REPLACEMENT OF NOISE ABATEMENT BARRIER

DOORS AND FRAMES AND HARDWARE AT VARIOUS

LOCATIONS IN BALTIMORE AND HARFORD COUNTY

Solicitation #: 509D41428A

IFB Document

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STATE OF MARYLAND

STATE HIGHWAY ADMINISTRATION

SHA

INVITATION FOR BIDS (IFB)

REPLACEMENT OF NOISE ABATEMENT BARRIER DOORS AND

FRAMES AND HARDWARE AT VARIOUS LOCATIONS IN

BALTIMORE AND HARFORD COUNTY

IFB NUMBER 509D41428A

ISSUE DATE: JUNE 10, 2026

A Prospective Bidder that has received this document from a source other than eMarylandMarketplace Advantage (eMMA) https://procurement.maryland.gov should register on eMMA https://emma.maryland.gov/

NOTICE TO BIDDERS

CONTRACT OPEN TO ALL BIDDERS

https://procurement.maryland.gov/ https://emma.maryland.gov/

LOCATIONS IN BALTIMORE AND HARFORD COUNTY

Solicitation #: 509D41428A

IFB Document

IFB for 509D41428R Page 2 of 20

KEY INFORMATION SUMMARY SHEET (KISS)

Invitation for Bids REPLACEMENT OF NOISE ABATEMENT BARRIER DOORS AND

FRAMES AND HARDWARE AT VARIOUS LOCATIONS IN

BALTIMORE AND HARFORD COUNTY

Solicitation Number:

509D41428A

IFB Issue Date: JUNE 30, 2026

IFB Issuing Office:

DISTRICT 4 OFFICE

Procurement Officer:

DAINE EVANS

320 WEST WARREN ROAD

HUNT VALLEY MD 21030

Email:

Phone Number:

DEVANS@MDOT.MARYLAND.GOV

410-229-2363

Bids are to be sent to:

Submit on emma.maryland.gov under Solicitation Number 509D41428A To submit a bid, bidders must first register on emma.maryland.gov. We recommend registering in advance to become acquainted with the site.

Pre-Bid Conference:

N/A See Section 4.3 for additional details.

See Attachment 2 to RSVP by N/A

Scheduled Site Visit

N/A

Questions Due Date and Time:

2 WORKING DAYS PRIOR TO BID OPENING JUNE 30, 2026 @ 9:30

AM

Bid Due (Closing) Date and Time:

JUNE 30, 2026 9:00 AM Local Time

Public Bid Opening Date, ALL BIDS WILL BE OPEN THROUGH EMMA

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Time, and Location

MBE/DBE

Subcontracting Goal:

An overall Minority Business Enterprise (MBE) or Disadvantaged Business Enterprise (DBE) subcontract participation goal of zero percent of the total contract dollar amount, including all renewal option terms, if any, has been established for this procurement.

VSBE

Subcontracting Goal:

This solicitation includes a VSBE participation Goal of zero percent.

Procurement Method:

A Contract will be awarded in accordance with the Competitive Sealed Bidding method under COMAR 21.05.02.

Multiple or Alternate Bids:

Multiple or alternate Bids will not be accepted.

Contract Type: Fixed Price

Contract Duration:

Contract will begin on AUGUST 1, 2026 and end on JUNE 30, 2028

22 MONTHS AND 29 DAYS

Primary Place of Performance:

VARIOUS LOCATIONS BALTIMORE AND HARFORD COUNTY

SBR Designation: NO

Federal Funding: No

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1 Minimum Qualifications

1.1 Bidder Minimum Qualifications

This Contract consists of furnishing and replacing access doors and frames for noise abatement walls and/or for furnishing and replacing deadbolts in noise abatement wall doors at various locations.

Contractor must have 2 years in related construction work.

THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.

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2 Contractor Requirements: Scope of Work

2.1 Summary Statement

2.1.1 This Invitation for Bids (IFB) is issued to procure the goods or services, as specified in this Section 2, from a contract between the successful bidder(s) and the State of Maryland (“State”):

SCOPE OF CONTRACTOR SERVICES

The scope of work includes furnishing and replacing new fiberglass doors, frames and door appurtenances at selected locations. The Contractor shall provide all equipment and labor necessary to remove existing doors, jambs, hardware, etc., and furnish and install replacement jambs, doors, locksets and all necessary hardware to complete the work. No additional payments will be made for any special tools or equipment required to remove or install new doors, frames etc., at each location.

When a door and frame is removed and is not able to be replaced at the end of the workday, the Contractor shall place a temporary barrier over the door opening to secure the area from pedestrian movement. The Contractor shall submit detailed sketches of his plan to provide a temporary barrier at each location prior to removing any doors. When only a deadbolt lock set is to be replaced, it must be replaced within the same workday

The sequence of construction will allow the Contractor to work on one door and frame at one location at a time. Upon completion of the door and frame, the Contractor will notify the Engineer to inspect each site. The Engineer will inspect the replacement door and frame and cleanliness at each location. If the Engineer accepts the work, the Contractor can then start replacement at the next door and frame location.

The existing doors shall be removed and dismantled. All stainless hardware will remain the property of the Administration. If emergency fire signs are mounted to the existing door, they shall be removed by the Contractor and mounted to the Noise Abatement Wall by a method approved by the Engineer. The Contractor shall supply all hardware required to mount the signs to the wall. The cost for mounting, and the cost of the materials for mounting shall be incidental to the unit price for each door. The Contractor shall dispose of all other material and debris from the work site, at the direction of the Engineer, at no cost to the Administration.

