546717.pdf

Page 1 of 8 Jacket 546-717 Specifications by: JAR United States Coast Guard Recruiting Command Reviewed by: KJC Requisition No. 2-33089

U. S. GOVERNMENT PRINTING OFFICE

DALLAS REGIONAL PRINTING PROCUREMENT OFFICE

ROOM 731, DALLAS, TX 75242

Fax bids to 214-767-4101

Sealed bids will be received until 1:00 PM prevailing Dallas, Texas time, April 16, 2012 and no later.

The bidder agrees that any contract resulting from the bidder’s offer shall be subject to all terms and conditions of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 6-01)) and GPO Contract Terms, Quality Assurance Through Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised August 2002). In case of conflict the provisions of this specification will prevail.

THE QUALITY LEVEL FOR THE PRINTING AND FINISHING ATTRIBUTES IS: PRINTING – LEVEL III FINISHING –

LEVEL III

Predominant Production Function: The predominant production function of this order is large format digital printing or screen printing. Contract Clause 6, "Subcontracts," of GPO Contract Terms (GPO Publications 310.2, effective December 1, 1987 (Rev. 6-01), states that no portion of the predominant production function may be subcontracted.

PRODUCT: These specifications set forth the requirements for the removal of existing graphics where applicable and surveying, designing, proofing, printing, delivery, and installation of large format window graphics. Graphics are exterior mounted, print in full color, and will require a clear protective coating. Deliver FOB Destination.

TITLE: Storefront Window Graphics Branding

QUANTITY: 49 locations totaling approximately 3,555 Square Feet of material to install. 19 locations require coverage of all windows and doors for an estimated 2,736 square feet of material. 30 locations require removal and coverage of doors only for an estimated 819 square feet of material removed and installed. 22 locations have 1 door. 8 locations have 2 or more doors. The total estimated amount of material to be removed is 1,368 square feet including the above mentioned doors. The actual square footage of this order cannot be determined until completion. The contractor must bill for the actual square footage removed and installed.

NUMBER OF PAGES: Number of windows varies by location and will be determined by contractor’s survey of each location. See Attachment A for a typical location layout.

TRIM SIZE: Sizes vary by location and will be determined by contractor’s survey of each. See Attachment A for a typical location layout.

FURNISHED MATERIAL:

Upon award the contractor will receive the purchase order and surveying and distribution/installation location list via email.

High resolution (.TIFF) graphic files will be furnished directly by the Coast Guard and uploaded to a contractor provided FTP site.

Electronic Media:

Platform: Mac G4 - OS 10.4.9 Storage Media: Electronic Transfer or File Transfer Protocol (FTP) Software: PDF Files and/or .TIFF images.

Fonts: All printer and screen fonts will be furnished, embedded, or outlined. The contractor is cautioned that furnished fonts are the property of the Government and/or its originator. All furnished fonts are to be eliminated from the contractor’s archive immediately after completion of the contract.

An Excel file of the surveying and distribution/installation location list will be emailed upon award.

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ELECTRONIC PREPRESS:

Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media damage, or data corruption that might interfere with proper file image processing must be reported to the contract administrator.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the assigned quality level.

Prior to making any revisions, the contractor shall copy the furnished files and make all changes from the copy unless otherwise indicated.

DESCRIPTION: SPECIFICATIONS APPLY EQUALLY TO ALL LOCATIONS UNLESS OTHERWISE STATED.

All graphics print in full color. Copy may consist of any or all of the following elements. Type, rules, solids, builds, reverses, and four-color process halftones. Full bleeds on all sides. Each location may print a different image. A common graphic will be furnished for all entry doors. Laminates must be clear, non-yellowing, and free of air bubbles and foreign particles. Laminates must also protect the graphics from exposure to natural and synthetic light sources to maintain color and density for a minimum of 5 years without fading, peeling, or otherwise being damaged during normal use.

INK: Four-color process and protective coating

MARGINS: Full bleeds on all edges

MATERIAL: Material will require outside mounting.

Composite white/black, 6-8 Mil flexible vinyl, one way vision film with a 2 Mil, optically clear, over laminate.

Perforations are 65/35% or 70/30% with hole sizes 1.5 – 2 Mil.

Adhesive must be removable, transparent, and pressure sensitive.

FINISHING: Contractor will be responsible to accurately cut the product to match the given window and adjust, print, and install to appropriately match across window panes, walls, doors, etc. in creating a seemingly seamless graphic.

