505ENT-M25-LEGALNOTIC-01.pdf

Legal Notices in the Official State Newspaper Department of Administration 2025 Contract 505ENT-M25-LEGALNOTIC-01 State Bureau of Procurement

TABLE OF CONTENTS

1.0 SCOPE

2.0 VENDOR

3.0 ADDRESS

4.0 COMMODITY CODE

5.0 RATES

5.1 STANDARD TYPEFACE (ONE COLUMN)

5.1.1 Single-Column Rates

5.2 RATE CHART FOR CLASS 2 LEGAL NOTICES

5.3 SECRETARY OF STATE (TWO COLUMNS)

5.3.1 Two-Column Rates Secretary of State Only

5.4 ELECTRONIC COPY FURNISHED

5.4.1 Additional

5.5 ELECTRONIC TRANSMISSION

5.6 FONT FORMATS

5.7 PRE-PRESS PROOFS

5.8 TEAR SHEETS

5.9 ELECTRONIC PUBLICATION (i.e., INTERNET)

5.10 AFFIDAVITS

5.11 SUNDAY PUBLICATION

5.12 TABULATED MATTER

5.13 OTHER ITEMS AND SERVICES

6.0 DEADLINES

6.1 VERIFY RECEIPT

6.2 SPECIAL REQUESTS

6.3 PUBLICATION DEADLINES

6.3.1 Modified Deadlines

7.0 FORMAT AND PLACEMENT

7.1 HARD COPY PUBLICATION

7.1.1 Legal Notice Heading

7.1.2 ADA

7.1.3 Four Classifications

7.2 ELECTRONIC PUBLICATION

8.0 ORDERING AND PUBLISING PROCEDURES

8.1 ORDER FORM

8.2 SUBMITTING ORDERS

8.3 COPY

8.3.1 Text

8.3.2 Typeset

8.3.3 Furnish Copy

8.3.4 Electronic Copy

8.3.5 FTP/Internet Site

8.4 PROOFS

8.5 TEAR SHEETS

8.6 AFFIDAVITS

8.7 AD ID NUMBER

9.0 INVOICING/PAYMENT

9.1 INVOICES

9.2 PAYMENTS

10.0 CUSTOMER SERVICE

11.0 RELATED CONTRACTS

12.0 INSTRUCTIONS

12.1 ORDERING PROCEDURES

12.2 GENERAL NOTICE EXAMPLES

12.3 BIDS/PROPOSALS

12.3.1 Header

12.3.2 Data Elements

12.4 BID/PROPOSAL EXAMPLES

https://vendornet.wi.gov/Contract.aspx?Id=b4226a1f-6abd-ef11-905c-00505684483d

1.0 SCOPE

This contract covers all legal notices required by Wisconsin statutes to be published in the official state newspaper designated by the legislature, currently the Wisconsin State Journal. This is an ongoing contract until another newspaper is subsequently designated by the Legislature. The Department of Administration adjusts the rates every year based on market variables.

985.04 Official state newspaper. The joint committee on legislative organization shall recommend to the legislature to designate some newspaper published in Wisconsin to be the official state newspaper, which shall publish all legal notices required to be published therein. Any such publication from any of the state agencies shall be deemed official. The joint committee may invite bids from all newspapers which meet the requirements of s. 985.03, but if it does so, it is not required to recommend the lowest bidder as the official state newspaper. The joint committee shall introduce its recommendation in the legislature in the form of a joint resolution. No designation takes effect until the joint resolution is adopted. A newspaper which is designated the official state newspaper shall continue as such until the legislature designates another newspaper to be the official state newspaper.

History: 1977 c. 29; 1979 c. 34; 1981 c. 372 ss. 12, 13.

Article VII, sec. 21 [Art. IV, s. 17] requires full text publication of all general laws, and publication of an abstract or synopsis of such laws would not be sufficient. Methods other than newspaper publication, under s. 985.04, may be utilized to give public notice of our general laws. 63 Atty. Gen. 346. See also s. 14.38 (10).