MATERIALS

All materials must have prior approval by the Engineer in writing. Prior to ordering any material, the Contractor shall measure each door and frame to assure proper fit. Any new door shall be the same size as the existing door unless approved by the Engineer. Any new frame shall be the same size and have the same number of sides as the existing frame unless approved by the Engineer.

The door and frame shall be fiberglass construction suitable for exterior door applications. The new door color shall match the existing color. The new door finish shall be resistant to fading from exposure to ultraviolet light. The new doors do not need to be fire rated. The new doors shall have a polyurethane foam, mineral or honeycombed core. A stainless-steel rain drip should be provided for each door. Each new door, frame, any components, hardware or fastener shall contain no metallic parts (internal or external) unless stainless steel. All new doors and frames shall carry a 25-year manufacturer’s warranty. A copy of the manufacturer’s warranty shall also be furnished to the Engineer prior to ordering any doors or frames.

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The Contractor shall check the location of all hardware on the doors and match its existing location. All hardware, hinges and screws shall be stainless steel. Doors shall be mounted on a minimum of three sets of stainless steel hinges. Stainless steel door pulls (two needed – one per side) shall be thru-bolted to doors with stainless steel spanner head screws. Doors shall have two-sided tubular locking deadbolt devices with stainless steel finish. All locks shall be keyed to match the door locks in all other noise abatement barrier doors in the county. Doors shall be mounted flush with the highway side of the noise abatement barrier.

UNSATISFACTORY WORK

The Engineer will inspect all work performed and be the final judge as to the work being performed correctly. In the event the work of the Contractor is judged unsatisfactory by the Engineer or the site is not clean, the Contractor will be notified by the Engineer and be given three calendar days to correct the work.

The Administration will not pay any additional money for the correction of unsatisfactory work.

BASIS OF PAYMENT

The bid price and appurtenances for REPLACEMENT OF NOISE ABATEMENT WALL FIBERGLASS DOOR, FRAME will include all materials (including door, frame, hinges, handles, deadbolt, latch, drip edge, anchor bolts, hardware, etc.), labor, supervision, tools, equipment, supplies, transportation, traffic control, protection vehicle, bonding, insurance and all incidentals necessary to complete the replacement of the door and frame at each location.

The bid price for REPLACEMENT OF NOISE ABATEMENT WALL DOOR DEADBOLT will include all materials (including deadbolt, strike plate, hardware, etc.), labor, supervision, tools, equipment, supplies, transportation, traffic control, bonding, insurance and all incidentals necessary to complete the replacement of the door and frame at each location.

WORK SCHEDULE LIQUIDATED DAMAGES

The Contractor shall provide proof of ordering the doors and all other materials within 2 weeks of being notified by the Engineer with a list of doors to be replaced. This list may only consist of a few doors at a time or all doors at one time. When the materials are received by the Contractor, the Contractor shall again notify the Engineer. The Engineer will then select a start date and notify the Contractor. Work shall begin no later than 5 days after being notified by the Engineer with the start date and continue operations until completion of all designated work. If the Contractor fails to begin work within 5 days of notification, the sum of $250.00 per working day beyond 5 days will be deducted from any money due to the Contractor, not as a penalty but as liquidated damages. The Engineer may extend these 5 days due to weather or other conditions which might unfavorably affect the quality of work. The Contractor shall furnish the Engineer with the name, address, and phone number of an individual in his/her firm who can be contacted by the Engineer at any time if the scheduled work has been revised.

WORKING HOURS

Working hours should be 9:00 A.M. to 3:00 P.M. Monday through Friday with the exception of State Holidays. Daily working hours may be increased if mutually agreed upon by the Contractor and Engineer.

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Work will not be permitted on Saturdays, Sundays or State Holidays without the written permission of the Engineer. The Contractor shall notify the Engineer one day in advance of any work at each location.

MAINTENANCE OF TRAFFIC

Traffic Control will be the responsibility of the Contractor. Traffic control shall be provided using the applicable standard from the State Highway Administration’s “Book of Standards” or if applicable a specialized plan approved by the Administration’s Traffic Section. All traffic control shall be in accordance with the latest version of the Manual on Uniform Traffic Control Devices. The Engineer will submit the traffic control permit to the Administration’s Traffic Section once a start time is agreed to by the Engineer and Contractor.

Maintenance of Traffic will not be a separate pay item but will be incidental to the unit cost for each door replacement listed in the Schedule of Items. The cost of all protection vehicles, signs and supports, channelizing devices, setup and breakdown of the maintenance of traffic, regardless of what type, will be incidental to the unit cost for each door or hardware replacement.

It is the State’s intention to obtain goods and services, as specified in this IFB, from a contract between the selected Bidder and the State.

2.1.2 This is a single award IFB. See IFB Section 4.21 Bid Evaluation Criteria and Award Basis for more Contract award information.

A Contract award does not ensure a Contractor will receive all or any State business under the Contract.

2.2 Background and Purpose

REPLACEMENT OF NOISE ABATEMENT BARRIER DOORS AND FRAMES AND

HARDWARE AT VARIOUS LOCATIONS IN BALTIMORE AND HARFORD COUNTY

2.3 Contractor Responsibilities and Tasks

SPECIFICATIONS

All work on this project shall conform to the Maryland Department of Transportation, State Highway Administration's Specifications titled, "Standard Specifications for Construction and Materials Book" revisions thereof, or additions thereto, (see the “Notice to Contractor – Request for Information” for the version applicable to this Contract); and the Special Provisions included in this Invitation for Bids.

