3d Waterford PA RLP Amendment 3 combined 2.21.24.pdf

Except as provided herein, all terms and conditions in the solicitation remain unchanged and in full effect

II. ACKNOWLDEGEMENT OF AMENDMENT

I n l i eu o f o t h e r w r i t t e n m e t ho ds o f a ck n ow l e d g em e n t , t he o f f e ro r m ay c om p l e t e B l o ck 9 a n d 1 0 a nd r e t u r n t h i s am e n dm e n t t o t he a d d re ss i n B l o ck 5 .

10A. OFFEROR (Signature of person authorized to sign) 9. NAME AND ADDRESS OF OFFEROR

10B. NAME OF SIGNER

10C. TITLE OF SIGNATURE

10D. DATE

AUTHORIZED FOR LOCAL REPRODUCTION OPTIONAL FORM 309 (9-97)

Prescribed by GSA – FAR (48 CFR) 53.215-1(g)

AMENDMENT OF SOLICITATION

(Negotiated Procurements)

PAGE of PAGES

1 19

NOTICE: Of fero rs mus t acknowledge rece ip t o f th is amendment in wr i t i ng by the date and t ime spec i f ied for proposa l submiss ions or the dat e and t ime spec i f ied i n B lock 6 , wh icheve r i s la te r . IF YOUR ACKNOWLEDGEMENT IS NOT RECEIVED AT THE DESIGNATED LOCATION BY THE SPECIFIED DATE AND TIME, YOUR OFFER MAY BE REJECTED. I f by v i r t ue o f th is amendment you w ish to change your o f f e r , such change mus t make re f erence to the so l i c i ta t ion and th is amendment and be rece ived pr io r to the date and t ime spec i f ied i n B lock 6 .

I. AMENDMENT

1. SOLICITATION NUMBER 2. SOLICITATION DATE 3. AMENDMENT NUMBER 4. AMENDMENT DATE

57-42049-23-FA 10/24/2023 3 2/21/2024

5. ISSUED BY 6. DUE DATE

Iris Bates, LCO 1400 Independence Ave, SW Washington, DC 20250

THIS AMENDMENT DOES NOT CHANGE THE DATE BY WHICH OFFERS ARE DUE

UNLESS A DATE AND TIME IS INSERTED BELOW

A. DATE B. TIME

7. FOR INFORMATION CALL (No collect calls)

A. NAME B. TELEPHONE C. EMAIL ADDRESS

E. Shawn Hayes, Realty Specialist

AREA CODE PHONE NUMBER

eulando.hayes@usda.gov678 202-9265

8. DESCRIPTION OF AMENDMENT

The purpose of Amendment No.3 to 57-42049-23-FA is to modify the Revised Offer Due Date.

-New due date for revised offers is March 6, 2024, at 4:30 PM Eastern.

The purpose of Amendment No.3 to 57-42049-23-FA is to replace in its entirety, Exhibit C Agency Specific Requirements, with an updated version dated (Jan 2024).

(Starting Page 41 of RLP)

New Exhibit C is attached.

The purpose of Amendment No.3 to 57-42049-23-FA is to replace in its entirety, Exhibit D – OCIO IT Technical Requirements with an updated version dated (Jan 2024.

(Page 58 of RLP)

New Exhibit D is attached.

This document is now considered to be a part of the Request for Lease Proposal 57-42049-23-FA. Respondents to this Request for Lease Proposal shall acknowledge receipt of this amendment by providing signature on space below and initials on each page of attachments. The acknowledged copy of this amendment must be received no later than March 6, 2024, at 4:30 PM Eastern.