2.0 VENDOR

Wisconsin State Journal FEIN: 39-0784187 Contact: Nicole Muscari Tel: (608) 262-6200 Email: legals@madison.com Work Hours Mon-Fri 9 AM – 5 PM

3.0 ADDRESS

Orders Column.us or legals@madison.com

Payments:

Column Liners Ads:

Column Software PBC PO Box 208098 Dallas, T X 75320-8098 Column Software PBC accepts online payment via credit or debit card, or ACH bank transfers.

Display Ads:

Madison Media Partners Lee Advertising PO Box 4690 Carol Stream, IL 60197

If a street address is needed (e.g., for FedEx or UPS delivery), use:

Wisconsin State Journal Legals, 1901 Fish Hatchery Rd., Madison, WI 53713

For subscription information, call 608-252-6363 or 800-362-8333.

4.0 COMMODITY CODE

Use 99955 for all orders referencing this contract.

5.0 RATES

The following rates include all labor, materials, postage, overhead, profit and all other expenses necessary to execute this contract.

mailto:legals@madison.com

5.1 STANDARD TYPEFACE (ONE COLUMN)

The standard typeface used by the newspaper is Arial 6 point and Arial Bold 6-point at alpha length

78. Single column width is 9.40 picas (approx. 1.56”). All agencies except the Secretary of State must use this single column format.

5.1.1 Single-Column Rates

First Insertion $1.4513 per line Subsequent Insertions $1.1464 per line

5.2 RATE CHART FOR CLASS 2 LEGAL NOTICES

(The pricing in this table includes two insertions and a single affidavit)

2025 -0.33% increase First Insertion $1.4513 per line Affidavit $1.00 Subsequent Insertions $1.1464 per line # of

Lines Total Cost

# of Lines

Total Cost

# of Lines

Total Cost

# of Lines

Total Cost

5 $13.99 11 $29.57 17 $45.16 23 $60.75 6 $16.59 12 $32.17 18 $47.76 24 $63.34 7 $19.18 13 $34.77 19 $50.36 25 $65.94 8 $21.78 14 $37.37 20 $52.95 26 $68.54 9 $24.38 15 $39.97 21 $55.55 27 $71.14

10 $26.98 16 $42.56 22 $58.15 28 $73.74 (The pricing in this table includes two (2) insertions and a tear sheet) $1.1817 x # of lines = First Insertion + $0.9333 x # of lines = Subsequent Insertion + $1.00 Affidavit = Total Cost

5.3 SECRETARY OF STATE (TWO COLUMNS)

The Secretary of State may publish Legislative notices in two-column width (19.4 picas or approx.

3.2223”) at the following rates rounded to the nearest cent. Legislative notices may include large headers, borders and other unique features. Such notices shall be billed as if the area occupied by the notice were set in the standard typeface. For assistance with calculating rates, contact the contract administrator listed at the bottom of page one of this contract. (Agencies other than the Secretary of State desiring two-column notices may be required to pay regular advertising rates.)

5.3.1 Two-Column Rates Secretary of State Only

First Insertion $2.9952 Subsequent Insertion $2.3659

5.4 ELECTRONIC COPY FURNISHED

When ready copy of electronic files for the entire notice or substantial areas thereof is provided, the rates for the first insertion shall be the same as for subsequent insertions.

Agencies are advised to carefully review electronic files prior to sending them to the newspaper. No discount applies if the agency finds it necessary to correct proofing errors or otherwise finds it necessary to make changes after the newspaper has processed the file.

5.4.1 Additional

If additional preparation of electronic files is required, the work shall be done at a cost not to exceed the newspaper’s current rate for such services. The newspaper must receive an approval to proceed with such preparation from the ordering agency prior to beginning the work.

5.5 ELECTRONIC TRANSMISSION

When electronic transmission is used, the first insertion shall be charged at the same rate set for subsequent insertions. The software for electronic transmission shall be furnished at no charge or as mutually agreeable between the agency and the newspaper.

