Exception to Fair Opportunity Dublin UPS_Redacted.pdf

This is a Justification and Approval document for an Exception to Fair Opportunity Memo submitted by the Department of Veterans Affairs.

The document authorizes a sole-source task order under Indefinite Delivery Contract HTC71123Dc025 with United Parcel Service (UPS) for mail and package delivery services at Carl Vinson Veterans Administration Medical Center in Dublin, Georgia. The one-year firm-fixed-price effort runs from April 1, 2026, through March 31, 2027, with a Government Estimated Cost of $600,000.00. The justification cites the Veterans First Contracting Program under 38 U.S.C. 8127(c) as statutory authority for the sole-source procurement. The Government determined that UPS is the only capable vendor because the facility currently operates Script-Pro and WorldShip software that are integrated with UPS's existing systems; Federal Express would require installation of new shipping database and system infrastructure, causing unacceptable service delays. Market research confirmed that Federal Express and UPS are the only carriers holding National Mandatory Contracts (NGCs), and that no other sources could meet the Government's technical requirements. The contracting officer, Joseph E. Horn (RPO-E NCO-7), certified the justification as accurate and that the anticipated cost is fair and reasonable. The document was effective December 30, 2025, Revision 03.