GS-21F-0185W-003.pdf

VHAPM Part 808.405‐6 Limiting Sources Page 1 of 4 Original Date: 08/30/2017 Revision 01 Eff Date: 04/23/2018

LIMITED SOURCES JUSTIFICATION

ORDER >SAT

FAR PART 8.405-6

Acquisition Plan Action ID: VA252-18-AP-4883

1. Contracting Activity: Department of Veterans Affairs, Veterans Health Administration (VHA), NCO 12 – Great Lakes Acquisition Center (GLAC) [36C252]

Purchase Request (PR) 578-18-2-6121-0276

2. Description of Action: This acquisition is conducted under the authority of the Multiple- Award Schedule Program (41 U.S.C. 251 and 40 U.S.C. 501).

The Edward Hines Jr. VA Hospital (Hines VAH) has a FY18 bona fide need for a new service contract/task order for the inspection, testing, maintenance, and repair of the temperature control systems and devices located on its campus.

Order against: FSS Contract Number: GS-21F-0185W

Name of Proposed Contractor: TL Services, Inc.

Street Address: 4733 Kibler RD City, State, Zip: Van Buren, AR 72956-8406 Phone: 479-474-7222

3. Description of Supplies or Services:

Market research performed by both the Program Office at Hines VAH and the Contract Specialist determined that three separate labor categories from the GSA Schedule 03 FAC, SIN 811 005 are needed for this requirement, Control Technician, Applications Engineer, and HVAC Mechanic. This requirement calls for two (2) Control Technicians, one (1) Applications Engineer, and one (1) HVAC Mechanic in order to complete all of the required services for the temperature control systems and devices. These services are required for a three (3) month period of performance, April 3, 2018 through June 30, 2018, in order to maintain equipment in accordance original equipment manufacturers’ (OEM) recommendations and to remain in compliance with The Joint Commission (TJC) and the National Fire Protection Association (NFPA 99) standards. The total estimated value of this acquisition is $$229,074.00.

4. Identify the authority and supporting rationale (see 8.405-6(a)(1)(i)(a), (b), and (c) or

8.405-6(b)), and if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

VHAPM Part 808.405‐6 Limiting Sources Page 2 of 4

Revision 01 Eff Date: 04/23/2018

An urgent and compelling need exists, and following the ordering procedures would result in unacceptable delays.

The Edward Hines Jr. VA Hospital requires these services to remain operational and complete its mission of caring for veterans. The previous contract, VA69D-17-C-0083, expired on 3/31/2018, and a new task order/contract has yet to be awarded for these services. This short-term task order will ensure continuity of operations while the Network Contracting Office (NCO) puts a new contract in place.

In addition to the authority given above, 38 U.S.C. 8127, Public Law 109-461, as implemented by VAAR 819.7007, permits other than full and open competition under the Vets First initiative.

5. Describe why you believe the order represents the best value consistent with far

8.404(d) to aid the contracting officer in making this best value determination:

TL Services, Inc. is a verified Service-Disabled Veteran-Owned Small Business (SDVOSB) found on the Office of Small & Disadvantaged Business Utilization (OSDBU) Vendor Information Pages (VIP) website under NAICS 561210. They are also a contract holder on GSA Schedule 03FAC which means they have already been determined by a warranted Contracting Officer to be a responsible Contractor and to possess fair and reasonable pricing. TL Services, Inc. has satisfactorily performed these services for the Hines VAH since April of 2017, gone through the VHA badging procedures and background checks, and familiarized themselves with the Hines VAH campus and its complex temperature control systems and components. They were one of two GSA contract holding SDVOSBs to respond to Sources Sought VA69D-17-N- 0096 posted to GSA eBuy on 8/9/2017. Their response included a thorough Capability Statement which demonstrated successful performance and completion of similar government service contracts over the past several years. Multiple VISNs within the VA have partnered with TL Services, Inc. for building automation control systems maintenance. Thirty-one (31) past performance reports listed under the “nonsystems” sector were reviewed through the Past Performance Information Retrieval System (PPIRS), and all but one of these reports possessed past performance ratings of “Satisfactory” or better. One report received a “Marginal” rating for “Cost Control” and “Satisfactory” ratings in all other categories. Utilizing a SDVOSB with a proven history of successful performance significantly reduces the risk associated with the acquisition of the required services. This acquisition strategy also helps the VA meet its annual goals for the utilization of veteran-owned small business concerns and avoid substantial duplication of cost to the Government that is not expected to be recovered through competition.

6. Describe the market research conducted among schedule holders and the results or a statement of the reason market research was not conducted:

A Sources Sought Notice, VA69D-17-N-0096, containing a brief synopsis of the requirement was posted to fbo.gov and GSA eBuy on 8/9/2017 for the purpose of obtaining information regarding the availability and capability of all qualified sources to perform a potential requirement. Responses to the information requested were to assist the Government in determining the appropriate acquisition method. All responses were due on 8/19/2017 at 11:00 AM (CST). The following firms responded to this notice (listed alphabetically):

VHAPM Part 808.405‐6 Limiting Sources Page 3 of 4

NAME DUNS # OM OR GSA SOCIOECONOMIC

STATUS

J&B Hartigan, Inc. 969770747 GSA SDVOSB TL Services, Inc. 800166969 GSA SDVOSB

As seen above, two (2) SDVOSBs responded to the Sources Sought Notice. One of these firms, TL Services, is the incumbent Contractor at the Hines VAH and is also a GSA contract holder with considerable past performance history. The other firm, J&B Hartigan, Inc., is also a GSA contract holder with considerable, relevant past performance history. The Contract Specialist confirmed that both vendors were verified on the VIP website and contacted each of these firms in order to obtain further information regarding their ability to perform the required services. Both firms confirmed their ability and willingness to compete for the opportunity if a competitive solicitation were to be issued.

Although the CO anticipates completing this acquisition as a limited source procurement, a competitive acquisition strategy in anticipated for the follow-on requirement in the summer of 2018.

7. Any other facts supporting the justification:

None

8. A statement of the actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made:

The current procurement is only anticipated to be awarded for three (3) months. A competitive solicitation is anticipated to be posted to GSA eBuy in June of 2018.

9. Requirements Certification: I certify that the requirement outlined in this justification is a

Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4. (This signature is the requestor’s supervisor, fund control point official, chief of service or someone with responsibility and accountability.)

Mike McCrary Chief M&O Edward Hines Jr. VAH

VHAPM Part 808.405‐6 Limiting Sources Page 4 of 4

10. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer: I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Paul M. Seivert Contracting Officer Great Lakes Acquisition Center

b. One Level Above the Contracting Officer: I certify the justification meets requirements for other than full and open competition.

Scott Ivy NCO 12 Division Chief Great Lakes Acquisition Center