pyrotechnics in proximity to their locations as they move through the training areas.

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1.3. Personnel: The Contractor shall provide on-site support personnel to include a Site Manager and a laborer crew to perform maintenance, repair and servicing tasks on Contractor furnished components. The Contractor shall also be responsible for coordinating service and/or maintenance response from sub contractors to specialized components such as generators that require support above the capability of the on-site personnel. Site Manager and laborer crews shall be structured to provide 12 hours a day (0600-1800), 7 days week presence/service from the occupancy date through the indicated site closure date as listed on each Task Order in order to match battle rhythm of the training scenario. One overall Supervisor, a roving labor crew of two personnel for day shift (0600-1800) a roving laborer for night shift (1800-0600) and an additional administrative person shall be the only personnel requirement. The overall Supervisor shall maintain 24 hours a day, 7 days week communications availability to the COR from date of issuance of Notice to Proceed until all Task Order requirements have been fulfilled, to include teardown. The Contractor’s work force may be increased during certain rotations that have increased unit populations or sites.

1.3.1. The Contractor shall provide experienced personnel to perform the required services. The Government and the Contractor understand and agree that the services to be delivered are non-personal services and both parties recognize and agree that no employer-employee or master servant relationships exist between the Government and the Contractor and/or between the Government and the Contractor’s employees.

Contactor personnel performing under this contract shall not be placed in a position where they are employed by a Federal Officer or are under the supervision, direction, or evaluation of a Federal Officer, military or civilian.

1.3.2. All Contractor personnel shall conform to standards of conduct and code of ethics, which are consistent with those applicable to Government employees as provided in the Joint Ethics Regulation 5500.7.R. Contractor personnel shall present a neat professional appearance and be easily identified. This shall be accomplished by wearing distinctive clothing bearing the company name and by wearing appropriate badges that contain the company name and employee’ name. The badge will contain a personal picture, name of employee, and contractor's name. Badges shall be worn on the outer garment in full view at all times, attached to the outer shirt or jacket pocket by a button or clip or worn around the neck secured by an appropriate identification card lanyard.

1.4. Special Qualifications/Certifications: The Contractor shall ensure employees have all required professional certifications/licenses (current and valid) for each applicable occupation category before commencement of work.

1.5. Period of Performance: The Period of Performance (POP) will be for one (1) base year from the date of contract award with four option periods if exercised.

1.6. GENERAL INFORMATION:

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1.6.1. Contract Work location. Work performed in accordance with this PWS shall be at Fort Polk, LA and at other associated locations to include Alexandria and Pineville, LA.

1.6.2. Security and Safety:

1.6.2.1. Identification of Privacy Act. This contract requires the development of a system of records in accordance with the Privacy Act of 1974.

1.6.2.2. Neither the Contractor nor any of its contract service providers shall disclose or cause to disseminate any information concerning operations of military activities.

1.6.2.3. All inquiries, comments or complaints arising from any matter observed, experienced, or learned of as a result of or in connection with the performance of this contract, the resolution of which may require the dissemination of official information, shall be directed to the COR and the Contracting Officer (KO).

1.6.2.4. The Contractor shall only conduct business with COR or COR alternate. Names of authorized personnel shall be provided to the Contractor by the government, in writing, and updated as necessary throughout the contract period.

1.6.2.5. Installation passes. The COR will coordinate the issuance of required installation passes to contractor personnel, if applicable

1.6.2.6. The contractor shall comply with all applicable federal, state and local laws and ensure performance is secure while protecting material, equipment, and supplies from damage and loss. Government security personnel shall have the express right to inspect for security violations at any time during the term of the contract.

1.6.2.7. The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment and materials shall be secured.

1.6.2.8. Physical Requirements and Work Environment: The work is primarily performed in a field setting. The contractor shall be responsible for ensuring that their employees are familiar with and follow normal safety precautions typical in a field environment.