------------------------------------------------------------------- END OF RLP CHANGES --------------------------------------------------------------------

LEASE NO SOLICITATION NO. 57-42049-23-FA

AGENCY SPECIFIC REQUIREMENTS (OCT 2023)

Page 1 of 7 LESSOR: ______ GOVERNMENT: ________

EXHIBIT C

USDA Agency Specific Requirements

Lease Number: 57-42049-23-FA

Erie, Waterford, PA The Agency Specific Requirements (ASRs) do not reduce the minimum requirements contained within the Lease. These ASRs provides specific agency requirements, which may be complementary, more specific, or more stringent than those of the Lease minimum requirements. To the extent the contents of these ASRs conflict with the contents of the Lease, the more stringent requirement shall apply.

A. ROOM SCHEDULE

The following spaces in these approximate sizes shall be provided by the Lessor.

*NOTE: NRCS staff numbers might reflect non-USDA partners where NRCS provides workspace to partners through separate agreement.

TOTAL USDA PERSONNEL: 5 4 9

FSA NRCS

SPACE TYPE

SQUARE

FOOTAGE

NEEDED

2 PRIVATE OFFICES (120 sf each +/-) 183 176 359 OPEN OFFICE AND CIRCULATION AREA (6 workstations/2 touch-down stations) 258 258 516

Circulation 447 366 813

CONFERENCE ROOM 124 100 224

BREAK ROOM 69 55 124

RECEPTION AREA 67 53 120

MAIL/COPY AREA 108 87 195

ADP ROOM 52 42 94

FSA File Storage 142 0 142 FSA File Room 113 0 113 NRCS File Room 0 144 144

MINIMUM ABOA (Space Used by USDA Only): 2843 MAXIMUM ABOA (Space Used by USDA Only): 2986

MAXIMUM RSF (Rentable Square Footage includes common areas such as bathrooms, utility rooms, vestibules, and other space shared with non-USDA tenants):

AGENCY SPECIFIC REQUIREMENTS (NOV 2023)

Page 2 of 7 LESSOR: ______ GOVERNMENT: ________

GOV Official Vehicle (GOV) Surface/ Outside Reserved Parking Spaces 2 Producer/ Visitor Surface/ Outside Reserved Parking Spaces 7 Employee Surface/ Outside Non-Reserved Parking Spaces 9

B. ROOM DESCRIPTIONS

Lobby/Reception Area – The lobby area is designed for customers to enter, check in, and wait to be seen by USDA staff.

1. Electrical outlets according to local code.

2. Flooring, wall coverings, and window coverings according to Lease.

3. See Physical Security requirements below for additional information.

Design Examples:

Private Offices- Private offices shall be designed to accommodate (1) one individual seated at a desk, with space for (2) two additional guests. These spaces are to be utilized by individuals who require acoustic and visual privacy for meetings and phone calls or tele/video conferencing. Interior glass window with blinds to provide visibility to the open office and allow daylight to penetrate through.

1. Sound Transmission Class rating as specified in Lease.

2. Greater of three (3) double electrical outlets or local code.

3. Two (2) telecommunication outlet.

4. Three (3) coat hooks on the wall next to the door.

5. Flooring, wall coverings, and window coverings according to Lease.

Page 3 of 7 LESSOR: ______ GOVERNMENT: ________

Design Example:

Conference Room - Meeting rooms for 10-12 people for large meetings, tele/video-conferencing, as well as presentations. Locate centrally within the office and adjacent to the reception/service desk in order to provide immediate access for invited guests. Ideally, locate close to the break area for convenience for invited guests. Consider locating doors off of the open office area for acoustic privacy. Provide access to daylight when possible.

2. Greater of five (5) double electrical outlets or local code.

3. One (1) or Two (2) telecommunication floor boxes.

4. Lessor to provide data jack and audio-visual (A/V) connection for installation of a wall mounted television to use for presentations. Lessor is responsible for maintenance of connections/wiring and data jack, but television is the property of USDA and is to be installed and maintained by USDA.

5. Six (6) coat hooks on the wall next to the door.

1. Flooring, wall coverings, and window coverings according to Lease.

Page 4 of 7 LESSOR: ______ GOVERNMENT: ________

Break Room - An enclosed or semi-enclosed space to serve as a destination for refreshment. The space is provisioned to support food preparation and storage, coffee machines and recycle bins.

