54-SH-08-PR18934 District 2 Division 8 Litter Debris Removal and Recycling Proposal 25.pdf

Proposal No. 54-SH-08-PR18934 1 February 12, 2025

STATE OF NORTH CAROLINA

DEPARTMENT OF TRANSPORTATION

REQUEST FOR PROPOSAL

SMALL BUSINESS ENTERPRISE

DATE AND TIME OF BID OPENING: MARCH 5, 2025 AT 2:00 P.M.

BID PROPOSAL NO.: 54-SH-08-PR18934

WBS ELEMENT NOS.: VARIOUS

COUNTIES: DIVISION 8, DISTRICT 2 - MOORE, LEE, HOKE, SCOTLAND,

AND RICHMOND

LOCATION: VARIOUS INTERSTATE, PRIMARY AND SECONDARY

ROADS

TYPE OF WORK: LITTER/DEBRIS REMOVAL AND RECYCLING

DATE OF AVAILABILITY: APRIL 1, 2025

COMPLETION DATE: MARCH 31, 2026

SMALL BUSINESS CERTIFICATION MANDATORY

Proposal No. 54-SH-08-PR18934 2 February 12, 2025

PROPOSAL

FOR THE CONSTRUCTION OF

BID NO. 54-SH-08-PR18934 IN MOORE, LEE, HOKE, SCOTLAND, AND RICHMOND COUNTIES –

DIVISION 8, NORTH CAROLINA

FEBRUARY 12, 2025

DEPARTMENT OF TRANSPORTATION,

RALEIGH, NORTH CAROLINA

The Bidder has carefully examined the location of the proposed work to be known as BID NO 54-SH-08-PR18934;

has carefully examined the plans and specifications, which are acknowledged to be part of the proposal, the special provisions, the proposal, the form of contract; and thoroughly understands the stipulations, requirements and provisions. The undersigned bidder agrees to bound upon his execution of the bid and subsequent award to him by the Department of Transportation in accordance with this proposal. The undersigned Bidder further agrees to provide all necessary machinery, tools, labor, and other means of construction; and to do all the work and to furnish all materials, except as otherwise noted, necessary to perform and complete the said contract in accordance with the 2024 Standard Specifications for Roads and Structures by the dates(s) specified in the Project Special Provisions and in accordance with the requirements of the Engineer, and at the unit or lump sum prices, as the case may be, for the various items given on the sheets contained herein.

The Bidder shall provide and furnish all the materials, machinery, implements, appliances and tools, and perform the work and required labor to construct and complete State Highway BID NO. 54-SH-08-PR18934, for the unit or lump sum prices, as the case may be, bid by the Bidder in his bid and according to the proposal, plans, and specifications prepared by said Department, which proposal, plans, and specifications show the details covering this project, and hereby become a part of this contract.

The published volume entitled North Carolina Department of Transportation, Raleigh, Standard Specifications for Roads and Structures, January 2024 with all amendments and supplements thereto, is by reference incorporated into and made a part of this contract; that, except as herein modified, all the construction and work included in this contract is to be done in accordance with the specifications contained in said volume, and amendments and supplements thereto, under the direction of the Engineer.

If the proposal is accepted and the award is made, the contract is valid only when signed either by the Contract Officer or such other person as may be designated by the Secretary to sign for the Department of Transportation. The conditions and provisions herein cannot be changed except over the signature of the said Contract Officer or Division Engineer.

The quantities shown in the itemized proposal for the project are considered to be approximate only and are given as the basis for comparison of bids. The Department of Transportation may increase or decrease the quantity of any item or portion of the work as may be deemed necessary or expedient.

An increase or decrease in the quantity of an item will not be regarded as sufficient ground for an increase or decrease in the unit prices, nor in the time allowed for the completion of the work, except as provided for the contract.

Proposal No. 54-SH-08-PR18934 3 February 12, 2025

TABLE OF CONTENTS

PROJECT SPECIAL PROVISIONS - GENERAL PAGE NO.

General 5 Small Business Enterprise (SBE) Contract 5 General Contractors Licensing Requirements 6 Contract Time 6 Term of Contract 6 Award of Contract 6 Basis of Award 7 Quantities Estimated 7 Small Business Enterprise Multi-Year Maintenance Contracts 7 Bond Requirements 7 Intermediate Contract Time Number 1 and Liquidated Damages 7 Intermediate Contract Time Number 2 and Liquidated Damages 8 Intermediate Contract Time Number 3 and Liquidated Damages 9 Progress and Prosecution 9 Traffic Control and Work Zone Safety 9 Safety Vests 10 Supervision by Contractor 10 Insurance 11 Responsibility for Damage Claims 11 Payment and Retainage 11

PROJECT SPECIAL PROVISIONS - ROADWAY PAGE NO.

Litter/Debris Removal and Recycling 12 Reporting 14 Hazardous, Contaminated, and/or Toxic Material 14 Mobilization 14 Safety 14 Equipment Requirements 15 Equipment Idling Guidelines 15 Deletion of Sections 16 Bid Items 16 Quality, Inspection and Basis of Acceptance 17 Method of Measurement 17 Basis of Payment 18

STANDARD SPECIAL PROVISIONS PAGE NO.

