547694_R1.pdf

Page 1 of 7 Jacket 547-694 R-1 Specifications By: AZ CMSO/SC Reviewed By: GDC Requisition No 2-00141-CMS

U. S. GOVERNMENT PRINTING OFFICE

DALLAS REGIONAL PRINTING PROCUREMENT OFFICE

1100 COMMERCE ST., ROOM 731

DALLAS, TX 75242

THIS IS A RE-SOLICITATION OF BIDS PREVIOUSLY CANCELLED ON

SEPTEMBER 19, 2012. THE SPECIFICATIONS HAVE CHANGED REGARDING THE

QUANTITY AND SCHEDULE. READ THOROUGHLY.

Sealed bids will be received until September 24, 2012 at 1:00 PM prevailing Dallas, Texas time, and no later.

FACSIMILE BIDS: Facsimile bids are permitted in accordance with GPO Publication

310.2 Contract Terms, Solicitation Provision, Page 1, 6. Submit facsimile bid to FAX No.

214-767-4101, one bid per facsimile.

The bidder agrees that any contract resulting from the bidder's offer shall be subject to all terms and conditions of U. S. Government Printing Office Contract Terms revised June 2001 (GPO Pub. 310.2) and USGPO Quality Assurance Through Attributes, revised August 2002 (GPO Pub. 310.1). In case of conflict, the provisions of this specification will prevail.

QUALITY LEVEL FOR THE PRINTING AND FINISHING ATTRIBUTES OF THE

PRODUCTS SPECIFIED HEREIN IS: PRINTING – LEVEL III FINISHING – LEVEL III

PRODUCT: This specification sets forth the requirements for EIGHT different items ITEM 1: Printed loose-leaf books ITEM 2: Printed tabs.

ITEM 3: Three-ring binders, binder cover/back/spine.

ITEM 4: Posters.

ITEM 5: Bookmarks.

ITEM 6: DVD replication ITEM 7: DVD sleeves.

ITEM 8: Letter

Plus drilling, die-cutting, scoring, folding, laminating, packaging, and shipping approximately 16,300 sets. Deliver FOB Destination.

PREDOMINANT PRODUCTION FUNCTION: The predominant production function of this order is printing of the 16,300 loose-leaf books, tabs, letters, front and back covers and spines, posters and bookmarks. Contract Clause 6, "Subcontracts," of GPO Contract Terms (GPO Publications 310.2, effective December 1, 1987 (Rev. 6-01), states that NO portion of the predominant production function may be subcontracted.

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The duplication of the DVD’s, production of the binders, CD trays, and jewel cases may be subcontracted.

TITLE: Hand in Hand: Training Series Manual

QUANTITY: 16,300 complete sets.. +/- none. Contractor must deliver 1 sample set to GPO, Dallas, TX in addition to the ordered quantity

NUMBER OF PAGES:

ITEM 1: Loose-leaf books contain 874 pages (with 2 blank pages), ITEM 2: 9 tabs, face only

ITEM 3: Binders with 1 front cover, 1 back cover and 1 spine, face only

ITEM 4: 2 posters, face only.

ITEM 5: 1 bookmark, face and back.

ITEM 8: Letter is face and back.

TRIM SIZE:

ITEM 1: loose-leaf books: 8-1/2 x 11”

ITEM 2: Tabs, 9 x 11" (includes 1/2" tab).

ITEM 3: Binders will have a 4” capacity. Front and back covers measure 11 x 8-1/2”, spine measures 2-11/16 x 9 5/8”.

ITEM 4: One poster measures 14 x 8-1/2”, the second poster measures 8-1/2 x 14”.

ITEM 5: Bookmark measure 2-1/2 x 8-1/2”.

ITEM 8: Letter is 8-1/2 x 11”.

MATERIAL FURNISHED: One complete printed sample set to use for construction guide. One CD containing the PDF print files for the text, posters, bookmarks, covers and spines and the DVD labels. One CD containing the PDF print files for the tabs.

Seven DVD’s for the DVD replication. Two DVD ISO disc image files. Purchase order.

Two Excel files (approximately 2.4Mb and 60Kb) for the addresses and one PDF file (approximately 210Kb) for the letter will be emailed to contractor upon award.

Posters, bookmarks, spine, tabs and DVD labels: color mode detected RGB; bleeds are not included in files. Front /back covers and spines: color mode detected CMYK, bleeds are not included in PDF files. Contractor must create bleeds. Include cost in your quote.

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PRESSWORK:

ITEM 1: Loose leaf sheets print head to foot in black ink only.

ITEM 2: Tabs print in Pantone 288U on face only.

ITEM 3: Cover, back, and spine, prints in 4-color process on face only.

ITEM 4: Posters print in 4-color process on face only.

ITEM 5: Bookmark prints in 4-color process on face and back.

ITEM 6: DVD prints 4-color process on face only.

ITEM 7: DVD sleeves do not print.

ITEM 8: Letter prints head to head in black ink.

DESCRIPTION:

ITEM 1: Loose-leaf sheets: Print in black ink head to foot, trim size is 8-1/2 x 11”. Text page count is 874 pages with 2 blank pages.

ITEM 2: Tab Dividers: 9 tab dividers (9 x 11” includes 1/2” tab) print in Pantone 288U on face only, type reverses out of solid color on tab, tabs bleed 3 edges. Tabs are 1/9th cut with rounded corners. Reinforce both sides of the tabs and the back-side of the drilled edge with 1-2 mil clear Mylar.

ITEM 3: Binders: White three-ring binder with clear view overlay front/back/spine pockets (top loading) for sheet insertion. Binder will also have a 3-1/2” clear view pocket on inside of front/ back and inside spine. Binder measure approximately 11-9/16" x 12-9/32" with 4-3/4" spine width.

Three-ring binder construction features:

- White vinyl material

- 4" capacity angle D 3-ring metal, mounted on back cover with opening/closing levers.

Cover/back/spine: Prints 4-color process face only. Covers and spine bleed all edges.

Front and back covers measure 11 x 8-1/2”, spine measures 2-11/16 x 9 5/8”.

ITEM 4:

Poster 1: 14 x 8-1/2 folds to 7 x 8-1/2” face in, prints face only in 4-color process. Bleeds three edges.

Poster 2: 8-1/2 x 14” folds to 8-1/2 x 7” face in, prints face only in 4-color process.

Bleeds on all edges.

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ITEM 5: Bookmark: Prints head to head in 4-color process, 2-1/2 x 8-3/16”. Bleeds all edges face and back.

ITEM 6: DVD-ROM: Replicate seven different DVD-ROM’s; containing approximately 635 Mb to 1.09 GB of IBM-PC files for each disk. DVD-ROM discs will be standard 12 cm (approximately 4.72”) with spiral track, made of polycarbonate substrate with a thin, highly reflective metal layer sealed with a protective lacquer in conformance with ISO 16448 DVD-Rom Standards. Contractor to meet replication and quality specifications (see attachment A, pages 1-5 for further requirements).

Each disc must have a printed image on the non-reflective side. Offset litho each image with a UV gloss coating directly onto the DVD face in 4-color process. Copy is type, solid, reverses, screens, line art illustrations and color halftones. Image is full coverage and bleeds to outer edge of disc. Inner core does not print.

ITEM 7: Contractor to provide a CD tray page (see attachment B), 11-3/8 x 9-1/8" that can accommodate two jewel case trays that snap into place, each jewel case holds 4 DVDs (see attachment C). CD tray page is 15 mil white PVC over 18 point SBS Backing. 3-hole punch, The CD tray page will be placed into and inserted onto the rings in the front of the binder (prior to first page of text)

(See attachment B for CD Tray Page).

http://www.vulcan-online.com/productdetail.aspx?id=CDTrayPage

(See attachment C for clear 4-Disk jewel case tray).

http://www.vulcan-online.com/productdetail.aspx?id=4-DiscJewelCase.

Contractor to place DVD’s 1 through 4 on top section of CD tray and DVD’s 5 through 7 on bottom portion of tray.

ITEM 8: 8-1/2 x 11 letter prints head to head in black ink, inserted in box with binders.

No bleeds.

Assembly: Contractor to collate text pages and tab dividers in sequence as per supplied sample, and drill three round holes 5/8” in diameter 4-1/4” center-to-center, center of holes approximately 3/8” from left edge of sheets. Contractor to insert printed cover, back and spine sheets as per sample into binders. Contractor to score, fold and insert two posters into inside left pocket and insert bookmark into inside left pocket. Contractor will place CD tray page containing the 7 DVD’s as the first page in the binder. Contractor to place letter on top of binder, box and seal.

MARGINS: See Description.

INK: See Description

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STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed for the corresponding JCP code numbers in the "Government Paper Specification Standards March 20, 2011 No. 12, NOTE: ALL

STOCK MUST BE OF A UNIFORM SHADE.

ITEM 1 and 8: Loose-leaf sheets: JCP Code* A60, Offset Book, White, Basis Size 25 X 38", basis Weight 50 lbs.

ITEMS 2 and 3: Covers, spines, tabs: JCP Code* K10, WHITE Index, Basis size 25.5 x 30.5", basis Weight 110 lb.

ITEMS 4 and 5: Posters and bookmark: JCP Code* L50, Matte Coated Cover, Size 20 X 26", basis Weight 80 lbs.

PROOFS:

PRIOR TO PRODUCTION SAMPLES:

The sample requirement for this contract is not less than 3 printed prior-to- production samples. Each sample shall be printed and constructed as specified using the form, ink, equipment and methods of production which will be used in the production of the finished product. Paper used for the samples must be of the size, kind and quality the contractor will furnish. Prior-to-production samples must be an exact replica of the final product.

Samples will be inspected and tested and must comply with the specifications as to construction, kind, and quality of materials and quality of reproduction.

Prior to the commencement of production of the contract production quantity, the contractor shall submit samples to: U.S. GPO, Dallas, TX and CMS, Baltimore, MD.