Depending on size of office this may be an area for socialization, so seating area should be provided.

Locate adjacent to conference room. Some enclosure is necessary to reduce transmission of noise and smells into the workplace.

2. Greater of four (4) double electrical outlets or local code, in addition to the outlets required for refrigerator/freezer and microwave. Outlets provided at counter per local code.

3. Six (6) coat hooks on the wall next to the door.

4. Flooring, wall coverings, and window coverings according to Lease.

5. Lessor to provide and maintain, as part of operations and maintenance of the Premises, a breakroom refrigerator with freezer (at least 18 cu ft in size) and countertop microwave oven.

The Lessor shall retain ownership of these items, and associated costs shall be included in Operating Expenses on the Form 1217.

6. Minimum of ten (10) feet of counter with base and overhead cabinets and double compartment sink.

Open Office - A standard space for an individual to accomplish focused solo work and short-term collaborative work who spend most of their time at their desk. Individual workstations are provided in combination with easily accessible meeting spaces for group work and focus booths for concentration or private conversation. Place near floor perimeter to maximize access to natural light.

Generally, this is open space where systems (cubicle) furniture will be installed by USDA. Lessor must ensure electrical and data connections are available to hard wire the installed furniture, and Lessor is responsible for providing an electrician to undertake or assist with the furniture installation.

Data and electrical can be provided via ceiling drops or wall connections.

Page 5 of 7 LESSOR: ______ GOVERNMENT: ________

C. REQUIRED FEATURES NOT INCLUDED IN SHELL COSTS: For all of these items, purchase and installation should be included in the Lessor’s Tenant Improvement costs and ongoing maintenance should be an Operating Cost included on GSA Form 1217.

1. Lessor to install and maintain all Telecommunication Requirements (development of ADP

Room, CAT wiring, etc.) as outline in Lease Exhibit G.

2. If the US Postal Service will not deliver and pick up mail from each USDA agency inside the Premises, then the Lessor is required to provide and maintain separate mailboxes for each USDA agency in the Premises. The mailboxes must be lockable and acceptable to both USDA and USPS. The incoming mailboxes must be of sufficient size to accept a single package of 9” wide x 11 ½” deep x 12” high, or a separate common oversized mailbox of that minimum size must be provided. A separate outgoing mailbox capable of holding outgoing parcel of a minimum of 9” wide x 11 ½” deep x 12” high must also be provided by Lessor. Location and design must be approved by LCO or designated representative.

3. Lessor to install and maintain a through-the-wall locking depository drop box. Drop box should be secure and provide the ability for receipt of documents from exterior of building without entering interior areas of the building. Location and design must be approved by LCO or designated representative.

4. Lessor to provide and maintain signage as outlined in USDA Facility Signage Guide as furnished by the Government.

a. The monument sign must be such that the sign is visible from both directions of traffic.

b. Sign locations and design must be approved by LCO or designated representative.

c. Should the location of the leased Premises not be evident to customers parking in the parking lot, the Lessor shall install and maintain directional or wayfinding signage from the parking area to the Premises.

5. Lessor to Install and maintain fire extinguishers, smoke detectors, carbon monoxide detectors, and automated external defibrillator (AED).

D. REQUIRED FEATURES TO BE INCLUDED IN SHELL COSTS: Lessor shall include the costs associated with these features in Shell Rent.

1. The leased Premises must comply with accessibility requirements set forth in Section 3.15 of

Lease at the time of lease commencement.

Page 6 of 7 LESSOR: ______ GOVERNMENT: ________

2. Perimeter Lighting: Ensure that the building exterior entrances/exits are illuminated to a minimum of 5 foot-candles; Sidewalks and walkways illuminated to a minimum of 3 foot-candles; and Parking lot surfaces illuminated to 1 foot-candle throughout the parking areas.