Availability of Funds – Termination of Contracts 19 Authority of the Engineer 19 Minimum Wages 19 Erosion Control 20 Work Zone Signing 20 Plant and Pest Quarantines 20 Bankruptcy 21 Subletting of Contract 21 Debarment Statement 21 Default of Contract 21 Cooperation between Contractors 21 No Major Contract Items 21

Proposal No. 54-SH-08-PR18934 4 February 12, 2025

No Specialty Items 21 Utility Conflicts 22 Driveways and Private Property 22 Outsourcing Outside the USA 22 Title VI and Nondiscrimination 22

APPENDIX PAGE NO.

Work Zone Guidance for Litter/Debris Removal 29 General 29 Exceptions 30 Work Zone Signing 30 Sign Detail 31 Service Vehicles 32 Typical Sections 33 Operations Diagrams 34 Breakdown of Routes and Mileage 42

INSTRUCTIONS TO BIDDERS PAGE NO.

Preparation and Submission of Traditional Paper Bids 49 Opening of Bids 50

BID SUBMITTAL PACKAGE PAGE NO.

Cover Sheet 1 Contract Bid Form 2 Contractor Information 3 Federal Employer Identification Number 4 Contractor's Work Experience and References 5 Execution of Bid Non-Collusion, Debarment and Gift Ban Certification 6 Bid Submittal Package Checklist 14

Proposal No. 54-SH-08-PR18934 5 February 12, 2025

PROJECT SPECIAL PROVISIONS - GENERAL

GENERAL

This contract is for litter/debris removal and recycling on interstate, primary and secondary roads and their interchanges in Moore, Lee, Hoke, Scotland, and Richmond Counties in Division Eight. The Contractor is to provide all equipment, labor and material.

All materials and workmanship shall be in accordance with the following:

The Project Special Provisions, Project Standard Provisions, most current Standard Special Provisions, Manual of Uniform Traffic Control Devices (MUTCD), Provisions contained in the applicable Sections of the North Carolina Department of Transportation’s 2024 Standard Specifications for Roads and Structures and Drawings contained in the applicable sections of the North Carolina Department of Transportation’s 2024 Roadway Standard Drawings shall apply.

The published volume entitled North Carolina Department of Transportation, Standard Specifications for Roads and Structures, with all amendments and supplements thereto, is by reference incorporated into and made a part of this contract; that, except as herein modified, all the construction and work included in the contract is to be done in accordance with the specifications contained in said volume, and amendments and supplements thereto, under the direction of the Engineer.

The Contractor shall keep himself fully informed of all Federal, State, and local laws, ordinances, and regulations, and shall comply with the provisions of Section 107 of the Standard Specifications.

These manuals may be found at the following websites: http://mutcd.fhwa.dot.gov/ and https://connect.ncdot.gov/resources/Specifications/Pages/2024-Specifications-and-Special-Provisions.aspx.

SMALL BUSINESS ENTERPRISE (SBE) CONTRACT

The Department of Transportation does not exclude any person from participation in, deny any person the benefits of, or otherwise discriminate against anyone in connection with the award and performance of any contract covered by this program on the basis of race, color, sex, political affiliation/influence, or national origin.

This is a SBE contract and to qualify for the NCDOT SBE Program a firm must have an annual gross income of $1,500,000 or less, exclusive of materials. Only contractors currently certified as a SBE Contractor by the NCDOT Office of Civil Rights SBE Program Manager and listed in the Directory of Transportation Firms at bid opening will be eligible to bid on this project.

If unsure as to whether a firm is currently certified by NCDOT, search the Directory of Transportation Firms at the following website: https://www.ebs.nc.gov/VendorDirectory/default.html.

Bids received from firms that are not certified as SBE Contractors through NCDOT Office of Civil Rights SBE Program Manager will not be opened.

Prospective bidders who qualify for the SBE Program and are not currently certified should submit a completed application packet to the SBE Program Manager prior to bid submittal to allow for review time.

Additional information on the program, including the application to become certified, may be obtained online at the following website:

https://connect.ncdot.gov/business/SmallBusiness/Pages/default.aspx

Bidders must renew their SBE status and recertify each year. It is the bidder’s responsibility to ensure that their existing SBE status does not lapse prior to bid opening (or beginning work as a subcontractor). Advance notification of pending renewal dates is not guaranteed.

http://mutcd.fhwa.dot.gov/ https://connect.ncdot.gov/resources/Specifications/Pages/2024-Specifications-and-Special-Provisions.aspx https://www.ebs.nc.gov/VendorDirectory/default.html https://connect.ncdot.gov/business/SmallBusiness/Pages/default.aspx

Proposal No. 54-SH-08-PR18934 6 February 12, 2025

Per G.S. 136-28.10, a NC General Contractor’s license may be waived for SBE contracts. For this project, the NC General Contractor’s license will be waived. Per G.S. 136-28.10, contract payment and performance bonds may be waived. For this project, the contract payment and performance bonds will be waived.

INTERESTED PARTIES LIST NOT REQUIRED:

(6-21-22)(Rev. 2-20-24) 102 SP1 G02

Revise the Standard Specifications as follows:

The Interested Parties List sign up process is not applicable to this contract.

Page 1-13, Article 102-3 PROPOSALS AND INTERESTED PARTIES LIST, lines 12-15, delete the first paragraph.

Page 1-14, Article 102-8 PREPARATION AND SUBMISSION OF BIDS, lines 43-44, delete the first sentence of the first paragraph.

CONTRACT TIME

The date of availability for this contract is April 1, 2025.

No work will be permitted and no purchase order will be issued until all required bonds and prerequisite conditions and certifications have been satisfied.

The completion date for this contract is March 31, 2026. The Contractor shall submit his/her bid for one (1) year.

TERM OF CONTRACT

This contract shall be effective for one (1) contract period. The contract period will last from the availability date to the completion date, as noted above.

At the sole option and discretion of the contracting agency, North Carolina Department of Transportation (NCDOT), and upon written notification, this contract may be extended for two (2) additional periods, one (1) year each, unless a shorter time is mutually agreed upon by the parties, (maximum of three years total). Extensions for additional term(s) are not guaranteed. Each line item bid price will be increased for each one (1) year extension by two (2) percent of the current price. No changes in the terms, conditions, etc. of this contract will be made when an extension to the contract is implemented. Including all renewals, the total contract expenditures shall not exceed the maximum purchase order value of $5 million.

The Contractor will be notified within sixty (60) days before expiration of the contract if NCDOT chooses not to offer an extension. Upon receipt of notification, the Contractor must notify the Engineer in writing within thirty

(30) days the contract completion date of his/her acceptance or rejection of this offer. Failure on the part of the Contractor to reply will be considered a rejection of the contract extension. NCDOT is under no obligation to renew this contract beyond its original one (1) year period.

AWARD OF CONTRACT

(6-28-77)(Rev 2/16/2018) Z-6

“The North Carolina Department of Transportation, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252) and the Regulations of the Department of Transportation (49 C.F.R., Part 21), issued pursuant to such act, hereby notifies all bidders that it will affirmatively insure that the contract entered into pursuant to this advertisement will be awarded to the lowest responsible bidder without discrimination on the ground of race, color, or national origin”.

All eligible proposals will be evaluated and acceptance made of the bid judged in the discretion of the contracting agency to determine the lowest responsible bidder for the purpose intended. The Contracting Agency using its discretion, will determine whether a bidder is a “responsible” bidder. In determining whether a bidder is “responsible, the Contracting Agency will evaluate, the bid price, completeness and content of the bid, Bidder’s

Proposal No. 54-SH-08-PR18934 7 February 12, 2025 related work experience, ability of the Bidder and staff to perform the services required, Bidder’s past performance, references, and Bidder’s financial stability. After opening bids and prior to award, the Contracting Agency may also seek supporting documentation prior to determining whether a bidder is a “responsible” bidder. No changes in bid price or price negotiations will be allowed after bids are opened and prior to an award. After the Contracting Agencies evaluation, the award of the contract, if awarded, will be made to the lowest responsible bidder. The lowest responsible bidder will be notified that his bid has been accepted and that he has been awarded the contract.

Withdrawal of proposal will be allowed only under limited conditions. If a Bidder is awarded a contract, he/she will be expected to perform the work. Failure to perform may result in the Bidder being held in default of contract.

In the event of default, the Department may, in its discretion, contact the next lowest responsible bidder to determine whether that next lowest responsible bidder is willing and able to complete the contract at its bid price.

All awards are final and are not subject to further review. Any formal complaints concerning awards should be made in writing to the Engineer.

BASIS OF AWARD

Quantities for this work are estimated and are not guaranteed. Determination of the apparent low bidder will be made by extending the unit prices quoted on the Bid Proposal Form.

Unit prices shall reflect actual costs; unbalanced bids may be rejected per the North Carolina Department of Transportation’s Standard Specifications for Roads and Structures.

QUANTITIES ESTIMATED

The quantities shown on the itemized bid form are considered to be approximate only and are given as the basis for comparison of bids. For accounting purposes only a purchase order may contain quantity amounts and they SHALL NOT be construed as minimum quantities. Quantities shall be determined solely by the Department on an “as needed” basis. In the event of a conflict between any purchase orders and this proposal, this proposal shall control. An increase or decrease in quantities shall not be cause for an adjustment in unit prices.

SMALL BUSINESS ENTERPRISE (MULTI-YEAR MAINTENANCE CONTRACTS):

(4-20-21)(Rev. 4-19-22) SP1 G72

This contract is a multi-year contract let pursuant to the Small Business Enterprise provisions of N.C. General Statute §136-28.10. In accordance with N.C. General Statute §136-28.10, an award in a contract may be for an amount less but shall not exceed $1,000,000 per year. No payments in excess of this amount will be disbursed, in accordance with the Statute.

BOND REQUIREMENTS

The provisions of Articles 102-10 and 103-7 of the Standard Specifications for Roads and Structures are waived for this project. No bonds required.

INTERMEDIATE CONTRACT TIME NUMBER 1 AND LIQUIDATED DAMAGES

The Contractor shall not work within the roadway or associated right of way on ANY STATE MAINTAINED ROUTE, detain and /or alter the traffic flow on or during holiday weekends, special events, or any other time when traffic is unusually heavy, including the following schedules:

HOLIDAY AND HOLIDAY WEEKEND WORK RESTRICTIONS:

1. For unexpected occurrence that creates unusually high traffic volumes, as directed by the Engineer.

2. For New Year's Day, between the hours of 4:00 p.m. December 31st and 8:30 a.m. January 2nd. If New Year's Day is on a Friday, Saturday, Sunday or Monday, then until 8:30 a.m. the following Tuesday.

Proposal No. 54-SH-08-PR18934 8 February 12, 2025

3. For Martin Luther King, Jr. Day, between the hours of 4:00 p.m. Friday and 8:30 a.m. Tuesday.

4. For Easter, between the hours of 4:00 p.m. Thursday and 8:30 a.m. Monday.

5. For Memorial Day, between the hours of 4:00 p.m. Friday and 8:30 a.m. Tuesday.

6. For Independence Day, between the hours of 4:00 p.m. the day before Independence Day and 8:30 a.m. the day after Independence Day.

If Independence Day is on a Friday, Saturday, Sunday or Monday, then between the hours of 4:00 p.m. the Thursday before Independence Day and 8:30 a.m. the Tuesday after Independence Day.

7. For Labor Day, between the hours of 4:00 p.m. Friday and 8:30 a.m. Tuesday.

8. For Veteran’s Day, between the hours of 4:00 p.m. Friday and 8:30 a.m. Tuesday.

9. For Thanksgiving Day, between the hours of 4:00 p.m. Tuesday and 8:30 a.m. Monday.

10. For Christmas, between the hours of 4:00 p.m. the Friday before the week of Christmas Day and 8:30 a.m. the following Tuesday after the week of Christmas Day.

Holidays and holiday weekends shall include New Years, Easter, Memorial Day, Independence Day, Labor Day, Thanksgiving, and Christmas. The Contractor shall schedule his work so that work is not required during these periods, unless otherwise directed by the Engineer.

Hours of work are restricted to daylight hours. No work will be allowed on Sundays unless approved in writing by the Engineer.

Liquidated damages for this contract are Two Hundred Fifty Dollars ($250.00) per hour or portion thereof that the Contractor operates outside of the work hours as stated above.

INTERMEDIATE CONTRACT TIME NUMBER 2 AND LIQUIDATED DAMAGES

The Contractor shall complete the work required for the Routine Litter/Debris Removal and Recycling on all routes identified in the proposal documents under “Litter/Debris Removal and Recycling Plans” and shall place and maintain traffic on same.

The date of availability for this intermediate contract time is the first day of each month for routes designated for monthly cleanups. The date of availability for this intermediate contract time is the first day of each two (2) month cycle for routes designated for bi-monthly cleanups.

The Contractor will be required to prosecute the work in a continuous and uninterrupted manner until the entire section/route is complete.

The liquidated damages are One Hundred Dollars ($100.00) per calendar day each day no work is performed.

This does not include inadequate visibility/weather conditions.

The completion date for bi-monthly cleanups is the last day of the second month.

The liquidated damages are One Hundred Dollars ($100.00) per calendar day and will continue until that cycle is completed.

The Contractor shall remove all bags and piles of refuse by the end of the work day unless approved by the Engineer or his/her representative. The liquidated damages for not complying with the removal of litter/debris will be Two Hundred Fifty Dollars ($250.00) per calendar day.

Proposal No. 54-SH-08-PR18934 9 February 12, 2025

INTERMEDIATE CONTRACT TIME NUMBER 3 AND LIQUIDATED DAMAGES

The Contractor shall complete the work required for the On Call Litter/Debris Removal and Recycling, Outside Shoulder and/or On Call Litter/Debris Removal and Recycling, Median on all routes as identified by the Engineer and shall place and maintain traffic on same.

The date of availability for this intermediate contract time is within forty-eight (48) hours of notification.

The liquidated damages for failing to begin work within the specified time frame is Two Hundred Fifty Dollars ($250.00) per calendar day beginning forty-eight (48) hours after notification and continuing until work begins.

The Contractor will be required to prosecute the work in a continuous and uninterrupted manner for the time work begins until completion and final acceptance of the additional work.

PROGRESS AND PROSECUTION

The Contractor will be required to prosecute the work in a continuous and uninterrupted manner from the time he begins the work until completion and final acceptance of the project. The Contractor will not be permitted to suspend his operations except for reasons beyond his control or except where the Engineer has authorized a suspension of the Contractor’s operations in writing.

It is further the intent that the Contractor shall pursue the work diligently with workmen in sufficient numbers, abilities, and supervision, and with the equipment, materials, and methods of construction as may be required to complete the work described in the contract, or as may be amended, by the completion date and in accordance with Section 108 of the Standard Specifications.

The Contractor's vehicles and equipment shall not be parked within the State Highway System right of way overnight or at other times when work has been suspended unless approved by the Engineer, and in no case within 30 feet of the edge of pavement. The Engineer may designate specific locations for parking equipment.

The Contractor shall adhere to all applicable regulations and follow accepted safety procedures when working in the vicinity of utilities in order to insure the safety of construction personnel and the public.

In the event that the Contractor’s operations are suspended in violation of the above provisions, the sum of Five Hundred ($500.00) will be charged to the contractor for each and every calendar day that such suspension takes place. The said amount is hereby agreed upon as liquidated damages. Liquidated damages chargeable due to suspension of the work will be additional to any liquidated damages that may become chargeable due to failure to complete the work by the completion date

TRAFFIC CONTROL AND WORK ZONE SAFETY

The Contractor shall maintain traffic during construction and provide, install, and maintain all traffic control devices in accordance with these project guidelines, the Project Traffic Control Plans, the Project Special Provisions, North Carolina Department of Transportation Standard Specifications for Roads and Structures, and the current edition of the Manual of Uniform Traffic Control Devices (MUTCD).

The Contractor shall utilize complete and proper traffic controls and traffic control devices during all operations.

All traffic control and traffic control devices required for any operation shall be functional and in place prior to the commencement of that operation. Signs for temporary operations shall be removed during periods of inactivity.

The Contractor is required to leave the project in a manner that will be safe to the traveling public and which will not impede motorists.