In case of discrepancy between the Special Provisions and all other provisions contained in the Contract, the Engineer will be the sole authority as to the proper procedure to follow.

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BONDING

Bonding will not be required on this Contract. In the event of a conflict with any bonding provisions elsewhere in the Contract Documents, including the Proposal Form Package (PFP), this provision takes precedence.

EMPLOYMENT AGENCY

The Maryland Department of Labor, Licensing & Regulation (DLLR), Division of Employment & Training can be found on the Web at: http://www.dllr.state.md.us/county/

TERM OF CONTRACT

If monies remain in this Contract and if work remains to be performed beyond the aforesaid completion date, the Administration may extend, at their discretion, the completion date to allow the unfinished work to be completed.

If the Administration desires and authorizes an extension to the completion date, a change order will be issued. The criteria for the extension must comply with the guidelines established in the Board of Public Works Advisory No. 1995-1, 6th Revision, effective December 15, 2011. If this Contract is extended, the terms, conditions and covenants set forth herein shall remain in full force and effect.

VARIATIONS IN ESTIMATED QUANTITIES

All items and quantities in these Special Provisions are provided for use when and as directed by the Engineer. The quantities for these items are established for the purpose of obtaining a bid price. The quantities for these items may be increased, decreased, or deleted entirely from the Contract by the Engineer.

A. Payment Information (reference to Standard Terms) B. Work Orders (reference to Standard Terms) C. Security Requirements (reference to Standard Terms) D. Insurance Requirement E. Heading for agency requirements F. Heading for agency requirements G. Heading for agency requirements

2.4 Supplemental Category of Work Requirements and Responsibilities N/A

See the attached <<Name of the Supplemental>> associated with this solicitation.

http://www.dllr.state.md.us/county/

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3 Standard Terms and Conditions

3.1 Contract Initiation Requirements

Once all approvals have been obtained and the Contract is fully executed, the Procurement Officer may schedule a kickoff meeting to be held prior to commencement of Contract performance.

3.2 End of Contract Transition

The Contractor shall cooperate in the orderly transition of services from it to a subsequent contractor at the end of the contract term or upon receipt of a Notice of Termination from the State. Transitions shall be provided in a prompt and timely manner and shall proceed in accordance with the schedule provided to the Contractor by the State in the Notice of Transition. Additional instructions regarding transition services may be provided in the event of a Notice of Termination issued by the State.

3.3 Invoicing

Submission of an invoice constitutes the Contractor’s verification that the information in the invoice is accurate as of the time of submission.

An invoice not satisfying the requirements of a Proper Invoice (as defined in COMAR 21.06.09) will not be processed for payment. To be considered a Proper Invoice, invoices must include the following information, without error:

A. Contractor name and address;

B. Remittance address;

C. Federal taxpayer identification (FEIN) number, social security number, as appropriate;

D. Invoice period (i.e. time period during which services covered by invoice were performed);

E. Invoice date;

F. Invoice number;

G. State assigned Contract number;

H. State assigned (Blanket) Purchase Order number(s);

I. Goods or services provided;

J. Amount due; and

K. Any additional documentation required by regulation or the Contract.

Invoices that contain both fixed price and labor hour or time and material items shall clearly identify each item as either fixed price, and labor hour, or time and material billing.

The State reserves the right to reduce or withhold Contract payment in the event the Contractor does not provide all required deliverables within the time frame specified in the Contract or otherwise breaches the terms and conditions of the Contract until such time as the Contractor brings itself into full compliance with the Contract.

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The State is generally exempt from federal excise taxes, Maryland sales and use taxes, District of Columbia sales taxes and transportation taxes. The Contractor, however, is not exempt from such sales and use taxes and may be liable for the same.

Invoices for final payment shall be clearly marked as “FINAL” and submitted when all work requirements have been completed and no further charges are to be incurred under the Contract. In no event shall any invoice be submitted later than 60 calendar days from the Contract termination date.

3.3.1 Invoice Submission Schedule

The Contractor shall submit invoices in accordance with the following schedule:

A. For items of work for which there is one-time pricing (see Attachment B –The Price Form), those items shall be billed in the month following the acceptance of the work by the State.

B. Invoices for work performed on a labor hour or time and materials basis shall be submitted on or before the ___ business day of the month following the end of the invoice period.

3.3.2 Travel Reimbursement

Travel will not be reimbursed under this IFB.

3.4 Liquidated Damages

3.4.1 Problem Escalation Procedure

No later than ten (10) Business Days after notice of recommended award or after the date of the Notice to Proceed, whichever is earlier, the Contractor must provide, and thereafter, maintain a Problem Escalation Procedure (PEP) for both routine and emergency situations. The PEP must state how the Contractor will address problem situations as they occur during the performance of the Contract, especially problems that are not resolved to the satisfaction of the State within appropriate timeframes and must include:

A. Contact information B. The process for establishing the existence of a problem;

C. Names, titles, and contact information for progressively higher levels of personnel in the Contractor’s organization who would become involved in resolving a problem;

D. For each individual listed in the Contractor’s PEP, the maximum amount of time a problem will remain unresolved with that individual before the problem escalates to the next contact person listed in the Contractor’s PEP;

E. Expedited escalation procedures and any circumstances that would trigger expediting them;

F. The method of providing feedback on resolution progress, including the frequency of feedback to be provided to the State;

G. Contact information for persons responsible for resolving issues after normal business hours (e.g., evenings, weekends, holidays) and on an emergency basis; and

H. A process for updating and notifying the Contract Monitor of any changes to the PEP.

I. The PEP must be updated within ten (10) Business Days after any change in circumstance which changes the PEP but not less than annually within ten (10) Business Days after the start of each Contract year .