1.6.2.9. Environmental/HAZMAT Responsibilities: The Contractor shall be responsible for ensuring all applicable Fort Polk, State of Louisiana and Federal Rules and Regulations are strictly adhered to and practiced during the performance of all activities ordered by this PWS. In the event that a mishap does occur on the site or on the travel routes, it shall be the Contractors responsibility to perform all clean-up actions as directed by the Government. The Government shall also have responsibility for monitoring the Contractor’s equipment/components and activities and the authority to require the Contractor to correct any deficient conditions or actions immediately. Areas of particular concern are fuel transport, handling and equipment refueling operations;

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precautions taken to contain fuel spills resulting from failure of fuel storage tanks and/or distribution components; collection and the handling and disposal of gray water, although the Contractor is not required to have Contractor personnel attend any Environmental Training or Certification classes IAW this PWS, Contractor is required to visit with the Ft. Polk Environmental Compliance Office and become familiar with all applicable Ft.

Polk Environmental Rules and Regulations.

1.6.3. Transfer of Accountability (TOA): The Contractor shall be responsible for the accountability of all items furnished IAW this PWS until the Military occupies the site at which time the Military will assume accountability for the site. TOA will be accomplished by means of a joint 100% inventory of all site components conducted by the Contractor Supervisor and the Military Person(s) COR and Mayor/Commander. At the completion of the joint inventory, the Mayor/Commander shall sign for all components he/she is accepting accountability for. At the completion of operations at the SITE, this action shall be reversed and the Contractor shall regain accountability for these site components. It shall be the Contractors responsibility to prepare all paper work necessary to accomplish the TOA’s. The Contractor shall submit a Lost or Damaged Claim to the Contracting Officer through the COR not later than 14 days from the date that the Rotational Training Unit (RTU) clears the SITE. The Contractor is responsible only for those items ordered by a Task Order IAW this PWS.

1.6.4. Quality Control: The Contractor shall submit to the Contracting Officer not later than 10 days from award of Contract a comprehensive Quality Control Plan (QCP) for this contract. The QCP shall detail the Contractor’s method of inspection, frequency of inspections, corrective action plan and method of reporting to the Government. The QCP shall apply to all services, functions, operations and equipment associated with this contract and each Task Order issued.

1.6.5. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). The COR will provide the contract specialist/contracting officer with monthly performance reports not later than the 5th working day of each month.

1.6.6. Hours and Days of Operation: The contractor is responsible for conducting business, between the hours of: On-site services shall be performed 24 hours/day, 7 days/week to include Holidays. The Contractor will not be required to keep a Supervisor on duty 24 hours/day, 7 days/week but the Supervisor shall be considered to be on-call at all times.

1.6.7. Contracting Officer’s Representative: The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the

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Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract or Task Order.

1.6.7.1. Installation Physical Security

1.6.7.1.1. Contractor's must provide an access roster to Directorate of Emergency Services (DES), Physical Security Office of all employees monthly or when any personnel change occurs for access to Fort Polk. An access roster will also be furnished to the Security and Intelligence Division (S&ID), DPTMS quarterly or upon request.

Access rosters must be forwarded to the vehicle registration office using a specific format electronically from a government computer.

1.6.7.1.2. A check of records through the National Crime Information Center (NCIC) Interstate Identification Index (III) is the Army minimum baseline background check for entrance onto Army installations for non-CAC holders to include entrance of visitors.

1.6.7.1.3. The contractor shall provide employees with company identification (ID) cards prior to their commencement of work. The ID format is subject to approval by the government. IDs shall be laminated and include the company's name, ID number, issue and expiration dates, employee name, job title and color photograph. Employees shall wear the ID on front exterior clothing, above the waist, when performing under the Performance of Work Statement (PWS)/Statement of Work (SOW)/Statement of Objectives (SOO) unless otherwise specified herein or approved by the government.

1.6.7.1.4. Physical Security Plan. The contractor shall address the physical security aspects associated with contract performance in government furnished facilities. The plan shall describe how the security plan shall prevent unauthorized access, vandalism, pilferage, larceny, sabotage, and arson directed toward contractor controlled facilities. A list of installation buildings for which the contractor shall be responsible shall be included in the plan. The contractor shall maintain an active security checklist for each facility under the contractor's control. The plan shall comply with the provisions of AR 190-11, AR 190-13, AR 190-51, DoD 5100.76(D), 5220.22(D) and the Fort Polk, Installation Physical Security Plan. This security plan will be reviewed annually by the DES to ensure regulatory requirements.

