GS-35F-0858N-014.pdf

Limited Sources Justification Order > SAT FAR Part 8.405-6

Acquisition Plan Action ID: 36C252-19-AP-3020

1. Contracting Activity: Deparent of Veterans Affairs, VISN 12, Oscar G. Johnson VA Medical Center, Great Lakes Acquisition Center (GLAC), 585-19-3-969-0552.

2. Description of action: This acquisition is conducted under the authority of the Multiple-Award Schedule Program (41 U.S.C. 251 and 40 U.S.C. 501). This requirement is an order for an Enterprise Clinical Communication System for the Oscar G. Johnson VA Medical Center located in Iron Mountain, MI. It is available on a General Services Administration (GSA) contract from an SDVOSB.

This is a new requirement.

Order against: FSS Contract Number: GS-35F-0858N

Name of Proposed Contractor: Government Marketing & Procurement, LLC

Street Address: 13350 Ranch Road 12

City, State, Zip: Wimberley, TX 78676

Phone: 979-716-0811

3. Description of supplies or services: This requirement is an order for an Enterprise Clinical

Communication System for the Oscar G. Johnson VA Medical Center located in Iron Mountain, MI.

This system allows clinical staff to efficiently communicate using voice recognition technology to overcome communication challenges in biohazard environments or isolation situations. The facility has identified Vocera Communications, Inc. (“Vocera”) as owning this technology and seeks a brand name only procurement of their proprietary solution to cover the facility’s 258,075-square feet of targeted space in the basement through sixth floors. Vocera Communications, Inc. equipment, software, and services is available from Government Marketing & Procurement, LLC.

The estimated value of the proposed action is $480,603.77:

Base Year

Part Description Qty Unit price Extended

Price

900-01760 Vocera Enterprise License, 50 Users 1

910-01899 Vocera Enterprise Add-on License, 50 Users

900-02060 Vocera Messaging, 50 users 1

900-01862 Vocera Analytics License 1

900-01101 SIP Telephony, 6-ports 4

220-01576 B3000n, Dual-Band, White Badge

261-01948 B3000n, FIPS 140-2 Device License

230-01925 B3000 Series Battery, White 180

230-02008 B3000, Charger, 8-Bay, NA

230-02001 B3000, Charger, Single-Bay, NA 5

230-01995 B3000, Double-Breakaway Lanyard, 25- Pack

230-01985 B3000, Universal Clip, 25-Pack 8

230-01881 Training Kit, Vocera 4.3, 100 Users 4

920-01750 Vocera Premier Support Services for 50- User Enterprise License

920-01742 Vocera Premier Support Services for 50- User Enterprise Add-on License

920-02050 Vocera Premier Support, Messaging, 50 users

920-01111 Vocera Premier Support Services for SIP

Telephony, 6-ports

920-01793 B3000, Customer Care Warranty, 2-year extension

Clinical Solutions

Consultant Clinical Solutions Consultant 289

T&E Travel & Expenses (Not to Exceed, billed per JTR)

VOCERA-

BCONFIG

Vocera Badge Configuration Station

(Workstation/Laptop & Wireless Access

Point)

Option Year 1

Extended

Price

920-

01750

Vocera Premier Support Services for 50-User Enterprise

License

920-

01742

Vocera Premier Support Services for 50-User Enterprise

Add-on License

920-

02050 Vocera Premier Support, Messaging, 50 users 1

920-

01111

Vocera Premier Support Services for SIP Telephony, 6-ports

Total:

Option Year 2

Extended

Price

920-

01750

Vocera Premier Support Services for 50-User Enterprise

License

920-

01742

Vocera Premier Support Services for 50-User Enterprise

Add-on License

920-

02050 Vocera Premier Support, Messaging, 50 users 1

920-

01111

Vocera Premier Support Services for SIP Telephony, 6-

Option Year 3

Extended

Price

920-

01750

Vocera Premier Support Services for 50-User Enterprise

License

920-

01742

Vocera Premier Support Services for 50-User Enterprise

Add-on License

920-

02050 Vocera Premier Support, Messaging, 50 users 1

920-

01111

Vocera Premier Support Services for SIP Telephony, 6-

Option Year 4

Extended

Price

920-

01750

Vocera Premier Support Services for 50-User Enterprise

License

920-

01742

Vocera Premier Support Services for 50-User Enterprise

Add-on License

920-

02050 Vocera Premier Support, Messaging, 50 users 1

920-

01111 Vocera Premier Support Services for SIP Telephony, 6-ports 4

Total:

4. Authority:

Order IAW PL 109-461: PL 109-461 requires the Department of Veterans Affairs to increase contracting and subcontracting opportunities for Service-Disabled Veteran-Owned Small Businesses and Veteran-Owned Small Businesses (VAAR 819.7007).

5. Describe why you believe the order represents the Best Value consistent with FAR 8.404(d) to aid the Contracting Officer (CO) in making this Best Value Determination:

IAW FAR 8.404(d), supplies offered on the schedule are listed at fixed prices. Services offered on the schedule are priced either at hourly rates, or at a fixed price for performance of a specific task (e.g.,installation, maintenance, and repair). GSA has already determined the prices of supplies and fixed-price services, and rates for services offered at hourly rates, under schedule contracts to be fair and reasonable. Therefore, ordering activities are not required to make a separate determination of fair and reasonable pricing, saving administrative time and monies for use in other efforts of acquisition, ultimately leading to greater Veteran care. However, the CO intends to request a price reduction before placing an order IAW FAR 8.405-4.

IAW FAR 8.402(f), “For administrative convenience, an ordering activity contracting officer may add items not on the Federal Supply Schedule (also referred to as open market items) to a Federal Supply Schedule blanket purchase agreement (BPA) or an individual task or delivery order” only if “(1) All applicable acquisition regulations pertaining to the purchase of the items not on the Federal Supply Schedule have been followed (e.g., … contracting methods (parts 13…)…).” IAW FAR 13.106- 3(a)(2), prices will be determined to be fair and reasonable by “(ii) Comparison of the proposed price with prices found reasonable on previous purchases” and “(vii) Any other reasonable basis” for open market items.

6. Describe the market research conducted among schedule holders and the results or a statement of the reason market research was not conducted:

The CO conducted a search on the VIP VetBiz database for the keyword, “Vocera” to determine if there are any Veteran-Owned Small Businesses (VOSBs) or Service-Disabled Veteran-Owned Small Businesses that can fulfill the requirement. Zero results were returned.

The CO conducted a search on the GSA Advantage! catalog. Most of the items requested by the facility are on GSA contract, number GS-35F-0858N with Government Marketing & Procurement, LLC, a VIP-verified SDVOSB (see explanation of open market items in number 5, above). As previously described, ordering from a single source already on schedule provides the Best Value for the Government.

Public Law 109-461 requires the Department of Veterans Affairs to increase contracting and subcontracting opportunities for Service-Disabled Veteran-Owned Small Businesses and Veteran- Owned Small Businesses. IAW VAAR 819.7007(a), “A contracting officer may award a contract to a verified SDVOSB concern using procedures other than competitive procedures…”; (b) “The contracting officer’s determination to make a sole source award is a business decision wholly within the discretion of the contracting officer”; (c) “A determination that only one SDVOSB can meet the requirement is not required.”

7. Any other facts supporting the justification: Vocera is the only known solution to provide Office of Information and Technology (OI&T) Technical Reference Model (TRM) approval in addition to Federal Information Processing Standards (FIPS) 140-2 certification and VA PIV card compatibility.

8. A statement of the actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made: None.

9. Requirements certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4. (This signature is the requestor’s supervisor, fund control point official, chief of service or someone with responsibility and accountability.)

Signature Date

Name Title Service Line/Section

Facility

10. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Contracting Officer/Designee’s Signature Date

Name Facility

b. One level above the Contracting Officer (Required over the SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

Signature Date

Name NCO 12 Branch Chief – Equipment