508TH MP_Yellow Ribbon Pre-Event_24SEP2023_SOW.pdf

508TH Military Police Yellow Ribbon Reintegration Program Pre-Deployment

Performance Work Statement New Jersey Army National Guard Yellow Ribbon Event, Northern New Jersey, September 24, 2023

1. Background: The Yellow Ribbon Reintegration Program (YRRP) networks military services, veteran service organizations, state government departments, and other agencies to provide information, resources, referrals, and proactive outreach to Service members, spouses, employers, and youth throughout mobilization phases. The program helps service members and their families navigate through the numerous Department of Defense (DoD), Veteran Affairs and State systems to ensure they receive information and assistance regarding all the benefits and entitlements they have earned as a result of deployment.

2. SCOPE: The Contractor shall provide for all requirements for conference space and other related support services that will satisfy the Yellow Ribbon objectives. The primary objective is to host the event at a single site that can provide meeting space, dining, and support services for approximately 275 adults and 25 children. Event date is as follows: Sunday, September, 24, 2023.

3. Facility Requirement Summary for February September 24, 2023:

a. CONFERENCE SPACE: The meeting spaces shall not contain pillar(s) and/or structural objects that may obstruct the attendee’s view. Main presentation room must be able to accommodate 275 adults and 25 children. The venue contractor must provide, set-up, and take down of all tables and chairs for the event. The venue contractor shall provide signs within the facilities, directing participants to the location of the event. The venue contractor shall provide water stations to include cups in the main presentation room and the childcare room.

i. Schedule (tentative):

• 1930-2130 on day prior to the event set-up Friday, September 23, 2023.

• 0800-1530 on the day of event Sunday, September 24, 2023.

ii. One Main Presentation Room

• Two 9 X 12 screen(s) for video presentations

• 1 Podium with microphone and any necessary audio-visual equipment.

• Room configuration: round tables covered with tablecloths (seating for ten per table).

• This will also be the room where attendees eat lunch.

iii. One Room for Child Care to accommodate 25 children/youth. NOTE:

Government will provide a contracted childcare provider.

• Must be clean and free of all safety hazards.

• Bathroom to be in close proximity to room.

• Two 6ft long tables and 25 chairs will be required and open floor space for crafts and projects.

• Light refreshment and snacks for children to be served in this room.

iv. Professional Vendor Area (hallway or room)

• Twelve 6ft tables with skirts or tablecloths, with 2 chairs per table. NOTE:

Tables to be situated in a manner that is conducive for the providers and the military members and their families to access during breaks and the entire event. Vendors must be given access to setup at 1500 day prior to the event.

v. Registration Area (hallway)

• Three 6ft tables with skirts or tablecloths, with 2 chairs per table, located for easy accessibility for registration.

b. MEALS: Contractor shall provide proposed menu that take into consideration the following factors: nutrition, suitability for children/adults, and ability to accommodate special dietary needs such as vegetarian, kosher and halal guidelines.

i. Schedule (tentative):

• 0800-1100 Day of Event: LIGHT REFRESHMENTS (See ii. Menus)

• 1130-1300 Day of Event: LUNCH (275 adults and 25 children)

ii. Menus:

• Light Refreshments – assorted muffins and pastries; assorted fresh fruit;

array of juices; 2% milk; preserves and condiments; coffee and hot tea must be available from 0800-1400.

• Hot Lunch – “Make your own sandwich” buffet shall be available from 1130 to 1300. Buffet(s) must include items such as: garden salad with assorted topping and dressings, meat selections, and sandwich rolls/breads. Provide child friendly food items such as: chicken nuggets, macaroni and cheese.

Drinks shall consist of coffee, milk, tea, and juice.

c. ASSUMPTIONS:

i. Free parking to attendees, presenters and event staff throughout the event.

ii. Final headcount for rooms and meals will be provided NLT 7 days prior to event.

4. PERFORMANCE OBJECTIVES SUMMARY

Performance Objective PWS Para Performance Threshold Provide snacks/coffee on time. 3.b. 100% visual inspection Provide lunch on time. 3.b. 100% visual inspection Provide meeting rooms with all Audio Visual requirements to meet timelines of event POC.

3.a. 100% visual inspection

5. GOVERNMENT-FURNISHED PROPERTY AND SERVICES.

a. The Government will not be providing any facilities or services.

b. The Government Purchasing and Contracting Office will verify the trustworthiness of

Defense Contractors and Sub-Contractor employees.

6. GOVERNMENT POINTS OF CONTRACT

NJ Joint Contracting Office POC: TBA