538-19-215 Specifications.pdf

PATIENT PRIVACY AND DIGNITY RENOVATIONS TABLE OF CONTENTS

FACILITY WIDE 03-01-2026

VAMC CHILLICOTHE, OHIO

00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS

00 01 15 List of Drawing Sheets 05-2020

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 11-2021

01 00 02 BADGING, INFORMATION SECURITY, PRIVACY, HISTORIC

PRESERVATION, AND PARKING PERMIT REQUIREMENTS

03-2026

01 32 16.15 Project Schedules (Small Projects – Design/Bid/Build 12-2025 01 33 23 Shop Drawings, Product Data, and Samples 03-2026 01 35 26 Safety Requirements for Major Projects 05-2024 01 42 19 Reference Standards 11-2020 01 45 00 Quality Control 02-2021 01 74 19 Construction Waste Management 04-2022 01 81 13 Sustainable Construction Requirements 10-2017

DIVISION 02 – EXISTING CONDITIONS

DIVISION 03 – CONCRETE

DIVISION 04 – MASONRY

DIVISION 05 – METALS

DIVISION 06 – WOOD, PLASTICS AND COMPOSITES

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

DIVISION 08 - OPENINGS

08 11 13 Hollow Metal Doors and Frames 01-2021 08 14 00 Interior Wood Doors 01-2021 08 71 00 Door Hardware 03-2024

DIVISION 09 – FINISHES

09 06 00 Schedule for Finishes 01-2021

DIVISION 10 – SPECIALTIES

10 21 23 Cubicle Curtain Tracks 01-2021

00 01 15 - 1

PATIENT PRIVACY & DIGNITY RENOVATIONS LIST OF DRAWING SHEETS

FACILITY WIDE

VAMC CHILLICOTHE, OHIO 07-15

SECTION 00 01 15

LIST OF DRAWING SHEETS

The drawings listed below accompanying this specification form a part of the contract.

Drawing No. Title

G001 COVER SHEET

B27.0R BASEMENT PLAN - REFLECTED CEILING PLAN

B27.1R FIRST FLOOR - REFLECTED CEILING PLAN

B27.2R SECOND FLOOR - REFLECTED CEILING PLAN

B30.0R BASEMENT PLAN - REFLECTED CEILING PLAN

B30.1R FIRST FLOOR - REFLECTED CEILING PLAN

B30.2 SECOND FLOOR PLAN

B30.2R SECOND FLOOR - REFLECTED CEILING PLAN

B31.0BR BASEMENT PLAN - REFLECTED CEILING PLAN

B31.1 FIRST FLOOR PLAN

B31.1R FIRST FLOOR - REFLECTED CEILING PLAN

B210.0R BASEMENT PLAN - REFLECTED CEILING PLAN

B210.1 FIRST FLOOR PLAN

B210.2 SECOND FLOOR PLAN

B211.0R BASEMENT PLAN - REFLECTED CEILING PLAN

B211.1 FIRST FLOOR PLAN

B211.2 SECOND FLOOR PLAN

IF101 CAMBRIDGE PLAN – EXTRA CURTAINS

IF102 PORTSMOUTH PLAN – EXTRA CURTAINS

A601 DOOR SCHEDULE

- - - END - - -

PATIENT PRIVACY AND DIGNITY RENOVATIONS GENERAL REQUIREMENTS

FACILITY WIDE 11-2021

VAMC CHILLICOTHE, OHIO

01 00 00 - 1

SECTION 01 00 00 GENERAL REQUIREMENTS

TABLE OF CONTENTS

1.01 SAFETY REQUIREMENTS

1.02 GENERAL INTENTION

1.03 STATEMENT OF BID ITEM(S)

1.04 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

1.05 CONSTRUCTION SECURITY REQUIREMENTS

1.06 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

1.07 ALTERATIONS

1.08 DISPOSAL AND RETENTION

1.09 RESTORATION

1.10 AS-BUILT DRAWINGS

1.11 WARRANTY MANAGEMENT

1.12 USE OF ROADWAYS

1.13 NOT APPLICABLE

1.14 NOT APPLICABLE TEMPORARY USE OF EXISTING ELEVATORS

1.15 NOT APPLICABLE TEMPORARY USE OF NEW ELEVATORS

1.16 TEMPORARY TOILETS

1.17 AVAILABILITY AND USE OF UTILITY SERVICES

1.18 NOT APPLICABLE

1.19 INSTRUCTIONS

1.20 HISTORIC PRESERVATION

VAMC CHILLICOTHE, OHIO

01 00 00 - 2

PART 1 - GENERAL

1.01 SAFETY REQUIREMENTS

Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.02 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for 538-19-215, Patient Privacy & Dignity Renovations Facility Wide at VAMC Chillicothe, Ohio as required by drawings and specifications.

