528A6-25-601 3 years electrical study SOW.pdf

DEPARTMENT OF VETERANS AFFAIRS

VA FINGER LAKES HEATHCARE SYSTEM

Bath and Canandaigua VA Medical Centers

STATEMENT OF WORK FOR

Maintenance, Inspection, and Testing of the Electrical Power Distribution System

528A6-25-601

1. Introduction:

A. This Statement of Work (SOW) describes the requirements for the maintenance, inspection, testing, and/or calibration of the Electrical Power Distribution System and all of its components at the VA Finger Lakes Healthcare System Bath and Canandaigua Campuses. These work items are referenced as “Maintenance and Testing” in this document, hereafter.

B. This SOW describes the requirements for the Qualified Electrical

Contract Professionals – known as “Contractors” in this document, hereafter. Contractors who are contracted by VA Medical Center to perform maintenance and testing of the Electrical Power Distribution System, and all of its components shall meet all requirements stated in Section 2 of this SOW.

C. This SOW describes the requirements to establish maintenance and testing reports.

2. Qualifications of Contractors:

A. Contractors shall be experienced Electrical Contractors, having properly trained and licensed permanent staff required to perform the proposed work. Electrical Contracting (i.e. the construction, repair, testing and maintenance of industrial and commercial electrical distribution systems) shall be the primary interest/specialty of the Contractor’s business.

B. Contractors shall be certified by the InterNational Electrical Testing Association (NETA) or equivalent certifying organization as Certified Technicians with each having completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training.

C. Contractors shall have technical training and demonstrable track records of working experience in maintenance, inspection, and testing of the Electrical Power Distribution Systems and related components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years. Electrical components on which the Contractors have experience shall include, but not be limited to, switchboards & switchgear (low and medium voltage); low voltage controls; emergency and standby generators; automatic transfer switches, wiring, transformers, meters, and other electrical appurtenances.

D. Contractors shall have safety trainings – either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical, and the NFPA 70E – Standard for Electrical Safety in the Workplace. Training certification shall be provided indicating each technician is a Qualified Person as defined by NFPA 70E. Training certifications shall be submitted to the VA Contracting Officer prior to work. If no training certifications are available, the contractor’ Employer shall certify that he/she has met this requirement in writing and submit it to the VA Contracting Officer prior to work.

E. Contractors shall have ready access to the latest versions of the following references:

1) NFPA 70, National Electrical Code.

2) NFPA 70B, Recommended Practice for Electrical Equipment

Maintenance.

3) NFPA 70E, Standard for Electrical Safety for the Workplace.

4) NFPA 110, Standard for Emergency and Standby Power System.

5) OSHA Standard 29 CFR 1910, Subparts I & S.

6) InterNational Electrical Testing Association, Inc. (NETA) –

Maintenance and Testing Specifications.

7) Operating/Maintenance manuals, and specifications of the electrical equipment to be maintained and tested. These documents may be obtained from the VHA Medical Center, or the equipment manufacturers.

8) VHA Directive [2006-056][1028], Electrical Power Distribution System

E. Contractors shall have and provide all necessary tools, equipment, and

Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. Prior to initiating work, Contractor shall provide documentation that all instruments, test equipment, tools and PPE have current calibration. Dated calibration labels shall be visible on all instruments, test equipment, tools and PPE as appropriate.

3. Summary of Work:

A. The Contractor shall provide a proposed schedule with their bid proposal. The schedule shall identify some sort of phasing plan based on in which VA campus the work to be performed and also to be in the form of a progress chart of suitable scale to indicate the work scheduled for completion by any given date during the work period. The proposed schedule shall be reviewed by the VAMC Facilities Management /Engineering Service; any requirements for adjusting the schedule (e.g.

to minimize disruption to the VAMC) shall be incorporated by the Contractor.

B. Contractors shall report deficiencies that are deemed critical or catastrophic immediately to the Contracting Officer, Contracting Officer Representative (COR) and Chief of Facilities Management for immediate actions.

