519-211 thru 519-216.pdf

519-211 thru 519-216 (4-72921 thru 4-72926) Specifications by: RW Reviewed by: CM

U.S. Government Publishing Office (GPO) Midatlantic Region

General Terms, Conditions, and Specifications For the procurement of

988 Stickers 6 Versions 2” x 2” (2024 LOGO) As requested from U.S. Government Publishing Office (GPO) by the

GPO Laurel Fulfillment Center

BID OPENING: Bids shall be opened virtually at 11:00 AM, Eastern Time (ET), on August 1, 2024, at the U.S. Government Publishing Office. All parties interested in attending the bid opening shall email bids@gpo.gov one (1) hour prior to the bid opening date and time to request a Microsoft Teams live stream link. This must be a separate email from the bid submission. The link will be emailed prior to the bid opening.

For information regarding the solicitation requirements prior to award, please contact Russ Ward 757-490-7940 Ext. 7 or wward@gpo.gov.

BID SUBMISSION: Bidders must email bids to bids@gpo.gov for this solicitation. No other method of bid submission will be accepted at this time. The Jacket Number and bid opening date must be specified in the subject line of the emailed bid submission. Bids received after the bid opening date and time specified above will not be considered for award.

Bidders are to fill out, sign/initial, as applicable, Page 6.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:

1) Illegibility of bid.

2) Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3) The bidder’s email provider may have different size limitations for sending email; however, bidders are advised not to exceed GPO’s stated limit.

4) When the email bid is received by GPO, it will remain unopened until the specified bid opening time. Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s email server as the official time stamp for bid receipt at the specified location.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one completed copy of all applicable pages (pgs. 9) that include the Jacket Number, Bid Price, Additional Rate, Discounts, Amendments, Bid Acceptance Period, and Bidder’s Name and Signature, including signing where indicated. Valid electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, § 2. Electronic signatures must be verifiable of the person authorized by the company to sign bids.

OFFERS: Offers must include the cost of all materials and operations for the total quantity ordered in accordance with these specifications. In addition, a price must be submitted for each additional 1,000 copies. The price for additional quantities must be based on a continuing run, exclusive of all basic or preliminary charges and will not be a factor for determination of

Page 2 of 6 519-211 thru 519-216 (4-72921 thru 4-72926)

GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor, the Government reserves the right to conduct an on-site pre-award survey at the contractor's/subcontractor's facility or to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the award of a contract. As part of the financial determination, the contractor in line for award may be required to provide one or more of the following financial documents:

1) Most recent profit and loss statement

2) Most recent balance sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

The documents will be reviewed to validate that adequate financial resources are available to perform the contract requirements.

Documents submitted will be kept confidential and used only for the determination of responsibility by the Government.

Failure to provide the requested information in the time specified by the Government may result in the Contracting Officer not having adequate information to reach an affirmative determination of responsibility.

NOTE: Prior to award the apparent low vendor must be able to show ability to produce the product in question and may be asked to supply samples of similar items.

PREDOMINANT PRODUCTION FUNCTION: The predominant production function is Printing. This function may NOT be subcontracted. Contractors who subcontract this function will be declared not responsible.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for using this method can be found at the following web address: http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn:

Comptroller, Stop: FMCE, Washington, DC 20401.

For more information about the billing process refer to the General Information of the Office of Finance web page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid

Vendors are expected to submit invoices within 30 days of job shipping/delivery.

MODS: If any additional costs are incurred during the production of this job due to Government action (i.e. AAs), contractor is REQUIRED to submit written request to the Printing Specialist for written approval BEFORE proceeding.

Only a warranted GPO Contracting Officer acting within their appointed limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the GPO Contracting Officer attempts to make changes to the terms and conditions of this contract, you shall not proceed with the change and shall immediately notify the GPO Contracting Officer. Proceeding with any work not authorized by the GPO Contracting Officer will be at the Contractor’s own risk.

Page 3 of 6 519-211 thru 519-216 (4-72921 thru 4-72926)

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to Furnish," necessary to produce the product in accordance with these specifications.

GOVERNMENT TO FURNISH: PDF files posted to printers FTP site upon award.

Specification to apply equally for all 6 Jackets unless otherwise stated.

PRODUCT: Removable type pressure sensitive labels with crack and peel backing (6 versions).