THREE (3) samples will be examined for conformance to the specifications. The container and accompanying documentation shall be marked PREPRODUCTION SAMPLES and shall include the GPO jacket number(s). The samples must be submitted in sufficient time to allow Government testing of the samples and production and shipment in accordance with the shipping schedule.

The Government will approve, conditionally approve, or disapprove the samples within 1 workday of the receipt thereof. Approval or conditional approval shall not relieve the contractor from complying with the specifications and all other terms and conditions of the contract. A conditional approval shall state any further action required by the contractor. A notice of disapproval shall state the reasons thereof.

If the samples are disapproved by the Government, the Government, at its option, may require the contractor to submit additional samples for inspection and test, in the time and under the terms and conditions specified in the notice of rejection. Such additional samples shall be furnished, and necessary changes made, at no additional cost to the Government and with no extension in the shipping schedule. The Government will require the time specified above to inspect and test any additional samples required.

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In the event the additional samples are disapproved by the Government, the contractor shall be deemed to have failed to make delivery within the meaning of the default clause in which event this contract shall be subject to termination for default, provided however, that the failure of the Government to terminate the contract for default in such event shall not relieve the contractor of the responsibility to deliver the contract quantities in accordance with the shipping schedule.

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with Contract Clause 12, "Notice of Compliance with Schedules," of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 6-01)).

Manufacture of the final product prior to approval of the sample submitted is at the contractor's risk. Samples will not be returned to the contractor. All costs, including the costs of all samples shall be included in the contract price for the production quantity. All samples shall be manufactured at the facilities in which the contract production quantities are to be manufactured.

Submit Prior to Production Samples on or before OCTOBER 10, 2012.

Submit 2 Prior to Production Samples to:

CMS

Attn: Keith Williams SI-12-06 7500 Security Blvd.

Baltimore, MD 21244-1850

Submit 1 Prior to Production Sample to:

USGPO - Dallas RPPO Attn: Alan Zada M/F Prior to production samples/J 547-694 1100 Commerce St., Room 731 Dallas, TX 75242

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these specifications:

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests -- General Inspection Level I.

(b) Destructive Tests -- Special Inspection Level S-2.

Specified Standards-- The specified standards for the attributes requiring them shall be:

ATTRIBUTE SPECIFIED STANDARD

P-7. Type Quality and Uniformity Approved prior-to-production samples P-8. Halftone Match (Single and Double Impression) Approved prior-to-production samples P-10. Process Color Match Approved prior-to-production samples

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PACKING AND MARKING: Box each binder separately in boxes suitable for shipping.

DELIVERY INSTRUCTIONS: Deliver f.o.b. destination, 4,000 sets to arrive on or before October 29, 2012, 4,000 sets to arrive on or before November 13, 2012, 4,000 sets to arrive on or before November 21, 2012, balance to arrive on or before November 29, 2012

Deliver approximately 15,992 sets to approximately 15,992 different addresses via traceable mean using a small package carrier such as UPS or FED EX using the most cost effective manner available to meet the required delivery date. All addresses are in the continental United States. Excel files of the addresses are available upon request.

ICP Sytems, LLC Attn: Terresita Gayden 240 Nat Turner Blvd. Suite 200 Newport News, VA 23606 ---------308 complete binder sets each individually boxed and sealed (please do not label individual boxes). Skids are required. Boxes must be suitable for subsequent re-shipping. The shipment to this location to deliver last.

US Government Printing Office 1100 Commerce St., Rm. 731 Dallas, TX 75242 ----------1 complete binder marked for Jacket 547-694/samples/az

SCHEDULE: See "Notice of Compliance with Schedules", Article 12, Contract Clauses, GPO Contract Terms, effective December 1, 1987, revised June 2001.

Material will be available for pickup at the GPO, Dallas, TX on September 25, 2012.

Proofs: Deliver prior-to-production samples on or before October 10, 2012, Delivery: Deliver f.o.b. destination, 4,000 sets to arrive on or before October 29, 2012, 4,000 sets to arrive on or before November 13, 2012, 4,000 sets to arrive on or before November 21, 2012, balance to arrive on or before November 29, 2012.

DISPUTES: GPO Publication 310.2, GPO Contract Terms, Contract Clause 5. Disputes, has been revised. The new clause can be found at www.gpo.gov/pdfs/vendors/contractdisputes.pdf. This revised clause also cancels and supersedes any other disputes language currently included in existing contractual actions.

PAYMENT: Submit all vouchers to: Comptroller, Stop FMCE, Office of Financial Management, U.S. Government Printing Office, Washington, D.C. 20401. Vouchers may be faxed to 202-512-0992. To expedite payment from GPO, use the bar code cover sheet. Refer to the following web page for instructions:

http://winapps.access.gpo.gov/fms/vouchers/barcode. If the bar code cover sheet is used, fax the voucher and the bar code cover sheet to 202-512-1851 in lieu of the fax numbers listed above.

Attachment B

Attachment C