528A8-23-804 Demolish Ex-10 Warehouse Duct SOW Rev1.docx

SCOPE OF WORK:

Project 528A8-23-804 Demolish EX-10 Warehouse Duct Bldg. 1 VAMC, 113 Holland Ave., Albany, NY

I. PROJECT DESCRIPTION

The Stratton VA Medical Center (VAMC) in Albany, NY is removing exhaust fan EX-10 and the warehouse ductwork. This contract will cover the work of removing the exhaust fan and duct work, installing a new door, then repairing the walls and ceilings.

To maximize the project accuracy, the Contractor shall perform a full depth, on-site investigation to fully verify existing conditions. The Contractor shall use the drawings and specifications as their primary basis for construction. The Contractor shall extensively review the document and the rest of this Scope of Work for accuracy and make any appropriate corrections to provide the result, a complete project. The Contractor shall comply with all applicable (VA) design manuals, guides, and codes for design and construction.

The Period of Performance for Design shall NOT exceed 90 calendar days. The Contractor shall submit shop drawings and cut sheets for the VA to review. If corrections to the work listed below are required, the Contractor shall contact the VA COR to verify and approve the correction(s). Since only shop drawings and cut sheets are required for submission and VA approval, the Contractor shall conduct meetings with the VA to review their progress. The Contractor shall coordinate with the VA to prepare for demolition/construction.

At the start of demolition/Construction’s Period of Performance, the Contractor shall have access to the designated construction areas. The work must be completed in the Period of Performance of 90 calendar days. It is critical for the Contractor to stay on track with the agreed upon construction schedule/performance dates and Period of Performances.

Specific work requirements include, but are not limited to the following:

1. Protect all items and finishes to remain. Repair any damage caused by construction to the original state or better.

2. Contractor shall provide professional, full-time on-site supervision of the work.

3. Contractor shall develop a schedule and conduct weekly construction meetings and prepare the meeting minutes.

4. Contractor shall provide all required survey and testing work.

5. Contractor shall review all shop drawings, submittals and RFIs prior to submitting to VA COR.

6. Once the construction is complete, the Contractor shall provide two fully signed and sealed sets of hard copy as-built drawings to the VAMC for their records and use. Contractor shall also provide CADD files formatted for AutoCAD 2020 and PDF files.

7. All work shall be performed and accomplished according to Albany VAMC’s specifications, including General Requirements, Safety and Infection Control requirements.

a. Coordinate all power and other utility shutdowns with the VA COR. Provide the VA COR a minimum 2-week notice.

b. Construct and maintain all Infection Control requirements, especially proper temporary construction barriers to ensure the safety of patients in adjacent areas.

i. Construction barriers shall be one-hour fire rated.

ii. Temporary doors on a closer shall be 45-minute fire rated.

iii. Anteroom(s) shall be constructed outside of each construction entrance.

1. All construction workers shall use the anteroom(s) to clean off dust and debris from themselves and their equipment and to change out of any work-related equipment before exiting the construction site.

2. The warehouse will remain active throughout demolition/construction. The Contractor shall ensure the hazards of construction (equipment, trash, dust/debris, etc.) do not get tracked outside the construction area(s).

iv. Implement negative air pressure machines.

1. Maintain a minimum of -0.02” WC in area(s) of construction.

v. The Contractor shall be mindful of walking through the corridors leading to the construction areas. The Contractor will immediately clean (dirt, dust, debris, etc.) marks caused by construction in these active, patient corridors.

c. If sprinkler heads are de-energized/affected during construction, the Contractor shall provide temporary heat detectors for the duration of construction. The Contractor shall test the detectors monthly until the sprinkler heads are re-energized and space(s) is turned over to the VA. The Contractor shall tie the detectors into the VA Monitoring System.

d. All Contractors under this project shall take the safety training (~1 hour) performed by the VA’s Safety department. Once the Contractor(s) has passed the training, they will receive a personal contractor badge (free of charge) that he/she must always visibly wear while on the VA campus. The Contractors shall obtain this badge prior to demolition/construction. In the case the Contractor loses his/her badge, the Contractor must file a report to the VA Police and request a new badge. There may be a fee for the replacement badge.

e. The prime contractor shall be responsible for assuring that all work is coordinated and performed during appropriate hours that will not interfere and/or interrupt the Stratton VA’s daily activities. The prime contract shall also assure that all work is performed in strict accordance with the specified period of performance.

8. Notable work including site preparation requirements are summarized below:

a. Warehouse Duct

i. The Contractor shall remove the ceiling grid and ceiling tiles of areas where ductwork is concealed suspended ceiling.

