52.212-1 Addendum - Instructions to Offerors - Commercial Products and Commercial Services.docx

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS

SUBMISSION INSTRUCTIONS

(a) General Instructions

(1) Electronic Submissions: Contractors must email their quote to John Da Silva at John.Dasilva@va.gov. Include the solicitation number in the Subject line. Any attachments must be readable using Microsoft Office or Adobe PDF. The size of the email is limited to 5 megabytes (MB) but multiple emails are allowable. Quotes must be submitted electronically and will not be accepted through fax or postal mail.

(2) All questions regarding this solicitation must be emailed to John.Dasilva@va.gov no later than five business days prior to the quote due date. Verbal inquiries or questions will not be addressed or accepted.

(3) The quote must be prepared in three parts consisting of "Technical Capability" (Experience listed in PWS) and separate section for "Pricing Information". Each of the parts shall be separate and complete so that evaluation of each part can be accomplished independently.

(b) Selection Process

VALUATION CRITERIA AND BASIS OF AWARD

This acquisition is being conducted in accordance with Federal Acquisition Regulation (FAR) Part 13 Simplified Acquisition Procedures. The Government will award a contract resulting from this solicitation to the responsible vendor, whose quote, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered. In accordance with FAR 13.106-2(b)(3), the quotes will undergo a comparative evaluation to determine which quoter provides the best value to the Government based on the information relative to the non-priced factors while also providing a competitive price. Moreover, the Government is not assigning weight to the factors or listing them in any particular order. As a Part 13 acquisition, the Government does not intend on engaging in discussions described in FAR Part 15. As a result, quotes must be complete and conform to the solicitation's requirements described in part in the Addendum to the Instructions to Offerors. Prior to conducting the comparative evaluation of quotes, the Government will do a preliminary screening of the quotes to determine if they are complete and conforming to the solicitation. Any errors, omissions, or representations contrary to the terms of the solicitation will be deemed incomplete and/or nonconforming. Any quotes that are incomplete or non-conforming will be eliminated from further consideration as being ineligible for award without engaging in discussions. The Government will not provide a notice of exclusion to vendors whose quotes are incomplete or nonconforming since it is not required under FAR Part 13. The remaining quotes which are deemed to be complete, and conforming will then be evaluated. However, the Government reserves the right to change to Part 15 Negotiated Procedures utilizing discussions at the sole discretion of the Contracting Officer when deemed in the best interest of the Government.

(c) Technical Capability

(1) The technical capability must not contain any references to pricing. Resource information such as data concerning labor hours and categories, equipment, materials, subcontracts, should be included in so that contractor’s understanding of the Performance Work Statement may be evaluated; however, any reference to pricing must not be included. Pricing information will be submitted in a separate document.

(d) Past Performance

(1) Submit a maximum of three (3) contracts in which the Offeror was the Prime Contractor that best demonstrates the Offeror's experience on recent relevant contracts that are similar in size, scope, and complexity to this RFQ. For purposes of this evaluation, recent is defined as a contract that has been completed within the past 5 years of the proposal issue date for this RFQ and/or an ongoing contract where at least 6 months of performance has occurred. The Offeror must have been a Prime Contractor. Relevant is defined as services providing medical waste pickup and disposal. Any interested party must utilize Past Performance Surveys to document recent past performance history. Past Performance Surveys must be submitted with bid package along with Technical Capability and Price.

*Experience that is not recent and/or relevant will not be further evaluated.

(e) Pricing Information

(1) The pricing information will consist of the price schedule that includes hourly rate. To submit the pricing information, fill out the price schedule with the rate per delivery and calculate the extended total.