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Nothing in this section shall be construed to limit any rights of the Contract Monitor or the State which may be allowed by the Contract or applicable law.

3.5 Payments by Electronic Funds Transfer

By submitting a Bid in response to this solicitation, the Bidder, if selected for award:

Agrees to accept payments by electronic funds transfer (EFT) unless the State Comptroller’s Office grants an exemption. The successful Bidder shall register using the COT/GAD X-10 Vendor Electronic Funds (EFT) Registration Request Form.

Any request for exemption must be submitted to the State Comptroller’s Office for approval at the address specified on the COT/GAD X-10 form, must include the business identification information as stated on the form, and must include the reason for the exemption. The COT/GAD X-10 form may be downloaded from the Comptroller’s website at:

http://comptroller.marylandtaxes.com/Vendor_Services/Accounting_Information/Static_Files/GA DX10Form20150615.pdf.

3.6 Prompt Payment Policy

This procurement and the Contract(s) to be awarded pursuant to this solicitation are subject to the Prompt Payment Policy Directive issued by the Governor’s Office of Small, Minority & Women Business Affairs (GOSBA) and dated August 1, 2008. Promulgated pursuant to Md. Code Ann., State Finance and Procurement Article, §§ 11-201, 13-205(a), and Title 14, Subtitle 3, and COMAR 21.01.01.03 and 21.11.03.01, the Directive seeks to ensure the prompt payment of all subcontractors on non-construction procurement contracts. The Contractor shall comply with the prompt payment requirements outlined in the Contract; Section 31 “Prompt Pay Requirements” Additional information is available on GOSBA’s website at:

http://www.gomdsmallbiz.maryland.gov/documents/legislation/promptpaymentfaqs.pdf.

3.7 Conflict of Interest Affidavit and Disclosure

The Bidder shall complete and sign the Conflict of Interest Affidavit and Disclosure (Attachment I) and submit it with its Bid. By submitting a Conflict of Interest Affidavit and Disclosure, the Contractor shall be construed as certifying all Contractor Personnel and subcontractors are also without a conflict of interest as defined in COMAR 21.05.08.08A.

Additionally, a Contractor has an ongoing obligation to ensure that all Contractor Personnel are without conflicts of interest prior to providing services under the Contract. For policies and procedures applying specifically to Conflict of Interests, the Contract is governed by COMAR 21.05.08.08.

3.8 Maryland Healthy Working Families Act Requirements

On February 11, 2018, the Maryland Healthy Working Families Act went into effect. All Bidders should be aware of how this Act could affect your potential contract award with the State of Maryland. See the Department of Labor, Licensing and Regulations website for Maryland Healthy Working Families Act Information: https://dllr.state.md.us/paidleave/.

https://dllr.state.md.us/paidleave/

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3.9 The State of Maryland’s Commitment to Purchasing Environmentally Preferred Products and Services (EPPs)

Maryland’s State Finance & Procurement Article §14-410 defines environmentally preferable purchasing as “the procurement or acquisition of goods and services that have a lesser or reduced effect on human health and the environment when compared with competing goods or services that serve the same purpose.” Accordingly, Bidders are strongly encouraged to offer EPPs to fulfill this contract, to the greatest extent practicable.

3.10 Insurance Requirements

The Contractor shall maintain, at a minimum, the insurance coverages outlined below, or any minimum requirements established by law if higher, for the duration of the Contract, including option periods, if exercised:

3.10.1 The following type(s) of insurance and minimum amount(s) of coverage are required:

A. Commercial General Liability - One million dollars ($1,000,000) combined single limit per occurrence for bodily injury, property damage, and personal and advertising injury and three million dollars ($3,000,000) annual aggregate. The minimum limits required herein may be satisfied through any combination of primary and umbrella/excess liability policies.

B. Worker’s Compensation - The Contractor shall maintain such insurance as necessary or as required under Workers’ Compensation Acts, the Longshore and Harbor Workers’ Compensation Act, and the Federal Employers’ Liability Act, to not be less than. one million dollars ($1,000,000) per occurrence (unless a state’s law requires a greater amount of coverage). Coverage must be valid in all states where work is performed.

3.10.2 The State shall be listed as an additional insured on the faces of the certificates associated with the coverages listed above, including umbrella policies, excluding Workers’ Compensation Insurance and professional liability.

3.10.3 All insurance policies shall be endorsed to include a clause requiring the insurance carrier to provide the Procurement Officer, by certified mail, not less than 30 days’ advance notice of any non-renewal, cancellation, or expiration. The Contractor shall notify the Procurement Officer in writing, if policies are canceled or not renewed within five (5) days of learning of such cancellation or nonrenewal. The Contractor shall provide evidence of replacement insurance coverage to the Procurement Officer at least 15 days prior to the expiration of the insurance policy then in effect.

3.10.4 Any insurance furnished as a condition of the Contract shall be issued by a company authorized to do business in the State.