PROOFS: 3 set(s) of digital color content proofs for the first location. Proofs must be created using the same Raster Image Processor (RIP) that will be used to produce the product. Proofs must illustrate any breaks in the graphics and be scaled proportionately to the respective location.

5 material samples (minimum 8 x 10” each). Material samples are due for the initial location only and before any actual production begins. Approved material samples will be the standard for all locations.

The proofs will be checked for quality and compliance with these specifications, approved or approved with comments and made available for pickup by the contractor within (2) working days after receipt by the ordering agency. If, in the opinion of the department, the proofs are not a true representation of the furnished art, (objectionable or serious shift in hue, saturation, or density) or contain noticeable defects they will be rejected and the contractor will be required to make the necessary corrections and reproof at no additional expense to the Government. The schedule stated elsewhere in these specifications CANNOT be extended to allow for such reproofing.

CONTRACTOR MUST NOT PRINT PRIOR TO RECEIPT OF AN “OK TO PRINT”.

To maintain the delivery schedule stated elsewhere in these specifications, the proofs and copy must be delivered to be received no later than April 25, 2012. If the contractor cannot provide an acceptable set of proofs by this date or within a reasonably sufficient time to allow for proof review, pickup and printing BEFORE THE ESTABLISHED DELIVERY DATE, he/she may be required to show cause as to why the contract should not be terminated for default.

PROOF DELIVERY NOTIFICATION: Contractor must notify Joseph Johnston and Julia Russ, via email, 2 days prior to the shipment of the proofs with the expected delivery date of the proofs. Additionally, the tracking numbers must be emailed immediately upon availability. Email to: Joseph.M.Johnston@uscg.mil and jruss@gpo.gov.

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Deliver 2 sets of proofs, 3 material samples, and a pre-paid airbill (and packaging for respective carrier) for return of proofs at contractor's expense to:

Attn: Joe Johnston 202-841-7494 6909 Cedar Crest Drive Fredricksburg, VA 22407

Deliver 1 set of proofs and 2 material samples marked for proofs/546-717/jar to:

USGPO

1100 Commerce St., Rm. 731 Dallas, TX 75242

EMAIL PROOFS: For each subsequent location the contractor must supply an Adobe Acrobat version 5.0 PDF (version 1.4 ) soft proof. Proofs must be sized to scale and indicate the window and door breaks. Proofs will be transferred to the agency via electronic mail. The PDF proof will be evaluated for text flow, image position and color breaks; it will not be used for color match.

The proofs will be checked for design, quality, and compliance with these specifications, approved or approved with comments and the contractor will be notified of the necessary action within (2) working days after receipt in the U. S.

Government Printing Office, Dallas, TX and the ordering agency. If, in the opinion of the GPO and/or department, the proofs are not a true representation of the furnished art, or contain noticeable defects they will be rejected and the contractor will be required to make the necessary corrections and reproof at no additional expense to the Government.

The schedule stated elsewhere in these specifications CANNOT be extended to allow for such reproofing. Include GPO jacket number in the subject line of all emails.

CONTRACTOR MUST NOT PRINT PRIOR TO RECEIPT OF AN “OK TO PRINT”.

To maintain the delivery schedule stated elsewhere in these specifications, the proofs must be DELIVERED to the U. S.

Government Printing Office in Dallas, TX and the ordering agency within reasonably sufficient time to allow for proof review, printing, and installation BEFORE THE ESTABLISHED DELIVERY DATE. Failure to perform this task in sufficient time will result in the contractor being required to show cause as to why the contract should not be terminated for default.

Email proofs to:

Joseph.M.Johnston@uscg.mil jruss@gpo.gov

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes -- Level III.

(b) Finishing (item related) Attributes -- Level III.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard P-7. Type Quality and Uniformity OK'd Proofs P-8. Halftone Match (Single and Double Impression) OK'd Proofs P-9. Solid and Screen Tint Color Match OK'd Proofs P-l0. Process Color Match OK'd Proofs

DESIGN: The contractor must create the art for each location using the furnished Coast Guard images. The images must be laid out to fit each individual storefront. Assume that each storefront will print with different art. The contractor is responsible for configuring all the art and performing all necessary pre-press operations for each individual window, door, etc. at each location.

