580-22-106 Statement of Work.docx

ARCHITECT/ENGINEER SCOPE OF WORK

PROJECT 580-22-106

Site Prep Extremity MRI Suite 1C-398C, 1C-398, 1C-396, & 1C-394

1. GENERAL:

a. The Architect/Engineer (A/E) shall furnish all professional and engineering services (such as structural, mechanical, electrical and plumbing) to facilitate the installation of new 1.5T MRI in rooms 1C-398C, 1C-398, 1C-396, & 1C-394 at the Michael E. DeBakey Veterans Affairs Medical Center (MEDVAMC) located at 2002 Holcombe Boulevard, Houston, TX 77030. During the design phase, the A/E shall closely coordinate with the equipment manufacturer and VA staff.

b. The interior design and finishes must blend with the existing facility standards.

c. The A/E must be familiar with the current VA design criteria for interior design and ER.

d. The A/E shall provide construction period services including “as-builts,” responses to RFIs, and periodic site visits and inspections.

e. The A/E shall verify existing electrical loads that serve the area to be renovated.

2. PROJECT OVERVIEW:

a. MEDVAMC will replace the extremity MRI with a new 1.5T MRI. The site where the work will be performed consists of the Exam room (magnet), Control room, equipment room, dressing room, break room and has an interstitial space above these rooms.

b. The A/E shall include a pre-design/verification phase to provide plans to facilitate the installation of 1.5T MRI. The existing rooms 1C-398C, 1C-398, 1C-396, & 1C-394 will be demolished and new space will be created for Exam room (magnet), Control room, equipment room and dressing room.

c. The existing break room 1C-394 will be demolished, to compensate for the loss of existing break room, a new break room will be created in room 1C-377.

d. All plans will be presented using drawings and reports to the MEDVAMC engineers. The space planning must address improvement of workflow based on sequence of operations. All designs must adhere to JCAHO, NFPA, VA requirements, MEDVAMC’s standards, equipment’s installation requirements, and life safety latest requirements.

e. The A/E shall survey the area and verify existing building structure and all related systems, study adequacy of square footage for each function, analyze utility systems and structural integrity, also verify as-built drawings. Existing drawings may not be complete or fully accurate.

f. Furnish a ground penetrating radar survey of the existing concrete floor slab within the Site in the areas where floor penetrations (core holes) will be located. Prepare written report of that survey to indicate the location of existing floor slab rebar and other in-slab obstructions. Furnish a vibration measurement survey of the Site to determine if, during the period of such survey, vibration levels exist at the Site that exceed the recommended maximum vibration levels set forth in the Preinstallation Manual. These services include conducting a cursory investigation of the Site and nearby areas to determine the potential source(s) of vibration levels exceeding those recommended maximum vibration levels.

g. The completed preliminary plans shall include a detailed construction cost estimate. The A/E is responsible to design the project within available budget and provide recommendations of deduct items as alternatives.

h. The A/E shall thoroughly study existing drawings and building design criteria and reports for exact implementation and coordination of all systems and components of the new renovations, and avoidance of construction conflicts. All features and systems shall conform to the existing design criteria of Building 100 which mandates runs of all utility systems, such as electrical and mechanical systems, air ducts, piping, conduits, etc., in the interstitial space only. Installations of equipment in the interstitial space are prohibited.

i. The A/E will coordinate and issue structural performance requirements as required by the medical equipment vendor.

3. DESIG N S UBMIT TALS:

a. After the predesign Floor Plan (15%) has been approved by the MEDVAMC, the A/E shall submit 35 percent, 75 percent, 95 percent, and final design bid packages per VA’s Program Guide, PG 18-15, Volume C, A/E Submission Instruction for review and approval. The VA will respond with comments within 15 calendar days after the receipt of each submittal.

b. Each submission will include two complete half-size sets of Drawings, one full-size Architectural Floor Plans, and two CD-ROMs.

c. Final submittals shall include two half-size sets and 1 full size set of Drawings and two CD- ROM discs for Drawings using REVIT (BIM) 2019 and AutoCAD latest version and Specifications using Microsoft Word latest version. All electronic submittals must adhere to VA requirements.

d. Room’s square footage and dimension must be indicated on the floor plan.

5. SAFETY:

a. The A/E is responsible to retain services of a licensed fire protection professional engineer (FPE). The FPE must be directly involved in the design of fire protection systems and life safety requirements, as addressed in the VA Fire Protection Design Manuals.

b. The VA will provide the A/E with existing facility life safety plans and analysis indicating the location of smoke compartments, rated partitions, and life safety egress.

6. SUSTAINABLE DESIGN STANDARDS:

a. The A/E shall be responsible for designing to achieve sustainable design equivalencies and for implementing within the design the following Guiding Principles found in the Federal Leadership on High Performance and Sustainable Buildings Memorandum of Understanding and the VA Sustainable Design and Energy Reduction Manual:

· Employ Integrated Design Principles (Integrated Design, Commissioning)

· Optimize Energy Performance (Energy Efficiency, Measurement and Verification). See attached Energy Efficiency Design Standards document.

· Protect and Conserve Water (Indoor Water, Outdoor Water)

· Enhance Indoor Environmental Quality (Ventilation, Thermal Comfort, Moisture Control, Day lighting, Low-Emitting Materials, and Protect IAQ during Construction)

· Reduce Environmental Impact of Materials (Recycled Content, Bio- based Content, Construction Waste, Ozone Depleting Compounds)

b. Sustainable design features, activities and equivalencies are part of overall Federal policy to limit environmental impact and ensure the environmental compatibility of Federal facilities. It is the intent of the VA to make every reasonable and rational effort to meet these requirements. In the event the A/E concludes that implementation of specific sustainability requirements is not feasible (in that doing so creates major negative impacts on the project, including major overall cost increases, major operational feasibility issues, major technology application issues, etc.), a detailed rationale for limiting the use of the specific sustainability feature in question shall be submitted in writing to the Project Engineer for consideration. Such rationale shall include discussion of the significant negative impacts to the project. Cost comparisons and evaluations used in supporting the non-inclusion of required sustainability features must show an overwhelming life cycle rationale. Such exclusions shall not be implemented unless specifically approved by the Project Engineer.

7. ARCHITECTURAL:

a. One-eighth-inch scale floor plans shall be submitted with the following neatly displayed:

· Room names, numbers, square footage, functions, and appropriate activity codes.

· Reflected ceiling plans.

· Net square foot program area of each room with the corresponding designed net square foot area (Program vs. Actual).

· All corridors, electrical closets, telephone closets, equipment rooms, mechanical shafts and spaces, vertical circulation spaces (stairs, dumbwaiters, etc.) and automatic conveyances.

· All plumbing fixtures, doors and swings.

· Doors and Finish Schedules.

· Locations of all smoke and fire partitions.

b. One-eighth-inch scale floor plans showing and identifying equipment utilities requirements for each room shall be submitted. Equipment floorplans are required for all medical equipment, offices, consultation rooms, classrooms, conference rooms, and waiting rooms.

c. The design of the area must comply with VA specifications PG-18-12-Imaging services design guide, and PG-18-9 Space planning guide for imaging services, Chapter 295. A written narrative describing the interior design scheme of existing spaces and how reworked areas will integrate functionally and aesthetically with the remainder of the hospital building shall be submitted. All variations from criteria shall be explained.

d. The interstitial floor above the MRI exam room can be partially opened if additional headroom is necessary. A new 2-hour fire barrier and 90-min doorway must be installed surrounding the interstitial space.

8. STRUCTURAL:

a. Design team will coordinate and issue structural performance requirements as required by medical equipment vendor and shield supplier.

b. If required, the structural integrity of the existing building shall be considered in the renovation and placement of all new equipment. The building structural system (including slabs, girders, beams, and columns) shall be reinforced as necessary to accommodate all new loads. Structural design shall comply with all applicable codes.

c. Construction drawings, to the extent possible from gathering field dimensions and observation, shall include at least one plan view showing all structural columns, beams and typical floor plan features. The structural members shall be properly dimensioned, including depth and width of beams. Sufficient elevation views shall also be included on the drawing to show minimum heights from floor to lower surface of beams and/or interstitial purlins and deck.