3.10.5 The recommended awardee must provide current certificate(s) of insurance with the prescribed coverages, limits and requirements set forth in this section within five (5) Business Days from notice of recommended award. During the period of performance for multi-year contracts, the Contractor shall provide certificates of insurance annually, or as otherwise directed by the Contract Monitor.

3.10.6 Subcontractor Insurance

https://trackbill.com/bill/maryland-house-bill-629-environmentally-preferable-procurement-maryland-green-purchasing-committee/647077/

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The Contractor shall require any subcontractors to obtain and maintain comparable levels of coverage and shall provide the Contract Monitor with the same documentation as is required of the Contractor.

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4 Bid Submission Information and Instructions

4.1 eMaryland Marketplace Advantage (eMMA) eMMA is the electronic commerce system for the State of Maryland. The IFB, Pre-Bid Conference (Conference)summary and attendance sheet, Bidders’ questions and the Procurement Officer’s responses, addenda, and other solicitation-related information will be made available via eMMA.

To receive a contract award, a vendor must be registered on eMMA. Go to emma.maryland.gov, click on “New Vendor? Register Now” to begin the process, and then follow the prompts.

4.2 Electronic Means

The following transactions related to this procurement and any Contract awarded pursuant to it are not authorized to be conducted by electronic means; any transaction, submission, or communication where the Procurement Officer has specifically directed that a response from the Contractor or Offeror be provided in writing or hard copy. Any e-mail transmission is only authorized to the email addresses for the identified person as provided in the solicitation, the Contract, or in the direction from the Procurement Officer or Contract Monitor.

4.3 Pre-Bid Conference

If a Conference will be held, the date, time, and location is indicated on the Key Information Summary Sheet. Attendance at the Conference is not mandatory, but all interested parties are encouraged to attend to facilitate better preparation of their Bids.

To assure adequate accommodations at the Conference, please email the completed Attachment 2 for those expected to attend the Conference to the Procurement Officer no later than the time and date indicated on the Key Information Summary Sheet. In addition, if there is a need for sign language interpretation or other special accommodations due to a disability, please notify the Procurement Officer at least five (5) Business Days prior to the Conference date. Reasonable efforts will be made to provide such special accommodation. If the Conference is in person, attendees should bring a copy of the solicitation and a business card to help facilitate the sign-in process.

4.4 Questions

All questions, including concerns, shall identify in the subject line the Solicitation Number and Title for this IFB and must be submitted in writing via e-mail or eMMA to the Procurement Officer no later than the date and time specified in the Key Information Summary Sheet. The Procurement Officer, based on the availability of time to research and communicate an answer, shall decide whether an answer can be given before the Bid due date.

4.4.1 Answers to all questions that are not clearly specific only to the requestor will be distributed via the same mechanism as for IFB amendments and posted on eMMA.

4.4.2 The statements and interpretations contained in responses to any questions, whether responded to verbally or in writing, are not binding on the State unless it issues an amendment to the solicitation in writing.

4.5 Bid Due (Closing) Date and Time

Bids must be received by the Procurement Officer no later than the Bid due date and time indicated on the Key Information Summary Sheet to be considered. Except as provided in COMAR https://emma.maryland.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

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21.05.02.10. Bids received after that date will not be considered. Requests for an extension of this date or time shall not be granted.

Bids may be modified or withdrawn by written notice received by the Procurement Officer before the time and date set forth in the Key Information Summary Sheet for receipt of Bids.

4.6 Receipt, Opening and Recording of Bids

Upon receipt, each Bid and any timely modification(s) to a Bid shall be stored in a secure place until the time and date set for Bid opening. Before Bid opening, the State may not disclose the identity of any Bidder. Bids shall be opened publicly at the time, date and place designated in the Key Information Summary Sheet. The name of each Bidder, the Total Bid Price, and such other information as is deemed appropriate shall be read aloud or otherwise made available and recorded at the time of Bid opening.

4.7 Duration of Bids

Bids submitted in response to this IFB are irrevocable for the latest of the following: 120 days following the Bid due date and time or the date any protest concerning this IFB is finally resolved.

This period may be extended at the Procurement Officer’s request only with the Bidder’s written agreement.

4.8 Revisions to the IFB

4.8.1 All revisions to the IFB before the due date for Bids will be published in an addendum to the IFB and posted on eMMA and reasonable effort will be made to provide such addenda to all prospective Bidders that were sent this IFB or are otherwise known by the Procurement Officer to have obtained this IFB. It is the responsibility of all prospective Bidders to check eMMA for any addenda issued prior to the submission of Bids.

4.8.2 Bidders shall acknowledge in the Bid the receipt of all addenda to this IFB issued before the Bid due date.

4.8.3 Failure to acknowledge receipt of an addendum does not relieve the Bidder from complying with the terms, additions, deletions, or corrections set forth in the addendum, and may cause the Bid to be deemed not responsive.

4.9 Cancellations

4.9.1 This IFB may be cancelled as provided in COMAR 21.06.02.02

4.9.2 The State reserves the right to cancel this IFB, accept or reject any and all Bids, in whole or in part, received in response to this IFB and to waive or permit the cure of minor irregularities.

4.9.3 In the event a government entity proposes and receives the recommendation for award, this procurement may be canceled, and the award processed in accordance with COMAR 21.01.03.01.A(4).

4.9.4 If the services that are the subject of the IFB are currently being provided under an interagency agreement with a public institution of higher education and the State determines that the services can be provided more cost effectively by the public

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Code Ann., State Finance and Procurement Art., § 3-207(b)(2).