5.6 FONT FORMATS

There shall be no additional charge for uppercase, bold, underlining, italic, or strikeout text.

5.7 PRE-PRESS PROOFS

No charge for PDF proofs emailed to the ordering agency.

5.8 TEAR SHEETS

No charge for a copy of the printed notice or page of the newspaper, that the notice is published in, mailed to the ordering agency.

5.9 ELECTRONIC PUBLICATION (i.e., INTERNET)

This function is included in the insertion rates.

5.10 AFFIDAVITS

The fee for an affidavit of publication shall be one dollar ($1.00). For purposes of this contract, this charge includes preparation, notarization, postage and all other costs necessary to deliver the affidavit to the ordering agency.

5.11 SUNDAY PUBLICATION

There shall be no difference in the rate for notices published in the Sunday edition of the newspaper.

5.12 TABULATED MATTER

There is no additional charge for tabulated matter.

5.13 OTHER ITEMS AND SERVICES

Other items and services may be purchased from the newspaper at its current open rates provided they are related to the publication of legal notices, e.g., electronic copy preparation. Agencies must contact the newspaper for pricing prior to submitting the order.

6.0 DEADLINES

The newspaper will publish all notices submitted by the following publication deadlines:

Day of Publication Deadline

Monday Thursday 11a.m.

Tuesday Friday 11a.m.

Wednesday Friday 11a.m.

Thursday Monday 11a.m.

Friday Tuesday 11a.m.

Saturday Wednesday 11a.m.

Sunday Wednesday 11a.m.

6.1 VERIFY RECEIPT

Agencies are advised to contact the newspaper to verify receipt and placement of critical notices.

6.2 SPECIAL REQUESTS

Special requests for shorter turnaround may be accepted on a case-by-case basis depending on space availability and production requirements. Agencies must contact the newspaper prior to submitting an order later than these established deadlines.

6.3 PUBLICATION DEADLINES

Publication deadlines vary during holiday periods due to increased demand for advertising space and special printing schedules. Agencies are highly recommended to verify holiday schedules and deadlines with the newspaper prior to submitting time-sensitive notices during any holiday period.

6.3.1 Modified Deadlines

Deadlines are generally 24 to 48 hours (1 or 2 business days) earlier, starting ten days before the holiday.

Publication dates that fall on the holiday will be E-Edition Only publications.

Holiday’s: Memorial Day; July 4th; Labor Day; Thanksgiving; Christmas; New Years (Holiday deadlines may be subject to change)

7.0 FORMAT AND PLACEMENT

7.1 HARD COPY PUBLICATION

7.1.1 Legal Notice Heading

All notices shall be placed under the State of Wisconsin Legal Notices Heading and will typically appear in the Local section.

7.1.2 ADA

In compliance with the Americans with Disabilities Act (ADA) requirements, the header shall also include the following statement: “Reasonable accommodation, including the provision of informational material in an alternative format, will be provided for qualified individuals with disabilities upon request.”

7.1.3 Four Classifications

a) Secretary of State

b) General Notices

c) Bids/Proposals

d) Construction

7.2 ELECTRONIC PUBLICATION

All notices shall be published on-line at the newspaper’s Internet web site, http://host.madison.com/ads/legal-notices. Notices shall be posted on the same day they appear in the newspaper and shall remain on-line for seven calendar days.

8.0 ORDERING AND PUBLISING PROCEDURES

8.1 ORDER FORM

All orders must be submitted using the Legal or Public Notice Order - Official State Newspaper, DOA 3428. The form and instructions for completing the form are included as attachments to this contract.

8.2 SUBMITTING ORDERS

The newspaper prefers that orders be sent via email. To avoid duplicate publication do not follow emailed orders with hard copy.