1.6.7.1.5. Information Systems Security Plan. The information systems security plan shall establish security procedures for all computer systems and communications utilized in the

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performance of this PWS/SOW/SOO. The plan shall conform to AR 25-1, AR 25-2, and

AR 380-67.

1.6.7.1.6. Key Control Plan. The contractor's key control plan shall provide for government access, 24 hours a day, seven days a week, to all government-furnished facilities. The plan shall comply with AR 190-13 and AR 190-51.

1.6.7.1.7. The contractor shall ensure that its employees, performing under this contract that has access to government information systems receive annual Information Technology security training.

1.6.7.1.8. The contractor shall immediately notify the contracting officer representative when an employee terminates employment that has access to government information systems or data. The contractor shall ensure all common access cards issued to employees are returned to the government upon termination of employment and released employee names are to be stricken from rosters maintained by DES & S&ID immediately upon release.

1.6.7.2 Installation Anti-Terrorism /Force Protection (AT/FP)

1.6.7.2.1. Pursuant to DoD Instruction 2000.16, DoD Antiterrorism (AT) Standards, dated October 2, 2006, each contractor employee requiring access to a federally controlled installation, facility and/or federally controlled information systems shall complete AT Level I awareness training on an annual basis and receive a certificate of completion. The training is accessible from any computer, and is available at http://jko.jten.mil/ see “Special Instructions” below. The contractor is responsible for ensuring that all employees have completed antiterrorism awareness training and shall certify that their workforce has completed the training through the submission of certificates of completion to the Contracting Officer and the Contracting Officer's Representative (if appointed) within five working days after contract award or prior to access to a federally-controlled installation or information system.

1.6.7.2.2. Special Instructions:

a. Use a search engine such as GOOGLE, and search for “Joint Knowledge Online” or “JKO” to begin the process. The browser address should look like http://jko.jten.mil . Once at the website follow the below instructions:

Clicks:

b. Select “No DoD CAC”

c. Then choose “ I am a US mil, government civil servant, or contract employee”

d. Click on “I've been directed to take required training on JKO”

e. Click on “Courses”

f. Select “I do not have a .MIL, .GOV, or .NDU.EDU address or I am a Multi- National Student” http://jko.jten.mil/

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g. Fill out the contact sheet and email to sponsor (This is the COR)

h. Sponsor will email to the JKO help desk. (This is the COR)

Approval Process

a. Help desk sends non-CAC user an email with User ID

b. Help desk will send a separate email with an electronic token to register a new password (token is good for 24 hours)

c. New User follows the instructions in the email and enters a new password

d. User will need to enroll in Course # JS-US007-14 (User has up to 30 days to complete the course)

1.6.7.2.3. In the event that the automated system at http://jko.jten.mil/ not available (e.g., server problems), Level I AT Awareness Training can be provided by a qualified instructor. However, if the training is not completed online, the Level I AT Awareness instructor qualification must be coordinated with the installation Antiterrorism Officer or (installation security equivalent) and the resultant name(s) of approved instructors shall be provided the contracting officer or designee along with all associated cost or schedule impacts to the contract.

1.6.7.2.4. Antiterrorism performance (Level I AT Awareness Training attendance and compliance) may be documented as a performance metric under the resultant contract, and be part of past performance information in support of future source selections.

1.6.7.2.5. Access and General Protection/Security Policy and Procedures. Contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the Installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. (This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area.)

1.6.7.2.6. iWATCH Training. The contractor and all associated subcontractors shall brief all employees on the local iWATCH Program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed with ____ calendar days of contract award and within ____ calendar days of new employees commencing performance with the results reported to the COR NLT ____ calendar days after contract award. (This standard

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language is for contractor employees with an area of performance within an Army controlled installation, facility or area.)

1.6.7.2.7. Contractor Employees Who Require Access to Government Information Systems. All contractor employees with access to a government information system must be registered in the Army Training Certification Tracking System (ATCTS) at the commencement of services, and must successfully complete the DOD Information Assurance Awareness Training prior to access to the information systems and then annually thereafter.

