5720-0 Sole Source Determination~1.pdf

SOLE-SOURCE DETERMINATION MEMO

FOR SUPPLIES AND SERVICES

Date: July 25, 2023 Sole source number: S-10000-00007377

To: Kirk N. Rhoades, Designated Procurement Officer

ODHS Office of Contracts & Procurement

Requestor: Annajean Goins

Agency/Division: Department of Human Services, Child Welfare herein after referred to as “Agency”

Program/Office Integrated Policy

Contract specialist: April Barrett

Agency Sole source rule: Sole source authority:

DHS OAR 125-247-0275 OAR 125-246-0170(2)

DAS Delegation 649-11, as amended

OHA OAR 137-047-0275 ORS 413.033

Estimated total contract value: Estimated $250,000

Description of goods or services: Family Spirit Home Visiting Program

1. Background: This sole source justification applies to the purchase of:

a) ODHS, Child Welfare is purchasing training in the Family Spirit Home Visiting

Program, an evidence-based practice, approved by the Prevention Clearinghouse under Family First Prevention Services Act. The training and ongoing support will be provided to tribal home visitors throughout Oregon. Involved tribes will become affiliates of the John Hopkins program, ensuring ongoing fidelity to program implementation

b) Family Spirit Home Visiting Program training and support, including all teaching materials and affiliation fees for Oregon tribal programs.

c) The John Hopkins program has been approved under the Prevention

Clearinghouse as an evidence-based home visiting program specific to the needs to native families.

2. Prospective contractor/vendor:

Legal entity name: John Hopkins University

DBA:

Address: 1101 E 33rd Street, Suite B001, Baltimore, MD 21218

Contact person: Cynthis L. Polasko, J.D. (Senior Contracts Associate)

Phone:

Email: Cpolask1@joh.edu (working remotely, please email)

Protests are due by 3:00 PM within seven calendar days after the first date the notice is posted on OregonBuys. Protests must be sent via email to the following address:

Burke.C.Barnett@odhsoha.oregon.gov

Oregon Department of Human Services

Office of Contracts and Procurement

ATTN: Burke Barnett

Address: 500 Summer St, Suite E03, Salem, OR 97301

Phone: 503-910-7821 Fax: 503-378-4324

Email: Burke.C.Barnett@odhsoha.oregon.gov

Agency reserves the right to purchase additional goods and/or services

3. Written findings of fact (market research):

The findings below must include factual information supporting the determination that meet the sole source requirement in statute.

Pursuant to ORS 279B.075, Agency must conduct market research that supports the assertion that there is only one source that can provide the goods or services. Market research includes utilization of the internet, trade journals, agency vendor lists, professional organizations, studies, catalogs/industrial periodicals, vendor sources, yellow pages, etc.

For information technology contracts, any ownership or proprietary issues should be fully addressed with written documentation to support facts.

mailto:Cpolask1@joh.edu mailto:Burke.C.Barnett@odhsoha.oregon.gov

Agency must select at least one of the findings and prepare the determination as it specifically relates to the good or service being procured. More than one finding can be addressed. The findings are as follows:

Pursuant to ORS 279B.075 (2)(a): Provide findings supporting the determination that the efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source.

or

Pursuant to ORS 279B.075 (2)(b): Provide findings supporting the determination that the goods or services required for the exchange of software or data with other public or private agencies are available from only one source.

or

Pursuant to ORS 279B.075 (2)(c): Provide findings supporting the determination that the goods or services are for use in a pilot or an experimental project.

or

Pursuant to ORS 279B.075 (2)(d): Any other findings that support the conclusion that the goods or services are available from only one source.

APPROVED:

By:

Signed by DPO electronically via OregonBuys

Kirk N. Rhoades or acting DPO

BRAND NAME DETERMINATION:

If a brand name is involved, Agency must also satisfy the requirements of OAR 125-247-

0691 by completing Attachment 1.

ATTACHMENT 1

DETERMINATION OF BRAND NAME SPECIFICATION

Requestor: Annajean Goins

Agency/division: Department of Human Services, Child Welfare herein after referred to as “Agency”

Program/office: Integrated Policy

Agency Brand name statute/rule: Brand name authority:

DHS OAR 125-247-0691 OAR 125-246-0170(2)

DAS Delegation 649-11, as amended

OHA ORS 279B.215 ORS 413.033

Total estimated cost: $250,000

1. Background: This sole source justification applies to the purchase of:

Family Spirit Program is a model developed by Johns Hopkins Bloomberg School of Public

Health, Center for American Indian Health. Family Spirit is the largest, most rigorous, and only evidence-based home-visiting program ever designed specifically for vulnerable Native

American families.

2. Brand name to be acquired:

Legal entity name: Family Spirit Home Visiting Program Training

DBA:

Address: 1101 E 33rd Street, Suite B001, Baltimore, MD 21218

Contact person: Cynthis L. Polasko, J.D. (Senior Contracts Associate)

Phone:

Email: Cpolask1@joh.edu (working remotely, please email)

3. Findings to satisfy required standards:

Use of a brand name specification is unlikely to encourage favoritism in the awarding of public contracts or substantially diminish competition for public contracts because:

or mailto:Cpolask1@joh.edu

Use of a brand name specification would result in substantial cost savings to the agency or the public because:

or

There is only one manufacturer or seller of the product of the quality, performance or functionality required; because:

John Hopkins Bloomberg School of Public Health, Center for American Indian Health developed and researched the viability of this home visiting program, specific to the needs of native families. It is centered in culture and used throughout the US.

or

The efficient utilization of existing goods requires the acquisition of compatible goods or services because:

PART B. Law and Rule, Authority and Approval of Brand Name Specification.

STATUTE AND RULE: ORS 279B.200-215 and OAR 125-247-0691

AUTHORITY TO APPROVE BRAND NAME SPECIFICATIONS: OAR 125-246-0170 (3)

FINDINGS

The findings are accepted, adopted, and incorporated by reference herein.