580-22-105 Statement of Work.docx

MICHAEL E. DEBAKEY VA MEDICAL CENTER

HOUSTON, TEXAS

Project Number: 580-22-105 Project Title: Correct Safety Hazard SCI and Main Entrance

SCOPE OF WORK

1. GENERAL

1.1. The contractor shall provide all supervision, labor, material, tools, and equipment to correct Safety Hazards at SCI and Main Entrance at The Michael E DeBakey VA Medical Center, 2002 Holcombe Blvd Houston TX. 77030

1.2. This work will be done in phases. Each phase will be completed before starting the next phase.

1.3. Some phases will impact vehicle access and will require coordination with security police.

1.4. The contractor is responsible for traffic control and signage while the areas are closed.

1.5. The contractor is responsible to patch and repair damage caused to adjacent areas as a result of their work.

1.6. Part of the work required will be completed after normal work hours and weekends.

1.7. Coordinate closures with VA COR at least two weeks in advance.

1.8. Project Record Drawings: The Contractor shall maintain a set of Record Drawings. The Contractor shall maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process. The project record drawings shall be available for review by the VA COR at all times.

2. SITE WORK

2.1. Remove existing granite pavers and subbase material as indicated on the drawings. Install new colored concrete as indicated on drawings sawcut to match existing patterns. Concrete to be colored and sandblasted to expose the aggregate.

2.2. Provide new ½” expansion joint where new work meets existing.

2.3. Remove existing 12 x 12 tile as indicated on the drawings including subbase material where noted. Replace with colored concrete band as indicated on drawings.

2.4. Replace existing damaged 12x24 tile as noted on drawings.

2.5. Grout shall be epoxy for tile areas, color as selected by VA.

2.6. Remove and replace existing concrete sidewalk including subbase material as required. Color as noted on drawings.

2.7. Remove and replace existing drive and road as noted on drawings including subbase material and gate operating loop. Repair and re-align sliding gates.

2.8. Remove existing concrete and precast pavers as indicated on the drawings including subbase material. Replace with new concrete (colored, sandblasted).

2.9. Install new handi-cap ramps as indicated on the drawings.

2.10. Granite pavers that are removed are to be stacked on a pallet, transported to the VA’s chosen destination on VA campus, and turned over to the VA.

3. SUBMITTALS

3.1. Contractor shall submit to the Contracting Officer and COR the following prior to commencing work:

3.1.1. Quality Control Plan. Contractor shall establish a quality control plan for all work, including that of his subcontractors, to assure compliance with the contract provisions. Contractor shall submit a copy of his quality control plan concurrently with the quote.

3.1.2. Submittals shall include Base material, expansion joint material, caulking, tile samples, concrete, concrete reinforcement, concrete color selection, concrete patterns.

3.1.3. The VA will check contractor's shop drawings, detail drawings, schedules, descriptive literature, and samples, and review the color, texture, and suitability of materials for conformity with the RFP Documents and construction documents.

4. CODE REQUIREMENTS

4.1. The VA will be responsible for obtaining necessary local agency approvals as required.

4.2. All work performed under this contract shall be in accordance with the VA Master Specifications (http://www.cfm.va.gov/til/spec.asp) listed below

4.2.1. Division 01 – General Requirements

4.2.2. Division 02 – Existing Conditions

4.2.3. Division 03 – Concrete

4.2.4. Division 09 - Finishes

4.2.5. Division 31 – Earthwork

4.2.6. Division 32 – Exterior Improvements

4.3. All work shall comply with all local, state, and federal rules and regulations. In the event of a code discrepancy the stricter of the ordinances shall prevail.

5. WARRANTIES

5.1. One year warranty will begin from the date of project completion.

6. WORK SCHEDULE

6.1. Mobilization will only occur after all plans, submittals, and equipment are approved by the COR.

6.2. The work will be done in phases as indicated above in general requirements.

6.3. Work shall commence upon receipt of a Notice to Proceed from the government and shall be completed within 150 calendar days after receipt of Notice to Proceed.

7. WORK LOCATION AND RESTRICTIONS

7.1. The work site location is the Michael E. DeBakey VA Medical Center main campus.

7.2. All work shall be done between the hours of 7:00 am and 5:00 pm Monday through Friday, excluding federal holidays, unless other times are arranged in advance and approved in writing by the COR. When the contractor’s work interferes with hospital functions, such as when work produces excessive noise, odors, dust, utility service interruptions, or other interferences with normal hospital operations that cannot be contained within the area of work, the contractor shall schedule said work at other than normal hours and as directed by the COR at no additional cost to the government.