1.6.7.2.8. The contractor shall develop an OPSEC Standing Operating Procedure (SOP) or Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC Officer per AR 530-1, Operations Security. This SOP/Plan will include the Government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator. The contractor will ensure this individual becomes OPSEC Level II certified per AR 530-1.

(This Standard language is for contracts that require an OPSEC Standing Operating Procedure or Plan.)

1.6.7.2.9. Per AR 530-1, Operations Security, new contractor employees must complete Level 1 OPSEC Training within 30 calendar days of reporting for duty. All contractor employees must complete annual OPSEC Awareness Training. (This Standard language is for contracts that require OPSEC Training.)

1.6.7.2.10. All contractor employees and associated subcontractor employees must complete the DOD IA Awareness Training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DOD and Army training requirements in DODD 8570.01, DOD 8570.01-M, and AR 25-2 within six months of employment. (This Standard language is for contracts that require Information Assurance (IA) and/or Information Technology (IT) Training.)

1.6.7.2.11. Per DOD 8570.01-M, DFARS 252.239.7001, and AR 25-2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DOD 8570.01-M must be completed upon contract award. (This Standard language is for contracts that require Information Assurance (IA) and/or Information Technology (IT) Certification.)

1.6.7.2.12. Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified "(Con)fidential," "(Sec)ret", or "Top (Sec)ret", and requires contractors to comply with - (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DOD 5220.22-M); any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor. (This standard language is for Contracts That Required Handling or Access to Classified Information.)

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1.6.7.3. Homeland Security Presidential Directive 12 (HSPD 12) Requirements

1.6.7.3.1. Requirements apply to any contract over 180 days in duration, or any contract where contractor employees access the installation's occupied buildings or require access to the government information systems.

1.6.7.3.1.1. All personnel hired under this contract who do not require a security clearance must have a favorable National Agency Check with Inquiries (NACI). The Contracting Officer Representative (COR) will ensure new hires complete a NACI through the Personnel Security Investigation Portal (PSIP) by initiating a request through S&ID no later than 15 days from the date of hire and completing the investigation (submission to OPM) within 30 days. Personnel who require a security clearance must be processed by their company Facility Security Officer (FSO) or company Security Manager.

1.6.7.3.2. Instructions for completing the NACI process will be sent to the Project/Program Manager, Security Manager and the COR once the contract has been awarded and one of the above personnel notifies S&ID for the initiation. The contractor shall schedule fingerprinting appointments with S&ID. Personnel will not be able to work under this contract until the NACI has been submitted to PSIP as required.

Personnel who do not receive a favorable NACI will not be allowed to perform services under this contract.

1.6.7.3.3. Employees who require a common access card (CAC) for physical access or access to the government information systems may be granted a CAC after the successful submission of the NACI through PSIP and a favorable fingerprint review by S&ID. An unfavorable NACI adjudication will result in loss or denial of computer access, physical access or employment.

1.6.7.4. Key Control (If applicable). The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.4.1. In the event keys are lost or improperly duplicated the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks;

however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a key is lost or duplicated, all

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locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.4.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.5 Lock Combinations (If applicable). The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons.

The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8 Installation Access Control (Use in all contracts that require access to the installation.)

1.6.8.1 Access Control: Procedures for commercial vehicle access to Fort Polk are subject to change without prior notice. Current access information may be obtained by calling Physical Security (531-7756) / Visitor Control Center (531-0380).

1.6.8.2 Security Searches/Checks: Contractor and Contractor employees are subject to security searches/checks. Persons found in possession of firearms, ammunition, explosives, pyrotechnic devices, knives, other lethal weapons, or removing Government equipment, supplies, and/or food will be prosecuted and/or barred from the installation.

1.6.8.3 Compliance with Regulations: The Contractor and Contractor employees shall comply with all applicable Fort Polk regulations promulgated by the Commanding General, Fort Polk, LA, as well as all applicable Federal and State safety laws and security regulations. Applicable Post regulations including, but not limited to, fire, safety, sanitation, security, and firearms or other lethal weapons, will be made available to the Contractor upon request.