B. Visits to the site by Bidders will be as outlined in the solicitation.

C. Offices of John Poe Architects, as Architect Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

D. Not Applicable

E. All employees of the general contractor and subcontractors shall adhere to the Chillicothe VAMC contractor identification process and obtain VA issued badges. All employees of general contractor and subcontractors shall comply with VA security management program , be identified by project and employer, and restricted from unauthorized access.

F. REQUEST FOR INFORMATION

In the event an explanation or interpretation of the drawings or specifications is necessary, submit the request using an approved RFI (Request for Information) Form with the following information (at a minimum):

1. Project title, location and number.

2. Construction contract number

3. Current date

4. RFI Number

5. Specification number that the RFI refers to (if applicable)

6. Drawing sheet number that the RFI refers to (if applicable)

7. RFI question

8. Space for RFI response

9. Line for responder's name and date

Such requests shall be submitted to the Contracting Officer soon enough to allow a reply so as to affect the project as little as possible.

VAMC CHILLICOTHE, OHIO

01 00 00 - 3

A. Bid Item #1 – Base Bid: Includes the installation of cubicle curtains in multiple buildings and the replacement of doors and door hardware in multiple buildings. Period of Performance (POP): 360 Calendar Days.

B. Bid Item #2 Alternate #1: Same as Bid Item #1. Eliminate the work associated with the cubicle curtains for the Cambridge CBOC and Portsmouth CBOC. POP: 360 Days.

C. Bid Item #3 Alternate #2: Same as Bid Item #2. Eliminate the work associated with the cubicle curtains for the Lancaster CBOC.

POP: 360 Days.

D. Bid Item #4 Alternate #3: Same as Bid Item #3. Eliminate the work associated with removing the existing hardware sets and installing 29 HW-R3 hardware sets in the following rooms of Building 210: 109A, 110A, 112A, 113A, 128A, 129A, 131A, 133A, 143A, 144A, 145A, 146A, 151A, 152A, 153A, 160A, 161A, 163A, 164A, 180A, 182A, 183A, 243A, 244A, 245A, 246A, 251A, 252A, 253A. POP:

350 Days.

1.04 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.03 STATEMENT OF BID ITEM(S)

VAMC CHILLICOTHE, OHIO

01 00 00 - 4

1.05 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Not Applicable

3. No photography of VA premises is allowed without written permission of the Contracting Officer.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

C. Not Applicable

D. Key Control:

1. Any keys necessary to gain entry to work areas or other spaces associated with performing work will be issued to the Contractor's representative in accordance with the exhibit Standard Operating Procedure (SOP) 41 Contractor Key Control. In accordance with Facilities Management Service, Engineering Section Standard Operating Procedure 41, there is a $500 per key charge for unreturned keys at project completion. The method of collection of fines is at the Government’s discretion. Fines for unreturned keys may be withheld during project financial closeout or collected via bill of collection to the contractor and/or by other means necessary. The General Contractor shall provide duplicate keys and lock combinations to the Contracting officers representative (COR)for the purpose of security inspections of every area of project parked machines and take any emergency action.

3. See Section 08 71 00, DOOR HARDWARE for permanent lock cylinder requirements.

E. Not Applicable

F. Motor Vehicle Restrictions

Reference Chillicothe VAMC Policy Memorandum No. 07-29, Parking and Motor Vehicle Operations, and Designated Parking for Contractors and Contractor Employees exhibit. Refer to section 01 00 02, BADGING, INFORMATION

SECURITY, PRIVACY, HISTORIC PRESERVATION, AND PARKING PERMIT REQUIREMENTS

for parking permit requirements.