Lighting must meet this standard at all times in periods of darkness. Only having motion activated lighting is not sufficient.

3. Landscaping: Landscaping shall be maintained and trimmed as needed to prevent it from creating areas of concealment around the facility and parking areas. Landscaping shall not be overgrown where it impacts lighting illumination, camera views (if applicable), and a clear line of sight.

E. PHYSICAL SECURITY REQUIREMENTS

In addition to the specifications set forth in Section 7.01 of the Lease, the Lessor is required to install the necessary improvements to meet the below requirements. Costs associated with the purchase and installation of improvements are considered Tenant Improvements (TI) and should be reflected in the Tenant Improvements Costs Summary (TICS) table. Costs to operate and maintain these improvements are considered operating expenses and should be reflected in the Lessor’s Annual Cost Statement (GSA Form 1217).

1. Hardened Customer Service Counter: A Hardened Customer Service Counter or Service

Window shall be installed to separate the public lobby area from employee workspace. It shall be designed in a way that customers cannot access USDA space (on the other side of the counter) unless permitted entry through a locked door. This counter must be a hardened barrier that requires employees to enter through a locked door to enter from the public side of the counter into USDA employee space. The door must have a lock and remain secured at all times. The counter shall be 42” to 48’’ high and may have a glass or barrier partition above the counter to enclose it.

2. Entrance Door Chime: An entrance door chime shall be installed on the main/customer entrance to notify employees when a visitor enters the facility to increase employee situational awareness.

3. Duress/Panic Buttons: All USDA Main Entrance/Reception areas shall have a duress/panic alarm installed that is monitored. Additional duress/panic buttons shall be placed in all areas that employees routinely service customers.

4. Intrusion Detection System (IDS) Coverage and Monitoring: All offices shall have an

Intrusion Detection System (IDS) alarm installed. This system shall consist of door contacts for all perimeter entry and exit doors to USDA space; magnetic contacts for operable ground floor windows, acoustic glass break detectors for glass doors, doors with glass windows, or ground level windows; passive infrared motion sensors (if needed); an alarm keypad (one needed per office suite); and an auto-dialer for alarms to annunciate to a monitoring service for after-hours monitoring.

5. Main/Customer Entrance Emergency Lockdown: A locking device is required on the main/customer entrance that will easily allow for locking/unlocking the door in emergencies.

To support an emergency lockdown, a thumb turn deadbolt, or some other device shall be installed on the main entrance door so the door can be locked immediately in an emergency.

Another acceptable option is installing an electronic lock that has an emergency lock-down button at the service counter.

6. Space Compartmentalization - False Ceiling: Any suspended (false) ceilings that lead into

USDA-FPAC space from a wall in a common hallway or other tenants’ space must be secured in a manner that no individual can enter USDA space undetected or unmonitored by exploiting the gap above the false ceiling wall. The preferred method of securing the space is to install “slab to slab” walls that separate the USDA space from the rest of the facility.

Page 7 of 7 LESSOR: ______ GOVERNMENT: ________

However, installing steel fencing mesh affixed to the true ceiling and the existing walls or drywalling the open area are also acceptable.

7. Perimeter Doors and Door Locks Leading to USDA-FPAC Space: Perimeter doors to

USDA space must be either glass storefront doors, metal high-security doors, or solid-core wood doors. Hollow core doors are not permissible. Door hinges must be located on the inside of the door (non-public side), or exposed door hinge pins must be permanently secured to prevent removal. Approved methods include tack welding or locking screws to hold pin in place. Perimeter door locks must be either electronic access control, high security cipher, or high-security mechanical locks, preferably with a dead-bolt. Cipher locks are highly encouraged to avoid the need to issue keys. All exposed door locking mechanisms, except for deadbolts, must be covered by a door strike plate cover to prevent the mechanism from tampering. All doors without a window, shall have a peephole installed in the door. All door locks shall be rekeyed prior to USDA leasing the space and all keys must be accounted for.