4.10 Incurred Expenses

The State will not be responsible for any costs incurred by any Bidder in preparing and submitting a Bid or performing any other activities related to submitting a Bid in response to this solicitation.

4.11 Protest/Disputes

Any protest or claim related to this IFB or the Contract award hereunder shall be subject to the provisions of COMAR 21.10 (Administrative and Civil Remedies).

4.12 Bidder Responsibilities

4.12.1 A Bidder, either directly or through its subcontractor(s), must be able to provide all goods and services and meet all of the requirements requested in this solicitation and the successful Bidder (the Contractor) shall remain responsible for Contract performance regardless of subcontractor participation in the work.

4.12.2 If the Bidder is the subsidiary of another entity, all information submitted by the Bidder, including but not limited to references, financial reports, or experience and documentation (e.g., insurance policies, bonds, letters of credit) used to meet minimum qualifications, if any, shall pertain exclusively to the Bidder, unless the parent organization will guarantee the performance of the subsidiary. If applicable, the Bidder’s Bid shall contain an explicit statement, signed by an authorized representative of the parent organization, stating that the parent organization will guarantee the performance of the subsidiary.

4.12.3 A parental guarantee of the performance of the Bidder under this section will not automatically result in crediting the Bidder with the experience or qualifications of the parent under any evaluation criteria pertaining to the actual Bidder’s experience and qualifications. Instead, the Bidder’s responsibility will be assessed to the extent to which the State determines that the experience and qualifications of the parent are applicable to and shared with the Bidder, any stated intent by the parent to be directly involved in the performance of the Contract, and the value of the parent’s participation as determined by the State.

4.13 Acceptance of Terms and Conditions

By submitting a Bid in response to this IFB, the Bidder, if selected for award, is deemed to have accepted the terms and conditions of this IFB and the Contract, attached hereto as Exhibit 2 – Sample Contract. Any questions or exceptions to this IFB or the Contract must be submitted by the “Questions Due Date and Time” prior to Bid submission. Changes to the solicitation, including the Bid Form or Contract, made by the Bidder may result in Bid rejection.

4.14 Compliance with Laws/Arrearages

By submitting a Bid in response to this IFB, the Bidder, if selected for award, agrees that it will comply with all federal, State, and local laws applicable to its activities and obligations under the Contract. By submitting a response to this solicitation, each Bidder represents that it is not in arrears

LOCATIONS IN BALTIMORE AND HARFORD COUNTY

IFB for 509D41428R Page 17 of 20 in the payment of any obligations due and owing the State, including the payment of taxes and employee benefits, and shall not become so in arrears during the term of the Contract if selected for Contract award.

4.15 Verification of Registration and Tax Payment

Before a business entity can do business in the State, it must be registered with the State Department of Assessments and Taxation (SDAT). SDAT is located at State Office Building, Room 803, 301 West Preston Street, Baltimore, Maryland 21201. For registration information, visit https://egov.maryland.gov/BusinessExpress/.

It is strongly recommended that any potential Bidder complete registration prior to the Bid due date and time. The Bidder’s failure to complete registration with SDAT may disqualify an otherwise responsive successful Bidder from final consideration and recommendation for Contract award.

4.16 False Statements

Bidders are advised that Md. Code Ann., State Finance and Procurement Article, § 11-205.1 provides as follows:

In connection with a procurement contract a person may not willfully:

A. Falsify, conceal, or suppress a material fact by any scheme or device;

B. Make a false or fraudulent statement or representation of a material fact; or C. Use a false writing or document that contains a false or fraudulent statement or entry of a material fact.

A person may not aid or conspire with another person to commit an act under this section. A person who violates any provision of this section is guilty of a felony and on conviction is subject to a fine not exceeding $20,000 or imprisonment not exceeding five (5) years or both.

4.17 Confidentiality of Bids / Public Information Act Notice

The Bidder should give specific attention to the clear identification of those portions of its Bid that it considers to contain confidential and/or proprietary commercial information or trade secrets, and provide justification for why such materials, upon request, should not be disclosed by the State under the Public Information Act, Md. Code Ann., General Provisions Article, Title 4. This information should be identified by page number and placed in the Transmittal Letter with the Bid.

For requests for information made under the PIA, the Procurement Officer shall examine the Bids to determine the validity of any requests for nondisclosure. Nondisclosure is permissible only if approved by the Office of the Attorney General.

4.18 Use of Bidder’s Form Not Binding on State

The Bidder may not substitute, modify, or provide any other document in lieu of the documents provided with this Bid. Only those forms and documents provided with this solicitation and by the Procurement Officer will be considered acceptable as bid submission.

4.19 Attachments and Documents Required with the Bid (Table A) A Bidder shall include the following Attachments with its Bid as a single Bid Package:

https://egov.maryland.gov/BusinessExpress/

LOCATIONS IN BALTIMORE AND HARFORD COUNTY

IFB for 509D41428R Page 18 of 20

TABLE A - Attachments and Documents Required with the Bid

Attachment Attachment Name

A

Bid/Proposal Affidavit A Bid submitted by the Bidder must be accompanied by a completed Bid/Proposal

Affidavit.

https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-A.-Bid-Proposal-Affidavit.pdf

B

The Price Form (as specified within eMMA) Do not alter this Price Form or the Bid may be determined to be not responsive.

The Price Form must be signed and dated, where requested, by an individual who is authorized to bind the Bidder to the prices entered on the Bid Form.

(See Appendix 2 for specific Price Form Instructions.)

