52-IFB-2038867599-CRR- Aluminum Flat Bar - Addendum 01.pdf

This is a Solicitation Addendum issued by the North Carolina Department of Adult Correction for the procurement of 6061-T6 aluminum flat bars (0.375 inches thick, 1.5 inches wide, and 144 inches in length) for use in highway sign support structures. The IFB was initially posted on March 13, 2026, with a minimum order quantity of 500 units and an estimated total demand of 9,000 units over a three-year contract period. Addendum 01, dated March 31, 2026, postpones the original bid opening from March 31, 2026 at 2:00 PM ET to April 8, 2026 at 2:00 PM ET. Written questions were due by March 20, 2026 at 10:00 AM ET with responses provided by March 25, 2026 at 5:00 PM ET. Bids are due through the Ariba Sourcing Tool by the new deadline of April 8, 2026 at 2:00 PM ET. The initial contract term is three years from the effective date, with the state reserving the right to extend for up to 180 days in 90-day-or-less increments. Deliveries will be made to the Enterprise Sign Plant in Bunn, North Carolina, Monday through Thursday between 7:30 AM and 2:00 PM EST with a minimum of two days' notice required for each delivery.

Pricing will be determined through competitive bidding using index pricing based on the average Midwest US Transaction Price for aluminum ingot as published in Platt's Metals Week plus a fixed processing fee, with all costs including shipping, delivery, handling, and administrative expenses included in the bid price delivered free-on-board to destination. Price increases are prohibited for one year from the contract effective date; thereafter, any increases must be negotiated in writing with supporting documentation. Vendors must be registered with the North Carolina Secretary of State prior to award, provide three customer references for similar products, submit samples if requested within 14 days at no cost to the state, and furnish mill certifications meeting ASTM B-221 specifications with all deliveries. Vendors must certify financial stability and E-Verify compliance and demonstrate adherence to fair employment practices and zero-tolerance drug and alcohol policies. The state has designated a goal of 10 percent utilization of minority-owned, women-owned, and disabled business enterprises as first or second-tier subcontractors. No incumbent vendors are identified. Payment will not be issued until inspection and acceptance of goods are completed.