Limiting_Sources_Justification_MPT-SAT-signed.pdf

Limiting Sources Justification for Limiting Sources for Micro-Purchase Threshold up to the SAT

Effective Date: 02/01/2022 Page 1 of 3

DEPARTMENT OF VETERANS AFFAIRS

FAR 8 – Justification for Limiting Sources (LSJ) For

Limiting Sources (<SAT)

Acquisition Plan Action ID: 36C245-24-AP-1746

1. Contracting Activity: Department of Veterans Affairs, Network/Program Contracting Office

05, located at Martinsburg VA Medical Center (613),510 Butler Avenue, Martinsburg, WV 25405, in support of VISN 05 VA Health Care System at Louis A. Johnson VA Medical Center (540), 1 Medical Center Drive, Clarksburg, WV 26301. Identify purchase request (2237) number 540-24-1-072-0015.

2. Description of Action: The Clarksburg VAMC has a requirement for an instrument tracking system (ITS) for Sterile Processing Service. This requirement is for the standardization of all the VISN 5 instrument tracking systems . A delivery order will be excuted on GS-35F-0462X.

Order against: FSS Contract Number: GS-35F-0462X

Name of Proposed Contractor: Censis Technologies, Inc.

Street Address: 4031 Aspen Grove Drive, Suite 350 City, State, Zip: Franklin, Tennessee 37067 Phone: (304) 623-3461 x3748

3. Description of Supplies or Services:

The estimated value of the proposed action is $83,788.41.

The Clarksburg VAMC has a requirement for an instrument tracking system (ITS) for Sterile Processing Service. The ITS shall include VHA OIT approved computers/workstations with waterproof keyboard and touchpad mice. Hardware to mount the computers shall be included.

The Contractor shall provide scanners and stands, wireless FIPS compliant scanners, label printers with network capabilities and USB cables, laser get printer, and document scanners.

The requirement shall include a camera and stand. The labels for the label printers and some ribbons shall be included. For the marking, all supplies such as electrochemical marking filter caps, electrochemical marking electrolytes, and electrochemical marking neutralizers shall be included. All CensiTrac software, licenses, and subscriptions shall be included. The requirement is for project management, on-site implementation, and training for the ITS project. In addition, marking for instruments that do not have marking is included in order for the proper tracking of the instruments.

Effective Date: 02/01/2022 Page 2 of 3

Product Code

Product Line Item Description Sales Price Quantity Total Price

IMT301 Implementation - InstrumenTrac Implementation Fee

GSA: GS-35F-0462X - Four Labor Weeks Onsite Training, Project Management, Data Validation, ORV Testing

$46,881.61 1.00 USD

46,881.61

SUT301 Subscription - InstrumenTrac

Base YR - GSA - GS-35F- 0462X

$36,906.80 1.00 USD

36,906.80

4. Authority:

Order Against FSS: Authority of the Multiple Award Schedule Program, Title III of the Federal Property and Administrative Services Act of 1949 (41 USC 251, et seq.); Title 40 USC 501, Services for Executive Agencies; and Section 803 of the National Defense Authorization Act of 2002 (PL 107-107) and implemented by FAR 8.405-6. Mark the applicable exception:

An urgent and compelling need exists, and following the procedures would result in unacceptable delays(FAR 8.405-6(a)(1)(i)(A);

Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized;

(FAR 8.405-6(a)(1)(i)(B));

In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order and the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order was not previously issued under sole-source or limited-sources procedures (FAR 8.405- 6(a)(1)(i)(C)); or

Items peculiar to one manufacturer. An item peculiar to one manufacturer can be a particular brand name, product, or a feature of a product, peculiar to one manufacturer). A brand name item, whether available on one or more schedule contracts, is an item peculiar to one manufacturer (FAR 8.405-6(b)).

https://www.acquisition.gov/far/part-8#FAR_8_405_6 https://www.acquisition.gov/far/part-8#FAR_8_405_6 https://www.acquisition.gov/far/part-8#FAR_8_405_6

Effective Date: 02/01/2022 Page 3 of 3

5. Rationale/explanation to support cited authority:

Only the products of Censis will meet the requirements of the Sterile Processing Service at the Clarksburg VA Medical Center. In a memorandum from the Deputy Under Secretary for Health for Operations and Management (DUSHOM) dated January 2019, “the CensiTrac Instrument Tracking System (ITS) made by Censis Technologies is the defacto standard ITS that all facilities shall utilize”. Thus, per policy, the Clarksburg VAMC must implement the system manufactured by Censis. Only Censis is capable of implementing the Censitrac system. No other companies can provide Censitrac software, equipment, licenses, and installation. I.A.W. FAR 8.402 General (f) for administrative convenience, contracting officer is addiing items not on the Federal Supply Schedule. These open market will be using FAR Part 13.5

6. Note that this determination satisfies the requirements of FAR 8.405-6. The requirement to prepare a written justification IAW FAR 6.303 does not apply to Federal Supply Schedules.

Joseph J. Krupa Contracting Officer Martinsburg, WV VAMC/NCO 05 Date https://www.acquisition.gov/far/part-8#FAR_8_405_6 https://www.acquisition.gov/far/part-6#FAR_6_303