C

Conflict of Interest Affidavit and Disclosure https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-I.-Conflict-of-Interest-Affidavit.pdf Note: If this solicitation will result in the “selection of a contractor who will assist a unit in the formation, evaluation, selection, award, or execution of another State contract” the Bidder shall provide this Affidavit and other times as requested by the Procurement Officer.

D

Mercury Affidavit https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-J.-Mercury-Affidavit.pdf N/A

E

Reference Checks (Each reference shall be from a customer for whom the Bidder has provided goods or services within the most recent past five years) https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-L.-Reference-Checks.pdf

Additional Required Documents with the Bid

Minimum Qualifications Documentation. The Bidder shall submit any Minimum Qualifications documentation that may be required, as set forth in IFB Section 1. If references are required in IFB Section 1, those references shall be included in Attachment E. Reference Checks.

Acknowledgement of all addenda to this IFB.

https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-A.-Bid-Proposal-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-A.-Bid-Proposal-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-I.-Conflict-of-Interest-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-I.-Conflict-of-Interest-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-J.-Mercury-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-J.-Mercury-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-L.-Reference-Checks.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-L.-Reference-Checks.pdf

LOCATIONS IN BALTIMORE AND HARFORD COUNTY

IFB for 509D41428R Page 19 of 20

4.20 Bid Delivery Instructions

Each Bidder shall submit its Bid Package as specified below.

Bids shall only be accepted via the State’s internet-based electronic procurement system, eMMA.

Bidders shall provide their Bids in one submission through eMMA following the Quick Reference Guides (QRG) labeled “4 - eMMA QRG Responding to Solicitations (IFB)” for single envelope submissions.

4.21 Bid Evaluation Criteria and Award Basis

The Bids will be evaluated based on the Total Bid Price, as per COMAR 21.05.02.13. All Bids will be ranked from the lowest (most favorable) to the highest (least favorable) price based on the Total Bid Price as submitted in its Bid. A Contract shall be awarded to the responsible Bidder(s) submitting a responsive Bid with the most favorable Bid Price or most favorable evaluated Bid Price for providing the goods and services as specified in this IFB. The award for this solicitation will be made to the responsive and responsible Vendor with the lowest price, as determined by the Procurement Officer to be in the best interests of the State of Maryland.

Vendor shall submit a bid price based on product description (specification) and unit of measure specified on each line. Award of this contract will not be final and complete until after: (1) the Contractor submits complete and satisfactory documentation required under the Contract and/or documentation required by the Procurement Officer; and (2) the Contract is signed by the State Highway Administration following any approvals of the Contract required by law or regulation.

4.22 Tie Bids

Tie Bids will be decided pursuant to COMAR 21.05.02.14.

4.23 Reciprocal Preference

Although Maryland law does not authorize procuring agencies to favor resident Bidders in awarding procurement contracts, many other states do grant their resident businesses preferences over Maryland contractors. COMAR 21.05.01.04 permits procuring agencies to apply a reciprocal preference under the following conditions:

A. The Maryland resident business is a responsible Bidder;

B. The lowest responsive Bid is from a responsible Bidder whose principal office, or principal base of operations, is in another state;

C. The other state gives a preference to its resident businesses through law, policy, or practice; and

D. The preference does not conflict with a federal law or grant affecting the procurement Contract.

https://procurement.maryland.gov/emma-qrgs/ https://procurement.maryland.gov/emma-qrgs/

LOCATIONS IN BALTIMORE AND HARFORD COUNTY

IFB for 509D41428R Page 20 of 20

The preference given shall be identical to the preference that the other state, through law, policy, or practice gives to its resident businesses.

MDOT SHA IFB No.

CONTRACTORS NAME

PHONE #

EMAIL ADDRESS

Column A Column B Column C Column D Total Cost

(Column B X C)

4001 – Replacement of Noise Abatement Wall Door Deadbolt 8 EACH

4002 – Replacement of Noise Abatement Wall Fiberglass door, Frame and Appurtenances

4 EACH

SIGNATURE/DATE:

PRINT NAME:

TITLE:

FEDERAL TAX I.D. NUMBER:

PHONE NUMBER:

NOTE:

NOTE: SHA, is exempt from Maryland Sales and Use Taxes by Exemption Certificate Number 3000256-3 and from Federal Excise Taxes by Exemption Number 52-73-0358K. Do not include tax in bid prices.

a) Quantities are estimated and used for bid evaluation only. They may not represent the actual quantities experienced once the contract is awarded.

b. All bid shaw follow Category II procurement for the State of Maryland

509D41428A

Contract Bid Form

TOTAL BID AMOUNT (Sum of Column D)

Item/Description Qty Unit of Measure Unit Price

REPLACEMENT OF NOISE ABATEMENT

BARRIER DOORS AND FRAMES AND

HARDWARE AT VARIOUS LOCATIONS IN

BALTIMORE AND HARFORD COUNTY

SPECIAL PROVISIONS CONTRACT NO. 509D41428A

CONTRACTOR’S EQUIPMENT & EXPERIENCE STATEMENT 1 of 10

05-30-19

CONTRACTOR’S EQUIPMENT & EXPERIENCE STATEMENT

THIS FORM MUST BE COMPLETED IN ITS ENTIRETY AND SUBMITTED TO THE

PERSON NOTED BELOW AND TO THE OFFICE OF CONSTRUCTION WITHIN 5

BUSINESS DAYS OF RECEIVING AN APPARENT LOW BID LETTER FROM THE

STATE HIGHWAY ADMINISTRATION. IF THE BIDDER FAILS TO ACCURATELY

COMPLETE AND SUBMIT THIS AFFIDAVIT AS REQUIRED, THE BID MAY BE

DECLARED NOT RESPONSIBLE UNDER COMAR 21.06.01.01B.