8.3 COPY

8.3.1 Text

Agencies must include the text of each notice with the order. Instructions for preparing copy, required formats and other copy requirements are described in the instructions for completing DOA 3428. Proofread all copy carefully before submitting notices to the newspaper. Although the newspaper may question apparent errors, the accuracy of all copy is the sole responsibility of the ordering agency.

8.3.2 Typeset

The newspaper shall typeset notices in the standard line bid or as directed by the agency.

a) Text shall be hyphenated per the newspaper’s standard hyphenation procedures for classified advertising materials

b) Omissions and typographical errors are unacceptable; the newspaper may be required to re-run corrected notices at no charge

8.3.3 Furnish Copy

At their option, agencies may furnish camera-ready copy. This includes electronic copy.

a) For purposes of this contract, camera-ready copy shall be defined as copy which requires no additional preparation by the newspaper other than pasting and positioning the copy (i.e., no typesetting) and complies with the newspaper’s column width, thus eliminating enlargements or reductions

b) The newspaper may elect to scan or typeset camera-ready copy rather than paste it. No additional charge will be allowed for scanning or typesetting or camera-ready copy.

8.3.4 Electronic Copy

http://host.madison.com/ads/legal-notices https://vendornet.wi.gov/Download.aspx?type=contract&Id=cb56adb4-5ebd-ef11-905c-00505684483d&filename=DOA-3428+Public+or+Legal+Notice+Order.docx https://vendornet.wi.gov/Download.aspx?type=contract&Id=cb56adb4-5ebd-ef11-905c-00505684483d&filename=DOA-3428+Public+or+Legal+Notice+Order.docx https://vendornet.wi.gov/Download.aspx?type=contract&Id=cb56adb4-5ebd-ef11-905c-00505684483d&filename=DOA-3428+Public+or+Legal+Notice+Order.docx https://vendornet.wi.gov/Download.aspx?type=contract&Id=cb56adb4-5ebd-ef11-905c-00505684483d&filename=DOA-3428+Public+or+Legal+Notice+Order.docx

Copy of the legal notice shall be submitted via email to: legals@madison.com

8.3.5 FTP/Internet Site

The newspaper may offer electronic transmission of notices to interested agencies. All software and other data transmission requirements are subject to prior approval of the agency information technology section and the State Bureau of Procurement.

Agencies interested in using e-mail for submitting orders may contact the newspaper contact person listed in section 2 of this contract.

8.4 PROOFS

The newspaper will furnish an electronic (PDF) proof of the notice when requested by the ordering agency. Upon agency approval of the proof, the notice shall be published according to the standard deadlines or as mutually agreeable.

8.5 TEAR SHEETS

A tear sheet for each insertion of each notice shall be included with the invoice unless otherwise requested by the ordering agency. In the event a requested publication date is missed, the tear sheet shall reflect the date the notice actually appeared in the newspaper rather than the date requested.

8.6 AFFIDAVITS

An affidavit of publication shall be furnished with the invoice if so requested at the time of order.

Unless otherwise directed by the ordering agency.

8.7 AD ID NUMBER

The newspaper shall include an additional line at the end of each notice with a newspaper-generated code, the ad ID number, specific to each notice. The code shall also appear on the invoice as an aid for matching tear sheets and billings. There is no charge for this additional line of text.

9.0 INVOICING/PAYMENT

9.1 INVOICES

The newspaper will submit one invoice per notice within seven to fourteen days of the final insertion date of the notice provided the notice is published on the same day each week. The charge for affidavits requested by the ordering agency shall be included with the invoice unless other instructions are included with the order.

9.2 PAYMENTS

The State of Wisconsin will normally pay properly submitted invoices within thirty (30) days of receipt at the billing address specified for each notice. Before payment is made, the agency must verify the notice has been properly published and charged at the current contract rate. Only properly submitted invoices will be officially received for payment. Invoices must be submitted in accordance with the instructions contained on the order form, including but not limited to the following:

Purchase order, sub-order and/or direct charge coding.

Actual date(s) of publication.