QUANTITIES:

519-211 2,000,000 519-212 2,000,000 519-213 2,000,000 519-214 700,000 519-215 700,000 519-216 700,000

TITLES:

519-211 988 Stickers Green English 2"x 2" (2024 Logo) - 988-24-001 519-212 988 Stickers Pink English 2"x 2" (2024 Logo) - 988-24-002 519-213 988 Stickers Teal English 2"x 2" (2024 Logo) - 988-24-003 519-214 988 Stickers Green Spanish 2"x 2" (2024 Logo) - 988-24-004 519-215 988 Stickers Pink Spanish 2"x 2" (2024 Logo) - 988-24-005 519-216 988 Stickers Teal Spanish 2"x 2" (2024 Logo) - 988-24-006

PAGES: Printing on face only for all versions

TRIM: 2” x 2” all versions

DESCRIPTION: Digital Printing Not Acceptable Print face only in 4 Color Process with illustration and type/line matter. No Bleed Construction: Coat the back of label with removable type pressure sensitive adhesive protected by suitable size slit backing sheet for easy removal.

All versions are to be shrink film wrapped in packs of 100.

PAPER: Must be in accordance with JCP Paper Specification Standards in effect on date of this order *Must be in accordance with JCP Paper Specification Standards in effect on date of this order.

**White Gloss Coated Label Paper, (basis size 25 x 38", basis weight, 50-60 lbs. per 500 sheets)

COLOR OF INK: 4CP all 6 versions

MARGING: Follow furnished files, no bleeds - all versions.

PROOF:

PDF Proof:

Contractor to submit one Press Quality PDF soft proof (for content only) using the same Raster Image Processor (RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text flow, image position, and color breaks. Proof will not be used for color match. Include REMINDER that agency can keep proof One (1) workday. Date of receipt is NOT considered first workday. Contractor to call Robert Mitchell at 202-512-2317 to confirm receipt.

Email PDF to: remitchell@gpo.gov , wward@gpo.gov .

Page 4 of 6 519-211 thru 519-216 (4-72921 thru 4-72926)

PACKING and SHIPPING: Shrink film wrap all versions in 100s, stock number for version must be added/included to each package of 100.

Must include stock number for each version on shipping label.

519-211 988 - Stock number 988-24-001 519-212 988 - Stock number 988-24-002 519-213 988 - Stock number 988-24-003 519-214 988 - Stock number 988-24-004 519-215 988 - Stock number 988-24-005 519-216 988 - Stock number 988-24-006

Individual components are to be packed in cartons by outside code and shipped to the final destination. Pack in new corrugated solid fiberboard containers with minimum bursting strength of 275 psi. Supplied GPO 905 carton labels must be followed. Bulk packaging must be stabilized to avoid bursting or shifting on truck(s) during the delivery process, of which, may cause damage and/or hamper the letter house process.

All inbound materials must arrive on pallets, Pallet size: GMA1 or GMA2 (4-way), length: 48 inches, width: 40/42 inches, Maximum height per pallet: 48 inches, Maximum weight per pallet: 2,500 pounds, Maximum weight per carton:45 pounds.

Failure to properly palletize may be cause for re-palletizing at contractor's expense. See GPO Contract Terms.

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the same general area in each sublot. The contractor will be required to certify that the copies were selected as directed using GPO Form 917 – Certificate of Selection of Random Copies which can be located on GPO.gov. The random copies constitute a part of the total quantity ordered, and no additional charge will be allowed.

Quantity Ordered Number of Sublots 8,100,000 Stickers 20

These randomly selected copies must be packed separately and identified by a special label, GPO Form 2678 Departmental Random Copies (Blue Label), which must be printed on blue paper and affixed to each affected container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded separately on all shipping documents and sent in accordance with the distribution list.

A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included.

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S. Government Publishing Office, Financial Management Service, for payment. Failure to furnish the certificate may result in delay in processing the invoice.

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), the contractor is required to submit quality assurance random copies to test for compliance against specifications. The purchase order/specifications will indicate the number required, if any. When ordered, the contractor must divide the entire order into equal sublots and select a copy from a different general area of each sublot. The contractor will be required to certify that copies were selected as directed using GPO Form 917-Certificate of Selection of Random Copies (located on GPO.gov). Copies will be paid for at the running rate offered in the contractor's bid and their cost will not be a consideration for award. A copy of the purchase order/specifications must be included.

Quantity Ordered Number of Sublots 8,100,000 Stickers 50 Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to be mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, identified by Jacket and Purchase Order numbers must be furnished with billing as evidence of mailing.