C. Work items, definitions, and references shall comply with the latest edition of the NETA – Maintenance Testing Specifications (MTS) and with the VHA Directive, Electrical Power Distribution System. Below is a list of electrical equipment that shall be maintained and tested:

1. Switchgear and Switchboard Assemblies.

2. Transformers, Dry Type, Air-Cooled, Low-voltage, Small.

3. Transformers, Dry Type, Air-Cooled, Low-voltage, Large.

4. Transformers, Liquid-Filled.

5. Metal–Enclosed Busways.

6. Switches, Air, Medium-Voltage, Metal-Enclosed.

7. Circuit Breakers, Air, Insulated-Case/ Molded-Case.

8. Circuit Breakers, Air, Low-Voltage Power.

9. Circuit Breakers, Air, Medium-Voltage.

10. Circuit Breakers, Oil, Medium and High-Voltage.

11. Circuit Breakers, Vacuum, Medium-Voltage.

12. Circuit Breakers, SF6.

13. Grounding Systems.

14. Ground-fault Protection Systems.

D. Attachments. Government Furnished.

1. Inventory of Electrical Power Distribution System equipment to be maintained, inspected, and tested under this Scope of Work.

2. One-line and other informational drawings of the Electrical Power

Distribution System. These drawings are not certified as-built drawings.

3. Electrical Power System study information relevant to the scope of this effort, such as coordination study data, short-circuit analysis, arc-flash hazard analysis and available protective device setting information. Data from the previous study may be provided for the purpose general information and reference.

E. Infra-Red Scanning/Thermographic Survey shall be performed on electrical equipment.

1. Use an infra-red scanning camera to detect hot spots in the Electrical Power Distribution System. Objective of this work is to detect any loose, broken, or corroded connections in the system.

Problem connections shall be replaced with new connectors, and/or tightened with torque wrench to meet the equipment manufacturers’ specifications.

2. Note that since this work item must be done while the Electrical

Power Distribution System is energized, appropriate safety precautions must be taken before, during and after scanning the system.

F. System Function Tests. Provide function test for all equipment listed in this Scope of Work.

G. Test Conditions.

H. 4-Hour Power Outage Test

The Contractor shall inspect, clean & lubricate the main high voltage switchgear during this 4hr period.

The VA Facility Management Electrical staff shall be responsible for 4-hour test of the Essential Electrical System (EES). This test shall fulfill the requirements of VHA Directive, Electrical Power Distribution System, NFPA 110 (e.g. Para. 8.4.9.) and The Joint Commission. This test will include opening of all utility service connections serving the VAMC for a minimum of 4-hours. During the test period, verify operation of all EES components including the transfer to emergency power and return to normal service.

The Contractor shall include in their bid proposal all costs associated with the services of the local utility company for the duration of the test.

The estimated duration of the Contractor’s involvement is between 8 – 12 hours.

4. Reports:

A. A complete written report of the work performed shall be provided to the VA within 7 days of completion. Information shown in the report shall be as following:

1) Company’s name, addresses, telephone, & FAX numbers.

2) Name and signature of contractors who perform the maintenance and testing.

3) VA Work Contract Number, name and number of VA Contracting

Officer.

4) Date and Time of work.

5) Copies of contractors’ valid licenses, professional and training certificates.

6) Descriptions and model number of specialized tools and equipment used, such as torque wrench or infra-red scanning camera.

7) Location, Type, Name, and nameplate information of electrical equipment to be maintained and tested.

8) Descriptions of work items.

9) Test data.

10) Reference materials such as equipment manufacturer’s specifications, coordination study, etc.

11) Remarks on conditions of electrical equipment. List all deficiencies, if any.

12) Recommended corrective actions, if any.

B. Submit four (4) hard copies of the complete written report to VA Contracting Officer within seven (7) calendar days of visit.

C. Submit four (4) hard copies of the complete written report, and one (1)

CD-ROM or DVD of the electronic version of the report in Microsoft Word format to the Chief of Facilities Management / Engineering Service within seven (7) calendar days of visit. All reference materials shall be included in the electronic version of the report, either through scanning or other means of electronic text import methods.

END

STATEMENT OF WORK FOR