Traffic movements through lane closures on roads with two way traffic shall be controlled by flaggers stationed at each end of the work zone. In situations where sight distance is limited, the Contractor shall provide additional

Proposal No. 54-SH-08-PR18934 10 February 12, 2025 means of controlling traffic, including, but not limited to, two-way radios, pilot vehicles, or additional flaggers.

Flaggers shall be competent personnel, adequately trained in flagging procedures, and furnished with proper safety devices and equipment, including, but not limited to, safety vests and stop/slow paddles.

All personnel when working in traffic areas or areas in close proximity to traffic shall wear an approved safety vest, or shirt or jacket which meets the color requirements of the Manual of Uniform Traffic Control Devices (MUTCD).

The Contractor shall comply with all applicable Federal, State, and local laws, ordinances, and regulations governing safety, health, and sanitation, and shall provide all safeguards, safety devices, and protective equipment, and shall take any other needed actions, on his own responsibility that are reasonably necessary to protect the life and health of employees on the job and the safety of the public, and to protect property in connection with the performance of the work covered by the contract.

Failure to comply with any of the requirements for safety and traffic control of this contract shall result in suspension of work as provided in Subarticle 108-7(2) of the Standard Specifications.

The Contractor's vehicles and equipment shall not be parked within the State Highway System right of way overnight or at other times when work has been suspended unless approved by the Engineer, and in no case within 30 feet of the edge of pavement. The Engineer may designate specific locations for parking equipment.

Traffic Control will be incidental to the work, and will be included in the unit bid price for the other items included in the contract.

SAFETY VESTS

All Contractor’s personnel, all subcontractors and their personnel, and any material suppliers and their personnel, must wear a reflective safety vest or outer garment meeting ANSI/ISEA 107-2004 Class 2 standards at all times while on the project.

SUPERVISION BY CONTRACTOR

At all times during the life of the project the Contractor shall provide one permanent employee who shall have the authority and capability for overall responsibility of the project and who shall be personally available at the work site within 24 hours’ notice. Such employee shall be fully authorized to conduct all business with the subcontractors, to negotiate and execute all supplemental agreements, and to execute the orders or directions of the Engineer.

At all times that work is actually being performed, the Contractor shall have present on the project one competent individual who is authorized to act in a supervisory capacity over all work on the project, including work subcontracted. The individual who has been so authorized shall be experienced in the type of work being performed and shall be fully capable of managing, directing, and coordinating the work; of reading and thoroughly understanding the contract; and receiving and carrying out directions from the Engineer or his authorized representatives. He shall be an employee of the Contractor unless otherwise approved by the Engineer.

The Contractor may, at his option, designate one employee to meet the requirements of both positions. However, whenever the designated employee is absent from the work site, an authorized individual qualified to act in a supervisory capacity on the project shall be present.

Proposal No. 54-SH-08-PR18934 11 February 12, 2025

INSURANCE

The Contractor shall maintain all legally required insurance coverage, including without limitation, worker’s compensation and vehicle liability, in the amounts required by law. Refer to Section 107-15 in the “Standard Specifications for Roads and Structures” for additional information.

RESPONSIBILITY FOR DAMAGE CLAIMS

In accordance with 107-14 of the Standard Specifications. The Contractor shall indemnify and save harmless the Board of Transportation and its members and the Department of Transportation and its officers, agents, and employees from all suits, actions, or claims of any character brought for any injury or damages received or sustained by any person, persons, or property by reason of any act of the Contractor, Subcontractor, its agents or employees, in the performance of the contract.

PAYMENT AND RETAINAGE

The Contractor may submit requests for partial payments on a monthly basis, or other interval as approved by the Engineer. Compensation for all pay items shall be in accordance with the Standard Specifications. The amount of partial payments will be based on the work accomplished and accepted by the last day of the approved pay period.

Requests for payment shall be made by Contractor’s Invoice. All invoice items and unit costs shall correspond to contract pay items. In the event of error or discrepancy in items or unit costs, the Department may return the invoice to the contractor for correction. The invoice shall be completely and legibly filled out with all appropriate information and shall be signed by an authorized representative of the Contractor.

All invoices shall be original and submitted to the Division Roadside Environmental Engineer for approval.

Statements of all Subcontractor payments shall be included with invoices. These statements are to be submitted on the Subcontractor Payment Information Form (DBE-IS), they shall be original and in ink.

Payment will not be made until invoices and DBE-IS forms are received. Invoices should be received by the Department within 30 days of the completion of the work.

All requests for payment shall be submitted to:

Mr. Mark Thompson Division Roadside Environmental Engineer N.C. Department of Transportation 121 DOT Drive (Mail and Delivery) Carthage, NC 28327 mcthompson1@ncdot.gov (Email)

Due to the nature of the contract, no retainage will be withheld. However, the Department reserves the right to withhold payment for a specific location until after successful completion of the work as verified by the final inspection of that location.

All work or items, other than those listed on the Bid Form contained in the Contract Proposal, necessary to complete this work will be considered incidental in nature and no further compensation will be made.

Payment to the Contractor will be made only for the actual quantities of the various items that are completed and accepted in accordance with the terms of the contract. The advertised bid quantities are considered to be approximate only and are given as the basis for comparison of bids. The Department of Transportation may increase or decrease the quantity of any item or portion of the work as may be deemed necessary or expedient.