1.06 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

The following paragraphs are in addition to (FAR 52.236-10)

VAMC CHILLICOTHE, OHIO

01 00 00 - 5

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work.

No fuel storage tanks are acceptable for contractor staging areas.

C. The Contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, roads , or lawn areas

D. Working space and space available for storing materials shall be as shown on the drawings , and as determined by the COR .

E. Workers are subject to rules of Medical Center applicable to their conduct.

F. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

G. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements, and approval of the COR.

01 00 00 - 6

H. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR. All such actions shall be coordinated with the COR or Utility Company involved:

I. Phasing:

The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing dates to ensure accomplishment of this work in successive phases mutually agreeable to COR and Contractor.

J. Not Used

K. All building areas adjacent to this project will be occupied during performance of work. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall permit access to Department of Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc to facilitate patient and staff access. Coordinate alteration work in areas occupied by Department of Veterans Affairs so that Medical Center operations will continue during the construction period. This may include evening or weekend work.

L. When a building and/or construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements with the COR for pre inspection of site with Chillicothe VAMC Fire Department who is required to respond to an alarm from Contractor's employee or watchman.

01 00 00 - 7

M. Utilities Services: Maintain existing utility services for Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services.

Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR . Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s prior knowledge and written approval. Refer to specification Sections 26

05 11, REQUIREMENTS FOR ELECTRICAL INSTALLATIONS, 27 05 11 REQUIREMENTS

FOR COMMUNICATIONS INSTALLATIONS and 28 05 00, COMMON WORK RESULTS FOR ELECTRONIC SAFETY AND SECURITY for additional requirements.

2. Contractor shall submit a request to interrupt any such services to COR , in writing, 7 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center . Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR .

5. In case of a contract construction emergency, service will be interrupted on approval of COR . Such approval will be confirmed in writing as soon as practical.

6. Not Applicable.

N. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, shall be removed back to their source. Those which are indicated to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

O. To minimize interference of construction activities with flow of Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles. Wherever excavation for new utility

01 00 00 - 8 lines cross existing roads, at least one lane must be open to traffic at all times with approval.

P. Coordinate the work for this contract with other construction operations as directed by COR . This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF ROADWAYS.

R. Hours of Work:

1. The work of this contract is to be executed between 7:30 a.m. and 4:00 p.m., Monday through Friday, except as required by the specifications and/or otherwise authorized by the COR. No work will be performed on Government observed holidays, or weekends except as required by the specifications and/or otherwise authorized by the COR.

2. Submit in writing to the COR requests for proposed hours of work changes.

3. The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapse in operations occur. See section 1.06G Phasing for additional requirements. Work hours interrupting service or utilities shall be scheduled at times convenient to the Medical Center and least impactful to the government. Due to the operations being 24 hours a day 7 days a week acceptable scheduled service interruption times may vary and be any time of day depending on the location and impact of the interruption.

4. Hours of work may vary depending on the area of work being performed.

Work in occupied spaces shall be scheduled at times convenient to the occupant and the Medical Center.

5. Hot work shall stop prior to the specified end of work day at a minimum equal to the time required for final inspection.

1.07 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR , of areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the Contracting Officer. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of buildings.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and COR .

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in the opinion of COR , to be in such condition that their use is impossible or impractical, shall be

01 00 00 - 9 furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR 52.243-4).

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of Contractor to restore damage caused by Contractor's workers in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Protect existing room finishes from damage and clean all areas at the end of the workday.

2. See Specification Section 01 35 26 paragraph Infection Control for additional required measures.

1.08 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center .

2. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be relocated, reused, or demolished will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

1.09 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR .

Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and

01 00 00 - 10 electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4) and "DIFFERING SITE CONDITIONS" (FAR 52.236-2).

1.10 AS-BUILT DRAWINGS

A. The contractor shall maintain one full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.11 WARRANTY MANAGEMENT

A. Warranty Management Plan: Submit a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of Construction at least 30 days before the planned pre-warranty conference, submit an electronic version of the warranty management plan. Include within the warranty management plan all required actions and documents to assure that the Government receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract. The term “status” as indicated below must include due date and whether item has been submitted or was approved. Warranty information made available during the construction phase must be submitted to the Contracting Officer for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work. The construction warranty period will begin on the date of the project acceptance and continue for the product warranty period. A joint 4 month and 9 month warranty inspection will be conducted, measured from time of acceptance, by the Contactor and the Contracting Officer. Include in the warranty management plan, but not limited to, the following:

1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within

01 00 00 - 11 the company of the Contractor, subcontractors, manufacturers or suppliers involved.

2. Furnish with each warranty the name, address and telephone number of each of the guarantor’s representatives nearest project location.

3. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers and for all commissioned systems such as fire protection and alarm systems, sprinkler systems and lightning protection systems, etc.

4. A list for each warranted equipment item, feature of construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and suppliers.

e. Name and phone numbers of manufacturers or suppliers.

f. Names, addresses and phone numbers of sources of spare parts.

g. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

h. Starting point and duration of warranty period.

i. Summary of maintenance procedures required to continue the warranty in force.

j. Cross-reference to specific pertinent Operation and Maintenance manuals.

k. Organizations, names and phone numbers of persons to call for warranty service.

l. Typical response time and repair time expected for various warranted equipment.

5. The plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the government.

6. Procedure and status of tagging of all equipment covered by extended warranties.

7. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

B. Performance & Payment Bonds: The Performance & Payment Bonds must remain effective throughout the construction period and warranty period.

1. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the Contracting Officer will have the work performed by others, and after completion of the work, will charge the remaining construction warranty funds of expenses incurred by the Government while performing the work, including, but not limited to administrative expenses.

01 00 00 - 12

2. In the event sufficient funds are not available to cover the construction warranty work performed by the Government at the contractor’s expenses, the Contracting Officer will have the right to recoup expenses from the bonding company.

3. Following oral or written notification of required construction warranty repair work, the Contractor shall respond in a timely manner.

Written verification will follow oral instructions. Failure to respond will be cause for the Contracting Officer to proceed against the Contractor.

C. Pre-Warranty Conference: 60 days before to contract completion, and at a time designated by the Contracting Officer, the Contractor shall meet with the Contracting Officer to develop a mutual understanding with respect to the requirements of this section. Communication procedures for Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for Contractor response, and other details deemed necessary by the Contracting Officer for the execution of the construction warranty will be established/ reviewed at this meeting. In connection with these requirements and at the time of the Contractor’s quality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the Contractor. This point of contract will be located within the local service area of the warranted construction, be continuously available and be responsive to Government inquiry on warranty work action and status. This requirement does not relieve the Contractor of any of its responsibilities in conjunction with other portions of this provision.

D. Contractor’s Response to Construction Warranty Service Requirements:

Following oral or written notification by the Contracting Officer, the Contractor shall respond to construction warranty service requirements in accordance with the “Construction Warranty Service Priority List” and the three categories of priorities listed below. Submit a report on any warranty item that has been repaired during the warranty period. Include within the report the cause of the problem, date reported, corrective action taken, and when the repair was completed. If the Contractor does not perform the construction warranty within the timeframe specified, the Government will perform the work and back charge the construction warranty payment item established.

1. First Priority Code 1. Perform onsite inspection to evaluate situation, and determine course of action within 4 hours, initiate work within 6 hours and work continuously to completion or relief.

2. Second Priority Code 2. Perform onsite inspection to evaluate situation, and determine course of action within 8 hours, initiate work within 24 hours and work continuously to completion or relief.

3. Third Priority Code 3. All other work to be initiated within 3 work days and work continuously to completion or relief.

4. The “Construction Warranty Service Priority List” is as follows:

a. Code 1-Life Safety Systems

i. Fire suppression systems.

