51-IFB-2271219295-HMM-SHP-Ford Motocraft OEM Parts Addendum 1.docx

This is an addendum to an Invitation for Bids issued by the North Carolina State Highway Patrol for the procurement of Genuine Ford/Motorcraft OEM parts under IFB 51-IFB-2271219295-HMM. The addendum, dated July 16, 2026, addresses clarification regarding pricing submission methodology. Written questions were due July 14, 2026 at 2:00 p.m. ET, with bids due July 21, 2026 at 2:00 p.m. ET. Parts will be furnished and delivered on an as-needed basis with no guaranteed minimum or maximum quantities, and delivery to the NC State Highway Patrol facility in Raleigh must occur FOB Destination within 24 hours of purchase order receipt. The contract term is one year from the effective date, with the State retaining the option to renew on the same terms and conditions for up to two additional one-year terms, with written notice of renewal intent required no later than 30 days before the end of each term.

The addendum clarifies that bidders must submit a single discount percentage off the manufacturer's Recommended Retail Price to cover all parts categories, rather than providing category-specific discounts. Pricing shall be submitted via the Pricing Form (Attachment A) with all transportation and delivery costs included in the bid price. Vendor pricing is firm for six months from the contract effective date, with any subsequent price increases requiring written justification and mutual agreement. Bidders must be authorized by Ford/Motorcraft to distribute or resell the products, be registered with the North Carolina Secretary of State, and maintain vendor status in good standing. The State reserves the right to award to a single vendor or make separate awards to multiple vendors and may negotiate with vendors or request Best and Final Offers based on discussions.