8. Emergency Exit Doors: Emergency exits doors shall include an automatic door closer and exit hardware that is compliant with applicable life safety codes and standards. All emergency exits doors shall have signage posted on the interior side of the door stating, “Emergency Exit Only”. Emergency Exit doors shall have no visible hardware on the exterior.

9. Window Air-Conditioning (A/C) Unit Protection: If window A/C units are installed, they must be secured with a lockable cage or window bars in a way that prevents the window unit from being pushed in or removed.

10. Protection of Exterior Gas Mains or Propane Tanks Adjacent to Premises: If there is exposed gas mains/meters or propane tanks near a facility façade or in a parking lot, they must have bollards (typically yellow safety bollards) or some other barrier (i.e., boulder) placed around it to protect it from a vehicle strike.

11. Security of Exterior Electrical Panels and Switches: If applicable, exterior electrical panels on the outside of the building or in common/public space shall be secured via a locking device, unless not permitted by local code. The preferred location for electrical panels is inside the USDA space or in a secured area on the interior of the building.

12. Public Restroom Access: Lessor must secure public restrooms (restrooms located in the building common area) in a manner that only facility tenants can access them and not the general public. This can be done by securing the restrooms with either a hard key or an access code.

13. Fire and Carbon Monoxide Detection: Ensure an appropriate amount of smoke and carbon monoxide detection devices as needed and in accordance with local code.

14. Interior Office Doors: Interior doors to offices, conference rooms, restrooms, and break rooms shall not be hollow core wood or any other interior residential use door. Doors shall be solid core wood or equivalent. All doors to private offices shall have door locking mechanism (residential use internal locks are not permitted).

F. INTENTIONALLY DELETED

Infrastructure Operations Division

ADP and Wiring Guidelines Version 3.0

Lease No: 57-42049-23-FA Exhibit D

LESSOR: ______ GOVERNMENT: ________

Table of Contents Introduction

References

Scope

Responsibilities

Dedicated Electrical Circuits and Outlets for ADP Equipment

ADP Room and Demarcation Point Circuits:

General Office Space Circuits:

Electrical Requirements for Uninterruptible Power Supply (UPS) Circuit:

Number and Type of Circuits:

Location of the UPS Receptacle:

Plywood Wall Mounting

Demarcation Point (D-Mark)

Distribution Closets and Cable Pathways

Data Cabling/Telecommunications

Copper Cable Installation:

Data Fiber Cable Installation:

Wall Input/Output (I/O) Face Plates for Work Areas:

Local Area Network (LAN) / Wide Area Network (WAN) / Voice Cabinet

CEC Space Guidelines

Offices

OCIO-CEC Space

0-3 CEC Staff

Space for Managers

ADP Room Guidelines

ADP Room Size

Temperature and Humidity

Emergency Contacts

Electrical Power

Plumbing

Flooring

Shared Space

Fire Extinguisher

Wiring/Cabling Requirements

Abbreviations / Definitions

Revision History

Computer Room Physical and Security Requirements

Introduction Updates to two Department Regulations (DRs), DR 3300-001-G and 3300-001-K, supersede the outdated guidance in DR 3902-001, “Service Center Technology Modernization Project (SCTMP) Wiring/Cabling Specifications for Service Center Agencies’ (SCA) Computer Rooms.” As a result, 3902-001 has been canceled and should no longer be used. Though it is canceled, it did have some information that was still useful and applicable. Therefore, the Office of the Chief Information Officer’s Client Experience Center (OCIO-CEC) has taken that information and documented it in these guidelines to help supplement the references below.