01 00 00 - 13

ii. Fire alarm system(s).

b. Code 1-Air Conditioning Systems

i. Air conditioning leak in part of the building, if causing damage.

ii. Air conditioning system not cooling properly.

c. Code 1 Doors

i. Overhead doors not operational, causing a security, fire or safety problem.

ii. Interior, exterior personnel doors or hardware, not functioning properly, causing security, fire or safety problem.

d. Code 3-Doors

i. Overhead doors not operational.

ii. Interior/exterior personnel doors or hardware not functioning properly.

e. Code 1-Electrical

i. Power failure (entire area or any building operational after 1600 hours).

ii. Security lights.

iii. Smoke detectors.

f. Code 2-Electrical

i. Power failure (no power to a room or part of building).

ii. Receptacles and lights not operational (in a room or part of building).

g. Code 3-Electrical

i. Exterior lights not operational.

h. Code 1-Gas

i. Leaks and pipeline breaks.

i. Code 1-Heat

i. Power failure affecting heat.

j. Code 1-Plumbing

i. Hot water heater failure.

ii. Leaking water supply pipes.

k. Code 2-Plumbing

i. Flush valves not operating properly

ii. Fixture drain, supply line or any water pipe leaking.

iii. Toilet leaking at base.

l. Code 3- Plumbing

01 00 00 - 14

i. Leaky faucets.

m. Code 3-Interior

i. Floors damaged.

ii. Paint chipping or peeling.

iii. Casework damaged.

n. Code 1-Roof Leaks

i. Damage to property is occurring.

o. Code 2-Water (Exterior)

i. No water to facility.

p. Code 2-Water (Hot)

i. No hot water in portion of building listed.

q. Code 3

i. All work not listed above.

E. Warranty Stickers: At the time of installation, tag each warranted item with a durable, oil and water-resistant sticker approved by the Contracting Officer’s Representative.

1. Attach each sticker to the inside of each door above the strike/mortise plates, coordinate with COR.

2. Size the stickers to fit on the outside edge of the door without bending onto the face of the door

3. Submit one record copies of the warranty tags showing the layout and design. The date of acceptance and the QC signature must remain blank until the project is accepted for beneficial occupancy.

4. Show the following information on the tag/sticker.

Warranty Tags

Type of product/material

Model number

Serial number

Contract number

VHA Project Number and Title

Warranty period from/to

Inspector’s signature

Construction Contractor

Address

Telephone number

Warranty Contact

Address

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Warranty Tags

Telephone number

Warranty response time priority code

1.12 USE OF ROADWAYS

For hauling, use only established public roads and roads on Medical Center property and, when authorized by the COR , such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed and restoration performed by the Contractor at Contractor's expense. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

1.13 NOT APPLICABLE

1.14 NOT APPLICABLE TEMPORARY USE OF EXISTING ELEVATORS

A. Use of existing elevators for handling building materials and Contractor's personnel will be permitted subject to following provisions:

1. Contractor makes all arrangements with the COR for use of elevators.

The COR will ascertain that elevators are in proper condition.

2. Contractor covers and provides maximum protection of following elevator components:

a. Entrance jambs, heads soffits and threshold plates.

b. Entrance columns, canopy, return panels and inside surfaces of car enclosure walls.

c. Finish flooring.

3. Place elevator in condition equal, less normal wear, to that existing at time it was placed in service of Contractor as approved by Contracting Officer.

1.15 NOT APPLICABLE TEMPORARY USE OF NEW ELEVATORS

1.16 TEMPORARY TOILETS

Contractor shall provide for use of all Contractor's workers ample temporary sanitary toilet accommodations. Keep such places clean and free from flies, and all connections and appliances connected therewith are to be removed prior to completion of contract, and premises left perfectly clean.

1.17 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The amount to be paid by the Contractor for chargeable electrical services shall be the prevailing rates charged to the Government. The Contractor shall carefully conserve any utilities furnished without charge. Failure to stop leakage or other waste will be cause for revocation (at COR's discretion).

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B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines, and all meters required to measure the amount of electricity used for the purpose of determining charges. Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia and repair restore the infrastructure as required.

C. Electricity (for Construction and Testing): Furnish all temporary electric services.

Obtain electricity by connecting to the Medical Center electrical distribution system. The Contractor shall meter and pay for electricity required for electric cranes and hoisting devices, electrical welding devices and any electrical heating devices providing temporary heat.

Electricity for all other uses is available at no cost to the Contractor.

1.18 NOT APPLICABLE

1.19 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

B. Manuals: Maintenance and operating manuals and one compact disc (four hard copies and one electronic copy each) for each separate piece of equipment shall be delivered to the COR coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and sub assembly components. Manuals shall include an index covering all component parts clearly cross referenced to diagrams and illustrations. Illustrations shall include "exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style and size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted.

