549-919_VADA_Herzog_Lot_ConstructionSOW.pdf

VA North Texas HCS – Veterans Resource Center 4900 S. Lancaster Road, Dallas, TX 75216

CONSTRUCTION DESIGN NARRATIVE for

549-919 – Parking Lot Design

Construction Completion: 200 days after NTP

- SERVICES -

Provide:

1. Professional construction services to include but not limited to:

a. Civil

b. Mechanical

c. Electrical

- DOCUMENTS AND ACRONYMS -

Applicable Documents:

2. The following laws, regulations, policies, and procedures in effect on date of contract issuance and all subsequent changes or updates apply:

a. Federal Acquisition Regulation

b. Veterans Administration Acquisition Regulation

c. Service Contract Act (SCA) Directory of Occupations (Fifth Edition) http://www.dol.gov/whd/contracts/sca.htm

d. ANSI: https://pdflakekxng.files.wordpress.com/2015/04/ansi-z133-safety-standard-pdf.pdf

e. VA Directive 0058- VA Green Purchasing Program

f. VA Directive 0057- VA Environmental Program

g. Master Construction Specification: https://www.cfm.va.gov/TIL/spec.asp#03

h. TIL Physical Security & Resiliency https://www.cfm.va.gov/til/spclRqmts.asp#PHS

Acronyms:

3. Glossary: Acronyms used in this SOW are listed below for easy reference:

a. CO Contracting Officer

b. COR Contracting Officer’s Representative

c. FAR Federal Acquisition Regulation

d. CFM Construction & Facilities Management

e. VA Veteran Affairs

f. EPA Environmental Protection Agency

g. PPE Personal Protective Equipment

h. SOW Statement of Work

i. OSHA Occupational Safety and Health Administration

j. NEC National Electrical Code

k. NTP Notice to Proceed

l. RFI Request for Information http://www.dol.gov/whd/contracts/sca.htm http://www.cfm.va.gov/TIL/spec.asp#03 http://www.cfm.va.gov/TIL/spec.asp#03 http://www.cfm.va.gov/til/spclRqmts.asp#PHS http://www.cfm.va.gov/til/spclRqmts.asp#PHS http://www.cfm.va.gov/til/spclRqmts.asp#PHS

- PROJECT SCOPE -

GENERAL:

4. VA North Texas Health Care System intends to issue a construction contract for work at the Veterans

Resource Center. The project consists of:

a. The Contractor shall provide all labor, material, equipment, and supervision required to site work and installation of a new parking lot adjacent to the existing Veterans Resource Center. Parking lot will consist of earthwork and demolition of the existing site, new paving and security fencing, exterior lighting, exterior security cameras, and required sidewalks.

b. The Contractor shall provide all labor, material, equipment, and supervision required to upgrade the main distribution panel to address deficiencies found with the existing building power system as well as increased capacity to support the electrical requirements for the new adjacent parking lot.

SPECIFICS:

5. CIVIL:

The civil scope will consist of clearing and grading of the property adjacent to the Veterans Resource Center. New paving will be installed to provide the new parking lot area. Footings for exterior lighting will also be installed. Storm sewer lines will be adjusted and/or relocated as required to accommodate the new configuration. Security fencing will be provided along the parking lot perimeter, and will include motorized access gates, lights, and security cameras. Man access route will be provided to connect the Veterans Resource Center campus with the new parking lot. Parking lot finishes will include pavement striping and installation of bus shelters within the fenced perimeter.

ARCHITECTURE:

Not Applicable

STRUCTURAL:

MECHANICAL:

The mechanical scope is limited to the installation of mechanical operators for the high-security gates installed at the entrances for the new parking area.

PLUMBING:

ELECTRICAL:

The electrical scope shall consist of demolition of the existing main switchboard for the Veterans Resource Center and replacement with a new electrical service entrance. A new exterior power panel (fed via a new underground conduit from the new switchboard) will be provided in the parking lot area to supply exterior pole lighting, motorized gate access, and security cameras for the new parking lot provided under this scope. Temporary power will be provided from a temporary exterior switchboard to minimize downtime between demolishing the existing switchboard and installing a new one in its place. A new temporary underground feeder will be installed from the temporary switchboard to the existing pole mounted utility transformer. All existing electrical circuits will be transferred from the existing switchboard to the temporary switchboard. The existing switchboard will be demolished, and then the new switchboard will be installed in its place. A new permanent underground feeder will be installed from the new switchboard to the existing pole mounted utility transformer. The existing electrical circuits will then be transferred from the temporary switchboard to the new switchboard. The temporary switchboard can then be demolished along with the temporary underground feeder.

It was also determined the distribution panels downstream of the main switchboard will be replaced one for one with new panels. This can happen during the installation of the new switchboard, or after, as the facility sees fit.

