524308.pdf

Specifications by RDS Strapped Jackets 524-308 and 524-309 Page 1 of 10 DLA (5041-OE) Req. 4-321094E897744

And Req. 4-321104E897746 Reviewed by RGH

BID OPENING: Bids shall be opened virtually at 11:00 AM, Eastern Time (ET), on August 2, 2024, at the U.S.

Government Publishing Office. All parties interested in attending the bid opening shall email bids@gpo.gov one (1) hour prior to the bid opening date and time to request a Microsoft Teams live stream link. This must be a separate email from the bid submission. The link will be emailed prior to the bid opening.

ANY QUESTIONS BEFORE AWARD CONCERNING THESE SPECIFICATIONS, CALL (404) 605-9160, EXT.

6 (RENEE SESSUM). NO COLLECT CALLS.

SPECIFICATIONS

U.S. Government Publishing Office (GPO) Southeast Region

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

NOTE: Jackets 524-308 & 524-309 ARE STRAPPED AND WILL BE AWARDED TOGETHER. Contractors must bid each and all jackets separately. Failure to do so will be grounds for declaring contractor non-responsive.

Specifications Apply Equally to Each Jacket Unless Otherwise Indicated.

PREDOMINANT PRODUCTION FUNCTION: The predominant production function for this procurement is the printing of books.

PRODUCT: Two (2) Total Items. Consist of desktop publishing, proofing, printing, binding and/or construction, and shipping to one destination.

QUALITY LEVEL: II Quality Assurance Through Attributes (GPO PUB 310.1, effective May 1979 (Rev. 8- 02)) applies.

TITLE:

- Jacket 524-308: CFM 12th Edition 2024 (509-LP-002-6028)

- Jacket 524-309: CRM 4th Edition 2024 (509-LP-002-6029)

QUANTITY:

- Jacket 524-308: 90,000 copies + 50 QARC’s

- Jacket 524-309: 90,000 copies + 50 QARC’s

TRIM SIZE:

- Jacket 524-308: 8-1/2 x 11”

- Jacket 524-309: 8-1/2 x 11” mailto:bids@gpo.gov

Page 2 of 10 Jackets 524-308 and 524-309

PAGES:

- Jacket 524-308: 88 pages + 2-piece cover (Side Stitched or Saddle Stitched Book – see BINDING)

- Jacket 524-309: 84 pages + wrap around cover (Saddle Stitched Book – see BINDING)

DESCRIPTION:

Specifications apply equally to each Jacket unless otherwise specified.

- Jacket 524-308:

• Cover 1 print type and greyscale matter in black. Cover 2 print type matter in black. Covers 3 and 4 do not print.

• Text prints full color matter via 4-color process.

- Jacket 524-309

• Covers 1 and 4 full color matter 4-color process. Covers 2, 3 and spine do not print.

• Text prints full color matter via 4-color process.

NOTE: Both Jackets must be printed via OFFSET printing at 175 minimum line-screen. 4-color items must be run on a minimum 4-color press with one single pass. Quality Level 2 must be maintained. Digital printing, direct imaging (toner), and inkjet printing are not acceptable.

GOVERNMENT TO FURNISH:

- See below for electronic media.

- One specific DLA carton label for each Jacket to be completed in lieu of GPO standard carton label. See

PACKING/LABELING.

- One specific DD1149 NLL Warehouse pallet label for each Jacket. See PACKING/LABELING.

ELECTRONIC MEDIA:

- PLATFORM: Unknown

- SOFTWARE:

- Jacket 524-308:

• One PDF file furnished. NOTE: First two file pages are Covers 1 and 2.

- Jacket 524-309:

• One PDF file furnished for Cover 1 and 4.

• One PDF file furnished for Text.

- Contractor MUST have the ability to edit PDF files.

- Contractor is not to request that files be converted to a different format. If contractor wishes to convert files to a different format, the final output must be at the same or higher quality.

- FONTS:

- Jacket 524-308: All fonts are Embedded/Embedded Subset.

- Jacket 524-309: All fonts are Embedded/Embedded Subset.

- COLOR:

- Jacket 524-308: CMYK. Convert Covers 1 and 2 to black/grayscale, balance to remain CMYK.

- Jacket 524-309: CMYK

- OUTPUT: High resolution output of 175 line-screen.

NOTE: GPO Imprint information does NOT print on any item for this procurement.

Page 3 of 10 Jackets 524-308 and 524-309

ADDITIONAL INFORMATION:

- Contractor must have the ability to edit PDF files (when furnished by the Government).

- Contractor is not to request that electronic files provided be converted to a different format. If contractor wishes to convert files to a different format, the final output must be of the same or higher quality and at no additional cost to the Government.