1.6.8.4 Instructions for Access: The following information is provided to assist in creating an access roster for personnel requiring access to Fort Polk.

1.6.8.4.1 Personnel without a Common Access Card (CAC), Rapid Gate Card or TWIC card can be escorted by a CAC/DoD ID holder if riding in the same vehicle. Those personnel will be expected to identify themselves with a state issued driver’s license or ID. Otherwise, unescorted visitors must go to the Visitor Control Center (VCC) adjacent to the main gate located on Entrance Road to be vetted. There, the visitor will present their state issued driver’s license. Once vetted, guests will be issued either a paper pass or a printed photo ID card for long term access not to exceed six months. Both the pass and the ID card will grant access at all Fort Polk Access Control Points. All personnel will still be required to be vetted through the Mobilisa handheld scanners.

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1.6.8.4.2 Access Rosters: Personnel whose contracts exceed 180 days in duration are required to be processed for a CAC. Personnel whose contract is less than 180 days in duration will receive a personnel pass valid until the expiration of the contract or business venture date. Access Rosters are required to be submitted to the VCC for all contractor personnel. An example of an Access Roster can be provided by the VCC upon request.

The roster is self-explanatory, but at a minimum will contain the individual’s name, SSN, date of birth, contract number, duration of visit, and point of contact for access.

1.6.8.4.3 Access Rosters MUST be submitted for the contractor by the appointed Contracting Officer’s Representative (COR) or the designated Government Point of Contact. Any roster submitted by a commercial ISP (example @yahoo.com, @gmail.com, etc) will not be accepted and must be verified through the Physical Security Office (337) 531-7756.

1.6.9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10. Camp Set-up and Routes

1.6.10.1. Site Setup: The Contractor shall ensure all components at the sites are in place and operating at the specified capacities/capabilities a minimum of 48 hours in advance of the date listed on the Task Order for occupancy by the Advance Party (ADVON).

This requirement is placed to ensure that at the completion date all components have been tested and any deficiencies noted are corrected prior to the Military making actual occupation of the site. The Contractor shall be responsible for placing the components on the site IAW the COR directions.

1.6.10.2. Routes: The Contractor shall use only those routes approved by the Government to place, service and remove all components required by this PWS. During the Exercise the Contractor shall be responsible for ensuring all Contractor personnel to include sub-contractors adhere to these routes and all Installation Traffic rules and/or regulations. The adherence to the routes, rules and regulations shall be in effect at all times during the execution of this Contract and shall be strictly enforced.

2.0. Definitions and Acronyms

2.1. DEFINITIONS

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2.1.1. Contractor: A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. Contracting Officer’s Representative (COR): An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable: Anything that can be physically delivered but may include non-physical things such as meeting minutes. Accident reports, Any employee changes, screening checks of new employees.

2.1.6. Full Spectrum Operations: A training exercise that varies in scenario and contract requirements from that of a Mission Rehearsal Exercise (MRE).

2.1.7. Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8. Physical Security: Actions that prevent the loss or damage of Government property.

2.1.9. Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10. Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance

2.1.11. Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

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2.1.12. Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.13. Work Day: The number of hours per day the Contractor provides services shall be in accordance with the contract.

2.2. ACRONYMS:

ADVON Advanced Party AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation BCT Brigade Combat Team BLST Brigade Logistics Support Team CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative CSH Combat Support Hospital DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFAC Dining Facility DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense ECP Entry Control Point ECU Environmental Control Unit, see (HVAC) FAR Federal Acquisition Regulation FB Fire Base FOB Forward Operating Base FSO Full Spectrum Operations GAL/DAY Gallons per day GFE Government Furnished Equipment GFM Government Furnished Material HAZMAT Hazardous Material HNSF Host Nation Security Forces HVAC Heating Ventilation Air Conditioning, see (ECU) HWS Hand wash Station ISB Intermediate Staging Base JCOP Joint Combat Outposts JP-8 Jet Propellant 8 JRTC Joint Readiness Training Center KO Contracting Officer KW Kilowatt MRE Mission Rehearsal Exercise MWR Morale Welfare and Recreation

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NEC National Electrical Code NFPA National Fire Prevention Association OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact POP Period of Performance PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RTU Rotational Training Unit SBCT Stryker Brigade Combat Team SITE Tactical Training Base TE Technical Exhibit T/M Training/Mentor TOA Transfer of Accountability TOC Tactical Operational Command TTB Tactical Training Base, same as SITE for this PWS UAS Unmanned Aerial System UAV Unmanned Aerial Vehicle

3.0. Government Furnished Items and Services: The Government will furnish the following items, support and/or services to the contractor.