SUBMIT TO: Mr. Jim Flutka District Operations Engineer ADDRESS: State Highway Administration

320 West Warren Road Hunt Valley, Maryland 21030

TELEPHONE NO.: 410-229-2364

FAX NO.: 410-527-4686

E-MAIL ADDRESS: jflutka@mdot.maryland.gov

CHECK ONE

SUBMITTED BY: Corporation

CONTACT NAME: Partnership

STREET ADDRESS: Individual

CITY/STATE/ZIP: Joint Venture

PRINCIPAL OFFICE: LLC

Other

TELEPHONE NO.:

FAX NO.:

E-MAIL ADDRESS:

CONTRACT NO.: 509D41428A

DESCRIPTION: Replacement of Noise Abatement Doors, Frames and Locks at Various Locations in

Baltimore and Harford County mailto:%20jflutka@mdot.maryland.gov

CONTRACTOR’S EQUIPMENT & EXPERIENCE STATEMENT 2 of 10

1. HISTORY AND TYPE OF ORGANIZATION

1.1 How many years has your organization been in business as a Contractor?

1.2 How many years has your organization been in business under its present business name?

1.2.1 What other former names has your organization operated?

1.3 If your organization is a corporation, please answer the following:

1.3.1 Date of incorporation:

1.3.2 State of incorporation:

1.3.3 Officers’ name(s)/Title(s);

1.4 If your organization is a partnership, please answer the following:

1.4.1 Date of organization:

1.4.2 Type of partnership (if applicable):

1.4.3 Name(s) of general partner(s):

1.5 If your organization is individually owned, please answer the following:

1.5.1 Date of organization:

1.5.2 Name of owner:

1.6 If your organization is a limited liability company, answer the following:

1.6.1 Date of organization:

1.6.2 State of organization:

1.6.3 Principals’ name(s)/title(s):

1.7 If the form of your organization is other than those listed above, describe it and name the principals:

CONTRACTOR’S EQUIPMENT & EXPERIENCE STATEMENT 3 of 10

2. CERTIFICATIONS AND LICENSING

2.1 If required under this contract, please indicate the registration or license numbers needed to complete this contract.

3. COMPANY PROFILE

3.1 Total Number of Employees

4. WORK EXPERIENCE

4.1 Indicate type of contracting undertaken by your organization and years of experience

4.1.1 Prime Contractor: Type:

Years

4.1.2 Subcontractor:

4.2 Claims and Suits. (If the answer to any of the questions below is yes, please attach details)

4.2.1 Has your organization ever failed to complete any work awarded to it?

4.2.2 Are there any judgments, claims, arbitration proceedings or suits pending or outstanding against your organization or its officers?

4.2.3 Has your organization filed any law suits or requested arbitration with regard to construction contracts within the last five years?

4.2.4 Has your organization ever had a state contract that was terminated?

4.3 On the attached Worksheet A, list at least three (3) current or recently completed contracts/ projects your organization has been awarded in the past five (5) years, giving the name of project, owner and approximate contract amount that are similar in size and scope to the work specified in this SHA solicitation.

CONTRACTOR’S EQUIPMENT & EXPERIENCE STATEMENT 4 of 10

5. KEY PERSONNEL

5.1 State construction experience of principal members of your organization.

5.2 The company hereby commits to SHA that, if awarded this contract, the Project Manager/

Coordinator(s) identified will be the assigned for the duration of the contract. Any changes will only be allowed except written authorization by SHA.

6. EQUIPMENT

6.1 What equipment do you own, or intend to rent or buy for use on this project without adversely affecting SHA projects now under Construction by your organization?

Quantity

Item

Description, Size Capacity

Cond.

of Ser.

Present

Location

Date Avail. for project

Name

Title (Pres., Mgr., etc.)

Constr.

Experience

(Years)

Type of Work (Hwy.

Bridges, Paving, Landscaping, etc.)

In What Capacity

(Foreman, Supt., etc.)

CONTRACTOR’S EQUIPMENT & EXPERIENCE STATEMENT 5 of 10

7. AWARD OF CONTRACT

7.1 If awarded this contract, do you intend to sublet any portion of the work? If so, state item numbers or description, and if known the name and address of the subcontractor.

7.2 List any work presently under contract with, or pending award to your organization.

Contract No. or

Description

Total Cost of Project % of Work

Completed % to be

Completed Probable Date of

Completion

8. REFERENCES

8.1 On the attached Worksheet B, list at least three (3) project/contract references for work completed within the past five (5) years. SHA may check references provided on the forms submitted. It is imperative that accurate contact names and phone numbers be given for the projects listed. All references should include a contact person who can comment on the company’s ability to perform the services required under this contract. The company should insure that telephone numbers and contact names given are up-to-date and accurate.

8.2 Surety (if applicable):

8.2.1 Name of bonding company:

8.2.2 Name of address of agent:

CONTRACTOR’S EQUIPMENT & EXPERIENCE STATEMENT 6 of 10

9. BIDDER CERTIFICATION/SIGNATURE

The above statements are certified to be true and accurate, and we either own or have the ability to acquire the equipment, labor, supervision, and financial…