C. Instructions: Contractor shall provide qualified, factory trained manufacturers' representatives to give detailed training to assigned Department of Veterans Affairs personnel in the operation and complete maintenance for each piece of equipment. All such training will be at the job site. These requirements are more specifically detailed in the various technical sections. Instructions for different items of equipment that are component parts of a complete system, shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed. This is to assure proper instruction in the operation of inter-related systems. All instruction periods shall be

01 00 00 - 17 at such times as scheduled by the COR and shall be considered concluded only when the COR is satisfied in regard to complete and thorough coverage. The contractor shall submit a course outline with associated material to the COR for review and approval prior to scheduling training to ensure the subject matter covers the expectations of the VA and the contractual requirements. The Department of Veterans Affairs reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the COR , does not demonstrate sufficient qualifications in accordance with requirements for instructors above.

1.20 HISTORIC PRESERVATION

A. Where the Contractor or any of the Contractor's employees or subcontractors, prior to or during the construction work, are advised of or discover any historical artifacts or other items which are or could reasonably be suspected to be of historical significance, the Contractor shall stop work so as to not disturb or damage the item and immediately notify the COR.

B. If in the course of any earth disturbing activities human remains are discovered, or anything is discovered that could be reasonably suspected to be human remains, the Contractor shall immediately stop all work within 100 feet of the discovery and notify the COR.

C. Prior to participating in construction or ground disturbance all contractor personnel involved in the construction or ground disturbance activity shall complete historic preservation training established by the medical center. All contractor personnel will be required to sign acknowledging receipt of the training. Training for this activity shall be approximately 30 minutes in length, and be given at the medical center.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

--- END OF SECTION – GENERAL REQUIREMENTS ---

PATIENT PRIVACY AND DIGNITY RENOVATIONS B,IS,P,HP, PP REQUIREMENTS

FACILITY WIDE 03-2026

VAMC CHILLICOTHE, OHIO

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SECTION 01 00 02 BADGING, INFORMATION SECURITY, PRIVACY, HISTORIC

PRESERVATION, AND PARKING PERMIT REQUIREMENTS

TABLE OF CONTENTS

PART 1 - GENERAL 1

PART 2 - BADGING 2

PART 3 - VA HANDBOOK 6500.6 Appendix B VA Acquisition Regulation Solicitation Provision and Contract Clause 3

PART 4 - VA HANDBOOK 6500.6 Appendix C VA INFORMATION AND INFORMATION

SYSTEM SECURITY/PRIVACY LANGUAGE FOR INCLUSION INTO CONTRACTS 3

PART 5 - VA Handbook 6500.6 Appendix D CONTRACTOR RULES OF BEHAVIOR

(REQUIRED TO BE SIGNED ANNUALLY – SUBMIT TO VA CONTRACTING OFFICER AND

CONTRACTING OFFICER REPRESENTATIVE) 13

PART 6 - VA PRIVACY TRAINING 20

PART 7 - HISTORIC PRESERVATION TRAINING 24

PART 8 - PARKING PERMIT 27

PART 1 - GENERAL

1.01 REQUIREMENTS FOR BEING ON SITE

A. Applicable requirements for all contractor workers include:

1. PART 2 Badging - All contractor workers on site are required to have a badge. Failure to comply may necessitate removal from the site and all access privileges.

2. PART 3 VA Handbook 6500.6 Appendix B VA Acquisition Regulation Solicitation Provision and Contract Clause,

3. PART 4 VA Handbook 6500.6 Appendix C VA INFORMATION AND INFORMATION

SYSTEM SECURITY/PRIVACY LANGUAGE FOR INCLUSION INTO CONTRACTS,

4. All workers shall be required to annually sign and complete the following documents and training:

a. PART 5 VA Handbook 6500.6 Appendix D CONTRACTOR RULES OF BEHAVIOR and Submit to the Contracting Officer and Contracting Officer Representative.

b. PART 6 VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access or Use to VA Sensitive Information.