3.1. JP-8 fuel to be used to refuel contractor furnished equipment. The contractor shall provide fuel transportation vehicle(s). The contractor shall receive the fuel from a bulk fuel-dispensing site at Fort Polk. The contractor shall be responsible for maintaining a use log that will verify the dispensing of the fuel and coordinating the issue of fuel from the Fort Polk Directorate of Logistics.

3.2. COR to assist the contractor in determining precise placement of items on the Camps and continuous coordination support between the contractor and the Military. This representative(s) will be Department of the Army Civilian and will be the authorized Contracting Officer Representative(s). The contractor shall not take direction from any other person, regardless of the rank or station of the person that affects this Task Order.

3.3. A facility and storage yard for exclusive use by the contractor during the performance of this Task Order, to include a 16’ x 30’ building and no charge utilities which are connected to the existing building. The contractor is responsible for providing security/protection of all materials, supplies and/or equipment within the storage yard.

The contractor may request approval to add Contractor furnished additional structures to

PROCUREMENT SENSITIVE PG 16

the yard but shall be responsible for connection of utilities to the additional structures if approved. The contractor shall be responsible for maintenance of all structures, contractor and/or Government furnished along with yard and fence.

3.4. Potable Water for showers, hand wash stations and bulk drinking water.

3.5. Hand wash stations and trash cans in the number indicated in the Task Order as GFE, excluding those required for tents IAW this PWS. The contractor shall be responsible for moving these items from the Government Storage Yard to the SITE’s and returning them at the conclusion of the Exercise to the same storage yard. The contractor shall notify the COR of any damaged or unserviceable items.

4.0. Materials/Equipment Requirements & Specific Tasks: The Contractor shall ensure all components for sites meet or exceed the following specifications.

4.1. Tents: The contractor shall provide, place and maintain tents as ordered by each Task Order. All tents shall be Industry Standard Festival/Event tents that provide the occupant with a weatherproof structure. All tents shall be clear span metal frame structures that when erected provide a minimum wind load capability of 80 mph. The tents specified for sleep, dining, admin, and TOC shall have minimum 8’, maximum 10’ high sidewalls. The tent sidewalls shall be solidly attached at ground level to prevent occupants the ability to raise walls and provide for improved interior temperature control.

Attachment shall be facilitated by either continuous metal or wood strips that are attached through the tent walls to the tent floor. Attachment of the tent walls to the floor with screws only or with screws and washers is not acceptable. All tents shall have solid white roof and wall panels. All tents shall be configured to provide pedestrian openings at all four sides; however, occupants may require fewer than four openings be made useable. Maintenance tents shall be clear span frame tent capable of having a variety of different size tactical military vehicles parked inside the entrance and closed. Door openings for Maintenance Tents shall be a minimum of 12’ and a maximum of 15’ high.

Nominal tent sizes shall be as follows: Sleep, Type A: 60’X150’. Type B: 20’X60’.

Dining: 60’X150’. TOC: 20’X60’. Admin: 20’X30’. Maintenance: 50’X60’. All Sleep (A&B), DFAC & TOC tents shall be equipped with “real” doors. Tents shall have a double (3’w x 6’-8”h) door installed as follows: Sleep A and DFAC one on each side at center point and one at each end at center point; Sleep B and TOC one on each of the long sides (none on ends). Tent walls shall be sealed to door frames to create a weather tight connection.

