539-CSI-205 LamiFlow Sole Source Justification - Redacted - Signed.pdf

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval

For

Other Than Full and Open Competition

Lamiflow Technologies Airflow Indicators

Acquisition Plan Action ID: 36C250-22-AP-0889

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office (NCO) 10, 260 E. University Avenue, Cincinnati, OH 45219.

The Requesting Agency is VISN 10, VAMC Medical Center, Engineering Service (138), 3200 Vine Street, Cincinnati, OH 45220.

2. Nature and/or Description of the Action Being Processed:

Engineering Service is requesting approval to use other than full and open competition to solicit a Brand Name Only for Room Pressure Indicators, manufactured by Lamiflow Technologies, for use on Project 539-CSI-205 “Prepare Site for Fluoroscopy C-Arm.” This project will be awarded as a new Firm-Fixed Price contract. This Justification and Approval (J&A) is submitted pursuant to the authority of 10 U.S.C 2304 (c) (1) or 41 U.S.C. 253 (c) (1), which provides that full and open competition need not be obtained where there is “only one responsible source and no other supplies or services will satisfy agency requirements.” Federal Acquisition Regulation (FAR) Part 6.302-1(c) “Only one responsible source and no other supplies or services will satisfy agency requirements.”

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The subject project modifies existing rooms to accommodate new fluoroscopy imaging equipment on the 2nd Floor of Building #1 at the Cincinnati VAMC. To maintain consistency with the rest of the facility and familiarity for staff usage, the facility has standardized on Lamiflow Technologies airflow indicators for all pressurized spaces. The Estimated Value of the Lamiflow airflow indicators is. The Estimated Value of the Project 539-CSI-205 “Prepare Site for Fluoroscopy C-Arm project is.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

This project includes pressurized spaces. The facility standardized Lamiflow Technologies airflow indicators allow staff to quickly and easily verify the spaces are appropriately pressurized.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

This solicitation will be publicized via Sam.gov Contract Opportunities. The approved J&A for Lamiflow Technologies airflow indicators will be posted with the solicitation.

7. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable:

Determination of fair and reasonableness of cost will be based upon a complete price analysis and Independent Government Cost Estimate. The Contracting Officer anticipates cost to the government for the entire project will be fair and reasonable.

This project will be issued as an Invitation for Bid (IFB). Tradeoffs and Evaluation Factors are not applicable for this project.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

Market research has been previously conducted for prior projects, concerning this subject. The Lamiflow Technologies airflow indicators are currently in use throughout the hospital.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

Equipment familiarity is the important factor to consider. Attempting to introduce new monitors from different manufactures would no doubt compromise the ability of staff to quickly recognize whether spaces are properly pressurized.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

See Paragraph 6 above.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Solicitations for future requirements will utilize “brand name or equal” language, if it is in the Government’s best interest to do so. The current requirement must be solicited using a brand name description because the Government needs to create an exact copy of a system/item that is currently in use.

12. Requirements Certification:

I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. (FAR Subpart 6.303-1(b))

Justin Beaudoin Date Project Engineer, Engineering Service VAMC – Cincinnati, OH

13. Approvals in accordance with VHAFAR Part 806.3 OFOC SOP

a. Contracting Officer's Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Ronald T. Heidemann Date Contracting Officer Network Contracting Office (NCO) 10