Unless otherwise specified, all contract pay items will be produced, placed and paid in accordance with the Standard Specifications.

mailto:mcthompson1@ncdot.gov

Proposal No. 54-SH-08-PR18934 12 February 12, 2025

PROJECT SPECIAL PROVISIONS - ROADWAY

LITTER/DEBRIS REMOVAL AND RECYCLING

An abundance of non-organic trash in a multitude of forms is deposited daily along the roadsides of the designated highways. These conditions detract from the visual quality and/or safety of the roadside landscape.

This contract is for litter/debris removal and recycling on primary and secondary roads and their interchanges in Moore and Lee Counties, and litter removal and recycling on secondary roads only in Chatham County within the State Maintained Highway System Right of Way in Division Eight. All primary roads are designated for each litter cycle. All secondary roads will be assigned 15 days prior to the beginning of the cycle. The routine work in this contract includes bi-monthly cleanups on all routes identified in the proposal documents under “Litter/Debris Removal and Recycling Plans” as well as on call cleanups on routes within a division.

All items include all traffic control necessary to provide a safe work area. The work shall include the furnishing of all equipment, tools, materials, transportation and labor necessary for the successful completion of the work.

No separate payment will be made for providing, installing, and maintaining traffic control devices, etc., or for any other cost associated with maintaining the control of traffic. Traffic control will be considered incidental to the contract and will be included in the Bid Items as listed on the Contract Bid Form.

The designated area for routine litter/debris removal and recycling is the entire corridor from controlled access fence to controlled access fence, or right of way width, including the median and interchange areas, to the travel lane, as directed by the Engineer, except for along concrete barrier walls in medians. (Litter crew and vehicles are not allowed against median concrete barrier walls). The designated area for on call litter/debris removal and recycling on shoulders is the white edge line to the back of the right of way on outside shoulders, which includes paved shoulders. The designated area for on call litter/debris removal and recycling in medians is from yellow edge line to yellow edge line, which includes paved shoulders, except for all concrete barrier walls. This includes the mowing areas as well as non-mowing areas.

The Contractor should be prepared for removing litter/debris in roadside conditions including but not limited to wet areas, standing water, high grass, and slopes. Contractor will not be responsible for removing litter/debris in wooded areas or back slopes unless litter is visible from the roadway and/or ramps.

The operation of litter/debris pickup shall be on foot only. Vehicles as specified herein may be used for bag pickup.

The Contractor must complete one (1) litter/debris pickup area prior to moving to the next (not to exceed over 5 miles).

The Contractor shall provide adequate personnel and materials (litterbags) to remove litter/debris on all areas of the right-of-way or controlled access.

The operation shall include the pickup, removal and recycling of litter/debris and the disposal of same into state approved landfills and single-stream recycling facilities. Litter/debris items may consist of varied sizes of bottles, cans, paper, tires, tire pieces, lumber, vehicle parts, building supplies, metals, household furnishings, cardboard, plastics, ladders, brush and other items not considered normal to the right of way.

The Contractor shall be responsible for locating and utilizing approved local landfills and recycling facilities so as not to impede the progress of the cleanup operation.

Proposal No. 54-SH-08-PR18934 13 February 12, 2025

All collected litter/debris shall be containerized immediately and kept off of the traveled portions of the roadway, shoulders, and right-of-ways (including paved shoulders) during that day’s collection process. All collected litter that is small enough to be placed in a bag shall be bagged immediately. All collected litter that is too large for a bag shall be placed into a vehicle. Uncollected storage or stockpiling of litter/debris and recyclables (piles of litterbags, tires, tire debris, etc.) will not be permitted. At no time shall bags or collected litter/debris be allowed to remain on the right of way beyond the end of the work day.

All cost involved with the disposal of the litter/debris shall be included in the contract unit price for “Litter/Debris Removal and Recycling”. Vehicles for litter/debris removal activities shall at all times be parked off the pavement as close to the right-of-way fence as possible.

The Contractor’s personnel shall pickup and dispose of any litter/debris, not required to be recycled, in a landfill approved by North Carolina Division of Waste Management. Litter/debris may consist of any item not considered normal to the right-of-way. The Contractor will not be allowed to use NCDOT accounts at the landfills nor be allowed to dispose of the litter/debris in NCDOT trash containers on any NCDOT property.

The Contractor shall submit dumping ticket of the number of pounds of litter/debris not recycled to the Roadside Environmental Office with the Contractor’s invoice. Clean up shall not be considered accepted by the Department until the original DUMPING TICKET issued to the Contractor for disposing the materials picked up during the assigned work is presented to the Department’s inspector.

This contract shall be immediately terminated if the contractor is found guilty of illegal dumping. Work will be suspended if contractor is charged with illegal dumping.

The Contractor’s attention is directed to North Carolina General Statute 130A-309.10 (f) though (m). Per this statute, the Contractor performing litter clean up and removal shall be required to recycle, including, but not limited to, aluminum cans, glass bottles, plastic bottles, and rubber tires collected within the right of way. In an effort to align with efforts by the Department to recycle with litter removal, the Contractor shall participate in single-stream recycling. The Contractor shall be responsible for locating and utilizing single-stream recycling facilities for disposal of recyclable litter/debris removed from the right of way as part of the work of this contract. The Contractor may recycle at any public or commercial recycling facility so long as the facility has the ability to provide weight tickets.

Assistance in locating recycling facilities may be obtained on the following websites:

http://portal.ncdenr.org/web/deao/mrf, http://www.p2pays.org/dmrm/start.aspx, http://p2pays.org/localgov/ncwaste.html.