4.2. Tent Flooring: The contractor shall provide, place and maintain flooring in all tents.

Flooring shall be interlocking high strength plastic, or rubber panels or wood flooring with minimum5/8” and maximum ¾” thick plywood placed on wood stringers or metal frames. All Dining tents shall have a minimum of one layer of plastic floor panels placed as the wearing/traffic surface. In general the flooring shall provide continuous coverage of the ground inside the tent from sidewall to sidewall and be of sufficient strength to support the function of the tent in which it is installed. Flooring in Maintenance Tents shall be capable of supporting vehicles up to and including heavy tracked armor vehicles

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weighing 80 tons. All adjoining edges of the floor panels shall be of the same height to prevent trip hazards. The floor panels shall be interlocked, connected or otherwise placed to prevent slippage. Ramps shall be installed at all doorway openings to provide a smooth transition from the ground level to the floor level. All floor panels shall provide a total minimum, average flooring height of 6” with an allowable tolerance of ½” when placed on unimproved ground and 4” with an allowable tolerance of ½” when placed on prepared hard surfaces.

4.3. Tables and Chairs for Tents: The contractor shall furnish and set up metal folding chairs and 6’X3’ (nominal) folding tables in tents in the quantities as follows: Admin Tents: 2 tables and 16 chairs per tent. TOC Tents: 3 tables and 24 chairs per tent.

Dining: Seating for 300 and 10 additional tables for serving lines.

4.4. Additional Tables and Chairs: The Government may request additional tables and chairs on individual Task Orders for use in other facilities. When ordered, the contractor shall provide additional tables and chairs of the same type and quality as specified above.

The contractor shall be responsible for delivering the additional tables and chairs to the location specified by the COR and removing the additional tables and chairs as directed at the conclusion of the Exercise.

4.5. Cots: The contractor shall have available for issue to the Military, folding sleeping cots in number indicated on an individual Task Order. Cots shall be heavy duty tubular metal or wood framed with canvas or synthetic material capable of supporting a minimum weight of 250 pounds.

4.6. Power Generation, Supply Grid and Lighting: The contractor shall be responsible for providing, installing and maintaining electrical power generators, the complete supply grid from the generators to facilities both Government and Contractor Furnished as ordered by individual Task Orders. The Government may require the Contractor to provide and install power generation to various Government structures that are designated to support training activities of a particular rotation. The power and location requirements will be indicated on task orders issued for specific rotations and will include the voltage and main amperage load of the structure and other pertinent information required to ensure the Government’s intent is met. The Contractor shall be responsible for determining and providing equipment that provides the required size/capabilities to meet the Governments stated parameters.

When applying power to Government Furnished facilities the Contractor shall be responsible for verifying the electrical peak load requirements for the structure and installing appropriate equipment to meet that load. The Contractor shall be responsible for determining the most efficient method for the overall power generation at each site and for providing all necessary equipment and components required to provide an efficient and safe power grid. The contractor shall be responsible for ensuring all Government equipment that is altered during this process is returned to it’s like was condition when Contractor equipment is disconnected. All electrical components as well as the overall electrical generation and distribution system shall meet all the applicable requirements of the current National Electrical Code (NEC) for temporary out of doors, PROCUREMENT SENSITIVE PG 18 wet locations. The distribution system shall be circuit breaker protected at load distribution panels. All distribution systems shall be heavy duty and sized in accordance with the NEC and Industry Standards for the amperage load they are carrying. Where it becomes necessary to place cables across traffic ways (vehicle and/or foot) the contractor shall place protective devices over the cables to prevent them from being damaged by vehicles or from being trip hazards to foot traffic. Generators shall be sized by the contractor to carry the electrical load they are supporting based on the distribution system configuration developed by the contractor. All generators shall be capable of operating on JP-8 fuel. Generators shall be located in areas that are not main vehicle travel ways within the site but shall allow access for fuel trucks. The generators shall be located to prevent exhaust fumes from entering adjacent structures. All electrical power generation and distribution equipment systems, to include portable light generators, shall be grounded IAW NEC requirements. The Contractor shall be responsible for connecting generator grid to the panel box in each building when power generation is requested by a Task Order to provide power to individual Government Buildings or to the main power connection point at the site for groupings of Government Buildings. All generators shall be provided with external fuel tanks that provide three times the fuel capacity of the generators internal fuel capacity.