5747-0 Sole-Source-Determination-Memo.pdf

SOLE-SOURCE DETERMINATION MEMO

FOR SUPPLIES AND SERVICES

Date: 8/1/23 Sole source number: S-10000-00007712

To: Kirk N. Rhoades, Designated Procurement Officer

DHS Office of Contracts & Procurement

Requestor: Alex Palm

Agency/division: ODHS Child Welfare, herein after referred to as “Agency”

Program/office: Strategy and Innovation

Contract specialist: Burke C. Barnett

Agency Sole source rule: Sole source authority:

DHS OAR 125-247-0275 OAR 125-246-0170(2)

DAS Delegation 649-11, as amended

Estimated total contract value: $800,000.00

Description of goods or services: Contractor will provide training and technical assistance for Parents As Teachers home visiting model to ODHS contracted providers to deliver the service to fidelity in and in accordance to Oregon’s Family First Prevention

Services Act prevention plan.

1. Background: This sole source justification applies to the purchase of:

a) Contractor will provide training and technical assistance to ODHS contracted providers to deliver Parents as Teachers home visiting model to ODHS contracted providers.

b) Contractor will provide all training and technical assistance necessary to assist

ODHS contracted providers to become program affiliates.

c) In order to claim federal funds and be in compliance with Oregon’s federally approved Family First Prevention Services act, Parents as Teachers must be applied to fidelity. Contractor owns the only Parents as Teachers Curriculum and the computer system necessary to collect data to demonstrate model fidelity.

There are no other Parents as Teachers training entities. ODHS can only implement this service with a contract to this Contractor

2. Prospective contractor/vendor:

Legal entity name: Parents as Teachers National Center, Inc

DBA:

Address: 6 City Place St Louis, MO 63141

Contact person: Angela Ward

Phone: 801-888-2203

Email: Angela.ward@parentsasteachers.org

Protests are due by 3:00 PM within seven calendar days after the first date the notice is posted on OregonBuys. Protests must be sent via email to the following address:

Burke.C.Barnett@odhsoha.oregon.gov

Oregon Department of Human Services

Office of Contracts and Procurement

ATTN: Burke Barnett

Address: 500 Summer St, Suite E03, Salem, OR 97301

Phone: 503-910-7821 Fax: 503-378-4324

Email: Burke.C.Barnett@odhsoha.oregon.gov

Agency reserves the right to purchase additional goods, services, and/or or training.

3. Written findings of fact (market research):

The findings below must include factual information supporting the determination that meet the sole source requirement in statute.

Pursuant to ORS 279B.075, Agency must conduct market research that supports the assertion that there is only one source that can provide the goods or services. Market research includes utilization of the internet, trade journals, agency vendor lists, professional organizations, studies, catalogs/industrial periodicals, vendor sources, yellow pages, etc.

For information technology contracts, any ownership or proprietary issues should be fully addressed with written documentation to support facts.

mailto:Burke.C.Barnett@odhsoha.oregon.gov

Agency must select at least one of the findings and prepare the determination as it specifically relates to the good or service being procured. More than one finding can be addressed. The findings are as follows:

Pursuant to ORS 279B.075 (2)(a): Provide findings supporting the determination that the efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source.

or

Pursuant to ORS 279B.075 (2)(b): Provide findings supporting the determination that the goods or services required for the exchange of software or data with other public or private agencies are available from only one source.

or

Pursuant to ORS 279B.075 (2)(c): Provide findings supporting the determination that the goods or services are for use in a pilot or an experimental project.

or

Pursuant to ORS 279B.075 (2)(d): Any other findings that support the conclusion that the goods or services are available from only one source.

APPROVED:

By:

Signed by DPO electronically via ORPIN

Kirk N. Rhoades or acting DPO

BRAND NAME DETERMINATION:

If a brand name is involved, Agency must also satisfy the requirements of OAR 125-247-

0691 by completing Attachment 1.

ATTACHMENT 1

DETERMINATION OF BRAND NAME SPECIFICATION

Requestor: Alex Palm

Agency/division: ODHS Child Welfare, herein after referred to as “Agency”

Program/office: Strategy and Innovation

Agency Brand name statute/rule: Brand name authority:

DHS OAR 125-247-0691 OAR 125-246-0170(2)

DAS Delegation 649-11, as amended

OHA ORS 279B.215 ORS 413.033

Total estimated cost: $800,000.00

1. Background: This sole source justification applies to the purchase of:

a) Contractor will provide training and technical assistance to ODHS contracted providers to deliver Parents as Teachers home visiting model to ODHS contracted providers.

b) Contractor will provide all training and technical assistance necessary to assist

ODHS contracted providers to become program affiliates.

c) In order to claim federal funds and be in compliance with Oregon’s federally approved Family First Prevention Services act, Parents as Teachers must be applied to fidelity. Contractor owns the only Parents as Teachers Curriculum and the computer system necessary to collect data to demonstrate model fidelity.

There are no other Parents as Teachers training entities. ODHS can only implement this service with a contract to this Contractor

2. Brand name to be acquired:

Legal entity name: Parents as Teachers National Center, Inc.

DBA:

Address: 6 City Place St. Louis, MO 63141

Contact person: Angela Ward

Phone: 801-888-2203

Email: Angela.Ward@parentsasteachers.org

3. Findings to satisfy required standards:

Use of a brand name specification is unlikely to encourage favoritism in the awarding of public contracts or substantially diminish competition for public contracts because:

or

Use of a brand name specification would result in substantial cost savings to the agency or the public because:

or

There is only one manufacturer or seller of the product of the quality, performance or functionality required; because: it is a proprietary product, and the owner has the only Parents as Teachers Curriculum and the computer system necessary to collect data to demonstrate model fidelity. There are no other Parents as Teachers training entities. ODHS can only implement this service with a contract to this Contractor or

The efficient utilization of existing goods requires the acquisition of compatible goods or services because:

FINDINGS

The findings are accepted, adopted, and incorporated by reference herein.