References DR 3300-001-G, “Sharing of Telecommunications Resources”

DR 3300-001-K, “Installation of Telecommunications Cables in Federal Buildings”

Departmental Manual (DM) 3510-001, “Physical Security Standards for Information Technology (IT) Restricted Space”

“CEC Space and ADP Room Guidelines” Available from the OCIO-CEC-Business Services Division

(BSD)

Technical Support Division (TSD) Site Moves Standard Operating Procedure (SOP)

Scope It is expected that with End User Consolidation (EUC) and the award of the new Enterprise Infrastructure Solutions (EIS) contract, there will be more formal guidance forthcoming on facility and information technology services consolidation. However, until then, these guidelines should be used to assist with the wiring/cabling needs for offices.

Responsibilities The OCIO-CEC has the authority and responsibility for oversight of the office Automated Data Processing (ADP) rooms and cabling. They are responsible for providing approval of all cabling plans. The Mission Area leasing agent is responsible for including all applicable requirements and standards in solicitations. Questions on these guidelines can be directed to the OCIO-CEC.

Dedicated Electrical Circuits and Outlets for ADP Equipment ADP Room and Demarcation Point Circuits: Provide and install dedicated electrical circuits with isolated grounds in the computer room. Dedicated circuits must be 110 volt, 20-amp standard three-prong circuits with true earth ground terminated into orange or other uniquely marked

(computer use only) duplex outlets. Provide and install duplex outlets for each dedicated electrical circuit in the computer room and any distribution closets. One dedicated outlet for the explicit use of USDA/OCIO/CEC should also be provided at the demarcation point. The main electrical panel for the computer/voice equipment will be properly grounded.

General Office Space Circuits: Provide enough dedicated electrical circuits and multiple outlets at designated locations throughout the service center to accommodate workstations, copiers, etc.

Electrical Requirements for Uninterruptible Power Supply (UPS) Circuit: All CEC network equipment in the computer room is required to be connected to a UPS.

a) CEC or the CEC contracted installer is responsible for the installation of and engineering the load on the UPS.

b) The agency will be responsible for funding UPS.

Number and Type of Circuits: There will be a minimum of one 120 volt, 30-amp minimum with true ground, terminated into a twisting-lock NEMA L5-30R receptacle. Each dedicated circuit must have insulated, isolated earth ground; conduit ground is not acceptable.

Location of the UPS Receptacle: The receptacle will be located within a maximum of 4.5 feet from the back of the computer room wiring cabinet.

Plywood Wall Mounting One sheet of ¾ inch 4 x 4-foot plywood or equivalent open space on an existing backboard shall be vertically mounted on the wall at the internal demarcation point within three feet of an electrical outlet. The backboard should be attached to the wall using correct mounting hardware and procedures. If the wall is sheet-rocked, attach the backboard to the studs. If the wall is concrete, attach the backboard using anchors. The backboard should be painted with fire-retardant paint the same color as the interior walls of the building.

Demarcation Point (D-Mark) When possible, all telecommunication company demarcation points should be internal to the building. The lessor is responsible for ensuring there is a route available for any extended demark need from the building demark to the USDA ADP room. Any demarcation extension should be coordinated with TSD and the sponsoring agency to ensure the work is responsibly sourced and funded.

A 4-inch conduit with pull cable for the explicit use of USDA should be installed from the demarcation point to the USDA ADP (Computer) Room.

For any analog Plain Old Telephone Service (POTS) lines delivered to the office, extend them from the demark to the extended demark at the computer room and utilize 6P4C surface mount jacks to accommodate RJ11 cables, such as the one shown to the right.

Distribution Closets and Cable Pathways For the standard service center, data cabling may traverse non-USDA space (for example, in the space above a drop ceiling) without any special protection (conduit, etc.). Any exceptions to this will be identified site-specifically by the OCIO-CEC.

Data cabling may terminate in USDA or USDA partner space. If any space changes definition (for example, a USDA office is discontinued without the entire location being closed and the abandoned space is leased to a non-USDA tenant), the USDA cable terminations must be removed from the now, non-USDA space.

When multiple buildings are to be connected as part of one cable plant, the connection is to be run via fiber optic cable.