The Contractor shall utilize blue bags, similar to those used by the Department, for the collection of recyclable materials. The Contractor will not be allowed to use NCDOT accounts at the recycling facilities nor be allowed to dispose of the litter/debris in NCDOT recycling containers on any NCDOT property.

The Contractor shall report the number of pounds of each of the recycled materials listed to the Roadside Environmental Office on, at a minimum, a monthly basis on the provided form in the section “Litter/Debris Removal and Recycling Plans”. The North Carolina Department of Transportation will require evidence of reported recycling using weight tickets from the recycling facilities.

If the Contractor is not fulfilling the intent of the Department to participate in a recycling program it could result in termination of this contract.

The Engineer reserves the right to schedule litter/debris removal and recycling operations so as not to conflict with mowing and/or vegetation management operations. Any bags, litter, or debris that are not removed before mowing and are shredded by the mowers must still be removed.

http://portal.ncdenr.org/web/deao/mrf http://www.p2pays.org/dmrm/start.aspx http://p2pays.org/localgov/ncwaste.html

Proposal No. 54-SH-08-PR18934 14 February 12, 2025

As directed, the removal of litter shall occur prior to mowing operations for all primary road systems and to the extent practical on secondary roads as stated in G.S. 136-28.12 (a).

REPORTING

The Contractor shall report online the amount of bags of litter/debris and recycling on the NCDOT Litter Management Website:

https://apps.ncdot.gov/LM

The Contractor is required to report all pickups on the date of the pickup. Payment for litter pickup invoiced will not be paid unless reported.

HAZARDOUS, CONTAMINATED, AND/OR TOXIC MATERIAL

The Contractor’s personnel shall not be responsible for removing hazardous materials from the right-of-ways, but shall notify an NCDOT representative as soon as possible.

When the Contractor’s operations encounter or expose any abnormal condition which may indicate the presence of a hazardous, contaminated, and/or toxic material, such operations shall be discontinued in the vicinity of the abnormal condition and the Engineer shall be notified immediately.

The Contractor will not be responsible for the clean-up and removal of dead animals. If this situation is encountered, the Contractor shall contact the Engineer as directed.

MOBILIZATION

For On Call Litter/Debris Removal and Recycling, the Contractor will be required to mobilize within the specified time frame as directed by the Engineer. Mobilization shall be considered incidental to the other bid items in this contract. No direct payment will be made for Mobilization.

The NCDOT will notify the Contractor of each location on the state highway system where litter collection and removal is required. Notification may be made by telephone or email and either method shall be considered sufficient. At the time of notification the Engineer shall inform the Contractor of the facility type so that the Contractor can plan their operations and work zone traffic control. The Contractor shall begin work within forty-eight (48) hours of notification and will be required to prosecute the work in a continuous and uninterrupted manner from the time he begins work until completion and final acceptance of the work in each notification. All work shall be subject to inspection by the Engineer at any time.

SAFETY

Contractor performing Work Zone Traffic Control shall have a minimum of one (1) NCDOT Certified Work Zone Supervisor. At no time during the contract is the Contractor to be without a NCDOT Certified Work Zone Supervisor. The NCDOT Certified Work Zone Supervisor must be on site during any traffic control activities that take place within the travel lane or otherwise alter the flow of traffic.

All stages of the litter/debris removal operation shall be accomplished in accordance with the “Work Zone Traffic Control Guidance for Litter/Debris Removal” in the Appendix. The NCDOT Certified Work Zone Supervisor shall submit traffic control plans for the approval of the Engineer, who may adjust or require additional control measures if warranted.

The Contractor will be held responsible for all damage or injury to property of any character resulting from any act, omission, negligence, or misconduct in the prosecution of the work. When any direct or indirect damage or injury is done to public or private property by or on account of any act, omission, negligence, or misconduct in the execution https://apps.ncdot.gov/LM

Proposal No. 54-SH-08-PR18934 15 February 12, 2025 of the work, the Contractor shall either restore at his/her own expense such property to a condition similar or equal to that existing before such damage or injury was done, or shall make good such damage or injury in a manner acceptable to the owner of the damaged property and to the Department. In case of failure on the part of the Contractor to restore such property or make good such damage or injury the Department may at the Contractor’s expense repair, rebuild, or otherwise restore such property in such manner, as the Engineer may consider necessary.

The Contractor’s operations are restricted to daylight hours. Work shall only be performed when weather and visibility conditions allow safe operations.

EQUIPMENT REQUIREMENTS

The Contractor shall furnish equipment of sufficient type, capacity, and quantity to safely and efficiently perform the litter/debris removal work. All vehicles used by the Contractor must be performance worthy by visual and operational inspection. The Contractor shall display and telephone number the company name on each piece of equipment. Side by side utility vehicles with beds capable of carrying litter bags with specified warning lights may be allowed for bag pickup only. Four wheeler vehicles will not be allowed.

All vehicles, including trailers, used in the removal operation should be properly equipped with lighting per Roadway Standard Drawing 1165.01 Sheet 1 of 1. Trailers shall have rear mounted strobe lights, mounted as high as possible to enhance visibility.

The Contractor shall furnish, mount, and maintain a W10-11 or W10-11A “DEBRIS PICK UP FREQUENT STOPS’ sign on the rear of each vehicle or trailer such that they can be easily read by motorists approaching from the rear. Details of the sign is included in the “Work Zone Traffic Control Guidance for Litter/Debris Removal” of this proposal. The sign must not obstruct any safety lighting or the operator’s view.