- The contractor is cautioned that furnished fonts are the property of the Government and/or its originator. All furnished fonts are to be eliminated from the contractor's archive immediately after completion of the contract.

- Identification markings such as register marks, commercial identification marks of any kind, etc., including GPO imprint (with jacket number and revision date), carried in the electronic files, must not print on the finished product.

- Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media damage or data corruption that might interfere with proper file image processing must be reported to your contract administrator.

- The contractor shall create/alter any necessary trapping, set proper screen angles and screen frequency, and define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the assigned quality level.

- When PostScript Files are not furnished - prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy.

- Upon completion of this order, the contractor must furnish final production native application files (digital deliverables) and one "press quality" PDF file with the furnished media. Storage media must be MAC/PC compatible. The digital deliverables must be an exact representation of the final product and shall be returned on the same type of storage media as was originally furnished. The Government will not accept, as digital deliverables, any proprietary file formats other than those supplied, unless specified by the Government.

STOCK: The specifications of all paper furnished must be in accordance with those listed herein or listed for the corresponding JCP Code numbers in the Government Paper Specification Standards, No. 13, dated September 2019.

- Jacket 524-308:

• Cover: JCP Code, L20, Bright Orange**, Vellum-Finish Cover, Basis Size 20 X 26", Basis Weight 65lb.

(**Equal in color and finish to Wausau Paper’s Astrobright Cosmic Orange Cover.)

• Text: JCP Code, A60, White Offset Book, Basis Size 25 X 38", Basis Weight 50lb.

- Jacket 524-309:

• Cover: JCP Code, L10, White, Litho Coated Cover, Basis Size 20 X 26", Basis Weight 80 lb.

• Text: JCP Code, A61, White, No. 1 Offset Book Smooth-Finish, Basis Size 25 X 38", Basis Weight 50lb.

INK: If lithographic ink is used in the performance of this contract, the ink shall contain not less than the following percentages of vegetable oil: (a) news ink, 40 percent; (b) sheet-fed and forms ink, 20 percent; and (c) heat-set ink, 10 percent. High quality color process printing on high-speed heat-set presses is excepted when slow drying time significantly increases production costs.

See “DESCRIPTION” for specific ink colors required for this procurement.

MARGINS:

- Jacket 524-308: Follow file setup, adequate gripper. Contractor is required to establish and maintain sufficient margins to allow binding/drilling without loss of copy.

- Jacket 524-309: Follow file setup, adequate gripper. Contractor is required to establish and maintain sufficient margins to allow binding/drilling without loss of copy.

Page 4 of 10 Jackets 524-308 and 524-309

PROOFS: Contractor furnished proof approval letters will not be recognized for proof approval/disapproval.

Only GPO generated proof letters will be recognized for proof approval/disapproval. Contractor must not print prior to receipt of an "OK to print" via email.

All proofs will be withheld not longer than 2 business days from date of receipt by the Government** to date of proof approval and/or corrections from the ordering agency via email.

**NOTE: The date of receipt by the Government is NOT considered the first workday.

Soft proofs: The contractor must provide PDF proofs (*) on or before August 5, 2024.

(*) "Press Quality" PDF proofs are required for both Jackets.

All PDF proofs are for content only and must be created using the same Raster Image Processor (RIP) that will be used to produce the final printed product. Proofs must show color and contain all crop marks. These proofs will not be used/approved for color match or resolution.

Email PDF proofs to following two email addresses:

(1) Joyce Wilson (joyce.m.wilson8.civ@us.navy.mil). Contractor must call Joyce Wilson at 850-473-6473 to confirm receipt.

(2) Dallas Reddick (dallas.reddick@dal.mil)

Hard Proofs (upon approval of the PDF proofs): The contractor must provide hard proofs (***) within five workdays of receiving soft proof approval.

(***) PRIOR-TO-PRODUCTION SAMPLES: The prior-to-production samples requirement for this contract is not less than 2 printed construction samples for each Jacket. Each sample shall be printed and constructed as specified and must be of the size, kind, and quality that the contractor will furnish.

Prior-to-production samples will be inspected and tested for conformance of materials and must comply with the specifications as to construction, kind, and quality of materials.

Contractor is responsible for all costs incurred in the delivery of the proofs. The Government will approve, conditionally approve, or disapprove the samples. Approval or conditional approval shall not relieve the contractor from complying with the specifications and all other terms and conditions of the contract. A conditional approval shall state any further action required by the contractor. A notice of disapproval shall state the reasons therefore.

If the samples are disapproved by the Government, the Government, at its option, may require the contractor to submit additional samples for inspection and test, in the time and under the terms and conditions specified in the notice of rejection. Such additional samples shall be furnished, and necessary changes made, at no additional cost to the Government and with no extension in the shipping schedule. The Government will require the time specified above to inspect and test any additional samples required.