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SURVEY: SURVEYS MUST BE SCHEDULED WITH EACH LOCATION PRIOR TO ARRIVAL. The contractor is responsible for the survey of each location to determine all measurements and make recommendations regarding inside or outside mounting options. Recommendations must be in writing and include the contractor’s deciding factor’s in making the respective recommendation. Factors of consideration for recommendations should be, but is not limited to, opacity of the current window tint, location and probability of vandalism, Landlord and/or municipal regulations, and climate. The Government will review the contractor’s recommendation and make the final decision for each location within 2 working days of receipt of each recommendation. Email recommendations to: Joseph.M.Johnston@uscg.mil and jruss@gpo.gov .

See Attachment A for a typical location layout.

PACKING AND MARKING: Refer to Articles 2 and 3, Supplemental Specifications, GPO Contract Terms, revised May 1999.

Pack suitable, not to exceed 40 lbs. per shipping container. All shipping containers must include the title “Storefront Window Graphics Branding”.

DELIVERY INSTRUCTIONS: Deliver f.o.b. destination. Also, refer to Article 4, Supplemental Specifications, GPO Contract Terms, revised May 1999. Make all deliveries via traceable receipt unless otherwise indicated.

All deliveries must be made using traceable means. Contractor to assume all deliveries require inside delivery. If contractor delivers product in person a receipt of delivery must be obtained from the receiver.

DELIVER TO: 49 locations per the location list included in this specification.

INSTALLATION: Window graphics must be installed on cleaned surfaces without air bubbles or foreign particles.

Contractor is responsible for all installations including, but not limited to, obtaining any/all permits, paying all fees, conforming to regulations, etc. Installations must be performed during normal business hours and by appointment only.

ALL INSTALLATIONS MUST BE VERIFIED BY PERSONNEL FROM EACH LOCATION. This is required as proof of delivery and must be submitted with the contractor’s invoice. Invoices submitted without proof of delivery will not be paid.

Contractor must make every effort to acquire installation services from local vendors to avoid travel expenses. In the event that travel is unavoidable the following shall apply.

TRAVEL REQUIREMENTS: Travel necessary for the performance of this contract shall be reimbursed in accordance with the PWS, MMAR 31.205-46, and the FJTR. Travel will require prior Government coordination and approval in writing by the Contracting Officer (CO) or his/her authorized representative on a case-by-case basis. Note that projected travel costs shall be identified as a separately priced cost amount in the offeror’s bid. These costs will be included in the total bid amount and shall not be exceeded throughout the performance of the contract without express authorization of the CO and only with proper justification. The Contractor shall furnish the following information to the CO or designated representative prior to the date of travel: a) purpose of travel, b) proposed destination, c) proposed duration of travel, d) proposed number of personnel who will be traveling, and e) estimated cost of travel. Travel costs include per diem, car rental, local ground transportation, airfares, and other applicable and allowable expenses. Travel costs do not include the wages and salaries of the travelers. Per diem shall not exceed rates authorized by the FJTR in effect at the time the expense is incurred. Other costs, including allocated direct costs and indirect costs, shall not be reimbursed. Trip reports shall be the mechanism to confirm completion of the travel task activity. Trip reports shall be provided to the CO and/or designated Government representative within ten workdays of completion of the travel.

If travel is authorized by the CO the contractor must request “Invitational Travel Orders” from GPO and make all travel arrangements through the designated Government Travel Agent. Contractor must make request a minimum of 7 workdays before travel is to begin.

Published travel allowances are available at: www.gsa.gov From the “For Government Customer” drop down window click on “Travel Resources”.

SCHEDULE: See “Notice of Compliance with Schedules”, Article 12, Contract Clauses, GPO Contract Terms, revised May 1999.

The purchase order and furnished material will be emailed to the awarded contractor on or before April 18, 2011.

Contractor is responsible for scheduling all subsequent proofs and installations. Written schedules must be submitted in whole or in part a minimum of 10 working days before the first date indicated on the given schedule. Updated schedules are expected on a weekly basis and are subject to approval within 2 working days of receipt.

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Proofs must be delivered for the first location on or before April 25, 2012.

Delivery and installation at RO-SEA/TAC and RO-Los Angeles must be accomplished on or before May 15, 2012.

Delivery and installation complete at all locations on or before July 13, 2012.

Fax bids to 214-767-4101.

BASIS FOR AWARD: For bidding purposes assume that 2,736 sq. ft. will be installed at 19 locations requiring full branding, 819 sq. ft. will be installed at 30 locations requiring door graphics only, and 1,368 sq. ft. will be removed. Award will be made to the responsible bidder who has submitted the overall lowest responsive bid, in accordance with all specifications.