When cable consists of multiple runs, the facility owner shall provide cable trays or J-hooks to ensure that the cable does not come in contact with the suspended ceiling.

Data Cabling/Telecommunications All new installations will use Category 6 (CAT6) ethernet cabling or higher and will meet local building codes. Exceptions: Minor renovations to buildings that currently contain CAT5 cable and terminations may continue to do so. However, all substantial additions to or replacements of existing wiring should be replaced with Cat 6 where possible.

CAT5 cabling is unsuitable for ethernet speeds above 100 Mb/sec and for office Wireless Access Points (WAPs). Therefore, all cabling specifically for WAPs must use CAT6. In addition, when a move or renovation leads to an upgrade of an office to CAT6, the patch cables in the ADP room must be replaced with CAT6-compliant cables as well.

Copper Cable Installation: All data cable and voice cables shall be terminated with Cat 6 compliant terminations (patch panels, wall outlets, etc.). Upon completion, it shall be evaluated and certified by the installer to ensure it is operational and within compliance with the reference documents. Finally, if occupying space with existing cabling, it should still be evaluated and certified to comply with the reference documents as well.

Data Fiber Cable Installation: All strands of each fiber cable shall be terminated at each end of the cable, with either Lucent Connector (LC) or Standard Connector (SC) connectors, as appropriate to the related equipment interface connector, and will be conveyed to the selected cable contractor upon request.

NOTE: Supply several sets of fiber patch cords that should not only serve immediate switch connection concerns but allow for possible switch update connections in the future. The unused fiber patch cables will be kept in reserve at this site.

Wall Input/Output (I/O) Face Plates for Work Areas: Work areas will have a dual, quad, or hex outlet plate with corresponding RJ-45 connectors (see diagrams to right) or integrated into modular furniture. Extra outlet plate connectors will also be required in some common areas.

All drops will be identified and numbered on the office floor plan prior to installation. The other end will be punched down on an RJ- 45/110-type patch panel in the ADP room wiring cabinet. Each dual, quad, or hex plate must be labeled with the workstation number (1, 2, etc.) and the A, B, C, etc., format. Each connection must be identified as (1A, 1B, 2A, 2B, etc.) on the corresponding patch panel location.

Local Area Network (LAN) / Wide Area Network (WAN) / Voice Cabinet The Lessor or Government contracted installers will provide and install the LAN/WAN/Voice cabinet, wiring, cabling, and patch panels in the cabinet as specified by OCIO-CEC. Patch panels will be RJ-45/110 type and appropriately sized, based upon the number of outlet plates. A wire service loop that will allow the cabinet to freely move a minimum of six feet in any direction will be installed by the cable installation contractor as part of the cable installation. The RJ-45/110 type patch panel must be mounted in the cabinet in the place designated by the OCIO-CEC.

NOTE: Though not recommended, the patch panels may be installed on the plywood board and the cabling terminated into them only if required by the lessor.

Where patch panel size and equipment requirements have grown beyond the capacity of a single cabinet, racks or additional cabinets may be used. However, any additional racks or cabinets need to follow similar specifications as that original equipment.

Distribution points that have smaller equipment requirements (for example, a single 24-port switch) can utilize half-height or wall mounted racks, rather than full, floor standing cabinets.

However, this equipment still should be secured and protected in some sort of cabinet.

CEC Space Guidelines It is USDA policy to manage occupied space efficiently and effectively to achieve the most customer-friendly facilities, while ensuring effective and efficient coordination of resource sharing. To accomplish this, the Guide ensures that space is provided to allow CEC employees to efficiently perform their duties, complies with DRs, and keeps space costs to a minimum.

Offices – The same square footage as comparable grade level offices of the customer in the building, not to exceed 150 square feet. Supervisory personnel will be given priority for private offices over non-supervisory personnel.