In the event the additional samples are disapproved by the Government, the contractor shall be deemed to have failed to make delivery within the meaning of the default clause in which event this contract shall be subject to termination for default, provided however, that the failure of the Government to terminate the contract for default in such event shall not relieve the contractor of the responsibility to deliver the contract quantities in accordance with the shipping schedule.

In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with Contract Clause 12, "Notice of Compliance With Schedules," of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 01-18)).

mailto:joyce.m.wilson8.civ@us.navy.mil mailto:dallas.reddick@dal.mil

Page 5 of 10 Jackets 524-308 and 524-309

Manufacture of the final product prior to approval of the samples submitted is at the contractor's risk.

SAMPLE(S) WILL NOT BE RETURNED TO THE CONTRACTOR. All costs, including the costs of all samples, shall be included in the contract price for the production quantity.

All samples shall be manufactured at the facilities and on the equipment in which the contract production quantities are to be manufactured.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to Furnish," necessary to produce the product(s) in accordance with these specifications.

BINDING:

- Jacket 524-308: At contractor’s option to either saddle-stich or side-stitch as specified below:

• Saddle-Stitch:

o Saddle stitch in 2 places on left 11" side.

o Trim 3 sides.

o Paper Covers: Wrap around, Trim flush, stitched on, grain must run parallel to spine, score covers on fold to prevent cracking.

• Side-Stitch:

o Collate covers and text.

o Trim 4 sides.

o Side-stitch in 2 places on the 11" left dimension.

• Drilling: Drill 3 round holes, 1/4 to 3/8" in diameter, 4-1/4" center to center, centered on the 11" side with center of holes 3/8" from the left edge of the sheet. Contractor is required to establish and maintain sufficient margins to allow binding and drilling without loss of copy.

- Jacket 524-309:

• Saddle-Stitch:

o Saddle stitch in 2 places on left 11" side.

o Trim 3 sides.

o Paper Covers: Wrap around, Trim flush, stitched on, grain must run parallel to spine, score covers on fold to prevent cracking.

• Drilling: Drill 3 round holes, 1/4 to 3/8" in diameter, 4-1/4" center to center, centered on the 11" side with center of holes 3/8" from the left edge of the sheet. Contractor is required to establish and maintain sufficient margins to allow binding and drilling without loss of copy.

PACKING/LABELING:

NOTE: Prior to shipping, contractor MUST call Joyce Wilson (850-473-6473) or email (joyce.m.wilson8.civ@us.navy.mil), to make sure carton and pallets are labeled correctly or the delivery location will not accept shipment.

- Jacket 524-308:

• Pack suitable per shipping container.

• All shipping container labels MUST contain completed CFM Shipping Label 2024.

• All pallets for Jkt 524-308 MUST contain completed DD11499 NLL Warehouse (CFM) label.

• In addition, the delivery driver MUST also have a copy of each corresponding DD11499 NLL Warehouse pallet label to present at time of delivery to warehouse.

- Jacket 524-309:

• Pack suitable per shipping container.

• All shipping container labels MUST contain completed CRM Shipping Label 2024.

• All pallets for Jkt 524-309 MUST contain completed DD11499 NLL Warehouse (CRM) label.

• In addition, the delivery driver MUST also have a copy of each corresponding DD11499 NLL Warehouse pallet label to present at time of delivery to warehouse.

SCHEDULE:

Page 6 of 10 Jackets 524-308 and 524-309

Furnished material will be available for pickup on August 6, 2024

Email PDF proofs on or before August 12, 2024.

Deliver prior-to-production within five (5) working days of PDF proof approval.

F.O.B. Destination: Deliver all copies on/before September 13, 2024.

DISTRIBUTION:

Email PDF proofs to following two email addresses:

(1) Joyce Wilson (joyce.m.wilson8.civ@us.navy.mil). Contractor must call Joyce Wilson at 850-473-6469 to confirm receipt.

(2) Dallas Reddick (dallas.reddick@dal.mil)

Deliver one prior-to-production sample for each Jacket (after PDF proof approval) to: NETPDTC, Attn: Joyce Wilson (850-473-6473), 6490 Saufley Field Road, Bldg. 2435, Room 1107, Pensacola, FL 32509.

Deliver one prior-to-production sample for each Jacket (after PDF proof approval) to: Naval Service Training Command (NSTC), NJROTC Curriculum, Attn: Cassey Slater, 302A Dewey Ave., Bldg. 3, Room 107, Great Lakes, IL 60088-2912.

Deliver 90,000 copies for each Jacket to: DODAAC:N46588, NAVAIR ISS FACILITY, Attn: Jason Rulloda (619-545-9766), 4301 Pacific Highway, Bldg OT3, San Diego, CA 92110. (SEE PACKING/LABELING FOR

ADDITIONAL REQUIREMENTS!)

