52.212-1_Instructions_to_Offeror_Addendum_Fitness_Equipment_Maint-Repair.pdf
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- Solicitation number
- W912L6-24-R-5070
- Issued by
-
Department of the Army National Guard
About this file
This document is an addendum to the Instructions to Offerors for a Request for Proposal (RFP) for Fitness Equipment Maintenance and Repair Services for the Oklahoma Army National Guard (OKARNG). The RFP is a small business set-aside with a Lowest Price Technically Acceptable (LPTA) evaluation to award a firm-fixed price Blanket Purchase Agreement (BPA) for maintenance and repair of fitness equipment at multiple OKARNG locations.
The key requirements include providing a plan for initial equipment evaluation, travel to all locations, maintenance and repair per manufacturer specifications, preventive maintenance, repair services, calibration, and equipment replacement recommendations. Pricing is required for a base year and two option years, including trip charges and hourly rates. Proposals are due by September 12, 2024, and the government intends to award without discussions. Questions are due by August 29, 2024. The solicitation incorporates FAR Part 12 and 13 provisions and clauses, and the awardee must have an active SAM registration with no exclusions.
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Text version
52.212-1 INSTRUCTIONS TO OFFERORS FOR PROPOSAL SUBMITTAL, ADDENDUM
1. Basis for Award
The Offeror must provide service to all location for the maintenance and/or repair of the equipment listed on the “Exercise Equipment List and Location”. This is an “All or None” requirement. The evaluation for award is based on the “Lowest Price Technically Acceptable”. Request for Proposals will be rated either “Acceptable” or
“Unacceptable” in accordance with (IAW) the Technical Evaluation Criteria located at paragraph 5 below.
However, Past Performance will be evaluated to assist in determining the contractor’s responsibility in accordance with FAR 9.104-1 but will not be included as a sub-factor or rated. By submission of its offer, the
Offeror accedes to all solicitation requirements including terms and conditions herein. Failure to meet a requirement may result in an offer being determined unacceptable for award. The Offeror must clearly identify any exceptions to the solicitation terms and conditions with accompanying rationale. The evaluation shall proceed as follows:
2. Proposal Documentation
The following must be included in the Offeror’s proposal when submitted by the close date and time:
a) Acknowledgement of ALL Amendments to the Request For Proposal (RFP), if applicable.
b) Technical Proposal and Price Proposal is submitted IAW the Technical Evaluation Criteria (see paragraph 5). PRICE PROPOSAL SHALL BE SEPARATE FROM THE TECHNICAL
PROPOSAL.
3. Received Proposal Review
a) If the Offeror’s proposal is received by or before the due date and time, the proposal will be considered “Responsive”.
b) If the Offeror’s proposal is received late, past the due date and time, the proposal will be considered “Non-Responsive”.
4. Responsive Proposals
The Offerors’ company will be checked in the SAM.gov database.
a) Offeror’s SAM registration with an “Active” status, no “Exclusion”, and has a favorable “Determination of Responsibility” will be considered for a
“Technical Evaluation”.
b) If the Offeror’s registration shows “Inactive” or “Pending”, has “Exclusions”, or has an unfavorable “Determination of Responsibility” the proposal will not be considered for a technical evaluation nor award.
5. TECHNICAL ACCEPTABILITY:
The Government Technical Evaluation team shall evaluate the technical proposal at the factor level, assigning an
“Acceptable” or “Unacceptable” rating as defined below.
a) Acceptable – The proposal clearly meets the minimum requirements of the solicitation and Performance Work
Statement (PWS).
b) Unacceptable – The proposal does not clearly meet the minimum requirements of the solicitation and PWS.
6. PROPOSAL
There are two parts to the technical evaluation: Technical Proposal and Price Proposal. If the Offeror’s proposal is found to be responsive, the Technical Proposal will be evaluated first separately from the Price
Proposal; therefore, the Offeror is required to submit the Technical proposal in a separate document than the
Price Proposal.
a) TECHNICAL PROPOSAL: Offeror will respond to the following:
i. Provide/explain a plan of action for the initial evaluation of the fitness equipment for all locations.
ii. Will the company have the capability of traveling to each location listed to maintenance and/or repair the fitness equipment requirement?
iii. Will the company have the capability of maintaining and/or repairing the equipment in accordance with the manufacturer’s specifications?
iv. Will the Offeror provide preventive maintenance services (ex: lubrication, cable and/or equipment inspection, etc.) on annual and/or as-needed basis based on the requesting agency?
v. Will the Offeror provide removal and/or replacing repair services (ex: treadmill belts, cable, motherboards, etc.) on annual and/or as-needed basis based on the requesting agency?
vi. Will the Offeror provide calibrating maintenance services (ex: ellipticals, treadmills, rowers, etc.) on annual and/or as-needed basis based on the requesting agency?
vii. Will the Offeror recommend replacement of equipment based on manufacturer’s standards and cost to repair versus the cost of a new like item?
viii. Will the Offeror come prepared to service equipment or be able to identify fault/malfunction and repair the equipment to operational status within (5) business days.
ix. Offerors must provide a Primary Point of Contact (POC) name, phone number, and email address with the proposal.