9. HEATING, VENTILATING AND CONDITIONING:

a. Provide preliminary load and sizing calculations for all HVAC systems. Furnish a survey and written report of the existing supply and return static pressures, temperatures, and air flows, and, if applicable, exhaust air flows within the site, recording the static pressure, temperature, and air flow readings taken

b. Provide a written description/narrative of the HVAC requirements and how these requirements will be satisfied. Assure that all systems, at minimum, meet VA standards for type of area served.

c. Submit duct and piping layouts for the area.

d. Provide one-eighth-inch scale floor plans showing the HVAC and steam distribution equipment. Coordinate the design with other disciplines.

e. Provide flow and control diagrams for steam, condensate, hot water, chilled water, and condenser water. Provide sequence of operations and controls for all HVAC systems and equipment.

f. Provide preliminary design for fire and safety systems that are associated with the HVAC systems. Show the fire and safety design on the HVAC plans and control diagrams. Show smoke and fire partitions and related dampers. Coordinate penetrations of interstitial deck with VA to maintain the custom fire rating of the deck system.

g. Where existing central refrigeration of HVAC systems is retained and modified to serve new or existing areas, show what steps must be taken for proper functioning of the integrated systems.

h. For all existing buildings where modifications of existing air, water (hot and chilled), or steam are required, show riser diagrams with points of interface of existing and new work.

i. Provide demolition drawings showing the extent of removal for existing systems and equipment.

j. The new design shall incorporate revised air flows for the existing ER suite and corresponding ductwork modifications as necessary.

k. The VA will provide the A/E with the Test and Balance Report, including analysis, of the existing ER and Clinical suite.

10. PLUMBING:

a. The project will replace/add plumbing fixtures and medical gases systems in the interstitial space and floor layout.

b. One-eighth-inch scale plumbing floor plans shall be submitted. Plumbing fixtures shall be identified; plumbing lines shall be sized.

c. Floor plans, elevations, and sections shall be developed showing all required equipment including zone valve box locations.

d. The new break room will be fitted with a new sink. The project will furnish hot/cold water and sewer line connection for the new sink.

e. All calculations supporting the design shall be submitted to the VA.

11. SPRINKLER:

a. The project will modify the sprinkler system in the area as needed to maintain code compliance for which Building 100 was originally designed.

b. The A/E Plans and Specifications will be a performance-based design showing the areas to be modified. Final design, including sprinkler head and systems layouts, hydraulic calculations, and coordination, shall be submitted by a licensed registered sprinkler contractor.

c. The locations of new smoke and fire partitions and boundaries of smoke, fire, and sprinkler zones shall be displayed. The system shall be properly interfaced with the existing sprinkler system.

d. Use of quick-response sprinkler heads is mandatory.

12. ELECTRICAL:

a. The data and telephone systems will be modified to accommodate the new areas. New electrical panel will be required to meet the 400A, 480/277V, the power must be drawn from the basement mechanical room BA-100, switchgear USS-9. The duct bus in 1st floor does not have space to install a new tap box. A/E to investigate if the bus duct C on the 1st floor has sufficient space and load capacity to add a tap box.

b. If the UPS does not fit in the newly created equipment room, alternatively place the UPS in rooms 1C-371 or 1A-824.

c. One-eighth-inch scale floor plans shall be submitted. The plans shall indicate room (or area) numbers, titles, and functions. The locations of all lighting fixtures, outlets for power, communication/signal outlets and devices, fire alarm devices, and equipment shall be displayed. The electrical floor plans shall show smoke and fire partitions and zones.

d. One-quarter-inch scale elevations shall be provided to display design details.

e. Reflected ceiling plans shall show lighting layout, registers, chases, smoke detectors, page speakers, and other overhead equipment.

f. One-line diagrams of the normal and emergency electrical power distribution system shall be submitted. Include low-voltage main and secondary power distribution panels. Verify that existing feeders to be reused are adequately sized for the proposed project. Preliminary design data, assumptions, and calculations shall be submitted.

g. Low-voltage system design shall be included as part of the A/E Services. Systems such as data, cable tray, wire management, CATV, paging system, nurse call, telemetry, photographic, archiving, and communication system (PACS) will be coordinated with MEDVAMC users and designed on the Plans and Specifications.

13. VA SPECIFICATIONS:

The design shall strictly adhere to the requirements in the following specifications, where the design deviates from the specification the A/E shall submit request for deviation in writing to the COR and CO:

VA Technical Information Library

VHA Directives, Handbooks and Manuals

14. CONSTRUCTON COST ESTIMATE:

a. The preliminary (15%) cost estimates shall reflect the expected construction cost for all work identified and detailed. "Magnitude" and "square foot" estimates will be accepted on this submittal only.

b. The A/E shall develop a detailed construction cost estimate for each of the remaining submittals, (35% through final). The cost estimate shall present labor, material, and equipment costs for work required by the major disciplines, i.e., Architectural, Structural, Mechanical, Plumbing, Sprinkler, Electrical, and Industrial Hygiene. The work grouped under each major discipline shall be placed into the appropriate VA master Construction Specification Division (CSI format).

c. The detailed construction cost estimate shall consider contingencies at

7.5 percent and reduce to 0 percent on final submittal, overhead at 10 percent, profit at 10 percent, and escalation attributable to inflation, and any other regional industry costs. The contingency amount is established for change orders or other additional work occurring during construction.

d. The estimate must have sufficient detail and accuracy to reflect the anticipated bid cost upon completion of the Contract Working Drawings and Specifications. Cost estimate must include bid deduct(s) that total 10 percent of the construction estimate.

15. MEETINGS:

a. Post-award Meeting – A post-award meeting will be held within ten calendar days after Contract Award.

b. Design Review Meetings – A design review meeting will be held after each design submittal.

c. Meeting Minutes – The A/E Contractor shall take minutes of all meetings held relative to this Contract with exception to the construction phase. The format must be acceptable to the Contracting Officer (CO). Minutes must include the meeting date and time; agenda; meeting location; list of participants with their affiliations and telephone numbers; be fully descriptive of issues, problems, and decisions made; and action items with names of responsible parties and deadlines. In addition, the minutes must include, as attachments, all exhibits and references distributed as handout materials, unless the materials are part of a formal submission. The A/E Contractor shall provide, via e-mail transmission, complete copies of all minutes to CO and all attendees within 48 hours of the meeting conducted. All challenges to the minutes will be reflected in a revised version prepared by the A/E Contractor. Copies of updated minutes shall be distributed to the CO and all attendees within 24 hours after change notice.

16. QUALITY CONTROL:

a. The Contractor shall develop a quality plan. This plan shall be submitted as part of the Contractor’s cost proposal. The plan should outline the following:

· The management and organization of this project.

· Intended key technical personnel, such as subcontractors, discipline managers, project manager, etc.

· Narrative describing product quality control.

b. After the award of the Contract, the A/E Contractor shall follow minimum standards of quality as follows:

· There shall be a consistency of key personnel throughout the project.

· All deliverables shall be routed through, reviewed and approved by the A/E contractor project manager.

· All mistakes, omissions or errors discovered during the construction process shall be rectified by the A/E contractor. The A/E contractor shall provide the government with additional design drawings, cost estimates and statement of work to make field design corrections, should they become necessary.

17. GENERAL INFORMATION:

a. The A/E contractor shall submit all requests for information in writing to the COR and allow at least three working days for the COR to respond.

b. The Contracting Officer must approve all work that is beyond the scope of this statement of work.

c. Specialty consultants for services such as radiation shielding, acoustics, vibration and sound control may be required for the project and are not included as part of the A/E Services.

END OF STATEMENT OF WORK