FIRE PROTECTION:

Not Applicable.

Other Specifics:

6. The Contractor shall provide all PPE required for the employees and sub-contracting employees associated with this work.

7. The Contractor shall follow all VA protocols put in place for the COVID-19 pandemic.

8. Contractor to provide inventory of all relocated items to the COR.

9. The Contractor shall ensure all products/equipment used for this project are stored, handled, applied, and disposed of following the manufacturers’ instructions.

10. The Contractor shall only use products suitable for the job conditions. Manufacturer’s instructions and recommendations shall be followed for all products used.

11. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, sprinkler heads, piping, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work by the Contractor.

12. The Contractor shall adhere to all safety and infection control measures while performing work at the facility.

13. The Contractor will submit picture of affected area before, during, and after the renovation of each phase.

14. The Contractor shall provide their own dumpster and dispose of all damaged items, removed items, and debris created from the construction and demolition in every aspect of this project.

15. The Contractor shall adhere to all local VA Policies.

- SITE INVESTIGATION -

Expectation: Contractors shall determine existing as-built conditions through site visits. The Contractor shall submit any alternate suggestions for required materials for approval prior to procurement.

- ENVIRONMENTAL/OCCUPATIONAL SAFETY AND HEALTH (EOSH) -

Expectation: All projects and project designs shall contain language that addresses all applicable EOSH requirements.

16. Regulatory Compliance- EOSH requirements for work performed at the above location can be found in:

a. Volume 29 of the Code of Federal Regulations, Part 1910- Occupational Safety for General industry.

b. Volume 29 of the Code of Federal Regulations, Part 1926- Occupational Safety for the Construction Industry.

c. Volume 40 of Code of Federal Regulations, Protecting of the Environment.

d. Volume 49 of the Code of Federal Regulations, Part 397- Transportation of Hazardous

Materials.

Specification: The VA Master Construction Specification contains work procedures and material requirements designed to meet regulatory compliance requirements. Whenever possible, the Master Construction Specification must be used as the basis for the evaluation.

17. The VA Master Construction Specifications include but not limited to:

DIVISION 01 - GENERAL REQUIREMENTS

00 01 15 List of Drawings 01 00 00 General Requirements 01 32 16.15 Project Schedules (Small Projects – Design/Bid/Build) 01 33 23 Shop Drawings, Product Data, and Samples 01 35 26 Safety Requirements 01 42 19 Reference Standards 01 45 00 Quality Control 01 45 29 Testing Laboratory Services 01 57 19 Temporary Environmental Controls 01 74 19 Construction Waste Management

DIVISION 03 – CONCRETE

03 30 53 (Short Form) Cast-in-place Concrete

DIVISION 26 – ELECTRICAL

TBD – Electrical design has not proceeded sufficiently to evaluate required specifications.

Electrical/Communications sections to be provided at the 65% milestone.

DIVISION 27 – COMMUNICATIONS

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

DIVISION 31 – EARTHWORK

31 20 11 Earthwork (Short Form)

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 17 23 Pavement Markings 32 31 40 High Security Fences and Gates 32 90 00 Planting

DIVISION 33 – UTILITIES

33 40 00 Storm Sewer Utilities

- LOCATION/HOURS/DELIVERABLES -

Performance Location:

18. The Veterans Resource Center for the Dallas VAMC is located at 4900 S. Lancaster Road, Dallas, TX, 75216.

Hours:

19. Work is to be performed on Monday to Friday at 8:00AM - 4:30PM. Contractor access will be provided during this time, except special federal holidays unless discussed and approved by the COR ahead of time. Weekend work is not approved unless previously discussed and authorized by COR.

a. The Federal Holidays are as follows:

Holiday Name Day of Week 2023-2024 Observed Date Columbus Day Monday October 9, 2023 Veterans Day * Friday November 10, 2023 Thanksgiving Day Thursday November 23, 2023

Christmas Day Monday December 25, 2023 New Year's Day Monday January 1, 2024 Birthday of Martin Luther King, Jr. Monday January 15, 2024 President’s Day Monday February 19, 2024 Memorial Day Monday May 27, 2024 Juneteenth Wednesday June 19, 2024 Independence Day Thursday July 4, 2024 Labor Day Monday September 2, 2024 Columbus Day Monday October 14, 2024

- CONTRACTOR PERSONNEL AND MANAGEMENT -

Contractor Personnel:

20. The Contractor shall be responsible for employing qualified personnel to perform the work specified in this SOW. The Contractor shall maintain the personnel, organization and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements.

21. The Contractor is required that all subcontractor or employees have been screened by the Dallas VAMC Healthcare System. All personnel are required to wear a VA government furnished badge.