Itemized rate calculations for each insertion.

Itemized charges for other items and services, e.g., affidavits.

Tear sheets as requested.

Affidavits as requested.

a) The newspaper should submit at least one original invoice with two copies unless directed otherwise on the agency’s order.

b) The newspaper should invoice within 30-days after the date of final publication.

c) A good faith dispute creates an exception to State prompt payment.

d) State agencies may use the state purchasing card for legal notices under $5,000

10.0 CUSTOMER SERVICE

The newspaper must designate an individual with appropriate authority to provide ongoing communications, coordinate contract activity, answer questions and arrange for special handling of urgent notices.

The newspaper shall provide technical advice to agencies on an as-requested basis. Such support shall include, but not be limited to, planning, job format, copy preparation, and price calculations.

The newspaper shall return agency phone calls within two working hours. Returning a phone call includes leaving a voice mail, email or other message if the agency contact person is unavailable. This provision is for the purpose of establishing a minimum level of responsiveness for communication with the agencies. It does not require the newspaper to solve a problem with an order within two working hours.

11.0 RELATED CONTRACTS

Contract 505ENT-M25-RATECERT-00 covers the publication of legal notices in newspapers other than the official state newspaper.

12.0 INSTRUCTIONS

All State of Wisconsin agencies, including UW System campuses and the Legislature, shall use Legal Notice Order-Official State Newspaper, DOA 3428 when placing orders for legal notices to be run in the official state newspaper. The newspaper will not accept legal notice orders without this form. This standard form reduces keying and billing errors, is an integral part of the newspaper’s order entry process, and is a requirement of the official state newspaper contract. Agencies may reproduce DOA 3428 as needed.

These instructions contain general information for preparing the order form and preparing the copy or text of the legal notice. Variable information such as publication deadlines, rates and other details are included in State Procurement Statewide Contract 505ENT-M25-LEGALNOTIC-01 — Legal Notices in the Official State Newspaper.

12.1 ORDERING PROCEDURES

Complete and submit DOA 3428 to the newspaper as directed in State Procurement Statewide Contract 505ENT-M25-LEGALNOTIC-01. The newspaper prefers email rather than mail. To avoid duplicate publication, do not follow up emailed orders with hard copy.

a) ORDER INFORMATION

Use the following guidelines when furnishing information for this section:

• Billing Phone — Enter the area code and phone number the newspaper should call with questions about obtaining payment. (Generally, this is the agency accounts payable office.)

This number also serves as the agency’s account number on the newspaper’s data system.

Contact the newspaper for assistance in identifying your account number.

• Billing Contact Name — Enter the name of the agency staff person who will assist the newspaper with tracing invoices. Generally, this person is reached by calling the number listed under “billing phone.” Agency Name — Enter the agency name associated with the billing address.

• Billing Street or PO Box — the address to which the invoice should be mailed.

• Billing City/State/Zip — the address to which the invoice should be mailed.

• Purchase order number or other billing reference — Enter the purchase order number, release number and/or other coding that should appear on the invoice to assure prompt processing. It is not necessary to include a copy of the actual purchase order, i.e., the purchase order number is required, but the purchase order form is not.

• Advertisement contact name — Enter the name of the person the newspaper should contact if there are pre-publication questions about the notice, e.g., publication dates, text, and format. This person may be the agency printing manager or program person responsible for legal notices rather than the person listed in the text of the notice.

• Notice contact phone and fax — Enter the phone and fax numbers of the person listed under “Notice contact name.”

b) COMMENTS AND SPECIAL INSTRUCTIONS https://vendornet.wi.gov/Contract.aspx?Id=cb56adb4-5ebd-ef11-905c-00505684483d https://vendornet.wi.gov/Download.aspx?type=contract&Id=cb56adb4-5ebd-ef11-905c-00505684483d&filename=DOA-3428+Public+or+Legal+Notice+Order.docx https://vendornet.wi.gov/Download.aspx?type=contract&Id=cb56adb4-5ebd-ef11-905c-00505684483d&filename=DOA-3428+Public+or+Legal+Notice+Order.docx https://vendornet.wi.gov/Contract.aspx?Id=b4226a1f-6abd-ef11-905c-00505684483d https://vendornet.wi.gov/Download.aspx?type=contract&Id=cb56adb4-5ebd-ef11-905c-00505684483d&filename=DOA-3428+Public+or+Legal+Notice+Order.docx

Enter additional information to assist the newspaper with processing the notice. Examples include but are not limited to, special address for affidavit, confirmation/alert of short deadline, notice of special format requirement.

c) REQUIRED WITH INVOICE Indicate the documentation/reference that needs to be included with the invoice. Affidavits and/or tear sheets will be mailed with the invoice unless other instructions are listed in section 7 of Form DOA 3428 .

d) DAY(S) OF PUBLICATION Each day a notice is published in the newspaper is called an “insertion”. Enter day and date for each insertion. If less than three insertions are required, enter (NONE) for the unneeded insertions, e.g., if only two insertions are required, enter (NONE) for the third insertion. If more than three insertions are needed, enter that information to the right of this section and add an alert to this effect under section 7 of Form DOA 3428. Current publication deadlines are included in State Procurement Statewide Contract 505ENT-M25-LEGALNOTIC-01.

e) TYPES OF NOTICES Legal notices in the official state newspaper are grouped into four classifications—Secretary of State, General Notices, Bids/Proposals, and Construction Bids. Secretary of State notices are limited to that agency only. General Notices includes all notices that are not bid- or construction-related. Bids/Proposals includes requests for bids (RFB) and requests for proposals (RFP) and require the special formatting described in section 12.3 below. Construction Bids do not have any special formatting requirements. Bid waivers and sale of surplus property are not bids or proposals and are classified as General Notices.

f) TEXT Enter the text of the legal notice here or indicate “see attached”, if using an attached page.

Include the following at the top of each attached page: Agency name, Notice contact name, Notice contact phone. Use upper case, lowercase and bold as needed. Bold and uppercase letters add to the cost of the notice since they take up slightly more space per line. If underlining, strikeout or italics is required, contact the newspaper for special instructions prior to submitting the notice. The newspaper will format and hyphenate the notice to fit the required column width.

The newspaper will not be liable for missing copy.

Note: It is not necessary to include ADA language in the text for any legal notices to be run in the official state newspaper. Instead, the following statement is published every day as part of the overall State of Wisconsin Legal Notices header and applies to all legal notices: “Reasonable accommodation, including the provision of informational material in an alternative format, will be provided for qualified individuals with disabilities upon request.” The newspaper provides this statement as a service to the state to save the cost of publishing the same language in each notice.

g) SECRETARY OF STATE This classification may only be used for notices placed by the Office of the Secretary of State.

Special formatting and rates are between the Secretary of State and the newspaper.

h) GENERAL NOTICES Enter the text as it should appear in the notice. The newspaper will hyphenate the text and format it to fit the newspaper’s margins. Notice that bid waivers and sale of surplus property are included under General Notices and do not use the special formats described later for bids and proposals.

12.2 GENERAL NOTICE EXAMPLES

Use the following formats when entering text for General Notices in form DOA 3428, Section 12.3.

(Examples of bid and request for proposal notices follow later in this document.)

