5149_RFQ_Doc.pdf
PDF 410 KB Posted
- Attached to
- Mower for Parks
- Solicitation number
- 5149-0-2022
- Issued by
- Wisconsin
About this file
This is a Request for Quotation (RFQ) document issued by the City of Madison, Wisconsin, Finance Department's Purchasing Services office on behalf of the Parks Department. The RFQ 5149-0-2022-AH solicits quotations for the procurement of five John Deere 1550 TerrainCut mowers: three units with 4-wheel drive configuration and two units with 2-wheel drive configuration. Each mower must be equipped with a Comfort Adjust Suspension Seat with Armrests, a rear weight bracket with four suitcase weights and single spool auxiliary hydraulics installed, and a 60-inch side discharge mower deck. The solicitation was released on September 12, 2022, with a submission deadline of September 28, 2022, at 2:00 PM CST. Quotations must be submitted via email to bids@cityofmadison.com. No substitutions are permitted for the specified equipment. Technical inquiries should be directed to Douglas Keene at the Parks Department, while procurement-related questions should be addressed to Andy Hargianto in Purchasing Services.
Pricing must include all shipping charges with FOB delivery to Madison, Wisconsin. The City will award the contract to the responsive and responsible bidder offering the most advantageous bid, considering factors including cost, quality, warranty, delivery capability, past performance, and service reputation. Quotations may not be withdrawn for 90 days following the due date. The City of Madison has adopted a local vendor preference purchasing policy that grants scoring preference to registered local suppliers as of the bid due date. Bidders must complete and return Form A (Price Proposal) and Form B (Bidder Information) with their responses and indicate their local vendor registration status. Additional terms and conditions applicable to equipment purchases are available through the City of Madison Finance Department website and include standard terms and conditions for products and equipment procurement.
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| File | Type | Posted |
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| RFQ_5149_Summary.pdf |
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Text version
Rev. 04/04/2022-01.RFQ_5149_Bid_Doc.doc Page 1
Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
REQUEST FOR QUOTATION
RFQ #: RFQ 5149-0-2022-AH
For: Mower for Parks
Released Date: Monday, 09/12/2022
Due Date: Wednesday, 09/28/2022 @ 2:00 PM CST
City Agency: Parks
Method of Delivery Options
Email Quotation to: bids@cityofmadison.com
1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS
1.1 Applicable Terms and Conditions
• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.
• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.
• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following link:
https://www.cityofmadison.com/finance/purchasing/vendor-resources www.cityofmadison.com/finance/documents/STC.pdf www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf www.cityofmadison.com/attorney/documents/posContract.doc
1.2 Delivered Prices Only
Prices quoted must include shipping charges, FOB Madison.
1.3 Substitutes
If offering a substitute item, include manufacturer, number, model, specifications and product literature.
The City will evaluate substitutes and make the final determination of equivalency.
mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com https://www.cityofmadison.com/finance/purchasing/vendor-resources http://www.cityofmadison.com/finance/documents/STC.pdf http://www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf http://www.cityofmadison.com/attorney/documents/posContract.doc
REQUEST FOR QUOTATION RFQ # RFQ 5149-0-2022-AH
01.RFQ_5149_Bid_Doc.doc Page 2
1.4 Partial Order
Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.
1.5 Award
The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.
2 CONTACTS
Technical: For questions regarding technical specifications.
Douglas Keene City of Madison Parks DKeene @cityofmadison.com
Buyer: For questions regarding instructions, terms & conditions.
Andy Hargianto City of Madison Purchasing Services bids@cityofmadison.com
3 BID DISTRIBUTION NETWORK
Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.
State of Wisconsin VendorNet System:
State of Wisconsin and local agencies bid network. Registration is free.
http://vendornet.state.wi.us/vendornet
DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in
WAPP.
Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm
Home Page: www.demandstar.com
To Register: https://www.demandstar.com/app/registration
4 LOCAL VENDOR PREFERENCE
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
www.cityofmadison.com/business/localPurchasing mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ https://www.demandstar.com/app/registration http://www.cityofmadison.com/business/localPurchasing
REQUEST FOR QUOTATION RFQ # RFQ 5149-0-2022-AH
01.RFQ_5149_Bid_Doc.doc Page 3
5 SPECIFICATIONS
The City of Madison Parks Department is requesting quotes for the following mowers and accessories.
No substitutions are allowed
• John Deere 1550 TerrainCut 4 wheel drive with:
o Comfort Adjust Suspension Seat with Armrests o Rear weight bracket with four suitcase weights and single spool auxiliary hydraulics installed o 60” side discharge mower deck o Quantity: Three (3) total mowers
• John Deere 1550 TerrainCut 2 wheel drive with:
o Comfort Adjust Suspension Seat with Armrests o Rear weight bracket with four suitcase weights and single spool auxiliary hydraulics installed o 60” side discharge mower deck o Quantity: Two (2) total mowers javascript:moreInformation(1,-1,'R',4);
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Rev. 07/28/2016-02.RFQ_5149_Form_A_Price_.doc
Form A: Price Proposal
RFQ #: 5149-0-2022-AH Mower for Parks This form must be returned with your response.
Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:
Item Quantity Description Unit Price Extended Price
1. 3 John Deere 1550 TerrainCut 4 wheel drive. With Comfort
Adjust Suspension Seat with Armrests, rear weight bracket with four suitcase weights and single spool auxiliary hydraulics installed, 60” side discharge mower deck;in conformance with the specifications described in this solicitation.
2. 2 John Deere 1550 TerrainCut 2 wheel drive. With Comfort Adjust Suspension Seat with Armrests, rear weight bracket with four suitcase weights and single spool auxiliary hydraulics installed, 60” side discharge mower deck;in conformance with the specifications described in this solicitation.
Total $ ARO: After Receipt of Order
In conformance with the specifications described in this solicitation and instructions listed on Section 5.
Days to Delivery ARO:
Above bid submitted by:
COMPANY NAME
Rev. 07/20/2015-03.RFQ_5149_Form_B_Bidder_Info.doc
Form B: Bidder Information
RFQ #: 5149-0-2022-AH Mower for Parks This form must be returned with your response.
BIDDER INFORMATION
COMPANY NAME
ADDRESS CITY STATE ZIP
BIDDER’S NAME TITLE
SIGNATURE TELEPHONE NUMBER
DATE FAX NUMBER
LOCAL VENDOR STATUS
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
CHECK ONLY ONE:
Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing
No, we are not a local vendor or have not registered.
http://www.cityofmadison.com/business/localPurchasing
| 01.RFQ_5149_Bid_Doc |
| 1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS |
| 1.1 Applicable Terms and Conditions |
| 1.2 Delivered Prices Only |
| 1.3 Substitutes |
| 1.4 Partial Order |
| 1.5 Award |
| 2 CONTACTS |
| 3 BID DISTRIBUTION NETWORK |
| 4 LOCAL VENDOR PREFERENCE |
| 5 SPECIFICATIONS |
| 02.RFQ_5149_Form_A_Price_ |
| Form A: Price Proposal |
| RFQ #: 5149-0-2022-AH Mower for Parks |
| 03.RFQ_5149_Form_B_Bidder_Info |
| Form B: Bidder Information |
| RFQ #: 5149-0-2022-AH Mower for Parks |
| BIDDER Information |
| Local Vendor Status |
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