7. PRICE PROPOSAL
The Government will evaluate the Offeror’s Price Proposal, to include all options, for price completeness and reasonableness as described below.
a) Completeness:
The Offeror’s Price Proposal will be evaluated for completeness by confirming the Offeror has provided pricing for each location. This is an “all or none” requirement and all locations must be serviced.
b) Price Evaluation:
The Offeror’s price will be evaluated for reasonableness through one or more of the methods specified in
FAR 13.106-3.
c) Options:
The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
d) Complete the price table for the base year and option years. The Offeror should provide any explanation for the price difference for clarification.
BASE YEAR:
LOCATION TRIP CHARGE IS THERE AN HOURLY
RATE? Y/N (If “Y”, include the rate)
Lawton, OK $ $
Altus, OK
Mustang, OK
Broken Arrow, OK
Okmulgee, OK
Oklahoma City, OK
Ada, OK
Lexington, OK
Tulsa, OK
Camp Gruber, Braggs, OK
Norman, OK
Edmond, OK
Chandler, OK
Holdenville, OK
Shawnee, OK
Ardmore, OK
El Reno, OK
Vance Air Force Base, Enid OK
Ponca City, OK
Broken Arrow, OK
Vinita, OK
Sand Springs, OK
Stillwater, OK
Claremore, OK
OPTION YEAR 1:
LOCATION TRIP CHARGE HOURLY RATE Y/N (If
“Y”, include the rate)
Lawton, OK $ $
Altus, OK
Mustang, OK
Broken Arrow, OK
Okmulgee, OK
Oklahoma City, OK
Ada, OK
Lexington, OK
Tulsa, OK
Camp Gruber, Braggs, OK
Norman, OK
Edmond, OK
Chandler, OK
Holdenville, OK
Shawnee, OK
Ardmore, OK
El Reno, OK
Vance Air Force Base, Enid OK
Ponca City, OK
Broken Arrow, OK
Vinita, OK
Sand Springs, OK
OPTION YEAR 2:
LOCATION TRIP CHARGE HOURLY RATE Y/N (If
“Y”, include the rate)
Lawton, OK $ $
Altus, OK
Mustang, OK
Broken Arrow, OK
Okmulgee, OK
Oklahoma City, OK
Ada, OK
Lexington, OK
Tulsa, OK
Camp Gruber, Braggs, OK
Norman, OK
Edmond, OK
Chandler, OK
Holdenville, OK
Shawnee, OK
Ardmore, OK
El Reno, OK
Vance Air Force Base, Enid OK
Ponca City, OK
Broken Arrow, OK
Vinita, OK
Sand Springs, OK
PRICE PROPOSAL SHALL NOT BE CONSOLIDATED WITH THE TECHNICAL PROPOSAL.
8. Fill-In Clauses/Provisions
Offerors shall include a completed copy of the provision 52.212-3, Offeror Representations and Certifications—
Commercial Items. For Offerors with a current SAM registration complete paragraph (b) of the provision and submit with the response to the RFP.
9. FAR clause at 52.212-4, Contract Terms and Conditions -- Commercial Items (Nov 2023), applies to this acquisition with the following Addendum: Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.
10. The government intends to award without discussions with the Offerors. However, the government reserves the right to conduct discussions if deemed in its best interest.
11. Questions and Proposals Due
a) Questions are due by August 29, 2024 not later than 1:00 p.m. and shall be sent to both MacKenzie Boyd and
Harvetta Taylor: mackenzie.a.boyd.civ@army.mil ; harvetta.r.taylor.civ@army.mil .
b) Proposals are due by September 12, 2024 not later than 1:00 p.m. and shall be sent to both MacKenzie
Boyd and Harvetta Taylor: mackenzie.a.boyd.civ@army.mil ; harvetta.r.taylor.civ@army.mil.
mailto:mackenzie.a.boyd.civ@army.mil mailto:harvetta.r.taylor.civ@army.mil mailto:mackenzie.a.boyd.civ@army.mil mailto:harvetta.r.taylor.civ@army.mil
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