Example A – Meeting Announcement Notice of Public Hearing - The Wisconsin Housing and Economic Development Authority will hold a public hearing at 10:30 am in Conference Room C on 9/22/15 at its office located at 1 S Pinckney St Ste 500 in Madison, WI regarding the proposed issuance of Beginning Farmer Bonds pursuant to https://vendornet.wi.gov/Contract.aspx?Id=b4226a1f-6abd-ef11-905c-00505684483d https://vendornet.wi.gov/Download.aspx?type=contract&Id=cb56adb4-5ebd-ef11-905c-00505684483d&filename=DOA-3428+Public+or+Legal+Notice+Order.docx https://vendornet.wi.gov/Download.aspx?type=contract&Id=cb56adb4-5ebd-ef11-905c-00505684483d&filename=DOA-3428+Public+or+Legal+Notice+Order.docx https://vendornet.wi.gov/Download.aspx?type=contract&Id=cb56adb4-5ebd-ef11-905c-00505684483d&filename=DOA-3428+Public+or+Legal+Notice+Order.docx

Chapter 234.65, Wis Stats, in a principal amount not to exceed $250,000 to finance a project to be owned and operated by Thomas J. Dorn.

The project consists of the construction of a 60’ x 456’ two-story pullet barn located approximately

4.5 miles north of Arcadia on County Rd C and 1/4 mile south on Coms Rd in Glencoe, WI to be utilized by Thomas J. Dorn.

At the hearing, all persons will be afforded a reasonable opportunity to express their views both orally and in writing regarding the issuance of the proposed bonds and the location and nature of the proposed project. Comments made at the hearing are for consideration by the Members of the Wisconsin Housing and Economic Development Authority and the Governor of the State of Wisconsin. 9/7/15 WHEDA, P.O. Box 1728, Madison, WI 53701-1728

Example B – Waiver

STATE BUREAU OF PROCUREMENT

The State Bureau of Procurement, 6th fl, 101 E Wilson St, PO Box 7867, Madison WI 53707, will be contracting with John Doe Co. to perform a study of energy alternatives. These services will be purchased from a private source without soliciting bids. The contract will be awarded on or after 8/12/15.

Example C – Sale of Surplus Property SALE OF SURPLUS ITEM - Official sealed bids will be received for the following by the Bur of Transportation Services, 201 S Dickinson St, PO Box 7880, Madison WI 53707 on or before 2/16/15.

Details are available at the above address or by calling 608.266.8024.

Paper Baler-Summit Model C7-6 with fluffer and regeneration hydraulic system, 7” cycle, 16” dual state power unit, 2 years old, excellent condition.

12.3 BIDS/PROPOSALS

Each section includes a brief description of the item or service, the Request for Bid (RFB) or Request for Proposal (RFP) number, the date and time due, the agency issuing the bid/proposal and name and telephone to contact for a copy of the bid/proposal and/or additional information. These and other bids and proposals are posted on the https://publicnotices.wisconsin.gov/ web site per WI Statute 16.75. Construction bids, if any, follow this section.

Enter the text of the notice as described below. This format reduces the number of lines and overall cost of the notices, reduces keying errors at the newspaper, and improves the readability of this classification. Bold text may only be used for the word “Item”; see 12.4 below.

12.3.1 Header

The header in the box to the right begins the Bid/Proposal classification and is automatically included each day by the newspaper.

12.3.2 Data Elements

The following data elements are included in the Bid/Proposal format. Follow the sample notices below when preparing the text submitted for section 8 of Form DOA 3428. There is no limit to the amount of text that may be included under any of these data elements.

Item — Brief description of the bid or proposal, e.g., one to three words. (If more detail is needed beyond this brief description, include the detail as part of the additional information data element.)

“Item” always begins a new line and should appear in bold text. “Item” may be repeated as necessary within the notice. See samples below.

RFB/RFP — Indicate RFB: or RFP: followed by the alpha/numeric bid/proposal number. “RFB/RFP” begins a new line. This data element may be repeated as necessary within the notice. See samples below.

Due — Due date and time as listed by the ordering agency on the order form. Dates are entered in numerical fashion (e.g., 1/1/15). Time abbreviations do not include periods and are without space after the hour/minutes, i.e., 10:40am, not 10:40 a.m.; generally follows “RFB/RFP” but may start a new line if one due date applies to several different bids or proposals in the same notice. See samples below.

https://vendornet.wi.gov/Contract.aspx?Id=b4226a1f-6abd-ef11-905c-00505684483d https://publicnotices.wisconsin.gov/ https://vendornet.wi.gov/Download.aspx?type=contract&Id=cb56adb4-5ebd-ef11-905c-00505684483d&filename=DOA-3428+Public+or+Legal+Notice+Order.docx

Agency — Agency issuing the RFB or RFP; may include easily recognized abbreviations, e.g., Div, Dept, UW; punctuation not required; may also include city or other brief description to aid readers in identifying the agency.

