-15134.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 08 Page 1 of Original Date: 03/22/11 Revision 08 Date: 04/18/2018

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID:

Contracting Activity: Department of Veterans Affairs, VISN 16, Michael E.

DeBakey VA Medical Center (MEDVAMC), Network Contracting Office 16, Houston, TX.

Nature and/or Description of the Action Being Processed: This is a Sole Source acquisition of a Quantum Perfusion Safety System Spectrum Medical Inc. This action will be awarded as a new firm-fixed-price contract.

This procurement is for supplies in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2.

Description of Supplies/Services Required to Meet the Agency’s Needs:

MEDVAMC is procuring a Quantum Perfusion Safety System. This is a supply procurement only and does not include options. Delivery will be required 30 days after receipt of order.

The total estimated cost is

Statutory Authority Permitting Other than Full and Open Competition:

The authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. 1901 and is implemented by for restricting competition on this procurement via FAR 13.106-1(b)(2).

Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Market research, as detailed in paragraph # 8 below, confirms that the Quantum Perfusion Safety System is the only product available that can meet the VA’s need.

Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: As detailed in paragraph #8 below, an RFI was posted to FBO with the intent of establishing sources to define the procurement strategy for this action.

OFOC SOP Revision 08 Page 2 of Original Date: 03/22/11 Revision 08 Date: 04/18/2018

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: Prior to award price analysis will be conducted to verify fair and reasonable pricing. Given that the items being purchased are commercial off the shelf products, price risk is low.

Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: The customer searched the internet and GSA advantage with the intent of identifying a comparable system that may be able to meet VA’s requirements, but none were found. The contract specialist conducted additional market research by posting an RFI to FBO On July 09, 2018 a RFI/Sources Sought was issue on FBO with responses requested by July 16, 2018 and the posting remains available through July 31, 2018 prior to archiving. The intent of the RFI was to 1) Determine the availability of sources who could provide the exact brand name for a Quantum Perfusion Safety System and

Determine the availability of sources who could provide items determined to be equivalent to the requested the required system. The posting was essentially an intent to establish sources and it was stated in the RFI that responses would be used to determine the future formal procurement strategy. This RFI posting received one response from (1) Small Business (Spectrum Medical Inc.). Spectrum Medical Inc. was identified as the manufacture/creator of the requested system.

Any Other Facts Supporting the Use of Other than Full and Open Competition: None Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Prior to awarding future acquisitions for the same or similar products, additional market research will be conducted to determine if market conditions have changed which would enable the competition of the requirement.

Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

OFOC SOP Revision 08 Page 3 of Original Date: 03/22/11 Revision 08 Date: 04/18/2018

Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

b. : I certify the justification meets requirements for other than full and open competition.

Item # Description/Part Number* Qty Price Extended Amount

Annual Subscription License 4 13,000.00$ 52,000.00$ Installation Fees 4 24,000.00$ 24,000.00$ 15" Quantum Workstation 4 42,000.00$ 168,000.00$ Saturation & Hb sensors 4 2,625.00$ 10,500.00$

“The Price reference was calculated independently and shall be considered as the IGCE.”

SUBTOTAL (Products) 254,500.00$

Estimated Amount

14,280.00$

SUBTOTAL (Services) 14,280.00$

268,780.00$

Phone: 24145 6/15/2018

POC NAME: Hayley Raymer Email: hayley.raymer@va.gov

Informal Vendor Quotes Prior Bills of Material Prior Monthly Vouchers Catalog Pricing Other (Please Explain ): FOR OFFICIAL USE ONLY

INDEPENDENT GOVERNMENT COST ESTIMATE (IGCE)

*Check block(s) below that describe the basis for the IGCE:

Past Contract Pricing GSA Federal Supply Schedule Published Prices Government Wide Acquisition Contract (GWAC) Published Prices

Brief Description of Service* Sentinel Coverage

Period of Performance

TOTAL IGCE

Products (including software, licenses)

Services

Engineering Estimates