NOTE: Prior to shipping, contractor MUST call Joyce Wilson (850-473-6473) or email (joyce.m.wilson8.civ@us.navy.mil), to make sure carton and pallets are labeled correctly.

Deliver 1 sample copy for each Jacket and all digital deliverables by traceable means to: NETPDTC, ATTN:

Joyce Wilson (850-473-6473), 6490 Saufley Field Road, Bldg. 2435, Room 1107, Pensacola, FL 32509.

QUALITY ASSURANCE RANDOM COPIES (50 copies of each Jacket): The contractor will be required to complete a "Certificate of Selection" furnished by GPO certifying that the copies were selected as directed.

Business Reply Mail labels will be furnished for mailing the QARC copies. The copies are to be mailed at the same time as the first scheduled shipment. A copy of the Purchase Order must be furnished along with the QARC's and Certificate of Selection. A U.S. Postal Service approved Certificate of Mailing, identified by Jacket, must be furnished with billing as evidence of mailing.

QUALITY ASSURANCE THROUGH ATTRIBUTES:

LEVELS AND STANDARDS: The following levels and standards shall apply to these specifications:

mailto:joyce.m.wilson8.civ@us.navy.mil mailto:dallas.reddick@dal.mil

Page 7 of 10 Jackets 524-308 and 524-309

Product Quality Levels:

(a) Printing (page related) Attributes – Level II

(b) Finishing (item related) Attributes – Level II

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Item 4 (Offset Printing Required):

Attribute Specified Standard Alternate Standard* P-7 Type Quality and Uniformity Approved Priors P-10 Process Color Match Approved Priors *In the event that the Specified Standard is waived, the Alternate Standard will serve as its replacement.

NOTE: Prior to award, contractor may be required to provide information related to specific equipment that will be used for production.

OFFERS: Offers must include the cost of all materials and operations for the total quantity ordered in accordance with these specifications. In addition, a price must be submitted for additional copies (per each, per hundred, or per thousand). The price of the additional quantities must be based on a continuing run, exclusive of all basic or preliminary charges and will NOT be a factor for determination of award.

BID SUBMISSION: Bidders must email bids to bids@gpo.gov for this solicitation. No other method of bid submission will be accepted at this time. The Jackets numbers 524-308 and 524-309 and bid opening date must be specified in the subject line of the emailed bid submission. Bids received after the bid opening date and time specified above will not be considered for award.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time.

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s email server as the official time stamp for bid receipt at the specified location.

PRE-AWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior mailto:bids@gpo.gov

Page 8 of 10 Jackets 524-308 and 524-309 to the award of a contract. As part of the financial determination, the contractor in line for award may be required to provide one or more of the following financial documents:

1) Most recent profit and loss statement

2) Most recent balance sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the contract requirements. Documents submitted will be kept confidential and used only for the determination of responsibility by the Government. Failure to provide the requested information in the time specified by the Government may result in the Contracting Officer not having adequate information to reach an affirmative determination of responsibility.

PAYMENT: Submitting invoices for payment via the GPO fax gateway utilizing the GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using this method can be found at the following web address: http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn:

Comptroller, Stop: FMCE, Washington, DC 20401.

NOTE: Vendors are expected to submit invoices within 30 days of job shipping/delivery.

For more information about the billing process refer to the General Information of the Office of Finance web page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid

Page 9 of 10 Jackets 524-308 and 524-309

CONTRACTOR NAME: _____________________________________________________________________

SHIPMENT(S): Shipments will be made from: City __________________________, State ________________

The city(ies) indicated above will be used for evaluation of transportation charges when shipment f.o.b.

contractor’s city is specified. If no shipping point is indicated above, it will be deemed that the bidder has selected the city and state shown below in the address block, and the bid will be evaluated and the contract awarded on that basis. If shipment is not made from evaluation point, the contractor will be responsible for any additional shipping costs incurred.

Jacket 524-308 Bid Amount: _______________________

Additional Rate: __________________ Per ____________

Jacket 524-309 Bid Amount: _______________________

Additional Rate: __________________ Per ____________

(Contractor’s Initials)

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID)

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days.

Page 10 of 10 Jackets 524-308 and 524-309

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within ____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated point(s), in exact accordance with specifications. Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, §2. Electronic signatures must be verifiable of the person authorized by the company to sign bids. Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder ___________________________________________________________________________________ (Contractor Name) (GPO Contractor’s Code)

(Street Address)

(City – State – Zip Code)

By ________________________________________________________________________________________ (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

(Person to be Contacted) (Telephone Number)

(Email) (Fax Number)

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________ (Initials) (Initials)

(COMPLETE AND SUBMIT THIS PAGE WITH YOUR BID)