c. If you have direct access to protected health information or access to a VA computer system where there is protected health information such as CPRS, VistA Web, you must take “Privacy and HIPAA Focused Training” (TMS 10203). “VA Privacy and Information Security Awareness and Rules of Behavior” (TMS 10176) is always required in order to use or gain access to a VA computer systems or VA sensitive information, whether or not

VAMC CHILLICOTHE, OHIO

01 00 02 - 2 protected health information is included. Both trainings are located within the VA Talent Management System (TMS):

https://www.tms.va.gov

d. PART 7 Chillicothe VAMC Historic Preservation Training

5. PART 8 Parking Permit – All vehicles on site are required to have a Parking Permit.

1.02 SUBMITTALS

A. Badging paperwork shall be hand delivered to the CORs office. Do not email badging paperwork filled out with privacy information. Badging paperwork contains privacy information and must be safeguarded.

B. Annual documents and training required to be signed by workers may be emailed or hand delivered to the COR.

C. Contractor shall email the "Contractor Parking Permit Log" in excel format to the COR by the end of each work day that additional permits are issued or as requested by the COR.

PART 2 - BADGING

2.01 GENERAL

A. All contractor workers on site are required to have a badge. Failure to comply may necessitate removal from the site and all access privileges.

B. Obtaining a badge will require several forms to be filled out, government identification, the release of personal information, and background checks.

C. Obtaining a badge requires a valid email address.

D. Contractor shall be responsible for all travel expenses related to obtaining badges, and any replacements thereafter. Obtaining a badge will require several trips to the Chillicothe VAMC to include obtaining & turning in badging paperwork, fingerprinting, return trips for any corrections necessary, and for obtaining the badge once badging issuance has been approved.

E. During the badging process timely responses within time periods requested are necessary and failure to comply may require restarting the process.

F. Depending on the type of access required obtaining a badge may require additional training beyond the training listed in this document.

G. Contractor employees shall wear the Government furnished badge on the front of their outer clothing when in a VA facility.

H. When an employee leaves the Contractor's employment, the Contractor shall return all identification badges and passes of the employee issued by the Government to the COR or Contracting Officer within five working days after termination of their employment. Any lost badge shall be reported immediately to the Contracting Officer and COR.

2.02 BADGE TYPES AND REQUIREMENTS

A. Current badging paperwork forms may be obtained from the COR. The COR shall determine what badge type is necessary based on the access level type and duration of access for a given worker.

https://www.tms.va.gov/

VAMC CHILLICOTHE, OHIO

01 00 02 - 3

B. A temporary badge may be obtained while other badge types are being processed. Your COR can inform you on where to obtain a temporary badge.

PART 3 - VA HANDBOOK 6500.6 Appendix B VA Acquisition Regulation Solicitation Provision and Contract Clause

852.273-75 - SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY

RESOURCES (INTERIM- OCTOBER 2008)

As prescribed in 839.201:

The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

PART 4 - VA HANDBOOK 6500.6 Appendix C VA INFORMATION AND INFORMATION SYSTEM

SECURITY/PRIVACY LANGUAGE FOR INCLUSION INTO CONTRACTS

1. GENERAL

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

2. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS

a. A contractor/subcontrator shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

b. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.

c. Contract personnel who require access to national security programs must have a valid security clearance. National Industrial Security Program (NISP) was established by Executive Order 12829 to ensure that cleared U.S. defense industry contract personnel safeguard the classified information in their possession while performing work on contracts, programs, bids, or research and development efforts. The Department of Veterans Affairs does not have a Memorandum of Agreement with Defense Security Service (DSS). Verification of a Security Clearance must be processed through the Special Security Officer located in the Planning and National Security Service within the Office of Operations, Security, and Preparedness.

d. Custom software development and outsourced operations must be located in the U.S. to the maximum extent practical. If such services are proposed to be performed abroad and are not disallowed by other VA policy or mandates, the contractor/subcontractor must state where all non-U.S.

services are provided and detail a security plan, deemed to be acceptable by VA, specifically to address mitigation of the resulting problems of

VAMC CHILLICOTHE, OHIO

01 00 02 - 4 communication, control, data protection, and so forth. Location within the U.S. may be an evaluation factor.

e. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor’s employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination.

3. VA INFORMATION CUSTODIAL LANGUAGE

a. Information made…