1. Coordinate any outages of systems that will require interruption or removal as part of ceiling grid removal and reinstall.

a. Contractor shall coordinate with the VA to de-energize the existing system and the VA will re-energize the lines to restore.

ii. The Contractor shall remove, store, and reinstall the light fixtures as needed to facilitate all duct demolition.

iii. The contractor shall demolish the identified exhaust duct from the registers to the exhaust fan and from the fan to the 2nd floor of the hospital.

1. Demolition will include hangers and duct supports.

2. The contractor will install appropriate supports for any items on hangers shared with the ductwork.

3. The contractor will install appropriate supports for any items currently supported by the ductwork that are not to be demolished.

iv. The Contractor shall remove and dispose of utility set exhaust fan.

b. Install New door to Mechanical chase.

i. Cut opening into the mechanical chase from the basement hallway.

ii. Install all required elements for the door including lintel or header.

iii. Repair the wall as needed.

iv. Furnish and install a new fire rated door and frame.

c. Wall and Surface repair

i. Provide a shop drawing of the repairs to fire and smoke rated walls.

ii. Repair all wall duct penetrations

iii. Once the work to the walls has been completed repaint all walls affected by the work. The Contractor shall coordinate with the VA for the specific color selection.

a. After prime coat, minimum of 2 coats for finish coat.

b. Contractor shall paint with Benjamin Moore Eco Spec WB Interior Latex (which is non-reflecting) or an approved equivalent.

Background: The Samuel S. Stratton VA Medical Center was constructed in the late 1940’s based upon plans by Green & James, Architects & Engineers, Buffalo, New York and Eggers & Higgins Architects & Engineers, New York, New York dated December 10, 1947.

All required restorations and repairs to these areas shall include but not be limited to walls, doors, frames, ceilings and floors. The Contractor shall coordinate with VA COR to incorporate remediation measures to correct these deficiencies, repair of damages and necessary work. Roadway closures will not be permitted at any time or for any reason except with the written approval of the VA COR.

Perform all work to the specifications & drawings and provide construction period services for the subject project.

II. REFERENCES

Applicable design and construction standards are listed in Appendix A. Criteria specified throughout the solicitation shall be taken from the most current references as of the date of the solicitation. The list is not intended to include all criteria that may apply or to restrict design and construction to only those references listed. As part of the close-out documentation, the Contractor/Designer shall provide as-built drawings in Adobe PDF and AutoCAD 2020 format.

III. WORK COVERED BY CONTRACT DOCUMENTS

GENERAL

The construction services and contract documents shall cover the demolition of EX-10, ductwork, installation of a new door, and surface repairs of the VAMC, Albany, NY, Building 1. The project includes all building components, site modifications and improvements needed to turn over to the government a fully functional system that meets or exceeds the government requirements as set forth herein. The Contractor shall provide all labor, supervision and materials necessary to perform the work as indicated in this scope of work, project specifications and drawings. The building and site elements shall be accommodated in the given project site. Develop and construct the facility within the budgeted funds that will be negotiated with the government.

A. EXISTING ELEMENTS

The proposed site is located on the basement of Building 1 Warehouse at the Samuel S. Stratton VAMC, Albany, NY campus at 113 Holland Avenue. There are existing utilities in and around the proposed work area. In addition to following “FAR 52.236-9, Protection of Existing, Structures, Equipment, Utilities and Improvements” the contractor shall remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work, which is to remain. The contractor shall repair or replace portions of the existing work, which have been altered or damaged during construction operations to match or adjoining work, as approved by the Contracting Officer and at no additional cost to the government. At the completion of operations, existing work shall be in a condition equal to or better than that which existed before new work started.

The Contractor shall verify all existing conditions on the site and in the facility infrastructure that the proposed project may affect before the commencement of any construction. This includes but is not limited to, verifying the location and elevations of existing utilities, verifying site items as shown on the project drawings and taking appropriate field measurements. The government will not be held responsible for bidding errors made or the failure to adequately inspect the job site for existing conditions, dimensions or to fully review manufacturer’s information related to the project. All bidders are strongly encouraged to inspect the job site prior to submitting bids.

All discrepancies between the scope of work, drawings, specifications and manufacturer’s recommendations shall be brought to the attention of the Contracting Officer’s Representative prior to the commencement of work. The Contractor shall abide by the Scope of Work regardless of whether a manufacturer calls for the task, level of preparation, etc. in question. The only exception is where the Contracting Officer agrees in writing that the item or task specifically voids a manufacturer’s warranty and may be omitted. A credit for the work not performed may be due to the government in such circumstances at the discretion of the Contracting Officer.