QUOTATIONS: The following items must be included with your sealed bid. Incomplete or unclear entries may cause your bid to be determined non-responsive.

GPO Form 910 - A total price which is inclusive of all costs associated with surveying, designing, proofing, printing, delivery, installation, removal cleaning, etc. for 49 locations.

Page 5 of 7 - Projected Travel Costs Page 6 of 7 – Unit Rates

In addition to quoting a price for the total square footage estimated in these specifications, a unit rate must also be submitted for the actual square feet of material installed as well as removed. Each unit rate submitted must be inclusive of all costs related to design, print, delivery, installation, removal, cleaning, etc. Unit rates are not a factor in determining award but must be equal to or less than the total bid price when calculated by the estimated numbers in these specifications. Enter the unit rates for each operation below. The actual square footage of this order, install and/or removal, cannot be determined until completion. If there is no charge for any operation the contractor must state “no charge” or “$0.00”. Items left blank will render a bid non-responsible.

BILLING:

The contractor is authorized to bill for individual locations as they are completed. The contractor must bill for the actual square footage installed and/or removed by multiplying the actual square footage installed/removed by their submitted unit rate.

PROJECTED TRAVEL COSTS: Contractor must make every effort to acquire installation services from local vendors to avoid travel expenses. Projected travel costs will be added to the total bid amount appearing on GPO Form 910, and shall not be exceeded throughout the performance of the contract without express authorization of the CO and only with proper justification.

Projected Travel Costs: $__________________________

Company Name: ________________________________

Contractor Code: ________________________________

Bidders Name: _________________________________

Bidders Signature: ______________________________ Date: _____________________

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Unit Rate per square foot of material for locations requiring coverage of all windows and doors.

Rate:$________________per square foot

Unit Rate per square foot of material for locations requiring coverage of doors only.

Unit Rate per square foot of material removed.

Company Name: ________________________________

Contractor Code: ________________________________

Bidders Name: _________________________________

Bidders Signature: ______________________________ Date: _____________________

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LOCATIONS:

Recruiting Office State Zip

Entire Windows Branding

Front Door Graphic Replace Only

RO - Albuquerque NM 87109-3397 XX RO - Anchorage AK 99515-1515 XX RO - Boise ID 83709-1908 XX RO - Denver CO 80021 XX RO - El Paso TX 79925 XX RO - Las Vegas NV 89121-7341 XX RO - Phoenix AZ 85004-2003 XX

RO - Salt Lake City UT 84067 XX

RO - SEA/TAC WA 98188 XX

RO - Los Angeles CA 90712 XX RO - Riverside CA 92324-8180 XX RO - Sacramento CA 95621 XX RO - San Diego CA 92110-3224 XX RO - San Francisco CA 94501 XX RO - Ventura CA 93035 XX RO - Corpus Christi TX 78412 XX RO - Dallas TX 75062 XX RO - Houston TX 77087 XX RO - Memphis TN 38018 XX RO - Mobile AL 36606-3900 XX RO - Montgomery AL 36116 XX RO - Nashville TN 37013-2307 XX RO - New Orleans LA 70003-5264 XX RO - Oklahoma City OK 73139 XX RO - San Antonio TX 78218 XX RO - Cincinnati OH 45014-8504 XX RO - Cleveland OH 44126 XX RO - Detroit MI 48071-3607 XX RO - Indianapolis IN 46250-4583 XX RO - Kansas City MO 64154-2530 XX RO - Lansing MI 48917 XX RO - Louisville KY 40213 XX RO - Albany NY 12204-1029 XX RO - Atlantic City NJ 08225-1202 XX RO - Boston MA 02148- XX RO - Hartford CT 06042- XX RO - Long Island NY 11793-3133 XX RO - Newark NJ 07018-2228 XX RO - NYC Brooklyn NY 11201 XX RO - NYC Manhattan NY 10004-1466 XX RO - Philadelphia PA 19154 XX

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LOCATIONS:

Recruiting Office State Zip

Entire Windows Branding

Front Door Graphic Replace Only

RO - Syracuse NY 13206 XX RO - Charleston SC 29407-4933 XX RO - Greensboro NC 27407-4315 XX RO - Potomac Mills VA 22192 XX RO - Raleigh NC 27604-2464 XX RO - Richmond VA 23235 XX RO - Miami South Dade FL 33157 XX RO - Orlando FL 32819 XX