54-TJK-01-PR31873, Dare Response to Questions, Addendum 1 Q&A.pdf
PDF 130 KB Posted
- Attached to
- 54-TJK-01-PR31873, CUSTODIAL OPERATIONS AND MAINTENANCE OF REST AREA INCLUDING LAWN AND GROUNDS MAINTENANCE
- Solicitation number
- 54-TJK-01-PR31873
- Issued by
- Davidson County, Maury CDP, North Carolina
About this file
This is an addendum to a Request for Proposal issued by the North Carolina Department of Transportation (NCDOT) Division 1 for custodial operations and maintenance services at the Dare County Rest Area/Visitor Information Center located on US 64/264 near Manteo on Roanoke Island. The facility is currently undergoing renovations with an anticipated reopening date of June 1, 2026. The contract requires comprehensive janitorial and grounds maintenance services, including daily staffing of 9 man-hours year-round with one employee per shift, supplemented by 12 man-hours weekly for grounds maintenance from March through October and 3 man-hours weekly from November through February. Questions regarding the solicitation were due by May 6, 2026 at 5:00 p.m., with bids due on May 20, 2026 at 2:00 p.m. The contract becomes effective July 1, 2026, with an initial one-year term running through June 30, 2027, and may be extended for two additional one-year periods at NCDOT's sole discretion, with extension prices increased by 2 percent annually.
This addendum addresses eight vendor questions regarding post-renovation facility specifications and operational impacts. Key clarifications include confirmation that renovations include new toilet paper dispensers (9-inch rolls) and piston urinals with specific equipment models identified for soap dispensers, paper towel dispensers, and urinals. The state confirmed that no additional mulch or grounds maintenance products will be required, water usage will remain at approximately 206,000 gallons annually with no expected increase, but HVAC renovations will necessitate changing four air filters monthly. The emergency supply list on page 30 of the contract remains applicable post-renovations and includes all supply and repair parts needed for the facility. Mandatory wage rates are $16.25 per hour for rest area attendants and $19.25 per hour for supervisors, effective July 1, 2026. This is a Small Business Enterprise (SBE) set-aside contract with an annual gross income limit of $500,000, requiring SBE certification and a performance guarantee equal to 5 percent of monthly compensation for the initial contract year.
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Other files
| File | Type | Posted |
|---|---|---|
| 54-TJK-01-PR31873, Dare Roanoke Island Janitorial and Grounds.pdf |
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Text version
STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
JOSH STEIN DANIEL H. JOHNSON
GOVERNOR SECRETARY
NCDOT Non-Mandatory Addendum Version Date: 10/2025
Page | 1
SOLICITATION ADDENDUM
THIS ADDENDUM DOES NOT NEED TO BE RETURNED.
1. The following are questions received about the Solicitation and the State’s response to those questions:
Question
Vendor Question State’s Response
1 When is the rest area expected to reopen? Anticipated date 6/1/2026.
2 What are the extents of the renovations being performed on the grounds? Will this lead to an increase in mulch or other products needed to maintain the grounds?
No additional mulch or other products needed to maintain the grounds.
3 Did renovations include changing any paper product dispensers or toilets?
Yes, toilet paper goes to 9-inch rolls, all else is the same.
4 Since the rest area will not be open prior to bid, what style of the following equipment will the facility be using?
Urinals Piston Soap dispenser Toilet paper dispensers Paper towel dispensers
Urinals: Piston assembly Hydrotek American Standard
Decorum .125 gpf
Soap dispenser: Battery operated Aike wall mount
Toilet paper dispensers: ASI 9-inch model B-2892
Paper towel dispensers: Recessed paper towel ASI model B-3944
5 Will the plumbing renovations lead to an increase in expected water usage?
No
6 What is the water usage for the most recent 12 months of operation?
206,000 gallons on average per year.
7 Will HVAC renovations increase the number of air filters or AC units used at the facility?
Yes, four filters will need to be changed each month.
Issuing Agency: Department of Transportation
Solicitation Number: 54-TJK-01-PR31873
Solicitation Description: CUSTODIAL OPERATIONS AND MAINTENANCE OF
REST AREA INCLUDING LAWN AND GROUNDS
MAINTENANCE, DARE – DIVISION 1, US 64/264
NEAR MANTEO ON ROANOKE ISLAND
Solicitation Opening Date and Time: MAY 20, 2026 AT 2:00 P.M. EST
Addendum Number: 1
Addendum Date: May 8, 2026
Procurement Specialist: Teddy Kapera
Solicitation Number: 54-TJK-01-PR31873 Addendum Number: 1
NCDOT Non-Mandatory Addendum Version Date: 10/2025
Page | 2
Question
Vendor Question State’s Response
8 Will the emergency supply list on page 30 of the contract still apply after renovations, or will the changes affect the parts and supplies used at the facility?
The emergency supply list includes the supply and repair parts post renovations.
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