All contractor and subcontractor are required to wear a government and company furnish badge while performing services under this contract. The badge will contain a personal picture, name of employee, and Contractor's name. Badges shall be worn on the outer garment attached to the outer shirt or jacket pocket by a button or clip or worn around the neck secured by an appropriate identification card lanyard.

22. Government issued identification badge remains the property of the Government and shall be returned to the issuing office or other designated Government personnel upon transfer of Contractor employees from the contract.

23. The contractor shall insure that employee or subcontractor have valid driver license when driving a vehicle on property.

Management:

24. All information generated in performance of this contract becomes property of the Government and must be surrendered upon request and/or completion of the contract. The Contractor must protect against the destruction and/or misplacement of all information produced under this contract, unless directed under local policy to destroy. This includes both hard and soft copies of data.

25. The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the COR.

26. Contractor personnel or subcontractor shall conduct themselves in a professional manner (i.e., timeliness, communication; spoken and written etc.). The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reasons of suspected misconduct, a suspected security breach, or suspected to be under the influence of alcohol, drugs, or any other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interests of the Government. The hospital director or designated representative has the authority to bar individuals from the Government facility. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this performance work statement. The Government shall not reimburse the Contractor for travel and other expenses associated with the removal of personnel.

27. Contractor personnel are not authorized to carry or possess personal weapons to include, but not limited to, firearms and knives with a blade length in excess of three inches, while assigned under this contract.

Safety/Security Requirements:

28. The Contractor shall comply with all applicable federal, state and local laws and ensure performance is secure while protecting material, equipment, and supplies from damage and loss.

The Contractor shall ensure that employees or subcontractor have the proper PPE for the job.

Government security personnel shall have the express right to inspect for security violations at any time during the term of the contract.

29. All work performed under this contract will be in accordance with Safety and Health During Construction Activities Policy 138-80-16. Provide a written certified statement indicating that the construction project meets the life safety code requirements. For those maintenance and repair projects where the life / safety code requirements are not applicable, a written statement shall also be provided accordingly.

30. The Dallas VAMC Safety Officer and COR shall have full authority to see that the contractor obeys all safety rules and regulations relative to the fulfillment of this contract.

Work Attire and Appearance:

31. Contractor personnel shall present a professional appearance commensurate with standards delineated for Government civilian personnel acting in similar capacities.

32. The Contractor shall provide the necessary PPE to perform all the work described in this SOW.

Personnel Qualification:

33. The Contractor shall be responsible for employing technically qualified personnel to perform the work specified in this SOW and authorized to work in the United States. The Contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements. The work history of each contractor employee must contain experience directly related to the task and functions he/she is intended to perform under this contract. The Government reserves the right, during the life of the resulting contract, to request work histories on any contractor employee for the purposes of verifying compliance with the above requirements; additionally, the Government reserves the right to review resumes of contractor personnel proposed to be assigned. Personnel assigned to, or utilized by, the Contractor in performance of work shall be fully capable of performing the requirements contained in the SOW in an efficient, reliable, and professional manner.

34. Contractor shall provide a supervisor who speaks English on site at all time

35. Personnel should be properly trained for safety and performance of their respective duties.

36. The Government reserves the right to review Contractor personnel qualifications. Upon request, resume shall be provided to the Contracting Office prior to clearance approval, for review and acceptance by the COR. The intent is verification purpose and not for the Government to become the hiring authority.

37. Contractor and all contractor employees must have taken the Occupational Safety and Health Administration (OSHA) Certified 30/ 10-hour construction safety course and show documented proof. The contractor shall designate a “competent person” in accordance with 29 CFR 1926. 32(f) which states, “One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous or dangerous to employees and who has authorization to take prompt corrective measures to eliminate them”. The contractor shall instruct each of his employees in the recognition and avoidance of unsafe conditions and the regulations applicable to this work environment to control or eliminate any hazards or other exposure to illness or injury.

Non-Personal Service Statement:

38. Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the SOW. Contractor employees will perform their duties independent of, and without the supervision of, any Government official. The tasks, duties, and responsibilities set forth in the contract may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

- DAMAGES/INSURANCE -

Damages:

39. The Contractor is liable for all damages to Government equipment, property; utilities, etc., located at the site (e.g., sprinkler heads, ceiling tiles, manholes, fire hydrants, vehicles, windows, etc.)

caused by the Contractor, its employees or its subcontractors. The Contractor shall immediately report all damages to the COR and shall provide the Contracting Officer (CO) and COR, a written report, within 24 hrs. The report shall include What occurred, who was involved, when it occurred (Time/Date), where did it occurred, why it occurred, how it occurred, and the proposed means to repair or replace.

40. Contractor is to maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241.