OCIO-CEC Space – When CEC staff is present a cubicle or office, storage and work/setup space is needed. It is preferred that the CEC staff cubicles, storage, and set-up space are all located in a suite with a lockable door. If this is not possible it is preferred that all CEC rooms are adjoining. If they are adjoining rooms, the storage and set-up space must have a lockable door. The IT specialist can sit in a cubicle outside of this area. Square footage for the storage and work/setup space should be allotted as follows:

0-3 CEC Staff – 50 square feet for storage and 50 square feet for work/set up space 4-6 CEC Staff – 100 square feet for storage and 100 square feet for work/set up space 7-9 CEC Staff – 150 square feet for storage and 150 square feet for work/set up space.

Space for Managers – CEC Division Directors, Branch Chiefs, and Group Managers. At locations where private offices are allocated to managers, CEC Division Directors, Branch Chiefs, and Group Managers will also be assigned a private office with a lockable door. This office may be within or adjacent to the general CEC room.

ADP Room Guidelines If all requirements in DM 3510-001, Chapter 2, Part I, Physical Security Standards for Information Technology (IT) Restricted Space and the additional CEC Requests listed below cannot be met, a waiver must be submitted to CEC, Business Services Division, Asset Management Branch, Space Representative through the Group Manager.

In addition, CEC requests the following:

ADP Room Size – 75SF minimum and must be large enough to accommodate all equipment (CEC IT staff should be contacted for information on equipment needed) to support the office.

This room is for CEC and customer information technology equipment. The room must be large enough to allow three feet for accessibility around all sides of the equipment. If a determination is made by the Group Manager that the cabling loop will allow the three feet accessibility this is acceptable.

Temperature and Humidity – ADP rooms must always be cooled. The ambient room temperature must be maintained between 65 to 78 degrees Fahrenheit (18 to 26 degrees

Celsius). The ambient relative humidity levels must be maintained between 35 and 55 percent.

The temperature and humidity controls must be managed within the room. Temperature readings will be visible within the ADP room. Air conditioning and humidity levels must be maintained at established levels 24 hours a day, 7 days a week.

Emergency Contacts – A list of individuals who can be contacted during an emergency must be posted in the ADP room.

Electrical Power – Whenever possible, new, and refurbished ADP rooms will have the ability to shut off power to a malfunctioning information system component.

Plumbing – Because of the danger of water damage, the ADP room must not be in areas where water-bearing pipes would be overhead.

Flooring – The flooring will be anti-static solid surface. Carpet is not allowed.

Shared Space – ADP rooms must not be designed as multi-use rooms, i.e., storage, etc.

Fire Extinguisher – Each ADP room shall be equipped with a cleaning agent of 5 to 6 pounds fire extinguisher. An annual inspection must be performed on the fire extinguisher.

Wiring/Cabling Requirements – Refer to the Wiring and Cabling Guidelines for Offices Version 2.3. Please contact your Group Manager to obtain a copy.

Computer Room Physical and Security Requirements Location -

• The IT Space will be located in the interior of the building away from exterior windows, if practical;

• The computer room will be protected by a fire suppressant system in accordance with local fire code, preferably dry pipe;

• Entrances to the IT restricted space will be kept to the minimum required by local fire code;

• Mailrooms will not be located within 50 feet of IT Restricted Space and cannot be placed over or under this space;

• Storage areas and loading docks will not be located within 50 feet of IT Restricted Space and cannot be placed over or under this space;

• Exterior IT Restricted Space doors will have either interior hinges or exterior hinges with non-removable pins.

Security -

• Entrance to the computer room will be via electronic access control with the capability of providing an audit trail, where possible;

• Exterior computer room doors having key access hardware will be removed from the Master Key system of the facility.

Abbreviations / Definitions

Revision History Version Date By Notes

3.0 November 3, 2023 Anna Risse

Initial draft: combined the CEC Space and ADP Room Checklist Guidelines document and the Wiring Cabling Guidelines Offices document into one – refer to those documents if needed;

edited, formatted, and transferred the new ADP and Wiring Guidelines to IOD new template with TOC.