NOTIFICATION OF SHIPMENT:

Contractor must notify the ordering agency on the same day that the product ships/delivers via e-mail sent to remitchell@gpo.gov , compliance@gpo.gov and wward@gpo.gov. The subject line of this message shall be Distribution Notice for Jacket 519-211 thru 519-216. The notice must provide all applicable tracking numbers, shipping method, and Titles. Contractor must be able to provide copies of all delivery, mailing, and shipping receipts upon agency request.

Page 5 of 6 519-211 thru 519-216 (4-72921 thru 4-72926)

DISTRIBUTION:

Deliver by traceable means. All expenses incidental to picking up and returning materials and samples must be borne by the contractor.

F.O.B. DESTINATION – CONTRACTOR PAYS THE FREIGHT TO DELIVER. INSIDE DELIVERY MUST.BE MADE BY

3PM LOCAL TIME TO THE BELOW DESTINATION.

USGPO - Laurel Publications Distribution Center c/o - Receiving -SAMHSA-988-24-001, 988-24-002, 988-24-003, 988-24-004, 988-24-005, 988-24-006 8660 Cherry Lane, Ste #32 Laurel, MD 20707-4950

SCHEDULE: Adherence to this schedule must be maintained. See "Notice of Compliance with Schedules”, in GPO Pub. 310.2.

Purchase Order and high-resolution files posted to printers FTP site upon award will be ready for pickup no later than August 2, 2024.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished with the order or shortly thereafter. In the event such information is not received in due time, the contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request such information.

August 12, 2024 September 16, 2024 519-211 988 Stickers Green English 2"x 2" (2024 Logo) 400,000 1 ,600,000 519-212 988 Stickers Pink English 2"x 2" (2024 Logo) 400,000 1,600,000 519-213 988 Stickers Teal English 2"x 2" (2024 Logo) 400,000 1,600,000 519-214 988 Stickers Green Spanish 2"x 2" (2024 Logo) 200,000 500,000 519-215 988 Stickers Pink Spanish 2"x 2" (2024 Logo) 200,000 500,000 519-216 988 Stickers Teal Spanish 2"x 2" (2024 Logo) 200,000 500,000

Inside delivery (to arrive at destination) by August 12, 2024, by 3pm local time and September 16, 2024, by 3pm local time.

To schedule delivery appointment email: laurelpdc2@gpo.gov or phone: 202.512.1401 Appointments must be secured and confirmed to accept delivery of material.

Appointments must be secured a minimum of three (3) business days in advance of the requested date.

Appointments must be secured and confirmed by the GPO team.

GPO will provide confirmation or alternate delivery dates within one (1) business day of the request.

In order complete an appointment, at the time of request all metadata for the inbound stock must be received (metadata - products, stock number, titles, quantities, pallet count) Deliveries to GPO will occur from 8:00 AM to 3:00 PM on Federal business days for truck and less than a truckload (LTL).

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these specifications:

Product Quality Levels:

Product Quality Levels:

(a) Printing (form related) Attributes--Level 3

(b) Finishing (item related) Attributes -- Level 3

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests -- General Inspection Level I.

(b) Destructive Tests -- Special Inspection Level S-2.

Specified Standards-- The specified standards for the attributes requiring them shall be:

ATTRIBUTE SPECIFIED STANDARD

P-7. Type Quality and Uniformity Approved Electronic Proofs P-10. Solid or Screen Tints Color Match Furnished Files

519-211 thru 519-216 (4-72921 thru 4-72926)

Bidders must fill out this page and return it.

Award will be made based on the lowest total bid of the 6 combined Jackets.

JKT 519-211 BID PRICE: $_________________________ADDITIONAL RATE: $_____________per M

JKT 519-212 BID PRICE: $_________________________ADDITIONAL RATE: $_____________per M

JKT 519-213 BID PRICE: $_________________________ADDITIONAL RATE: $_____________per M

JKT 519-214 BID PRICE: $_________________________ADDITIONAL RATE: $_____________per M

JKT 519-215 BID PRICE: $_________________________ADDITIONAL RATE: $_____________per M

JKT 519-216 BID PRICE: $_________________________ADDITIONAL RATE: $_____________per M

DISCOUNTS: Discounts are offered for payment as follows: Percent, calendar days.

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed)

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the solicitation and GPO Contract Terms – Publication 310.2. When responding by email, fill out and return one copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder (Contractor Name) (GPO Contractor’s Code)

(Street Address)

(City – State – Zip Code)

By (Printed Name, Signature, and Title of Person Authorized to Sign this Bid) (Date)

(Person to be Contacted) (Telephone Number) (Email)

THIS SECTION FOR GPO USE ONLY

Certified by: Date: Contracting Officer: Date:

(Initials) (Initials)