The Contractor shall be responsible for the equipment provided in this contract at all times and at all locations during the term of the contract. The Contractor shall have no claim against the Department of Transportation for any expense involving damage or loss to the Contractor’s equipment (including vandalism, theft, fire and acts of God, etc.) arising out of, or relating to, work performed under this agreement.

The safety of the public and the convenience of traffic shall be regarded as prime importance. The Contractor shall operate the equipment in a safe manner so as not to create a hazard to the traveling public.

Crossing lanes of traffic and erratic driving will be strictly prohibited.

Signs, lights, safety, and other traffic control items are not a pay item, but are considered incidental to other contract items and the Contractor is expected to provide these items.

EQUIPMENT IDLING GUIDELINES:

(1-19-21) 107 SP1 G096

Exercise reduced fuel consumption and reduced equipment emissions during the construction of all work associated with this contract. Employees engaged in the construction of this project should turn off vehicles when stopped for more than thirty (30) minutes and off-highway equipment should idle no longer than fifteen (15) consecutive minutes.

These guidelines for turning off vehicles and equipment when idling do not apply to:

1. Idling when queuing.

2. Idling to verify the vehicle is in safe operating condition.

3. Idling for testing, servicing, repairing or diagnostic purposes.

4. Idling necessary to accomplish work for which the vehicle was designed (such as operating a crane, mixing concrete, etc.).

5. Idling required to bring the machine system to operating temperature.

Proposal No. 54-SH-08-PR18934 16 February 12, 2025

6. Emergency vehicles, utility company, construction, and maintenance vehicles where the engines must run to perform needed work.

7. Idling to ensure safe operation of the vehicle.

8. Idling when the propulsion engine is providing auxiliary power for other than heating or air conditioning.

(such as hydraulic systems for pavers)

9. When specific traffic, safety, or emergency situations arise.

10. If the ambient temperature is less than 32 degrees Fahrenheit. Limited idling to provide for the safety of vehicle occupants (e.g. to run the heater).

11. If the ambient temperature is greater than 90 degrees Fahrenheit. Limited idling to provide for the safety of vehicle occupants of off-highway equipment (e.g. to run the air conditioning) no more than 30 minutes.

12. Diesel powered vehicles may idle for up to 30 minutes to minimize restart problems.

Any vehicle, truck, or equipment in which the primary source of fuel is natural gas or electricity is exempt from the idling limitations set forth in this special provision.

DELETION OF SECTIONS

In the event that a road rehabilitation or improvement project is under construction or will be under construction where litter/debris removal and recycling is scheduled, that section of road may be deleted from the appropriate list at the direction of the Department. The section may be re-inserted in the list following completion of the road rehabilitation or improving project.

In the event that the litter removal (complete corridor or outside shoulder only) for sections of road becomes a part of either the Adopt-A-Highway or Sponsor-A-Highway Program, those sections of road may be deleted from the appropriate list at the direction of the Department in compliance with Section 104-6 of the Standard Specifications.

Additional compensation as provided in Section 104-5 of the Standard Specifications does not apply. The section may be re-inserted in the list at the direction of the Department.

It is understood that during the course of the contract, portions of the routes may be deleted from the contract (due to construction projects, Adopt-A-Highway, Sponsor-A-Highway Program, etc.). It will be the responsibility of the Contractor to clean or not clean such sections as directed by the Engineer.

BID ITEMS

This contract will consist of the following six (6) pay items:

NOTE: Miles shown in the provided spreadsheets are based on centerline length of the corridor.

1. Routine Litter/Debris Removal and Recycling on Interstate Highways per Mile: This item will account for the cycles of litter/debris removal and recycling on divided highways. This work shall be performed monthly per route as identified in the provided spreadsheet.

2. Routine Litter/Debris Removal and Recycling on Primary Divided Highways per Mile: This item will account for the cycles of litter/debris removal and recycling on divided highways. This work shall be performed bi-monthly per route as identified in the provided spreadsheet.

3. Routine Litter/Debris Removal and Recycling on Primary Undivided Highways per Mile: This item will account for the cycles of litter/debris removal and recycling on undivided highways. This work shall be performed bi-monthly per route as identified in the provided spreadsheet.

4. Routine Litter/Debris Removal and Recycling on Secondary Undivided Highways per Mile: This item will account for the cycles of litter/debris removal and recycling on undivided highways. This work shall be performed bi-monthly per route as identified in the provided spreadsheet.

Proposal No. 54-SH-08-PR18934 17 February 12, 2025

5. On Call Litter/Debris Removal and Recycling, Outside Shoulder per Shoulder Mile: This item will account for outside shoulder clean up on routes not included in the routine litter/debris removal and recycling cycle; or for additional litter/debris removal and recycling beyond the bi-monthly cycle for routes included in the routine litter/debris removal and recycling.

6. On Call Litter/Debris Removal and Recycling, Median per Mile: This item will account for median litter/debris removal and recycling (yellow edge line to yellow edge line) on routes not included in the routine litter/debris removal and recycling; or for additional litter/debris removal and recycling beyond the bi-monthly cycle for routes included in the routine litter/debris removal and recycling.

QUALITY, INSPECTION AND BASIS OF ACCEPTANCE

It is intended that the work will be completed in a neat, continuous, and uninterrupted manner as determined by the…