The Contractor shall review the drawings to determine if they are responsible for providing the specific material and/or labor associated to complete the task or phase of the project as well as the project overall.

As part of the project, the Contractor shall:

1. Provide a project schedule that addresses the needs of any area of the VAMC facility that will or may be impacted by the work.

2. Prepare and execute a well-managed plan to mitigate service disruptions.

3. Prepare a contingency plan to provide power in the event of a service disruption.

4. Perform the necessary work without altering the existing infrastructure unless specifically shown on the project drawings.

B. SITE PLANNING AND ENGINEERING

The Contractor shall maintain existing adjacent areas and all areas not designated for a new finish, disturbed during construction shall be patched, repaired or restored to original conditions.

C. LIFE SAFETY AND BUILDING COMPONENT FIRE RATINGS

All life safety codes shall be adhered to as they pertain to the built environment of this project. Egress routes shall be delineated to meet the requirements of the governing codes. All existing means of egress shall be fully accommodated during construction.

Proper temporary partitions shall be constructed and maintained during all phases of work and shall comply with all current VA Safety and Infectious Control standards.

D. COLORS

The color, texture and pattern selections for the finishes of the renovations shall provide an aesthetically pleasing, comfortable, easily maintainable and functional environment of the occupants (including contractor’s ante rooms). The government will provide finish standards of the facility. Coordination of the new finishes and color selections shall match or compliment with existing buildings adjacent and shall be necessary for a cohesive design. Color selection shall be appropriate for the building type on this campus.

IV. GOVERNMENT PROVIDED EQUIPMENT

A. CONTRACT DOCUMENTS

The government is providing drawings and diagrams to indicate the scope of work. These documents are to be used to complete the requirements in their exact format. The Contractor’s shall comply with governing codes noted in the drawings and specifications.

V. SCHEDULES

The demolition/construction work shall be substantially complete within 90 calendar days of the Notice to Proceed unless otherwise agreed to in writing with the Contracting Officer. Provide the government with construction project timeline that includes but is not limited to submittal submission dates, start of construction, milestones, completion of construction, and final hand over to the government for occupancy that is less than or equal to 90 calendar days.

Rescheduling of any activities shall be done at no cost to the government unless negotiation and authorization of the rescheduled activity has been agreed upon by the government. Notify the government at least 72 hours prior to starting demolition work, large deliveries or any event that may impact the normal operations of the facility. Utility shutdowns require a minimum 14-day notice.

VI. PROJECT ENERGY PERFORMANCE

The intent of this project is to meet the energy requirements as set forth in the governing codes and regulations for this type of building. There are no LEED requirements for this project.

VII. OCCUPANCY OF SITE

This project is on a fully operational campus. All activities being performed shall maintain the safety and wellbeing of the occupants that operate within the campus. Before work is started, arrange with the government a sequence of procedures, means of approach and space for storage of materials and equipment. The Contractor is responsible for the security of the proposed site during construction.

VIII. CONTRACTOR PERFORMANCE

Use good construction practices and standards in completing all work. All work shall be performed by laborers that are fully versed and experienced in the trade that they are employed to do. Coordination with the government, of project progress and scheduled items, shall be a regular occurrence, initiated by the Contractor.

Appendix A Drawings and information concerning existing conditions as required.

1) All reproduction services of bidding documents for prospective bidders.

2) Recommendations on priority of deduct alternates if any.

3) VA Design submission guidance at https://www.cfm.va.gov/til/aeDesSubReq.asp

4) VA Master Specifications for copying and editing. Available on the Internet at https://www.cfm.va.gov/til/spec.asp.

5) VA Signage Design Guide at http://www.cfm.va.gov/til/spclRqmts.asp#SIGN

6) VA Standard Details Handbook PG-18-4 for copying. Available on the Internet at http://www.cfm.va.gov/TIL/sDetail.asp

7) VA Construction Standards PG-18-4 as determined by the COTR to be necessary for the specific needs of this project http://www.cfm.va.gov/TIL/cPro.asp.

8) Other VA design information at the VA Technical Information Library http://www.cfm.va.gov/TIL/

9) VA recommendations, as applicable including those for meeting security, safety, and infection control standards required during construction.

10) Original construction documents marked “As Built” but not updated. A/E must field verify “As Built” drawings.

11) Other project documents as applicable, which have renovated these areas.