5285-0 Sole Source Determination Final ns.docx

SOLE-SOURCE DETERMINATION MEMO

FOR SUPPLIES AND SERVICES

DHS Office of Contracts & Procurement

Contract specialist:

DAS Delegation 649-11, as amended

Estimated total contract value: $624,875.00

Description of goods or services: First Responder Priority – 1TB Prepaid Pooled Bandwidth Plan for Compact Rapid Deployable (CRD) Cell-On-Wheels

1. Background: This sole source justification applies to the purchase of:

Agency purchased ten (10) FirstNet CRD Pod Runners via the NASPO Statewide Basecamp Agreement #MA149-1 with AT&T Participating Addendum #1663; however, the satellite data (“Service”) is sold separately through Expedition Communications. Expedition Communications is the preferred satellite data provider for the CRD for FirstNet products, use of any other Service provider removes the customer from the CRD for FirstNet support network and leads to reduced critical system reliability.

Agency seeks a direct award with Expedition Communications to provide bandwidth for the CRD’s. If additional CRD’s are purchased or if the need to downgrade or upgrade to another plan, the purchase order will reflect this change.

Agency plans to initially purchase two (2) 12-month plans of 1TBA of Prepaid Pooled Bandwidth Plan for the CRD’s.

1TB Plan includes:

· Broadband Speed

· 18Mbps x 5Mbps

· 24/7 Assistance

· Data prioritization above residential, business, and aeronautical

· Share data with multiple systems & locations 2TB, and 4TB pooled plans are available. At this time, usage is unknown, after usage is considered, the Agency may decide it’s necessary to switch to another plan.

Expedition Communications is the preferred vendor to provide Satellite communications for support to a CRD.

2. Prospective contractor/vendor:

DBA:

Carlsbad, CA 92008-7632

Protests are due by 3:00 PM within seven calendar days after the first date the notice is posted on the Oregon Procurement Information Network (ORPIN). Protests must be sent via mail, fax, email, or hand carried to the following address: Protests via telephone will not be accepted.

Oregon Department of Human Services

Office of Contracts and Procurement

Agency reserves the right to extend up to at least five (5) for additional time and associated plan costs (up to ODHS delegation authority) for the purchase additional goods, services to include on-call maintenance, preventative maintenance, repair (unless available on DAS price agreement), or training. If extensions are needed after 5 years additional market research will be completed to determine vendor remains the only provider.

3. Written findings of fact (market research):

The findings below must include factual information supporting the determination that meet the sole source requirement in statute.

Pursuant to ORS 279B.075, Agency must conduct market research that supports the assertion that there is only one source that can provide the goods or services. Market research includes utilization of the internet, trade journals, agency vendor lists, professional organizations, studies, catalogs/industrial periodicals, vendor sources, yellow pages, etc.

For information technology contracts, any ownership or proprietary issues should be fully addressed with written documentation to support facts.

Agency must select at least one of the findings and prepare the determination as it specifically relates to the good or service being procured. More than one finding can be addressed. The findings are as follows:

|X| Pursuant to ORS 279B.075 (2)(a): Provide findings supporting the determination that the efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source.

The purchase of a FirstNet CRD requires a data plan, to be purchased separately, by Expedition Communications. See Attachment 1.

Expedition Communications is the preferred satellite data provider for the CRD for FirstNet products, use of any other satellite data provider will remove the customer from the CRD for FirstNet support network and will lead to reduced critical system reliability. See Attachment 2.

The First Responder Network Authority (FirstNet) sole source posting documentation. See Attachment 3.

or |_| Pursuant to ORS 279B.075 (2)(b): Provide findings supporting the determination that the goods or services required for the exchange of software or data with other public or private agencies are available from only one source.

or |_| Pursuant to ORS 279B.075 (2)(c): Provide findings supporting the determination that the goods or services are for use in a pilot or an experimental project.

or |_| Pursuant to ORS 279B.075 (2)(d): Any other findings that support the conclusion that the goods or services are available from only one source.

APPROVED:

By:

Signed by DPO electronically via ORPIN

Kirk N. Rhoades or acting DPO

Attachment 1 to Sole Source #ODHS-5285-21 CRD for FirstNet – Technical Specifications

Attachment 2 to Sole Source # ODHS-5285-21 Preferred Satellite Data Provider

Attachment 3 to Sole Source #ODHS-5285-21 FirstNet Sole Source for Satellite Telecommunications image1.emf image2.emf image3.emf image4.emf image5.emf image6.emf