509-14-106 - Renovate OR_Redacted.pdf

OFOC SOP Revision 09 Original Date: 03/22/11 Revision 05 Date: 04/17/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A)

For

Other Than Full and Open Competition

1. Contracting Activity: Department of Veterans Affairs, VISN 07, Charlie Norwood VA

Medical Center (WJBD VAMC) 1 Freedom Way, Augusta GA, 30904.

2. Nature and/or Description of the Action Being Processed:

This request is for other than full and open competition for approval of a firm fixed price

Architect & Engineering (AE) contract for Design Refresh..

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This request is for Architect and Engineering (A/E) Services in support of project 509-14-

106, Renovate and Upgrade Operating Room, Phase 1. VA requires design review and update of above-mentioned project, for compliance with VA Surgical and Endovascular

Services, revision dated April 2020. Redesign is estimated to take 90 calendar days from receipt of notice to proceed. The Proposed award for approximately will be awarded to

Miller-Remick, LLC, a Service- Disabled Veteran Owned Small Business (SDVOSB).

4. Statutory Authority Permitting Other than Full and Open Competition:

(1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency

Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1.

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the

Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

On September 29, 2015, VA awarded an A/E contract for Project 509-14-106, Renovate and

Upgrade Operating Rooms, Phase 1 to prepare design drawings documents as well as provide construction period services and site visits once the construction contract has been awarded based on the design. Prior to project solicitation, a new VA Surgical and Endovascular Manual was issued, requiring a design update to comply with the new standards.

Miller-Remick is the Architect of record and has the institutional knowledge and expertise to update the existing design for the Renovate and Upgrade Operating Rooms, Phase 1 project.

Soliciting another firm to review and interpret the design documents, when the Architect of record is available will not be cost effective to the government. Therefore, it would be cost prohibitive to have another company perform this requirement in a short period of time as costs would not be recovered through competition. Based on this information it is on the best interest of the government that this contract be awarded IAW FAR Part 6.302-1 in order to avoid duplication of costs.

6. Description of Efforts Made to ensure that offers are solicited from as many potential

OFOC SOP Revision 09 Original Date: 03/22/11 Revision 05 Date: 04/17/2020 sources as deemed practicable:

While there are other contractors in Vetbiz.gov, A determination that only one SDVOSB concern is available to meet the requirement has been made.

The Contracting Officer has determined that Miller-Remick, LLC. is a qualified

SDVOSB; and is the only source familiar enough with the completed design to fulfill this requirement. Minimal to no sources would be expected to have provided a response if sources had been sought based on the unfamiliarity with the completed design.

7. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable:

Fair and reasonable cost will be based on FAR 15.404-1(b)(2)(v).

8. Description of the Market Research Conducted and the Results, or a Statement of the

Reasons Market Research Was Not Conducted:

Market research was not conducted because Miller-Remick is the only source that can provide Design Refresh. The VIP database was queried in accordance with VAAR 810.001, Market Research policy. Miller-Remick is listed in the VIP database along with other multiple SDVOSB concerns.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

Miller-Remick has provided all the contract drawings and documents for the current 100% design document

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

See paragraph 6 above.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any

Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

All requirements, including the subject requirement, are thoroughly reviewed to ensure that competition is not unnecessarily restricted. This contracting action has no other sources of competition.

12. Requirements Certification: