5475 sole-source-determination Final.pdf

SOLE-SOURCE DETERMINATION MEMO

FOR SUPPLIES AND SERVICES - DRAFT

Instructions: Program staff – complete fields in BLUE prior to submitting with 118s, solicitation request form.

Date: 6.10.22 Sole source number: 5475/S-10000-00003549

To: Kirk N. Rhoades, Designated Procurement Officer DHS Office of Contracts & Procurement

Requestor: Matthew Rasmussen Agency/division: Oregon Department of Human Services, herein after referred to as “Agency” Program/office: Office of Self-Sufficiency Programs – Youth Experiencing

Homelessness Contract specialist:

Agency Sole source rule: Sole source authority:

DHS OAR 125-247-0275 OAR 125-246-0170(2)

DAS Delegation 649-11, as amended

Estimated total contract value: $75,000

Description of goods or services: Legislatively required Reporting and Projection Analysis on reducing youth homelessness

1. Background: This sole source justification applies to the purchase of:

a) The Contract to be covered under this sole source would be with the Corporation for Supportive Housing, herein after referred to as “Contractor”.

b) The Service would include Contractor creating a formal Report and Recommendations for inclusion in ODHS’ Youth Experiencing Homelessness Program’s Annual Legislative Report, that outlines specific requirements as outlined in 2022 HB4013 and builds off of previous Housing Needs Assessment Summary Report.

c) The Contractor currently does predictive analysis in the youth homelessness sphere with multiple states and municipalities across the country. Given the fact that they created Oregon’s Housing Needs Assessment Summary, and this https://www.oregon.gov/dhs/CHILDREN/Homeless-Youth/Documents/CSH-YH-Needs.pdf https://www.oregon.gov/dhs/CHILDREN/Homeless-Youth/Documents/CSH-YH-Needs.pdf

Legislative requirement was structured on this process, the identified Contractor would be able to provide consistency in reporting, utilize previously established engagements and connections, and able to adhere to timely completion given their knowledge on Oregon’s needs.

2. Prospective contractor/vendor:

Legal entity name: Corporation for Supportive Housing

DBA:

Address: 61 Broadway, Suite 2300 Contact person: New York, NY 10008 Phone: 720-220-9135 Email: Annie.bacci@csh.org

Protests are due by 3:00 PM within seven calendar days after the first date the notice is posted on OregonBuys. Protests must be sent via mail, fax, email, or hand carried to the following address: Protests via telephone will not be accepted.

Oregon Department of Human Services Office of Contracts and Procurement ATTN: Vicki Logan Address: 635 Capitol St. NE, Suite 350 Phone: 503-559-0008 Fax: 503-378-4324 Email: Vicki.L.Logan@dhsoha.state.or.us

Agency reserves the right to purchase additional services, or training.

3. Written findings of fact (market research):

The findings below must include factual information supporting the determination that meet the sole source requirement in statute.

Pursuant to ORS 279B.075, Agency must conduct market research that supports the assertion that there is only one source that can provide the goods or services. Market research includes utilization of the internet, trade journals, agency vendor lists, professional organizations, studies, catalogs/industrial periodicals, vendor sources, yellow pages, etc.

For information technology contracts, any ownership or proprietary issues should be fully addressed with written documentation to support facts.

Agency must select at least one of the findings and prepare the determination as it specifically relates to the good or service being procured. More than one finding can be addressed. The findings are as follows:

Pursuant to ORS 279B.075 (2)(a): Provide findings supporting the determination that the efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source.

or Pursuant to ORS 279B.075 (2)(b): Provide findings supporting the determination that the goods or services required for the exchange of software or data with other public or private agencies are available from only one source.

or Pursuant to ORS 279B.075 (2)(c): Provide findings supporting the determination that the goods or services are for use in a pilot or an experimental project.

or

Pursuant to ORS 279B.075 (2)(d): Any other findings that support the conclusion that the goods or services are available from only one source.

The requirement to obtain these Services comes directly from the Legislature and has a quick turnaround of less than 6 months. The request was based on the results from Oregon’s Housing Needs Assessment, a planning process and subsequent report that were recently completed over a span of 12 months by the same Contractor. As this requirement is built off of the work that was already completed by the Contractor, utilizing the same Contractor would be the only prudent way to provide consistency in reporting outcomes and recommendations, utilize previously established engagements and connections, and adhere to timely completion. Contractor also already does predictive analysis and provides technical assistance in the youth homelessness sphere with multiple states and municipalities across the country. They are the only source with this level of knowledge on Oregon’s youth homelessness needs and the Housing Needs Assessment that the Legislative requirement is built from.

APPROVED:

By:

Signed by DPO electronically via ORPIN Kirk N. Rhoades or acting DPO