Tel — Name and telephone to contact for additional information and/or a copy of the bid/proposal;

may be only a telephone; may be followed by additional instructions such as “...or fax ###.###.####.” Begin a new line after “Agency”. May also follow “Due” for multiple listings with more than one telephone (see example I).

Additional information — as desired by the ordering agency. This data element simply begins as text, i.e., do not start with “additional information”. The text should be on a new line following the last “Tel.”

12.4 BID/PROPOSAL EXAMPLES

Use the following formats when either entering text for bids and proposals in form DOA 3428, Section 8 or suppling an attachment. (Note: Items in Italics are labels for purposes of these instructions only. Do not include them in the text of the notice.)

Example D – Request for Bid Item: Eyeglass Contract RFB: FAD-011: Due 6/27/16, 4:00pm CDST Agency: Dept Health & Social Services, Div of Health, Bureau of Health Care Financing Madison Tel: Kevin Pepin 608.266.2522 Includes lenses, frames, cases, etc. Contract period 11/1/16 thru 10/31/17 with 2 optional 1-year renewals.

Example E – Request for Proposal Item: Vending Equipment RFB: OSB004-94; Due: 6/3/16, 2:00pm local time Agency: Div of Vocational Rehabilitation Business Enterprise Program, Madison Tel: Dennis Hughes 608.266.8835 Equipment to be installed throughout the state.

Example F – Request for Proposal Item: Angioplasty Cutting System RFP: H4-3852-C; Due: 6/3/16, 2:00pm CDST Agency: UW Hospital & Clinics Tel: William A. Jones 608.262.3211

Example G – Multiple listing all with same due date Item: Lounge Furniture

RFB: 61340-MM

Item: Demolition Project

RFP: 61384-MM

Item: Carpeting

RFB: 61387-MM

Due: 11/22/2016, 1:30pm CST

Example H – Multiple Listing each with different due date Item: Lounge Furniture RFB: 61340-MM; Due 11/1/16, 1:30pm CST Item: Demolition Project RFP: 61384-MM; Due 11/8/16, 1:30pm CST Item: Carpeting RFB: 61376-MM; Due 11/10/16, 1:30pm CST Agency: UW-Stout purchasing, Menomonie Tel: 715-232-2453 https://vendornet.wi.gov/Download.aspx?type=contract&Id=cb56adb4-5ebd-ef11-905c-00505684483d&filename=DOA-3428+Public+or+Legal+Notice+Order.docx

Example I – Multiple Listing each with different due date and telephone number Item: Lounge Furniture RFB: 61340-MM; Due 11/1/16, 1:30pm, Tel: G Burling 715.346.2721 Item: Demolition Project RFP: 61384-MM, Due 11/8/16, 1:30pm, Tel: K Schroth 715.346.3930 Item: Carpeting RFB: 61387-MM, Due 11/10/16, 1:30pm, Tel: L Beck 715.346.3059 Agency: UW-Stout Purchasing, Menomonie

NOTE: The above formats do not apply to bid waivers, sale of surplus property, or other general notices.

Construction BIDS Enter text as it should appear in the notice, i.e., the same as for General Notices described. The newspaper will apply the correct margins and apply hyphenation.

NOTE: Proof all notices carefully prior to submitting them to the newspaper. The text of each notice is the responsibility of the ordering agency. Although the newspaper may question apparent errors, it is not required to do so.

Example:

7.2 ELECTRONIC PUBLICATION

12.4 BID/PROPOSAL EXAMPLES