7.3. Some of the work will be required to be done starting after 6:00 pm.

7.4. The following legal holidays are observed by this Government Agency:

New Year's Day January 1st Martin Luther King's Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Juneteenth Independence Day June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th and any day declared by the federal government as holiday.

8. PARKING

8.1. Parking is rigidly controlled throughout the Medical Center. Contractor parking is only allowed in authorized areas. Contractor shall abide by all police requirements. Parking in designated patient parking areas is strictly prohibited. Parking for unloading equipment necessary to perform the work will be authorized in advance of starting the project.

9. STORAGE OF EQUIPMENT & MATERIALS

9.1. The contractor shall arrange with the COR for allocation of required workspace and for the storage of equipment and material to be used for this project. Storage space is very limited. There are no exclusive areas within the campus that can be given to the contractor for their storage needs.

9.2. Additionally, no space will be made available for the placement of a contractor trailer for this project. The Contractor should schedule delivery of materials to limit the amount of storage space and time.

10. DEBRIS REMOVAL

10.1. Contractor shall remove waste materials and debris daily from the campus. All waste material and debris shall be removed off the site by the contractor and shall be disposed of in accordance with applicable State and Federal regulations. All recyclable materials shall be recycled, and weight tickets provided to the COR.

11. SITE UTILITIES

11.1. The Contractor shall note this scope of work does not detail all existing structures, utilities, or components that may potentially interfere with the contract work required. All proposed utility relocations, reallocations, and shutdowns shall be approved by the COR prior to commencing such work. The contractor shall field verify all existing utility installations and take appropriate action prior to working around any potential utility installation.

11.2. In the event a shutdown, restriction, or interruption of any utility services is required, a written request shall be submitted to the COR with a minimum of 72 hours’ notice. Requests shall be approved by the COR prior to commencing work.

12. PROJECT SAFETY

12.1. Contractor shall comply with the following and keep a copy of the attached-on site at all times:

12.1.1. OSHA

12.1.2. Interim Life Safety Measure Assessment (completed on site by phase)

12.1.3. Infection Control Risk Assessment (completed on site by phase)

12.1.4. Hot work Permits, required as needed

12.1.5. Confined Space Permits, required as needed

13. INTERIM LIFE SAFETY PROTECTION MEASURES

13.1. Contractor is not required to prepare a formal interim life safety measures plan for this project. At a minimum, contractor shall comply with the following requirements of an interim life safety measures and fire protection plan:

13.1.1. Maintain the construction area to minimize the potential for fire or safety hazards resulting from storage of construction material, construction waste and debris during construction operations.

14. MATERIAL & WORKMANSHIP QUALITY

14.1. All materials and workmanship shall comply with all codes, standards, and recommendations of all Authorities Having Jurisdiction (AHJ). All work shall be done in a first-class manner according to the best trade practices and to the satisfaction of the COR.

14.2. The Contractor shall provide complete service support to correct any concrete or expansion joint material failures during the warranty period. All warranty work shall be performed technically by qualified tradesmen. Contractor’s warranty work shall include all materials, service, labor, travel time, and expense to perform both preventive and corrective action to replace and retore the concrete road and sidewalk work.

15. SECURITY

15.1. All contractor personnel are subject to inspection of personal effects when entering or leaving the project site.

15.2. Contract workers under this project may require a VA issued identification card before the start of construction work at the Houston VAMC. There is no charge for the badges; however, multiple trips to MEDVAMC facility maybe required.

15.3. A&A requirements do not apply, and a Security Accreditation Package is not required.

16. PROJECT MEETINGS

16.1. Each week the contractor shall hold a progress meeting to review progress to date and to resolve all questions for the upcoming week. The progress meeting shall include at a minimum, the Project Manager and the Superintendent representing the Contractor, the COR and the CO representing the Government. Technical supervisor (foreman), sub-contractors, suppliers, etc. shall attend when requested by the Contracting Officer. The meeting shall be same day, time, and place each week.

16.2. Meeting Minutes - The contractor shall take minutes of all meetings held relative to this project. The format must be acceptable to the Contracting Officer (CO). Minutes must include the meeting date and time; agenda; meeting location; list of participants with their affiliations, and telephone numbers; be fully descriptive of issues, problems and decisions made; and action items with names of responsible parties and deadlines. In addition, the minutes must include, as attachments, all exhibits and references distributed as handout materials, unless the materials are part of a formal submission. The contractor shall provide, via e-mail, complete copies of all minutes to all attendees within 72 hours of the meeting. All challenges to the minutes will be reflected in a revised version prepared by the contractor and CO along with the contractor and COR shall sign/initial the minutes. In the event of any disputes or challenges that can’t be resolved, the Contracting Officer shall render a final decision. Copies of updated minutes shall be distributed to all attendees within 48 hours after change notice.

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