Combined Synopsis Solicitation - 544 Surgical Headlight Kits.pdf

ATTACHMENT 1 : SURGICAL HEADLIGHT KITS

RFQ 36C24726Q0413

Description

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01, dated 03/13/2026.

This solicitation is full and open (unrestricted).

The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, with a small business size standard of 1000 employees.

The FSC/PSC is 6515, Medical and Surgical Instrument Manufacturing.

The Network Contracting Office (NCO) 7 is seeking to purchase Surgical Headlight Kits (US-made products only) to support the Columbia VAMC, located 6439 Gardner’s Ferry Road, Columbia, SC 29209.

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-12#FAR_12_202 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-12#FAR_12_202

All interested companies shall provide pricing for the following:

Line Description Qty Unit Unit Price Total Price 0001 Surgical Headlight Kit 4 EACH

Salient Characteristics (U.S. MADE products ONLY):

Light Intensity

At least 300,000 Lux

Spot Size

100mm - 200mm (4.00”-8.00”)

Color Temperature

5,000 - 6,500 K

Battery Life

At least 5 hours (+/- 25%, with both batteries) 6 Battery, 4-Bay charger, wall plug/USB 45W

Charger

USB-C

Headband

Hard-top and Velcro-top with preferably with padding conversion kit, carry case.

Specialty Sustained light output and battery life needed in the OR:

• Cardio & Cardio-Thoracic Surgery

• Spine Surgery

• Orthopedic Surgery

• Neurosurgery

• Urology

Delivery information shall be provided to the vendor who submits the quote that represents the best value (functional and price) to the Government. Delivery charge shall be incorporated in the unit price. Please use zip code 29209 as a reference for calculating prospective delivery location (FOB destination).

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions and clause apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

All quoters shall submit the following: Unit price (with delivery charge included) based on the quantity to arrive at a total price.

All quotes shall reference RFQ 36C24726Q0413 and be submitted to Mary Jane Coffman sent via email to Mary.Coffman@va.gov not later than April 8, 2026 at 12pm EST.

Any questions shall be submitted to Mrs. Coffman not later than April 6, 2026 at 12PM

EST.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. The quote that represents the best value (functional and price) to the Government shall be selected for the eventual purchase order on or around April 10, 2026.

2. SAM registration (www.sam.gov) is required to be complete at time of submission of quote.

Quotes must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.

3. FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services”

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

Quoters shall list exceptions and rationale for the exception(s), if any.

Submission of your response shall be sent via email to Mary.Coffman@va.gov not later than April 8, 2026 at 12pm EST.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212- 1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Mary Jane Coffman, Mary.Coffman@va.gov.

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-12 http://www.sam.gov/ https://sam.gov/